NOTE: things in table are the situations that could happen for 1 prerequisite

1st session

Chairs welcome delegate to the committee

The chairs may take this opportunity to explain procedures briefly if it seems that most delegates are new

Roll call

When the chairs feel that there is enough talking, knock the gavel

Chair: The house will now be in order. We will begin today’s session with roll call.

Chair/Co-chair: *conduct roll call right away* Chair/Co-chair: The roll call will be done in
alphabetical order. All delegates are reminded to
raise their placard highly and firmly when called
and state their voting status either “present “or
“present and voting. “ -> proceed to roll call

Co-chair: the current quorum is ___ for simple majority and ___ for supreme majority

Chair: Are there any points or motions on the floor at this time?

(only motion to open debate can be entertained at this time)

Delegate: a motion to open debate/ this delegate(the delegate of X) would like to motion to open the
debate

Chair: thank you delegate. The motion is in order, we will now move on to the voting procedure of this
motion. Those in favour? Those against? This motion passes

(note that there can be no abstention made for procedural voting)

Set Agenda

Normal version Shorten version But in this conference,

Chair: are there any other Chair may decide to shorten the there is only 1 topic so no
motions on the floor at this process by combining all of the need to set agenda at all
time? speeches to together
- The chair may explain the Chairs have 2 options: go
(only motion to set an agenda normal protocol then through the normal version
can be made) proceed with the shortened and make delegates speak
*a motion to set an agenda is version why they should debate on
made* - Not recommended but the topic OR
doable if everyone is new Chairs may explain the
Chair: now that there is a and confused usual protocol then
motion to set topic A as the proceed to with the next
agenda. The chairs will Chair: Now that the debate is step
entertain 2 speakers speaking opened. Due to the chair's discretion,
for topic A and 2 speakers the chair thinks that it would be Chair: Usually, there will be
speaking against the topic A better if we will entertain 2 speakers the motion to set the
*speeches made* speaking for the topic A and 2 agenda but because this
Chair: we will now move on to speakers speaking for the topic B and conference we decide to
the voting procedure of the so there will be no motion to set the have 1 topic per
motion to set the agenda as agenda needed. committee, we will waive
topic A - There may or may not be a the motion to set the
Fails -> repeat the process with motion to set the agenda up agenda entire. Hence, are
the topic B to the chair there any points or motion
on the floor at this time?
Now that the agenda has been *delegates make their speeches*
set to the topic A, are there any *vote*
points or motions on the floor
at this time? Now that the agenda has been set to
the topic A, are there any points or
motions on the floor at this time?

Open GSL

Delegate: motion to open the general speaking list/ this delegate(the delegate of X) would like to motion
for the open of the general speaking list for Y minutes

The delegate may or may not specify the time for GSL, this that case when the motion is passed, use the
default time of 1 minute(or 1.5 depends on the chair’s discretion) (So, no need to ask for how many
minutes)

Chair: that is in order. There is a motion to open the gsl proposed by the delegate of X. Those in favour
please raise their placard high, those against. This motion passes.

The speaking time is Y minute as motioned The default time for GSL is 1 min(in case the
delegate motioning does not include the time for
each speaker in the motion)

Chair: The GSL is now opened, those who wish to be added on the list please raise their placard high

*chair calls for the country to be added on the list* there is no need to call the delegate who motion for
the GSL to be first on the list

Chair: are there any other points or motions on the floor at this time?

Delegate: motion to extend the speaking time for No extension motion is called -> mod motions or
the GSL to K minute. entertain a few speakers in the GSL

Chair: That is in order. We will move on to the

voting procedure of the motion proposed by the
delegate of X to extend the speaking time of the
GSL to K minute
Those in favour? Those opposed?
 This motion passes. This motion fails, the
The speaking time per speaking time per
speaker of the GSL is speaker for the GSL
now K minute remains Y minute/ or
remains at the default
time

GSL

Chair: the chair will entertain a few speakers first before recognizing motions to moderated caucus.

*start calling delegates to speak*

If delegate did not yield If yield to the chair If yield to point of If yield to other delegate,
Chair: delegate how do Chair: that is in order information/question
you wish to yield? thank you delegate Chair: the delegate of Chair: the delegate of X has yielded
the X has yielded to the floor to the delegate of Y, would
POIs, are there any of the delegate of Y accept the yield?
such POI on the floor at
this time? Yes, No,
Chair: the Chair: seeing as
Make sure delegates delegate of Y the delegate of
question and answer will have the Y will not take
through the chair remaining Z the yield, the
minute left, floor is now
you may back to the
approach the chair
podium
NOTE: the chair can use their
discretion to recommend the
delegate on the podium to yield
back to the chair if the remaining
time is very little

Mod/unmod situation

Chair: are there any point or motion on the floor at this time?

Delegate: motion to mod…

Chair: are there any other points or motion on the floor at the time? *ask for about 3 motions*

Now there are motions proposed by the delegate of X to moderated caucus on the topic of Y for Z
minute for the whole committee and O mins speaking time (repeat for all motions)

We will vote on the motion that is most to least disruptive to the committee so we will start with the
motion proposed by X to ____. Those in favour? Those against?
If fails, If pass,
Chair: this motion fails. We will now move on to Chair: this motion passes, all the other motion
the next motion which is the motion A proposed automatically fails.
by the delegate of B to C If the passed motion If passed motion is
is mod, unmod,
Chair: seeing as the Chair: Knock the
delegate of X gavel, the ___ mins of
proposed this motion, unmod time starts
would you like to now
speak first or last?

Mod situation

Delegate of X wants to speak first, 2 ways to do Delegate of X wants to speak last,

Chair: that is in order, Chair: that is in order.
the delegate of X you the speaking list of Chair: that is in order. The speaking list of this
may now approach this motion is now motion is now opened. Those who wish to be
the podium/ begin opened, are there any added on the list please raise their placard high
whenever you are delegates wishing to
ready depending on be added on the list *if after the first list of delegates recognized, keep
whether there is a recognizing until there is time life for 1 delegate,
podium *chair recognizes the then call the delegate of X as the last person of
delegates* the mod*
*delegate of X finishes
his/her speech* Chair: we will take this If nobody wants to be added to the list anymore,
amount of delegates just call the delegate of X to the podium and wrap
Chair: thank you the for now. The delegate the motion up
delegate of X. Next, of X, you may
the speaking list for approach the podium
this motion is opened,
are there any delegate
wishing to be added
to the list

Start recognizing
delegates

Now the time for this motion has elapsed, are there any other points or motion on the floor at this time?

(keep repeating this until there is sufficient discussion for the working paper -> unmod)

WORKING PAPER AND DRAFT RESOLUTION

Working paper

After enough discussions, there will be an introduction to the working paper and the draft resolution

Delegate must send the working papers into the chairs first! Then the chairs must vet the formatting of
the working(not strict because it’s not a draft resolution)

If there is nothing wrong with the working paper, the chair assigns the name of the paper to 1.1 and 1,2
accordingly

Delegate: a motion to introduce working paper 1.X for 15 minutes

Chair can take more motions or the chair can just move on to procedural voting directly

Chair: there has been a motion submitted by the delegate of the X to introduce working paper 1.X. Those
in favour? Those opposed? This motion passes.

Chair: the representatives from the bloc Chair: the chair will allow 3 minutes reading
submitting working paper 1.X please come time. The delegates who submitted the working
forward and read the working paper out. After paper 1.X, please distribute your working paper
that please present your working paper to everyone
accordingly
After 3 minutes elapsed
Delegates reads and presents their working paper
Chair: the remaining time of 12 minutes will be
Chair: would the delegates presenting the allocated for the presentation of the working
working paper 1.X open to any points of paper, the representatives of the bloc please
information? approach the podium

Delegates do not Delegates open Presentation(speech) done

open themselves to themselves to POIs
any POIs Chair: would the delegates presenting the
Chair: delegates working paper 1.X open to any points of
Chair: that is in order, presenting the information?
please go back to your working paper 1.X
seat opens themselves to Delegates do not Delegates open
POIs, are there any open themselves to themselves to POIs
POIs? any POIs
Chair: delegates
The chair may Chair: that is in order, presenting the
entertain several POIs please go back to your working paper 1.X
depending on the seat opens themselves to
appropriateness of POIs, are there any
the time POIs?

Please remind the The chair may

delegate to ask entertain several POIs
through the chairs depending on the
only
 appropriateness of
the time

Please remind the

delegate to ask
through the chairs
only

Repeat the same process for another working paper

Draft Resolution – emphasize that the DRs are DRAFT. Do not at any point call it just resolution before
the committee passes it nor allow the delegates to call it resolution WITHOUT passing it

Delegates must send the draft resolutions into the chairs first! Then the chairs must vet the formatting of
the draft resolution, be strict about this! This includes all details such as the commas, colons, and
semicolons

After the DR is approved, the chairs will assign the numbers based on the chronological order – DR 1.1 or
DR 1.2 accordingly.

After the approval, the delegates may motion to introduce the DRs

Delegate: a motion to introduce draft resolution 1.X for 15 minutes

Chair can take more motions or the chair can just move on to procedural voting directly

Chair: there has been a motion submitted by the delegate of the X to introduce draft resolution 1.X.
Those in favour? Those opposed? This motion passes.

Chair: the representatives from the bloc Chair: the chair will allow 3 minutes reading
submitting working paper 1.X please come time. The delegates who submitted the draft
forward and read the operating clause of the resolution 1.X, please distribute your draft
draft resolution out. After that please present resolution to everyone. Please be reminded that
your draft resolution accordingly only the operative clauses will be debated upon.

Delegates reads and presents their draft After 3 minutes elapsed

resolution
Chair: the remaining time of 12 minutes will be
Chair: would the delegates presenting the draft allocated for the presentation of the draft
resolution 1.X open to any points of information? resolution, the representatives of the bloc please
approach the podium
Delegates do not Delegates open
open themselves to themselves to POIs Presentation(speeches) done
any POIs
Chair: delegates
presenting the
 Chair: that is in order, working paper 1.X Chair: would the delegates presenting the
please go back to your opens themselves to working paper 1.X open to any points of
seat POIs, are there any information?
POIs?
Delegates do not Delegates open
The chair may open themselves to themselves to POIs
entertain several POIs any POIs
depending on the Chair: delegates
appropriateness of Chair: that is in order, presenting the
the time please go back to your working paper 1.X
seat opens themselves to
Please remind the POIs, are there any
delegate to ask POIs?
through the chairs
only The chair may
entertain several POIs
depending on the
appropriateness of
the time

Please remind the

delegate to ask
through the chairs
only

Repeat the same process for another draft resolution

At any point of the debate after the introduction of the 1st draft resolution, an amendment can be made
to any of the DR.

Amendment process
Amendment

Chair: are there any points of motion on the floor at this time?

Sponsor delegate: an introduction to an amendment to the DR 1.X

Chair: is it a friendly or an unfriendly amendment?

AFTER THE INTRODUCTION, DELEGATES WILL NOT BE ALLOWED TO EDIT ON THE DR FILES THEMSELVES

Sponsor Delegate: friendly chair Sponsor Delegate: unfriendly chair

Chair: please send the notes to the chair Chair: please send the note to the chair

Chair: read out the changes and make changes to Chair: reads out the changes and the sponsor and
the DR themselves. Also please read the sponsor signatories of the amendment
and signatories of the amendment Chair: now that there is an unfriendly
amendment submitted, the chair will entertain 2
speakers speaking for the amendments and 2
speakers speaking against the amendment

Speakers speak
Mod to further discuss the amendment is possible but whether an entertainment of such mod is
welcomed or not depends on the discretion of the chairs

Close the debate

Delegate: motion to close the debate and move Delegate: motion to close the debate
to the voting procedure
Chair: those in favour? Those opposed? This
Chair: those in favour? Those opposed? This motion passes. The debate is now closed. Are
motion passes there any point or motion on the floor at this
time?
Chair: because the motion calls for the close of
debate and moves directly to the voting Vote Roll call vote Divide the
procedure, the chair will use the default form of question
voting which is declarative voting. There will also Delegate: Delegate: Delegate:
be no pre-vote motions entertained as a result motion to motion to roll motion to
move to call vote divide the
Chair: seeing as there is an amendment the voting question for
submitted, we will vote on the amendments first. procedure Procedural the DR 1.X. The
(Amendment voting is done in chronological voting division is to
order of the DRs) a Procedural vote clause Y
voting Normal roll call independently
Those in favour of the amendment to *reads out vote if passed from the DR
the amendment* those opposed? Those abstain? Declarative (please look at
Amendment fails, the Amendment is vote if the ROPs on
DR remains as is passed, the DR passed other types of
subjecting to the division)
voting procedure is
the amended version Procedural
voting
Now we will vote on the draft resolution in
chronological order. Those in favour? Those If passed, there
opposed? Those abstain? will be 2
Chair: this resolution Chair: this draft votings for the
passes, the remaining resolution fails; we DR
draft resolution will now move on to
automatically fails. the voting procedure
of the next draft
Clapping is now in resolution
order

Motion to divide the house(post vote motions)

ONLY ENTERTAIN IF THERE IS ENOUGH ABSTENTION TO IMPACT THE RESULT

Delegate: motion to divide the house

 Chair: that will not be in order seeing as there is Chair: seeing as there is enough vote to shift the
enough abstention to shift the voting result result, that will be in order.
anyways
Declarative voting is done here for everyone to
recast their vote

Adjournment - After all the voting is done.

Chair: are there any other points or motion on the floor at this time?

Delegate: motion to adjourn.

Chair: that will be in order. move on to the voting procedure

Chair: this motion passes. The meeting is now adjourned.