EXIT INTERVIEW AND CLEARANCE PROCESS
FLOW CHART
EMPLOYEE RESIGNATION/TERMINATION NOTIFICATION TO HR SCHEDULE OF EXIT INTERVIEW
1. Employee submits resignation or 1. Supervisor/Manager notifies HR of the employees 1. HR contacts the employee to schedule an
2. HR issues termination notice. resignation or termination. exit interview
CONDUCT EXIT INTERVIEW REVIEW OF FINAL BENEFITS AND COMPENSATION RETURN OF COMPANY PROPERTY
1. HR conducts the exit interview (in person or virtually) 1. Employee returns all company property (ID card,
2. Discuss reasons for leaving, experiences, feedback 1. HR reviews final paycheck details, unused vacation laptop, keys, etc.)
and return of company property leaves, and other benefits.
2. HR or Admin confirms return of assets.
3. Document responses and feedback
REVOKE ACCESS FINAL CLEARANCE FINAL MEETING
1. Disables employee's access to systems, email, 1. HR ensures all company property is returned, access 1. Final meeting with HR or Supervisor to close
and networks. is revoked, and benefits are processed. out employment.
2. Collect and archive email accounts, documents, etc. 2. Provide a farewell and offer any final support
2. Exit interview documentation is reviewed by
or information. (optional)
HR for insights.
EMPLOYEE DEPARTURE LAST PAY/FINAL PAY
1. HR contacts the employee if the last pay is available
1. Employee leaves the company on the agreed-upon
date. 2. Employee signs QUITCLAIM and attached two valid
ID with 3 specimen signature
