ONBOARDING DOCUMENTATION
January 10, 2018
Prepared by
Contact: support@legaldesk.com
Products : Aadhar signature, Stamping
Disclaimer
This document is for the sole use of the intended recipient(s) and contains confidential and privileged information. Any
unauthorized review, use, disclosure, copying or distribution is strictly prohibited.
Pre- SLA Requirements:
Sl. No. Documents Required
1 Non- Disclosure Agreement (NDA)
2 Details/Documents required for eSigning NDA-
a. Name of the Company
b. Name of the Authorized Representative
c. Mobile Number
3 Board Resolution copy appointing the concerned person as an authorised
representative
4 Consent letter from authorised representative
Requirements while executing the SLA:
Sl. No Documents Required
1 Escalation Matrix on Letterhead and Signed( Legal, Finance, Management &
Tech)
2 Copy of PAN of the Entity
3 Copy of GST Certificate and Udyog Aadhar certificate
4 Go Live Checklist on Letterhead and Signed
5 2 copies of SLA/MSA/SOW /Service Provider Agreement to be executed on
Karnataka Rs.200/- Stamp Paper
6 eSign Authorization Form
(Please note that the Super Admin shall be appointed by the Company/Entity and
such appointment shall be notified to DNPL by way of 1. Board Resolution
appointing the Super Admin and 2. eSign Authorization Form. The Super Admin
shall be responsible for addition/deletion of Authorised Signatory in the SignDesk
portal. The addition shall follow the procedure mentioned above and deletion
shall be notified by the Super Admin)
1. Board Resolution for Authorised Signatory
(On the Letterhead of the Company)
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE
BOARD OF DIRECTORS OF ______________________________ on _________________
held at its REGISTERED OFFICE
_____________________________________________________________
Resolved that the Company has decided to authorize ___________________, as the
Authorized Representative of _______________________ w/o/s/o/d/o
______________________ r/o____________________________________________and is
hereby authorized to sign the requisite documents for entering into the Agreement with Desk
Nine Private Limited either using Handwritten Signatures or Electronic Signatures.
Resolved Further that, a Copy of the above Board Resolution duly certified as true by
designated Director of the Company be maintained in the company records and such other
parties as required from time to time in connection with the above matter.
Specimen Signature of the Authorized Signatory For ___________
Name
Name: Designation
DIN:
Designation
2. Consent Letter Format
(On the Letterhead of the Company)
CONSENT LETTER
I, __________________, d/o ________________________________,
r/o___________________________. I am employed in
_________________________________________ in the capacity of ______________. I
hereby consent to use the Esign product of Desk Nine for signing agreement on behalf of
___________ to enter into an Agreement with Desk Nine Private Limited
That I understand and acknowledge that details given shall not be utilized for any other than the
purpose apart from Electronically signing the Agreement on behalf of ________________.
_________________________ Dated:
Employee Signature
Employee Name:
Employee ID:
3. Escalation Matrix
(On Company Letterhead)
Please find below the Escalation Matrix for [Mention Company Name and address]
Departments POC Name Contact Details
( Phone and email)
Management 1
Point of Contact
Legal Point of 1
Contact
Tech Point of 1
Contact
3
4
Finance Point of 1
Contact
Signature
Authorized Signatory Name:
Designation:
Company Name (Registered Business Name):
(Company Seal Mandatory)
4. Go Live Checklist
(On Company’s Letterhead)
Go Live Checklist for Aadhar eSign
Client Authorization submitted to Desk Nine Pvt Ltd
Please prepare this checklist and attach requisite artifacts before going live
❏ Personal identification information such as signed document etc. will be safeguarded and
encrypted if saved.
❏ Biometric data collected will not be saved at any point (if applicable)
❏
Client acknowledges that for the purpose of Audit, Desk Nine Private Limited is mandated to store consent text for ea
❏
The Client agrees that the provisions of services as provided by Desk Nine Private Limited are for the sole use of the C
❏ The Client agrees that the Audit Trail shall be stored by us for a period of 7 years.
❏ The Client agrees that the Aadhar Number shall not be stored unless it can furnish a proof
of being a Global AUA as defined in the applicable Guidelines.
❏ The Client agrees that the IT Act recognizes Aadhaar based electronic Signature only when
the OTP is entered by the Aadhaar Number Holder itself and no other person.
❏ The Client agrees that the Physical Copy of Electronic Copy of eSigned document should
be made available to eSign User.
Signature
Authorized Signatory Name:
Designation:
Company Name (Registered Business Name):
Date:
5. Authorization for Admin User
(On the Letterhead of the Company)
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE
BOARD OF DIRECTORS OF ______________________________ on ______________held at
its REGISTERED OFFICE at ________________________________
Resolved that the Company has decided to authorize
__________________________________________ w/o/s/o/d/o ______________________
r/o____________________________________________ to act as the Admin (Super Admin)
who shall be responsible for the account with SignDesk along with addition/deletion of
Authorized Signer in the Sign Desk portal.
Resolved Further that, a Copy of the above Board Resolution duly certified as true by
designated Director of the Company be maintained in the company records and such other
parties as required from time to time in connection with the above matter.
Specimen Signature of the Authorized Signatory For ___________
Name
Name: Designation
Designation (Company Seal Mandatory)
6. Authorization Letter for Stamp Paper Procurement
(On the Company’s Letter Head)
[Mention Date]
To whomsoever it may concern
This is to authorize Desk Nine Private Limited, having its registered office at #95 Rudra
Chambers, 3rd Floor, 4th Main Road, 11th Cross, Malleshwaram, Bangalore and represented
by its authorised signatory Ms. Pallavi B, to procure Stamp Papers on behalf of [Mention
Company’s Name], having its registered office at [Mention Address] and represented by the
authorized signatory [Mention Name].
This authorization and approval shall be valid until revoked, for the following States:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Signature
Authorized Signatory Name:
Designation:
Company Name (Registered Business Name):
7. Approval Letter to use Company Seal to procure Stamp paper
(On the Company’s Letter Head)
[Mention Date]
To whomsoever it may concern
This is to authorize Desk Nine Private Limited, having its registered office at #95 Rudra
Chambers, 3rd Floor, 4th Main Road, 11th Cross, Malleshwaram, Bangalore and represented
by its authorised signatory Pallavi B, to use the official seal of [Mention Company’s Name],
having its registered office at [Mention Address] and represented by the authorised signatory
[Mention Name].
This approval is granted for using the seal behind every Stamp Paper procured for the
Company. The Board Resolution validating this decision was passed on ______________
(Copy attached to this letter).
Signature
Authorized Signatory Name:
Designation:
Company Name (Registered Business Name):
