NOTES
Details
Category Worksheet Notes Session 2023-24
Topic/Lesson Formal Letter Subject English
Grade 6 Date 22-01-23
Name
Learning Objectives
Students will be able to
❖ Identify the format of a formal letter.
❖ Compose a letter by applying the correct format.
What is a Formal Letter?
A formal letter is one written in a formal and uses formal language. Such letters are written for official
purposes to authorities, dignitaries, colleagues, seniors, etc, and not to personal contacts, friends, or
family. A number of conventions must be adhered to while drafting formal letters.
How to Write a Formal Letter?
Here are the key elements of the formal letter and what to include in each section:
1. Sender’s address: The sender’s address is written at the top left-hand corner of the page
2. Date: The date is written below the sender’s address after Leaving one space or
line. The name of the month should never be written in short form.
3. Receiver’s address: The address of the recipient/receiver’s address and designation is written just below
the date.
4. Subject of the letter: It shows the main purpose of writing the letter in brief, which is written just below
the receiver’s address.
5. Salutation: It varies for different people and depends on the closeness between the people.
(Sir / Respected sir / Madam)
6. Body: The matter of the letter is written here. It is written in three paragraphs as follows -
Prepared By:Biji Shaju Verified By:Mumthana Muzammil
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NOTES
Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.
Paragraph 2: It includes all related information in detail.
Paragraph 3: A conclusion expecting a positive reply.
7. Subscription (Complimentary Closing): It is a courteous way to leave before the letter ends. It is written
after the body of the letter according to the relationship with the person addressed. . It will include words
like With Regards, Best Wishes, Yours truly etc.
8. Sender’sname, signature,and designation (if any): The signature is written below the subscription.
Remember to put the signature above the name.
Formal Letter Format
The main structure of a formal letter includes:
1. Sender’s address
2. Date
3. Name / Designation of Addressee
4. Address of the Addressee
5. Salutation
6. Subject
7. Body – Introduction, Content, Conclusion
8. Complimentary Close
9. Signature / Name of the Sender
10.Designation of the Sender
Prepared By:Biji Shaju Verified By:Mumthana Muzammil
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NOTES
Formal Letter Example
Sample 1 – Letter to the publisher ordering books for your store
Read More Book Store
24, Crosby Lane
Ajman
20th January 2023
The Manager
Zack Publishing House
Dubai 400012
Subject: Requirement of new books for the store
Dear Sir,
I have received the books that you sent last week. The books are in perfect condition, and they were
delivered on time. Owing to the great service rendered, I would like to order more books that would be a
great addition to the wide range of books available at my store. Given below is a list of books that I would
like to purchase:
Title of the Book Author No. of Copies
Wuthering Heights Emily Bronte 3
Treasure Island R L Stevenson 2
A Brief History of Time Stephen Hawking 4
Surely You’re Joking, Mr. Feynman! Richard Feynman 2
I shall be grateful if you could send me copies of these books as mentioned by VPP as early as possible to
the address given.
Thank you in advance.
Yours faithfully,
Signature
JAVED
Manager, Read More Book Store
Prepared By:Biji Shaju Verified By:Mumthana Muzammil
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