General

 Shortcut to Open Word

 Split Screen
 Screen Recording – WIN R – PSR
 Screenshot
 PDF Tools -

MS Word Tasks

Basics

1. Create and Manage Documents

1.1. Create a Document
• Create a blank document – Shortcut CTRL N
• Create a blank document using a template
• Open a PDF in Word for editing / Image to PDF
• Recover unsaved documents – File Info - Manage Docs

1.2. Navigate Through a Document

• Insert hyperlinks
• Create bookmarks – Search Box
• Move to a specific location in a document – Goto F5 – CTRL G

1.3. Format a Document

• Modify page setup
• Apply document themes
• Apply document style sets
• Insert headers and footers
• Insert page numbers
• Building Blocks – Insert – Quick Parts

1.4. Customize Options and Views for Documents

• Change document views
• Customize views by using zoom settings
• Customize the Quick Access toolbar
• Add document properties – File Info

1.5. Print and save documents

• Inspect a document for hidden properties or personal information
 • Inspect a document for accessibility issues
• Inspect a document for compatibility issues

2. Format Text, Paragraphs, and Sections

2.1. Insert Text and Paragraphs
• Find and replace text
• Cut, copy and paste text – Clipboard
2.2. Format Text and Paragraphs
• Random Text = rand()
• Apply font formatting
• Increase & Decrease Font
• Text Case – Shortcut & Menu
• Apply formatting by using Format Painter
• Set line and paragraph spacing and indentation
• Clear formatting
• Apply a text highlight color to text selections
• Apply built-in styles to text
• Change text to WordArt
• Move Text within Paragraph & in Tables – Alt Shift Arrow

2.3. Order and Group Text and Paragraphs

• Insert page, section, or column breaks

3. Create Tables and Lists

3.1. Create a Table
• Convert text to tables
Name-Country-Sales
Kamal-India-25000
• Convert tables to text
Name Country Sales
Kamal India 25000
• Create a table by specifying rows and columns
• Table Shortcut – Alt N T I
• Name-Country-Sales
• Kamal-India-25000
 • Apply table styles

• Split Tables – CTRL Shift Enter

3.2. Modify a Table

• Sort table data
• Merge and split cells
• Resize tables, rows, and columns
• Split tables – Ctrl Shift Enter
• Configure a repeating row header
• Insert Formulas
• Insert Chart
Region Product Sales Cost Profit
India Lamps 150000 12000 30000
India Fans 180000 152880 27120
US Heaters 250000 236500 13500
Africa Vacuum 230000 215890 14110
s
UAE Toasters 158900 123500 35400
Total Sum Averag
e

4. Create and Manage References

4.1. Create and Manage Reference Markers
• Create bibliography citation sources – Use Search & Researcher – References
• Modify bibliography citation sources
• Insert citations for bibliographies

5. Insert and Format Graphic Element

5.1. Insert Graphic Elements
• Insert shapes
• Insert pictures
• Insert a screen shot or screen clipping
• Insert text boxes
 6. Manage document options and settings
6.1. Manage Documents and Templates (Time Bound)
• Manage document versions
• Compare and combine multiple documents
• Link to external document content
• Enable macros in a document
• Display hidden ribbon tabs
• Change the application default font

6.2. Prepare Documents for Review – (File Info)

• Restrict editing
• Mark a document as final
• Protect a document with a password

6.3. Manage Document Changes (Time Bound)

• Track changes
• Manage tracked changes
• Lock or unlock tracking
• Add comments
• Manage comments

6.4. Manage Forms, Fields, and Mail Merge Operations (Time Bound)
• Add custom fields
Bonus
 Compare & Combine
 Dictate (MS 365)
 Read Aloud
 Quick Lines
o Three Dashes/Underscore/Equal to/* # - Enter
 Quick Font Size – Shortcut
 Vertical Select – Alt + Selection
 Shrink One Page – All Commands
 Share to Email
 Insert Date & Time (Shortcut & Menu)
o Date: 30-11-2024 (Alt Shift D)
o Time: 7:37 PM (Alt Shift T)
  Calculate
 Remove Leading Spaces – (Add Bullets & Tab)
ABCDDDD
ADSSADD
ADADADAD
SFSDS
 Translator
 Get Add-Ins
 Show Formatting
 Keep Text Only (Paste Special)
 All Word Shortcuts – Alt F8 – LISTCOMMANDS – CURRENT KEYBOARD
 Number to Words
o Select Number – Ctrl F9 - = - \cardtext – rightclick – update field