Revised Appendix - 316.H.I.C.
RecommendationoftheCommitteefor“RevisitingtheGuidelinesandNorms
forawardofDr,B.C.RoyMemorialGoldMedalandotherEndowment
Scholarships
A) DR. BIDHAN CHANDRA ROY MEMORIAL GOLD MEDAL
This gold medal is awarded to the outgoing B.Tech.(Hons.)/B.Arch.
(Hons.) student who is adjudged to be the best all-rounder (in semester
examinations, activities in the Department, Hall of Residence and
participation in Gymkhana activities) at the end of the eighth semester
for B.Tech.(Hons.)or the tenth semester for B.Arch.(Hons.) degree from
among the graduating students of all the B.Tech.(Hons.)and
B.Arch.(Hons.) courses. The distribution of weightage of different
activities for determining the eligibility for the award is as follows:
¾ Academic record: 40%
¾ Departmental activities: 10%
¾ Activities in the Halls of Residences : 20%
¾ Performance under Technology Students’ Gymkhana : 30%
x ERP will populate a list of all eligible students, having
The Selection Process:
CGPA >= 8.35, and notify them through e-mail. ERP will
also notify the point–system followed for evaluating various
x ERP will enable a module comprising of three separate
Department, Hall and TSG activities (Annexure I).
forms for Departmental Activities, Hall activities and
Gymkhana Activities. The shortlisted students have to fill
these forms online in ERP and upload the supporting
x The Departmental data provided by the student will be
documents wherever necessary.
verified online on ERP by the Head of the concerned
x The Gymkhana and Hall activities will come under the
Department and points will be awarded upon verification.
overall purview and control of Dean (Students’ Affairs).
The Wardens of the respective Halls of Residence and
the President, Technology Student Gymkhana will
verify the data provided by the student regarding the
respective components.
Dean (SA) will subsequently approve the forms, and
x
points will be awarded.
Once the data is complete in all respects, ERP will make
the calculations based on the weightages and compile a
x
final merit list.
A Central Committee appointed by the Senate comprising
of four members, with Dean(SA), Dear (AA&IR) and
Dean(UGS) as ex-officio members will examine the list and
announce the DR. BIDHAN CHANDRA ROY MEMORIAL
GOLD MEDAL recipient.
ModifiedNormsforBCRoy&Endowment
68
B) Endowment Scholarships and Awards
There are a number of scholarships and awards that are similar in
nature to the BC Roy Memorial Gold Medal having multiple
components of assessment. e.g., Sushma Mukhija Scholarship, M.B.
Scholarship, ABS Scholarship, and recently approved “Kirttan B. Behera
Best All-Rounder Students Award”. For such scholarships/awards, the
distribution of weightage for different activities will be the same as for the
BC Roy Memorial Gold Medal, and is given below:
¾ Academic record: 40%
¾ Departmental activities: 10%
¾ Activities in the Halls of Residences : 20%
¾ Performance under Technology Students’ Gymkhana : 30%
x ERP will issue the notification for application through e-
The Selection Process:
mail to all stakeholders, and enable a module through
which all eligible students, having CGPA >= 8.35, may
apply. ERP will also notify the point–system followed for
evaluating various Department, Hall and TSG activities
x The application will comprise three separate forms for
(Annexure I)
Departmental Activities, Hall activities and Gymkhana
Activities. These have to be filled online in ERP by the
applicants and supporting documents must be uploaded
x The Departmental data provided by the student will be
wherever necessary.
verified online on ERP by the Head of the concerned
x The Gymkhana and Hall activities will come under the
Department and points will be awarded upon verification.
overall purview and control of Dean (Students’ Affairs).
The Wardens of the respective Halls of Residence and
the President, Technology Student Gymkhana will
verify the data provided by the student regarding the
respective components.
Dean (SA) will subsequently approve the forms, and
x Once the data is complete in all respects, ERP will make
points will be awarded.
the calculations based on the weightages and compile a
x Academic Section will then announce the recipients of
final merit list.
therespective scholarships/awards.
C) Low Valued Endowment Scholarship: All Low valued Endowment
Scholarship that carry an amount < 1000 INR per month will be
discontinued henceforth. The Finance and Accounts Section does not
have any record on the value of these Endowments.
ModifiedNormsforBCRoy&Endowment
69
Annexure I
Table A-1 Point-System to evaluate the participation in Department
Activities
Sl . Assessment Criterion Maximum Points Points Awarded
No.
1 Office Bearer (President, Vice-President, 35
General Secretary, Treasurer) of the
Departmental Society to be certified by the
Chairman, Society
2 Active participation in Tinkering (Spark) Lab 10
to be certified by the Lab-in-charge
3. Presenting paper in the Best academic 10
Conference around the World identified by the
department ( 10 points for each paper)
4. Presenting paper in International Conference 7
within and outside India ( 5 points for each
paper in India & 7 points for each paper in
abroad)
5 Presenting paper in National Conference/ 5
Workshop/symposium etc.
6 Participation as a member of the organizing 3
committee/attending in
conference/workshop/symposium within India
7 Awards/Prizes won in International/National 10
Technical Competitive Events
8 Member of the Department Academic 5
Committee
9 Research papers published in Journals listed in 10
SCI ( 10 points for each paper in International
Journal and 5 points for each national
Journals)/Patents awarded
10. Working in the Departmental/Institute projects 5
to be certified by the PI
Total points 100
Based on the total points obtained by the students as per the above point-system, the score out of
10 will be computed as follows:
Sl . Total points obtained Score out of 10
No.
1 86-100 10
2 76-85 9
3. 66-75 8
4. 56-65 7
5 46-55 6
6 30-45 5
7 3-29 4
ModifiedNormsforBCRoy&Endowment
70
Table A-2 Point-System to evaluate the participation in Hall Activities
Sl . Assessment Criterion Points
No.
1 Hall President 10
2 SSM 9
3 Hall G. Secs 8
4 Captain of inter-hall team 7
5 Members of Mess Monitoring Committee of the Hall 4
6 Winner of Hall awards 4 each to maximum of 12
Total points 50
Based on the total points obtained by the students as per the above point-system, the score out of
20 will be computed as follows:
Sl . Total points obtained Score out of 20
No.
1 50 20
2 20-49 18
3. 15-19 16
4. 10-14 14
5 8-9 12
6 4-7 8
ModifiedNormsforBCRoy&Endowment
71
Table A-3 Point-System to evaluate the participation in TSG Activities
Sl . Assessment Criterion Maximum Marks Obtained
No. Points
1 Team performance in inter IIT or in any other 30
university / State level/national level competition.
(Gold/first prize -10, Silver/second prize – 8,
Bronze/third prize – 6)
2 Individual performance in inter IIT or in any other 50
university / State level/national level competition.
(Gold/first prize -20, Silver/second prize – 18,
Bronze/third prize – 16)
3 Team performance in any International level 50
competition. (Gold/first prize -25, Silver/second
prize – 20, Bronze/third prize – 15)
4 Individual performance in any International level 60
competition. (Gold/first prize -30 , Silver/second
prize – 25, Bronze/third prize – 20)
5 Team performance in Inter Hall and Open IIT 15
event (Gold/first prize -4, Silver/second prize – 3,
Bronze/third prize – 2)
6 Individual performance in Inter Hall and Open IIT 20
event (Gold/first prize -5, Silver/second prize – 4,
Bronze/third prize – 3)
7 Position of Responsibility at TSG: VP -10, 15
G.Secs-8, Captain of the team-7, Secretaries-5
8 Position of Responsibility like 10
Coordinator/General Secretary/Senior Manager in
Institute Cells like Career Development Centre,
Students' Alumni Cell, Students' International
Relations Cell, Branding and Relations Cell (5-
point for each)
Total Points 250
Based on the total points obtained by the students as per the above point-system, the score out of
30 will be computed as follows:
Sl . Total points obtained Score out of 30
No.
1 90 and above 30
2 60-89 27
3. 40-59 24
4. 20-49 20
5 10-19 16
6 2-9 12
ModifiedNormsforBCRoy&Endowment
72
Revised Appendix - 316.H.I.C.9
Kirttan B. Behera BEST ALL-ROUNDER Student Awards
The Kirttan B. Behera Endowment award is intended for students from 2nd,
3rd, 4thand 5th year UG programs/2nd year PG programs who demonstrate best
all round performance based on Academics, Cultural activities, Art, Sports and
Games, Student activities and leadership.
A) Number of Awards and Value
¾ Number of Awards per year - 4
¾ One award each to be selected from the Batches of
1. 2nd Year UG Programs
2. 3rd Year UG Programs
3. 4th year UG Programs
4. 5th year UG Programs (5 Year M.Sc./B.Arch.(Hons.) ) OR 2nd
year of PG Programs ( M.Tech/MS/MBA)
¾ Value of each Award 30000 INR per annum
B) Criteria
Award will be based on the following activities with weightages mentioned
¾ Academic record: 40%
as under:
¾ Departmental activities: 10%
¾ Activities in the Halls of Residences : 20%
¾ Performance under Technology Students’ Gymkhana : 30%
x ERP will issue the notification for application through e-mail to
C) The Selection Process:
all stakeholders, and enable a module through which all eligible
students, having CGPA >= 7.5 upto the previous year of
consideration may apply. ERP will also notify the point–system
followed for evaluating various Department, Hall and TSG
x The application will comprise three separate forms for
activities (Annexure I)
Departmental Activities, Hall activities and Gymkhana Activities.
These have to be filled online in ERP by the applicants and
supporting documents must be uploaded wherever
x
necessary.
The Departmental data provided by the student will be verified
online on ERP by the Head of the concerned Department and
x
points will be awarded upon verification.
The Gymkhana and Hall activities will come under the overall
purview and control of Dean (Students’ Affairs).
The Wardens of the respective Halls of Residence and the
President, Technology Student Gymkhana will verify the
data provided by the student regarding the respective
components.
Dean (SA) will subsequently approve the forms, and points
x
will be awarded.
Once the data is complete in all respects, ERP will make the
calculations based on the weightages and compile a final merit
x
list.
Academic Section will then announce the recipients of the awards.
73
Annexure I
Table A-1 Point-System to evaluate the participation in Department
Activities
Sl . Assessment Criterion Maximum Points Points Awarded
No.
1 Office Bearer (President, Vice-President, 35
General Secretary, Treasurer) of the
Departmental Society to be certified by the
Chairman, Society
2 Active participation in Tinkering (Spark) Lab 10
to be certified by the Lab-in-charge
3. Presenting paper in the Best academic 10
Conference around the World identified by the
department ( 10 points for each paper)
4. Presenting paper in International Conference 7
within and outside India ( 5 points for each
paper in India & 7 points for each paper in
abroad)
5 Presenting paper in National Conference/ 5
Workshop/symposium etc.
6 Participation as a member of the organizing 3
committee/attending in
conference/workshop/symposium within India
7 Awards/Prizes won in International/National 10
Technical Competitive Events
8 Member of the Department Academic 5
Committee
9 Research papers published in Journals listed in 10
SCI ( 10 points for each paper in International
Journal and 5 points for each national
Journals)/Patents awarded
10. Working in the Departmental/Institute projects 5
to be certified by the PI
Total points 100
Based on the total points obtained by the students as per the above point-system, the score out of
10 will be computed as follows:
Sl . Total points obtained Score out of 10
No.
1 86-100 10
2 76-85 9
3. 66-75 8
4. 56-65 7
5 46-55 6
6 30-45 5
7 3-29 4
74
Table A-2 Point-System to evaluate the participation in Hall Activities
Sl . Assessment Criterion Points
No.
1 Hall President 10
2 SSM 9
3 Hall G. Secs 8
4 Captain of inter-hall team 7
5 Members of Mess Monitoring Committee of the Hall 4
6 Winner of Hall awards 4 each to maximum of 12
Total points 50
Based on the total points obtained by the students as per the above point-system, the score out of
20 will be computed as follows:
Sl . Total points obtained Score out of 20
No.
1 50 20
2 20-49 18
3. 15-19 16
4. 10-14 14
5 8-9 12
6 4-7 8
75
Table A-3 Point-System to evaluate the participation in TSG Activities
Sl . Assessment Criterion Maximum Marks Obtained
No. Points
1 Team performance in inter IIT or in any other 30
university / State level/national level competition.
(Gold/first prize -10, Silver/second prize – 8,
Bronze/third prize – 6)
2 Individual performance in inter IIT or in any other 50
university / State level/national level competition.
(Gold/first prize -20, Silver/second prize – 18,
Bronze/third prize – 16)
3 Team performance in any International level 50
competition. (Gold/first prize -25, Silver/second
prize – 20, Bronze/third prize – 15)
4 Individual performance in any International level 60
competition. (Gold/first prize -30 , Silver/second
prize – 25, Bronze/third prize – 20)
5 Team performance in Inter Hall and Open IIT 15
event (Gold/first prize -4, Silver/second prize – 3,
Bronze/third prize – 2)
6 Individual performance in Inter Hall and Open IIT 20
event (Gold/first prize -5, Silver/second prize – 4,
Bronze/third prize – 3)
7 Position of Responsibility at TSG: VP -10, 15
G.Secs-8, Captain of the team-7, Secretaries-5
8 Position of Responsibility like 10
Coordinator/General Secretary/Senior Manager in
Institute Cells like CareerDevelopment Centre,
Students' Alumni Cell, Students' International
Relations Cell, Branding and Relations Cell (5-
point for each)
Total Points 250
Based on the total points obtained by the students as per the above point-system, the score out of
30 will be computed as follows:
Sl . Total points obtained Score out of 30
No.
1 90 and above 30
2 60-89 27
3. 40-59 24
4. 20-49 20
5 10-19 16
6 2-9 12
76
