NATIONAL ASSESSMENT AND ACCREDITATION PROJECT (NAAC)

1. Title of the committee: Student Nurse Association C/o Dinsha Patel College of Nursing,
Nadiad

2. Details of committee members:

Sr. Faculty Name Designation in committee

No.

01 Prof. Virendra Jain Chairman

02 Ms. Neha Parmar Secretary

Ms.Preksha Makwana In charge

03 Mrs. Arpita Vaidya Member

04 Mr. Kailash Nagar Member

05 Mr. Jyot Darji Member

06 Ms. Mansi Patel Member

07 Ms.Rimpal Vaghela Member

08 Ms.Prisca Parmar Member

09 Mr.Niral Patel Member

10 Ms. Freny Khristi Member

11 Vice President Member

12 General Secretary Member

13 Treasurer Member

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3. Objective of Committee:
(a) To help students to uphold the dignity and ideals of the profession for which they are
qualifying.
(b) To promote a corporate spirit among students for common good.
(c) To furnish Nurses in training with advice in their courses of study leading up to professional
qualification.
(d) To encourage leadership ability and help students to gain a wide knowledge of the Nursing
profession in all its different branches and aspects.
(e) To increase the students’ social contacts and general knowledge in order to help them take
their place in the world when they have finished their training.
(f) To encourage both professional and recreational meetings, games and sports.
(g) To provide a special section in The Nursing Journal of India for the benefit of students.
(h) To encourage students to compete for prizes in the Student Nurses’ Exhibition and various
competitions, and to attend national and regional Conferences.

4. Strategies/Policies for attainment of objectives

Note: All the Rules /Regulation/policies is derived from TNAI/SNA manual and same have
implemented for local unit
1. Membership
a) SNA Membership Enrolment
Membership shall be open to all student nurses of basic programmes: Auxiliary nurse
midwives/ multipurpose health worker (female), general nursing and midwifery and basic
B.Sc. nursing students. Membership can only be affected through a unit. No individual student
may be enrolled.
Application to form a unit shall be made through the nursing head of the institute. A
student failing to complete her or his training shall cease automatically to be a member of the
student nurses association and her name shall be taken off the roll by the unit secretary.
Student failing to pay annual SNA subscription shall be debarred from contesting SNA office.
A student opting for the new Membership Plan has to pay just a lump sum Rs. 2,000/-
(inclusive of SNA subscription for 4 years, Scholarship Fund and SNA to TNAI Membership
fee) and he/ she shall become a full TNAI Member automatically after completion of
thecourse, thus saving substantially and avoiding to pay annual fee every year. Under the
existing rules, at the time of becoming SNAI Member the student pays Rs.150/- per year plus
Rs. 50/- (towards Scholarship Fund) for 1st year, and Rs. 150/- yearly for 2nd, 3rd and 4th
years.

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b) SNA Members Record
The unit secretaries shall furnish annually the statement of student members, year wise
of their units along with annual subscription to the national SNA advisor of the student nurses
association to keep the unit membership up to date.
c) Transfer of SNA to TNAI Membership
Members of the student nurses association on completion of their training shall be
eligible for full membership in TNAI. The application from student for full membership, if it
comes through the unit advisor or signed by the head of the institution shall be considered
valid without accompanying registration certificate. Student members who apply within six
months of the completion of the course shall receive the concession in the annual membership
fee which is set by the TNAL. No concession will be given after the six months.
2. Fees:
The membership fee per annum per student for all categories of nursing students shall
be as per revision made from time to time. Annual subscription shall be paid upon joining the
association and thereafter renewed every year.
3. SNA Scholar ship
In place of SNA- ICN delegate fund earlier used for sending delegates to international
conferences, four scholarships have been established since 1984. They shall be given for the
entire training period after reviewing each year's performance
4. Rules and regulations
A copy of the Rules and regulations and bye laws shall be provided free to each unit
upon joining the association
5. The nursing journal of India
Two copies of the nursing journal of India shall be supplied free to each unit. One
more extra copy will be provided to every additional 25 members. Not more than four copies
of the journal will be provided free to one unit. Students can also directly subscribe for the
personal copy of the journal at the rate of prescribed from time to
time.
6. SNA state branch advisor, vice president and secretary
SNA Advisor, Vice president and Secretary shall represent the state branches on the general
committee which shall be normally met annually. Vice president and secretary shall also
represent the state branches as observers at the TNAI House of Delegates meetings and the
conference. The chairman of the General Committee shall be the Vice president of the branch
hoisting the meetings. In the event of inability expressed by the host Branch, the vice
president of any other state in rotation shall chair the SNA meetings.

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7. State Branches:
a) The object of a State branch shall be to carry out the objectives of the student nurses
association as set out in the rules and regulations
b) Members of the SNA resident in a State shall be members of the SNA State Branch of the
State. The Branch may consist of one or more Units.
c) The SNA State Branch Executive Committee shall be constituted as follows.

ELECTED MEMBERS:
a) President, TNAI of the Branch
b) State SNA Advisor
c) State Branch SNA Vice President
d) State Branch SNA Secretary
e) State Branch SNA Treasurer
f) State Branch SNA Programme Chairman
Ex-Officio:
a) Hony. Secretary of the TNAI Branch
b) Hony. Treasurer of the TNAI Branch
Elections of officers of the State Branch shall be held at the time of annual or biennial
meetings or Conferences.
The Office Bearers of the State Branches and their Functions.
a) State Branch Vice President: State Branch Vice President shall represent the State Branch at
SNA General Committee meeting and as an observer at certain TNAI meetings and
Conferences. She or He shall be the Chairperson of the SNA State Branch Committee and
shall preside at the annual meetings and State Branch Executive Meetings.
b) State Branch Secretary: State Branch Secretary shall perform the duties usually
pertaining to that office which shall include convening of meetings and keeping a record of
meetings and the minutes of the meetings. She/he should submit her/his report to the State
Branch Advisor who, in turn would submit the report to the National SNA Advisor and keep
her/him informed of the State Branch news and activities.
c) Treasurer shall work in collaboration with TNAI State Branch. Treasurer and SNA Advisor
shall help in raising funds for State Branch activities.
d) Programme chairperson shall be responsible for drawing up the State Branch programme for
the Year.
QUORUM
Three fifths of the members shall form a quorum for the State Branch Executive
Committee Meeting. If it is not complete may adjourn for half an hour and meet again: at the

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 same place and transact the agenda
SNA GENERAL BODY:
The SNA General Body of the State shall consist of
a) State SNA Executive of the State shall consist itself
b) SNA unit representatives
The State SNA General Body Meeting of the SNA shall be held annually or bi- annually at the
time of State Conference or otherwise.
8. Expenses:
The Expenses of State SNA Office Bearers, State SNA Advisors, Vice Presidents and
Secretaries attending national meeting will be met by the TNAI Head quarters duly approved
by the TNAI Council from SNA General Fund.
9. Accounts:
The funds of the State Association shall be kept by TNAI and each unit can keep the local
accounts with the Institutions.
10. Exhibition:
There shall be an exhibition at the time of SNA Conference. The judging of the exhibitions
shall be done by a panel of judges and prizes awarded as per prescribed conference
Guidelines.
11. SNA Election Procedure
a) Any SNA member from the SNA unit in regular membership with the SNA at national level
may make nominations for the office of the State SNA vice President, secretary, Treasurer
and Programme Chairperson
b) The election Committee and the returning officer shall be appointed by the SNA Executive
Committee.
c) The election Committee shall ascertain from nominees their consent for contesting the election
and to undertake the choice of the office in case they are nominated for more than one office.
d) The SNA Advisor of the concerned Unit shall verify the validity of the nominee
e) The election Committee would call the nomination either at the time of election or earlier on a
prescribed form or listing on the board whatever is convenient.
f) Three highest nominations in order of merit shall be listed at the time of election.

g) Any contesting candidate can withdraw the form before holding the election.

h) The election shall be carried out by secret ballot at the time of SNA general Committee
meeting of the State and also General Body meeting of the unit.

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Eligible Voters
a) The eligible voters shall be the representatives of the SNA Units in their
respective States.
b) Each State unit shall furnish the list of eligible voters to the State SNA Advisor or
the returning Officer keeping some standby names
c) Returning officer or her or his deputy will have the custody of the keys of the
Ballot Boxes if used
d) The returning officer at the time of election shall appoint the required number of
polling Officers, Tellers and Supervisors for the purpose of election.
Voting Procedure:
(a) No canvassing shall be permitted on the day of the election. No person other than
the voters shall be permitted within the area of the polling booth.
(b) The voters shall queue up at the polling counters and shall indicate their names
and show recent Unit annual subscription receipt issued by the TNAI
Headquarters and sign the voter list before entering the election hall.
(c) Polling Officer after checking voters' identity would score off the name of voters
in red ink.
(d) Voting may be done either by raising hands or secret ballot whatever is feasible
for the Branch.
(e) The empty ballot boxes if used shall be inspected by the polling officers,
supervisors and representatives of the contestants. These are then closed or locked
properly and used for voting.
Election Results:
(1) In case voting is done by raising hands, these are counted and written against each
contestant. In the secret ballot system immediately after polling is over, the Ballot
Boxes shall be opened by the returning officer and these are counted in the
presence of pollers, supervisors and contestants' representative(s) if any. Invalid
votes are also counted and kept separately.
(2) After the counting is completed, contestants are listed in order of merit. Results
are signed by the returning officer and others involved in conducting the election
and results announced immediately by the Returning Officer. Election results
sheet is handed over to the State SNA Advisor who shall make a note of the elections that
have been held and declared valid in her/his presence and she/he should sign the same.
(3) The contestant getting the highest votes shall be declared elected to the concerned
office.
(4) Ballot Paper, if any used shall be destroyed after 30 days if there is no dispute.

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 Election Disputes:
All disputes will be settled by a committee consisting of President of the Branch,
Returning officer and the State SNA Advisor. Decision, if any, shall be made known
to the Branch Executive within 30 days of the dispute committee's decision.
1. SNA Units
Each SNA Unit should elect its own office bearers in its General Body Meeting.
These officers shall be elected to hold the following positions.
a) SNA Unit Advisor
b) Vice President
c) Secretary
d) Treasurer
e) Programme Chairperson
The above-mentioned members shall be the members of Executive body also. The
Executive Committee should hold meetings at regular intervals. The SNA Advisor
is responsible to see that as soon as a nurse is graduated she is given an SNA to
TNAI form for membership in TNAI. Any change of address should be notified to Secretary
TNAI.
5. Distribution of work among members

Sr.no Faculty Name Role and Responsibility

1 Mr. Virendra Jain Overall supervision of work progress and guidance

2 Ms. Neha Parmar Maintain record and report (Documentation)

Ms.Preksha Makwana of proceeding meetings
Planning related to further programs includes into SNA
Follow up the progress of work

3. Ms. Neha Parmar Financial records of SNA

Ms. Preksha Makwana

4 Mr. Kailash Nagar Enrollment Registration of new students

Ms. Frenny Khristi

6 Ms.Prisca parmar Cultural activities

Ms.Rimpal Vaghela
Ms. Mansi Patel

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7 Mr. Jyot Darji sports activities
Mr.Niral Patel

8 Ms. Neha Parmar Maintenance of records & reports of all events along with
General Secretary file works of SNA

9 vice president of SNA Collaboration in SNA election & sports activities

6. List of Records
a. Meeting Minutes
b. Financial transaction record
c. Final Report Record
d. Event management Record
e. Student enrollment record
f. Correspondence record
g. SNA Circular file
h. SNA fine collection book
i. SNA receipt for fund rising activities.

Secretary Chairman Principal