State Bank of India

(Constituted under the State Bank of India Act, 1955)

________________________________________________________________________________
Shares & Bonds Department, Corporate Centre, 14th Floor State Bank Bhavan, Madame Cama Road, Mumbai – 400021.
Website: https://bank.sbi Email: investor.complaints@sbi.co.in
Phone No. 022-22740841-8, 22742403, 22741474
Date: 25.03.2022

Subject: Mandatory furnishing of PAN, KYC Details (including email, mobile number and
bank account details), Nomination in respect of physical shareholding as per SEBI
guidelines to avoid freezing of shareholding and Dematerialization of physical shares

Dear Shareholder(s),
We wish to inform you that Securities and Exchange Board of India (SEBI) has, by its Circular
No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated 3rd November 2021, read with
Circular No. SEBI/HO/ MIRSD_RTA/P/CIR/2021/687 dated 14th December 2021, has advised as
under:

I. From January 1, 2022, the RTAs shall not process any service requests or complaints
received from the physical shareholder(s) / claimant(s), till PAN, KYC and Nomination
documents/details are received. Hence shareholders holding shares in physical form
should submit copies of PAN Card, KYC details (including email, mobile number and bank
account details) and Nomination details to the Company/ Registrar & Share Transfer
Agent (RTA).

II. The folios wherein any one of the abovementioned document / details are not made
available by March 31,2023, shall be frozen by the RTA.
III. Such shareholders shall be eligible to lodge grievance or avail service request from the
RTA only after furnishing the complete documents and shall be eligible for any payment
including dividend, interest or redemption payment only through electronic mode.
IV. After December 31, 2025, the frozen folios shall be referred by the RTA / company to the
administering authority under the Benami Transactions (Prohibitions) Act, 1988 and /or
Prevention of Money Laundering Act, 2002.
V. Shareholders should ensure that their PAN is linked to Aadhar by March 31,2022 or any
other date as may be specified by the Central Board of Direct Taxes (CBDT) to avoid
freezing of physical shares.

2. In view of the above, shareholders holding shares in physical form are required to furnish valid
PAN, KYC details and Nomination immediately to Bank’s RTA in the prescribed forms (as per
attached formats) to ensure that their folios are not frozen after March 31, 2023.
3. Accordingly, we request you to please provide the following documents
a) For updating PAN and KYC details, please fill up the attached Form ISR-1
b) Self-attested copy of your PAN card (including PAN Card of the joint holders duly
self-attested by them)
c) Postal address with PIN Code, Self-attested copy of your valid address proof
 d) Mobile number and E-mail address
e) Bank account details i.e., bank name, branch, account number and IFS Code
supported by self- attested bank statement or original cancelled cheque leaf
f) Specimen signature - Provide Banker’s attestation of the signature in the Form ISR – 2
g) Nomination for the aforesaid folio(s) in Form SH-13 or ‘Declaration to Opt-out’ in Form
ISR-3, if you do not wish to nominate any person.
4. For the sake of convenience, various forms/documents required to be submitted are mentioned
here under:

SI. No. Purpose Form No.

1 Request to register PAN, KYC details or changes/ updation thereof Form ISR-1
2 Updating Specimen Signature Form ISR-2
3 Registration of Nomination Form SH-13
4 Declaration Form for Opting-out of Nomination Form ISR -3

Note: The above-mentioned Forms /Documents are prescribed by SEBI for individual
shareholders. These forms are available on bank website (https://bank.sbi under Investor
Relations link). For non-individual shareholders, please furnish KYC documents as
applicable to your category of shareholding and applicable law/guidelines.

5. Further, SEBI has mandated that transfer/sale of securities held in physical form shall not be
processed unless the same are held in the dematerialized form with a depository. This implies
that you will not be able to transfer/sell the shares held in physical form. In view of this, we request
you to dematerialize your shares at the earliest to reap the multiple benefits. Please note that the
Re.1 face value share certificate sent pursuant to stock split by the Bank on 22.11.2014 and
subsequently, upon merger of erstwhile Associate Banks with SBI in April 2017 only can be
dematerialized. In case the same is not available with you, please contact our RTA whose address
is given below.

6.We request you to send the above details/documents to Bank’s Registrar & Transfer Agent
(RTA) at following address:
Alankit Assignments Limited (Unit: State Bank of India)
205-208, Anarkali Complex,
Jhandewalan Extension,
New Delhi-110055
E-mail: sbi.igr@alankit.com
Contact No:7290071335
7.Alternatively, you may also submit the same through electronic mode (email:
kycupdate@alankit.com ) provided that documents are sent from e-mail id of the shareholder
registered with RTA and all the documents are electronically/digitally signed by the shareholder
and in case of joint holders, by first joint holder.

Thanks & Regards,

(Sham K.)
Assistant General Manager (Compliance & Company Secretary)