Scope
Scope Summary
This task order aims to acquire contracting professionals to support the Decennial Directorate
in performing a range of acquisition-related contract support services. The scope
encompasses both project management and contracting administration support services.
Task Areas Overview
Task Area 1: Project Management
The Contractor shall designate a Project Manager (PM) to supervise and manage the
Contractor staff assigned to provide the services in Task Area 2. The PM must hold the
appropriate authority on behalf of the company, leveraging project management skills and
experience.
The PM shall manage all task order activities in alignment with the project management
standards defined by the Project Management Institute’s (PMI), The Guide to the Project
Management Body of Knowledge (PMBOK®). The Contractor PM shall ensure the
appropriate program controls are established and applied to successfully manage support
under this task order for the full lifecycle in accordance with the final Task Order
Management Plan as accepted by the COR.
The Contractor PM shall oversee and manage the task areas operations, Contractor staff
performance, serve as the primary point of contact (POC) for the Government for operational
and task area-related questions, and bear ultimate responsibility for the two (2) task areas,
deliverables, and work products.
The Contractor shall monitor performance in accordance with the Quality Control Plan
(QCP) approved upon award. The Contractor shall develop and implement procedures to
identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is
how they will ensure work complies with the requirements of the task order.
The Contractor staff will support the Decennial Directorate in providing project management
support and contract administration support services. The PM’s roles and responsibilities
include but not be limited to:
• Serve as the primary POC to the Government and provide Contractor staff technical and
day-to-day direction regarding specific work assignments for support services.
• The Contractor PM shall have status of all assignments and notify the government if
there is a need for any changes within the Task areas.
• In consultation with the COR and Task POC (TPOC), direct monthly adjustments in
Contractor priorities in response to the Governments’ requirements to the appropriate
task areas.
• Develop and adhere to all task order management related reporting and tasks identified
in the performance work matrix and deliverable schedule.
• Ensure that all Contractor staff have proper security clearances, proper government
training, and before they begin work on a project, have taken the mandated Title 13,
Title 26, Data Stewardship Training, and Records Management and other training when
required.
• Adjust level-of-effort and skill mix as needed to meet changing project requirements (In
conjunction with COR), direct delivery of technical support services, and ensure
timeliness and quality of work products.
• Prepare and update Staffing Plan as needed.
• Prepare weekly and monthly status reports.
• Document areas for improvement, process improvement resolutions, and follow up
actions on a yearly basis and provide to COR and TPOC.
Task Area 2: Contract Administration Support
The Contractor shall provide contracting support services in conducting federal procurement
activities in accordance with the Federal Acquisition Regulation (FAR) to include a wide
range of professional acquisition and contract support related services/activities from pre-
award, post-award, and contract close out for the Decennial Directorate.
The Contractor shall provide experienced and effective contract management and
administration support personnel that have knowledge and understanding to apply relevant
Federal Acquisition Regulations (FAR) and related regulatory requirements. Contractor
personnel must be highly qualified personnel with the experience, skills, and certifications to
assist agencies in contract management and administration support duties. In collaboration
with COR, TPOC, Acquisition Division, and program staff, contractors will provide contract
support functions to include:
• Provide technical writing to assist in the development of drafting contract
requirements.
• Provide support and recommendations for the capture, analysis, assessment, reporting,
and development of acquisition baselines for assigned tasks.
• Participate in the pre-award functions and regularly coordinate with the Government
for input and direction.
• Assist with and support relevant acquisition activities to include, but not limited to:
Requests for Information (RFIs), Sources Sought Notices (SSN), conducting Market
research and Market Research reports, Industry/Capabilities Day material, Statement of
Work (SOW), Performance Work Statements (PWS), Request for Proposals (RFPs),
Statement of Objectives (SOO), Acquisition Milestones/Delivery schedules, and
Requests for Quotes (RFQs).
• Assist in the identification of potential sources and contract vehicles. Potential sources
should include socio-economic program participants (i.e., (8a) small businesses, small
and disadvantaged businesses, HUB Zone businesses).
• Assist in the development and implementation of a Decennial Acquisition Strategy and
Roadmap as well as and other required contract administration documentation. Provide
advice, guidance, and recommendations for all elements in acquisition planning
(including approaches, options, strategies, risks, contracting methods, competition,
sources, cost, milestone schedule, etc.).
• Support the development of acquisition and IT documentation, presentations and
materials required for acquisition.
• Support the development, consolidation and presentations of materials required for
Census Governance Review Boards.
• Preparation of procurement documents, plans, presentations, and performance
measures (i.e., acquisition plans, brand name justifications, Justification for Other than
Full and Open Competition (JOFOCs), IT acquisitions forms and other checklists, and
Census and DOC governance board presentations).
• Assist Government with providing input, documentation, or any type of correspondence
for audits, Freedom of Information Act (FOIA) requests, Inspector General requests, etc.
• Attend meetings with Government to review any pre-award or post award actions.
• Attend contract related monthly meetings with customers (or as needed).
• Assess and maintain progress versus resource consumption, to include the preparation
of earned value measurement reports (EVM) on contracts that include an EVM
component.
• Provide post-award contract support services including assistance with reviewing
contractor performance (schedules, milestones, deliverables, etc.) exercise contract
options, developing contract modifications, investigating reports of contract
discrepancies, processing invoices and on-boarding staff.
• Provide support for contract close-outs services including support for the efficient
contract closeout in full compliance with Federal Acquisition Regulations and USCB
procedures and mandates.
• Review contract administration business processes to identify improvement
opportunities, and present recommendation for process improvement and assist in the
implementation.
• Write and/or edit technical documents, including business proposals, reports, user
manuals, briefings and presentations, functional descriptions, system specifications,
guidelines, special reports, and other project deliverables to meet contract
requirements.
• Develop outlines and drafts for review and approval by technical specialists and project
management ensuring that final documents meet applicable contract requirements and
regulations.
• Research and gather technical and background information for inclusion in project
documentation and deliverables.
• Consult relevant information sources, including library resources, technical and
financial documents, and client and project personnel, to obtain background
information, and verify pertinent guidelines and regulations governing project
deliverables.
Required Tools and Programs
• Microsoft Suite
• Project Management Institute’s (PMI), The Guide to the Project Management Body of
Knowledge (PMBOK®)
• Microsoft Project/Excel spreadsheets
• SharePoint
Experience Requirements
• Project Manager IV: +10 Years in Acquisition and Contract Management, Project
Management Professional (PMP) Certification, Experience managing and providing
direction on the execution, management, and advisory support for large and complex
mission-critical Government systems development Projects, Experience managing and
leading schedule, risk and change management activities on projects of similar scale,
Proficient professional verbal and written communication skills.
• Contract/Procurement Analyst: + 6 Years in Acquisition and Contract Management,
BA/BS in Business Administration, Should have at least 10 years’ experience as a
Contract Manager or Contract Administrator, Experience working on IT Projects and
contracts, Ensuring that contracts follow applicable laws and regulations, Drafting PWS,
SOWs, and IGCE’s, Excellent written and communications skills.
• Technical Writer/Editor: + 4 Years Acquisition and Contract Management, MS Office
and SharePoint, Able to present High level presentations, Create and use animations,
graphics, and photographs to illustrate content in presentations, Manage the flow of
information in group projects, Write supporting content for services and products,
Excellent written and communications skills.
This summary provides a comprehensive overview of the scope of work, including the key
task areas, required tools, and specific experience requirements. It is important to note that
this summary is based on the provided document and may not include all details. For a
complete understanding of the scope, please refer to the original document.
Task Area
Task Areas
This document summarizes the task areas and sub-tasks as defined in the provided Request
for Quote (RFQ) document.
Note: This summary excludes unrelated content such as scope, contract administration,
deliverables, pricing, special contract requirements, evaluation criteria, or clauses.
Task Area 1: Project Management
The Contractor shall designate a Project Manager (PM) to supervise and manage the
Contractor staff assigned to provide the services in Task Area 2. The PM must hold the
appropriate authority on behalf of the company, leveraging project management skills and
experience.
The PM shall manage all task order activities in alignment with the project management
standards defined by the Project Management Institute’s (PMI), The Guide to the Project
Management Body of Knowledge (PMBOK®). The Contractor PM shall ensure the
appropriate program controls are established and applied to successfully manage support
under this task order for the full lifecycle in accordance with the final Task Order
Management Plan as accepted by the COR.
The Contractor PM shall oversee and manage the task areas operations, Contractor staff
performance, serve as the primary point of contact (POC) for the Government for operational
and task area-related questions, and bear ultimate responsibility for the two (2) task areas,
deliverables, and work products.
The Contractor shall monitor performance in accordance with the Quality Control Plan
(QCP) approved upon award. The Contractor shall develop and implement procedures to
identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is
how they will ensure work complies with the requirements of the task order.
Sub-Task 1.1: Project Management Responsibilities
The Contractor PM shall:
• Serve as the primary POC to the Government and provide Contractor staff technical and
day-to-day direction regarding specific work assignments for support services.
• Have status of all assignments and notify the government if there is a need for any
changes within the Task areas.
• In consultation with the COR and Task POC (TPOC), direct monthly adjustments in
Contractor priorities in response to the Governments’ requirements to the appropriate
task areas.
• Develop and adhere to all task order management related reporting and tasks identified
in the performance work matrix and deliverable schedule.
• Ensure that all Contractor staff have proper security clearances, proper government
training, and before they begin work on a project, have taken the mandated Title 13,
Title 26, Data Stewardship Training, and Records Management and other training when
required.
• Adjust level-of-effort and skill mix as needed to meet changing project requirements (In
conjunction with COR), direct delivery of technical support services, and ensure
timeliness and quality of work products.
• Prepare and update Staffing Plan as needed.
• Prepare weekly and monthly status reports.
• Document areas for improvement, process improvement resolutions, and follow up
actions on a yearly basis and provide to COR and TPOC.
Task Area 2: Contract Administration Support
The Contractor shall provide contracting support services in conducting federal procurement
activities in accordance with the Federal Acquisition Regulation (FAR) to include a wide
range of professional acquisition and contract support related services/activities from pre-
award, post-award, and contract close out for the Decennial Directorate.
The Contractor shall provide experienced and effective contract management and
administration support personnel that have knowledge and understanding to apply relevant
Federal Acquisition Regulations (FAR) and related regulatory requirements. Contractor
personnel must be highly qualified personnel with the experience, skills, and certifications to
assist agencies in contract management and administration support duties. In collaboration
with COR, TPOC, Acquisition Division, and program staff, contractors will provide contract
support functions to include:
Sub-Task 2.1: Pre-Award Contract Administration Support
• Provide technical writing to assist in the development of drafting contract
requirements.
• Provide support and recommendations for the capture, analysis, assessment, reporting,
and development of acquisition baselines for assigned tasks.
• Participate in the pre-award functions and regularly coordinate with the Government
for input and direction.
• Assist with and support relevant acquisition activities to include, but not limited to:
Requests for Information (RFIs), Sources Sought Notices (SSN), conducting Market
research and Market Research reports, Industry/Capabilities Day material, Statement of
Work (SOW), Performance Work Statements (PWS), Request for Proposals (RFPs),
Statement of Objectives (SOO), Acquisition Milestones/Delivery schedules, and
Requests for Quotes (RFQs).
• Assist in the identification of potential sources and contract vehicles. Potential sources
should include socio-economic program participants (i.e., (8a) small businesses, small
and disadvantaged businesses, HUB Zone businesses).
• Assist in the development and implementation of a Decennial Acquisition Strategy and
Roadmap as well as and other required contract administration documentation. Provide
advice, guidance, and recommendations for all elements in acquisition planning
(including approaches, options, strategies, risks, contracting methods, competition,
sources, cost, milestone schedule, etc.).
• Support the development of acquisition and IT documentation, presentations and
materials required for acquisition.
• Support the development, consolidation and presentations of materials required for
Census Governance Review Boards.
• Preparation of procurement documents, plans, presentations, and performance
measures (i.e., acquisition plans, brand name justifications, Justification for Other than
Full and Open Competition (JOFOCs), IT acquisitions forms and other checklists, and
Census and DOC governance board presentations).
• Assist Government with providing input, documentation, or any type of correspondence
for audits, Freedom of Information Act (FOIA) requests, Inspector General requests, etc.
• Attend meetings with Government to review any pre-award or post award actions.
Sub-Task 2.2: Post-Award Contract Administration Support
• Attend contract related monthly meetings with customers (or as needed).
• Assess and maintain progress versus resource consumption, to include the preparation
of earned value measurement reports (EVM) on contracts that include an EVM
component.
• Provide post-award contract support services including assistance with reviewing
contractor performance (schedules, milestones, deliverables, etc.) exercise contract
options, developing contract modifications, investigating reports of contract
discrepancies, processing invoices and on-boarding staff.
• Provide support for contract close-outs services including support for the efficient
contract closeout in full compliance with Federal Acquisition Regulations and USCB
procedures and mandates.
• Review contract administration business processes to identify improvement
opportunities, and present recommendation for process improvement and assist in the
implementation.
Sub-Task 2.3: Technical Writing Support
• Write and/or edit technical documents, including business proposals, reports, user
manuals, briefings and presentations, functional descriptions, system specifications,
guidelines, special reports, and other project deliverables to meet contract
requirements.
• Develop outlines and drafts for review and approval by technical specialists and project
management ensuring that final documents meet applicable contract requirements and
regulations.
• Research and gather technical and background information for inclusion in project
documentation and deliverables.
• Consult relevant information sources, including library resources, technical and
financial documents, and client and project personnel, to obtain background
information, and verify pertinent guidelines and regulations governing project
deliverables.
This concludes the summary of task areas and sub-tasks as specified in the provided RFQ
document.
Proposal Info
Proposal Information
Specification Value
Solicitation Number 1333-LB-23-MGBSAM-0004
NAICS Code 541611 [Section B.1.1]
Name/Title Decennial Census Contracts Acquisition Support [Section B]
Solicitation Type Request for Quote (RFQ) [Inferred based on mention of 'quote'
requests and pricing details]
Department/Agency Name United States Census Bureau (USCB) [Section B.2]
Inquiries/Questions Due 1:00 p.m. EST, Thursday May 11, 2023 [Section L.2]
Date and Time
Proposal Due Date and 11:00 AM, EST on Friday, May 19, 2023 [Section L.3]
Time
Mode of Submission Electronic via email [Section L.3]
Place of Performance 4600 Silver Hill Road, Suitland, MD, 20746 [Section F.2]
Point of Contact (POC):
- Primary POC Matthew Gore, Contracting Officer, 301.763.2474,
Matthew.S.Gore@census.gov [Section G.2]
- Secondary POC Bryan Shearer, Contract Specialist,
bryan.allen.shearer@census.gov [Section L.2]
- Technical POC TBD [Section G.3.1]
Set Aside Small Business (SB) [Section B.1.1]
Period of Performance:
- Base Period June 12, 2023, through June 11, 2024 [Section F.1]
- Option Periods June 12, 2024, through June 11, 2025 (Option Period 1)
[Section F.1]
June 12, 2025, through June 11, 2026 (Option Period 2)
[Section F.1]
June 12, 2026, through December 11, 2026 (6 Month
Extension) [Section F.1]
Key Personnel:
- Project Manager IV [Section H.1]
Security Clearance Public Trust clearance [Section C.4]
Requirements
Task Order Type Time and Materials [Section B.2]
Award Type GSA MAS [Section B.2]
