TABLE OF CONTENTS

CHAPTER CONTENT PAGE NO

1 OBJECTIVES OF THE STUDY 1

2 INDUSTRY PROFILE 2

3 COMPANY PROFILE 7

3.1 ABOUT THE COMPANY 7

3.2 PRODUCT PROFILE 11

3.3 ORGANISATION CHART 12

3.4 VARIOUS DEPARTMENTS 13

3.4.1 PRODUCTION DEPARTMENT 19

3.4.2 HUMAN RESOURCE DEPARTMENT 22

3.4.3 MARKETING DEPARTMENT 27

3.4.4 FINANCE DEPARTMENT 30

4 AREA OF TRAINING 32

4.1 SWOT ANALYSIS 32

4.2 FINDINGS 34

4.3 SUGESSTION 35

4.4 CONCLUSION 36

5 BIBLIOGRAPHY AND REFERENCE 37

 CHAPTER – 01

OBJECTIVES OF THE STUDY

• To analyse the effectiveness of AJANTA WEAVES INDIA PRIVATE LIMITED –

ERODE and give their commendation to improve existing sales and production.
• To study the students efforts how to attend the customers by the company.
• To study and analyse the production performance of Ajanta Weaves India Private
Limited– ERODE.
• To study the SWOT analysis of organization function and departments.

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 CHAPTER – 02

INDUSTRY PROFILE

The Indian textile industry is one of the largest in the world with a massive raw material
and textiles manufacturing base. Our economy is largely dependent on the textile manufacturing
and trade in addition to other major industries. About 27% of the foreign exchange earnings are
on account of export of textiles and clothing alone. The textiles and clothing sector contributes
about 14% to the industrial production and 3% to the gross domestic product of the country.
Around 8% of the total excise revenue collection is contributed by the textile industry. So much
so, the textile industry accounts for as large as 21% of the total employment generated in the
economy. Around 35 million people are directly employed in the textile manufacturing activities.
Indirect employment including the manpower engaged in agricultural based raw-material
production like cotton and related trade and handling could be stated to be around another 60
million.

A textile is the largest single industry in India (and amongst the biggest in the world),
accounting for about 20% of the total industrial production. It provides direct employment to
around 20 million people. Textile and clothing exports account for one-third of the total value of
exports from the country. There are 1,227 textile mills with a spinning capacity of about 29
million spindles. While yarn is mostly produced in the mills, fabrics are produced in the
powerloom and handloom sectors as well. The Indian textile industry continues to be
predominantly based on cotton, with about 65% of raw materials consumed being cotton. The
yearly output of cotton cloth was about 12.8 billion m (about 42 billion ft). The manufacture of
jute products (1.1 million metric tons) ranks next in importance to cotton weaving. Textile is one
of India’s oldest industries and has a formidable presence in the national economy In as much as
it contributes to about 14 per cent of manufacturing value-addition, accounts for around one-third
of our gross export earnings and provides gainful employment to millions of people. They
include cotton and jute growers, artisans and weavers who are engaged in the organised as well
as decentralised and household sectors spread across the entire country.

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INDIAN TEXTILE INDUSTRY STRUCTURE AND GROWTH

India’s textile industry is one of the economy’s largest. In 2000/01, the textile and
garment industries accounted for about 4 percent of GDP, 14 percent of industrial output, 18
percent of industrial employment, and 27 percent of export earnings (Hashim). India’s textile
industry is also significant in a global context, ranking second to China in the production of both
cotton yarn and fabric and fifth in the production of synthetic fibers and yarns. In contrast to
other major textile-producing countries, mostly mostly small-scale, nonintegrated spinning,
weaving, cloth finishing, and apparel enterprises, many of which use outdated technology,
characterize India’s textile sector. Some, mostly larger, firms operate in the “organized” sector
where firms must comply with numerous government labor and tax regulations. Most firms,
however, operate in the small-scale “unorganized” sector where regulations are less stringent and
more easily evaded.

The unique structure of the Indian textile industry is due to the legacy of tax, labor, and
other regulatory policies that have favored small-scale, labor-intensive enterprises, while
discriminating against larger scale, more capital-intensive operations. The structure is also due to
the historical orientation towards meeting the needs of India’s predominately low-income
domestic consumers, rather than the world market. Policy reforms, which began in the 1980s and
continued into the 1990s, have led to significant gains in technical efficiency and international
competitiveness, particularly in the spinning sector. However, broad scope remains for additional
reforms that could enhance the efficiency and competitiveness of India’s weaving, fabric
finishing, and apparel sectors.

STRUCTURE OF INDIA’S TEXTILE INDUSTRY

Unlike other major textile-producing countries, India’s textile industry is comprised

mostly of small-scale, nonintegrated spinning, weaving, finishing, and apparel-making
enterprises. This unique industry structure is primarily a legacy of government policies that have
promoted labor-intensive, small-scale operations and discriminated against larger scale firms:

• Composite Mills: Relatively large-scale mills that integrate spinning, weaving and, sometimes,
fabric finishing are common in other major textile-producing countries. In India, however, these
types of mills now account for about only 3 percent of output in the textile sector. About 276

3
composite mills are now operating in India, most owned by the public sector and many deemed
financially “sick.”

• Spinning: Spinning is the process of converting cotton or manmade fiber into yarn to be used
for weaving and knitting. Largely due to deregulation beginning in the mid-1980s, spinning is
the most consolidated and technically efficient sector in India’s textile industry. Average plant
size remains small, however, and technology outdated, relative to other major producers. In
2002/03, India’s spinning sector consisted of about 1,146 small- scale independent firms and
1,599 larger scale independent units.

• Weaving and Knitting: Weaving and knitting converts cotton, manmade, or blended yarns into
woven or knitted fabrics. India’s weaving and knitting sector remains highly fragmented, small-
scale, and labor-intensive. This sector consists of about 3.9 million handlooms, 380,000
“powerloom” enterprises that operate about 1.7 million looms, and just 137,000 looms in the
various composite mills. “Powerlooms” are small firms, with an average loom capacity of four to
five owned by independent entrepreneurs or weavers. Modern shuttleless looms account for less
than 1 percent of loom capacity.

• Fabric Finishing: Fabric finishing (also referred to as processing), which includes dyeing,
printing, and other cloth preparation prior to the manufacture of clothing, is also dominated by a
large number of independent, small scale enterprises. Overall, about 2,300 processors are
operating in India, including about 2,100 independent units and 200 units that are integrated with
spinning, weaving, or knitting units.

• Clothing: Apparel is produced by about 77,000 small-scale units classified as domestic

manufacturers, manufacturer exporters, and fabricators (subcontractors).

GROWTH OF TEXTILE INDUSTRY IN INDIA

India has already completed more than 50 years of its independence. The analysis of the
growth pattern of different segment of the industry during the last five decades of post
independence era reveals that the growth of the industry during the first two decades after the
independence had been gradual, though lower and growth had been considerably slower during
the third decade. The growth thereafter picked up significantly during the fourth decade in each

4
and every segment of the industry. The peak level of its growth has however been reached during
the fifth decade i.e., the last ten years and more particularly in the 90s.

The Textile Policy of 1985 and Economic Policy of 1991 focussing in the direction of
liberalisation of economy and trade had in fact accelerated the growth in 1990s. The spinning
spearheaded the growth during this period and man-made fibre industry in the organised sector
and decentralised weaving sector.

SIZE OF TEXTILE INDUSTRY IN INDIA

• The textile industry in India covers a wide gamut of activities ranging from production of raw
material like cotton, jute, silk and wool to providing high value-added products such as fabrics
and garments to consumers.

• The industry uses a wide variety of fibres ranging from natural fibres like cotton, jute, silk and
wool to man made fibres like polyester, viscose, acrylic and multiple blends of such fibres and
filament yarn.

• The textile industry plays a significant role in Indian economy by providing direct employment
to an estimated 35 million people, by contributing 4 per cent of GDP and accounting for 35 per
cent of gross export earnings. The textile sector contributes 14 per cent of the value-addition in
the manufacturing sector.

• Textile exports during the period of April-February 2003-2004 amounted to $11,698.5 million
as against $11,142.2 million during the same period in the previous year, showing an increase of
around 5 per cent.

• Estimates say that the textile sector might achieve about 15 to 18 per cent growth this year
following dismantling of MFA.

ROLE OF INDIAN TEXTILE INDUSTRY IN THE ECONOMY

Textile industry plays a significant role in the economy. The Indian textile industry is one
of the largest and most important sectors in the economy in terms of output, foreign exchange
earnings and employment in India. It contributes 20 per cent of industrial production, 9 per cent
of excise collections, 18 per cent of employment in industrial sector, nearly 20 per cent to the

5
country’s total export earnings and 4 per cent ton the GDP. The sector employs nearly 35 million
people and is the second highest employer in the country. The textile sector also has a direct link
with the rural economy and performance of major fibre crops and crafts such as cotton, wool,
silk, handicrafts and handlooms, which employ millions of farmers and crafts persons in rural
and semi-urban areas. It has been estimated that one out of every six households in the country
depends directly or indirectly on this sector.

India has several advantages in the textile sector, including abundant availability of raw
material and labour. It is the second largest player in the world cotton trade. It has the largest
cotton acreage, of about nine million hectares and is the third largest producer of cotton fibre in
the world. It ranks fourth in terms of staple fibre production and fourth in polyester yarn
production. The textile industry is also labour intensive, thus India has an advantage.

KEY ADVANTAGES OF THE INDIAN TEXTILES INDUSTRY

• India is the third largest producer of cotton with the largest area under cotton cultivation in the
world. It has an edge in low cost cotton sourcing compared to other countries.

• Average wage rates in India are 50-60 per cent lower than that in developed countries, thus
enabling India to benefit from global outsourcing trends in labour intensive businesses such as
garments and home textiles.

• Design and fashion capabilities are key strengths that will enable Indian players to strengthen
their relationships with global retailers and score over their Chinese competitors.

• Production facilities are available across the textile value chain, from spinning to garments
manufacturing. The industry is investing in technology and increasing its capacities which
should prove a major asset in the years to come.

• Large Indian players such as Arvind Mills, Welspun India, Alok Industries and Raymonds have
established themselves as 'quality producers' in the global market. This recognition would further
enable India to leverage its position among global retailers.

• India has gathered experience in terms of working with global brands and this should benefit
Indian vendors.

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 CHAPTER – 03

COMPANY PROFILE

3.1 ABOUT THE COMPANY

Ajanta Weaves India Private Limited is a Private incorporated on 25 February 2004. It is

classified as Non-government company and is registered at Registrar of Companies, ROC
Coimbatore. Its authorized share capital is Rs. 7,500,000 and its paid up capital is Rs. 7,500,000.
It is inolved in Spinning, weaving and finishing of textiles.

Ajanta Weaves India Private Limited's Annual General Meeting (AGM) was last held on
N/A and as per records from Ministry of Corporate Affairs (MCA), its balance sheet was last
filed on 31 March 2015.

Directors of Ajanta Weaves India Private Limited are Manivasagam Vijayakumar and
Vinodkumar Manivasagam. Ajanta Weaves India Private Limited's Corporate Identification
Number is (CIN) U17111TZ2004PTC011002 and its registration number is 11002.

Company Details

CIN -U17111TZ2004PTC011002

Company Name -AJANTA WEAVES INDIA PRIVATE LIMITED

Company Status -Strike Off

RoC -ROC Coimbatore

Registration Number -11002

Company Category -Company limited by shares

Company Sub Category -Non-government company

Class of Company -Private

Date of Incorporation -25 February 2004

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Age of Company -20 years, 5 month, 14 days

Activity -Spinning, weaving and finishing of textiles.

THE PEOPLE

The growth of Ajanta Weaves India Private Limited can be attributed to keep the
commitment towards high standards of quality, both in the production process and the end
products. Undoubtedly the management and the employees are a well-knit team dedicated to
deliver quality.

The result of devote hard work and acumen in selecting the right person to the right job
has capitulated good results. The scrupulous planning for expansion and improvement demands
an equally meticulous implementation by the personnel. The HR Department of Ajanta Weaves
India Private Limited.

Apparels takes every care to keep all employed in the best morale. Training is a
continuous process to keep productivity, in sync with changing market demands Infrastructure
The quest for perfection and quality starts right from the raw material stage and continues to the
finished product. The entire production is managed in-house, to ensure that all specifications and
quality requirements are met promptly and accurately. All production facilities available at
Ajanta Weaves India Private Limited come under the strict supervision of the Quality Assurance
Department. An elaborate system to control and monitor all orders is done through an Order
Management System, which tracks the status of each order in production.

QUALITY

Various parameters are constantly checked, monitored and controlled in the production
process. All recommended tests are conducted for ascertaining Quality standards specified by
various statutory agencies of the relevant countries, as per buyers' requirements. Critical focus is
kept on Cotton, Yarn and Knitted Cloth Quality.

Several tests are done to maintain quality of yarn such as

1. The black board test for yarn appearance.

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2. The wrap block - for sliver testing

3. The wrap reel- for yarn count testing.

4. The Lea strength tester for yarn strength & CSP.

FABRIC

The fabric undergoes quality control test at the Quality Control Laboratory that has all
facilities, to ensure that our garments meet the requirements and specifications. Tests are done as
per international standards.

THE TEST INCLUDES

1. Colour fastness to mechanical wash

2. Colour fastness to rubbing

3. Perspiration test

4. Testing dimensional shrinkage stability

5. Garment Twist checking

EXPORTS

Understanding the needs of clients, Quality and Timely delivery makes Ajanta Weaves
India Private Limited success story in various countries. Serving to the latest trends with up
gradation in technology, caters to a variety of clientele in U.S, Canada, Europe and Australia.

WIND POWER

The need to generate "green power" motivated Ajanta Weaves India Private Limited to
set up is own Wind Mill to produce Electric Power for internal consumption.

KNITTING

The very latest 16, 20, 24 & 28 Gauge Circular Knitting Machines are engaged in the
production floor like Mayer & Cie from Germany, Italian Orizio Paulo A variety of knitted

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fabrics are produced starting from the basic jersey, pique to the trendiest jacquards to texture
knits of all kinds.

The 14, 16 Gauge Flat Knitting Machines from Taiwanese "Kauo-Heng" and Japanese Matsuya
flat knitting machines are engaged in the production floor for manufacturing all kinds of basic
and fashion collars in various designs.

DYEING & COMPACTING

DYEING

Dilmenler yarn dyeing machines are used for a uniform, best and reproducible shades.
This is supported further by Mesdan-Italy wet splicing for a smooth knotless knitted stripes and
checks. The yarn dyeing capacity at present is 5 tons with added scope for expansion. Dimenler
fabric dyeing machines are used for fabric of high handle, retaining all the natural characteristics.

Eco friendly dyes ensure social accountability. The plant capacity at present is 10 tons with more
scope for expansion due to the fore-thought infrastructure. Yarn and fabric dyeing tacis are fully
supported by a most modern lab with Infra-Red dyeing machines and automatic tubeless
dispensers with testing procedures.

COMPACTING:

The washed and laundered cloth is sent through the latest Tube-tex USA compacting
machine to control shrinkage. All processed fabric is pre-shrunk, so that the garments always
retain shape.

GARMENT PRODUCTION

Ajanta Weaves India Private Limited has in its production line the best and truly
sophisticated machinery capable of producing productivity and quality. To minimize the wastage
in fabric, the planning of cut layout is done with the help of CAD Invest to utilize resources of
men & machinery machine more efficiently; the Production Monitoring is done with Barcode
systems.

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3.2 PRODUCT PROFILE

KIDS WEAR

The diverse collection of garments is focused on not just men & women, but children as
well. The Kids Wear comes in the most attractive of colours & designs for children of all ages

CASUAL WEAR

The casual collection guarantees a cool and trendy look that will surely make a Fashion
Statement.

SPORTS WEAR

The spectacular Sports Wear will definitely make one stand out from the crowd. The
distinct sweatshirts are winners all the way. Assorted collections, for both men & women.

GOLF WEAR

The range of Golf-Wear is designed to suit to the 'Tee'. The collections are in solids
stripes, prints and jacqards for both men and women.

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 3.3 ORGANISATION CHART

CHAIRMAN

MANAGING DIRECTOR

DIRECTOR

EXECUTIVE DIRECTOR

PRODUCTION MARKETING FINANCE HR

MANAGER MANAGER MANAGER MANAGER

ASSISTANT ASSISTANT SECRETARY ASSISTANT

MANAGER MANAGER FINANCIAL MANAGER

EXECUTIVE SALES MAN ACCOUNTANT HR

EXECUTIVE

PRODUCTION
AUDITOR EMPLOYEES
OFFICER

HELPERS

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3.4 VARIOUS DEPARTMENTS

The different departments or sections in an apparel industry are given below:

1. Merchandising
2. Sampling department
3. Fabric sourcing
4. Purchasing department
5. Fabric inspection department
6. Accessory stores department
7. Planning department
8. Laboratory department
9. Machine maintenance
10. CAD section
11. Cutting section
12. Production department
13. Industrial engineering section (IE)
14. Embroidery department
15. Fabric washing section
16. Quality assurance department
17. Finishing department

Merchandising:
It is a vital process that involves planning, developing, executing and dispatching the
order (product) to the buyer. The merchandising process comprises guiding and supervising for
the successful processing of an order. The types of merchandising done in a garment unit are
marketing merchandising and product merchandising.

The main objective of marketing merchandising is development of product, costing and ordering,
and it has direct contact with the buyer. Product merchandising is carried out in the respective
apparel unit and involves all the responsibilities starting from sourcing to finishing.

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Sampling department:

The sampling department coordinates with the merchandising and production department.
It is carried out to foresee finished product appearance and fit when produced in bulk and to
confirm whether there are any inconsistencies in the pattern according to the buyer’s
specification. It also aids to determine the fabric consumption along with that of thread and other
accessories used.

Fabric sourcing:

Fabric sourcing is mainly engaged in deciding where and how the fabrics have to be
procured. It works in conjunction with the merchandising department and looks after the delivery
of the required garments within the scheduled time and cost.

Purchasing department:

The main difference between the sourcing and purchasing department is that the sourcing
section works for sourcing the fabrics alone whereas the nature of the work of the purchasing
department comprises sourcing of accessories and trims as well.

Fabric inspection department:

The main aims of fabric inspection team are-

• Identification and analysis of fabric defects using various standard methods.

• Selection of fabric according to AQL (accepted quality level) 1.5.

Accessory stores department:

The receipt of the raw materials or the accessories is normally completed in terms of
documents that are received from the merchants.

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Production planning department:

Upon receipt of the orders from the merchants, pre-production meetings with the
departments have to be done. After that, the production department will assign the style to the
specific line that has the capacity to complete it on time. The planning section then carries out
the estimation and planning of order quantity, plan cut date (PCD), breakup of order, operation
breakdown, etc. based on the particular unit.

Laboratory department:

The laboratory or testing center in the industry should be equipped with all the essential
instruments that are mandatory for the testing of fabric and accessories. If the facility for specific
tests mentioned by the buyer is not available in the industry, it should be sent to external
laboratories that are authorized by the buyers.

Machine maintenance:

Undesirable quality of garments mostly results from ill-maintained machines. Breakdown

and preventive maintenance is mainly aimed toward reducing the downtime and increasing
lifetime, respectively.

CAD section:

Normally, large-scale garment industries have their own designing department for various
garment styles. The CAD department is accountable for the following functions:

• Determining cutting average for costing

• Making the most efficient cutting marker
• Development and alteration of patterns
• Development of size set pattern by grading
• Digitizing the pattern

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Cutting section:

The cutting department normally receives the order from the production manager who has
approved the cutting order to cut a given quantity of garment styles. The cutting order sheet
contains the following information:

• Sampling average, garment weight and averages of other trims

• Measurement sheet
• Design of the garment
• Purchase order
• Fabric request sheet
• Marker planning – length of lay, etc., size ratio and colors in which the patterns are to be
cut

Production department:

The production department will obtain the details like

• The garment style

• Number of operators required
• The batch for which the style has to be installed
• Target for each day
• Breakup of the production quantity

After receipt of all of the above details, the production department sends a request from the
cutting section for the cut parts. After assembling of the components, a line check has to be done
where the shade matching and the measurements are checked.

Industrial engineering section:

This department is comparatively new addition in apparel industry. It coordinates with

several departments since this department provides the entire plan of the garment manufacturing

16
and the thread and trims consumption criteria, operator’s skill level categorization and other
related aspects.

Embroidery department:

It comes into play only when the particular garment style demands. It receives the
garment panel, style and the embroidery details from the merchandisers and they will also get a
sample of the garment on which the embroidery has been already done and it will be used as a
reference sample.

Fabric washing section:

After the completion of assembling and inspection process, the garments are sent to the
washing department for the washing or finishing that is required for the particular style according
to the specification sheet.

Quality assurance department:

To maintain and control the quality, the quality assurance department divides the work
into different stages of manufacturing, which are categorized into three major groups such as
preproduction unit, cutting audit and sewing unit.

Finishing department:

The finishing department is the last section in the garment production prior to packing
and dispatch and it plays a significant role in the final garment appearance. It involves the
following processes.

Trimming: It removes the extra threads from the garment at the stitched areas.

Inspection: The inspection is done as per the AQL 2.5 system and mainly depends on the buyer
requirements.

Pressing: This is carried out after the garment has been inspected completely and the garments
are pressed or finished based on the method of their folding during packing.

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Tagging section: After the completion of fabric inspection and pressing, they are sent for
labelling, which includes the size labels, price tags and miscellaneous labels if any are mentioned
in the specification sheet.

Packing: The packing is done in the carton boxes. Individual packing of garments in the poly bag
and folding the garments and organizing them in the carton boxes without placing them in the
poly bag are the two types of packing followed in the garment industry.

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3.4.1 PRODUCTION DEPARTMENT

The world economy is in a stable position due to the largest contribution of the textile
sector. Today’s textile industry has reached this stage only due to sound production management.
The textile sector is the only sector where the production process, capacity, machinery,
compliance, etc. are discussed before the main product arrives and the desired production is
obtained through proper management of these. So it can be said that the role of production
management in this sector is immense.

Production management is the process of planning the conversion of raw materials into
finished products, procurement of necessary materials, supervision and control.

In the textile industry, production management refers to the process of making a garment
from beginning to end.

Production management includes everything from the collection of raw materials for the
manufacture of garments to the planning of activities required for the transformation of
garments, procurement of necessary materials, supervision, control, proper layout of employees
and even handing over of garments to buyers.

Contribution of Production Management:

Conducts the activities of every worker, employee and officer working on the production
floor in order to produce the highest quality product within the stipulated time as per the demand
of the buyer. It is the responsibility of the production management to control and plan the work
to ensure that it is being made properly after a style operation.

It is the job of the management to call daily meetings. Besides determine how long it will
take to complete each operation. Determining the factory’s holding capacity for each order or
style. Determine the start and end dates of each operation and determine how much work will be
done each day. It is also the job of production management to calculate the number of operators
and helpers needed to complete each operation. In addition to properly managing the various
manpower, processes, machinery, etc. involved in production, cutting, sewing and finishing
coordinate the work between these three departments.

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There are also many other types of work. Those are:

• Daily collects production per hour.

• Collecting defective garments monitoring report.
• Arranging an internal pre-production meeting.
• Follow up on the issue of sending and receiving daily wash garments.
• Style wise cutting breakdown collection, etc. do many more types of work.

Subjects Studying Production Management:

The textile sector in Bangladesh is almost entirely industrial. So, just as technical textiles
are important, so is how to manage the industry using these technical knowledge. In this case,
production management is an important subject which can be studied to get an idea of all the
issues including the production process of the textile sector. The management skills of a textile
engineer are essential for the development of this industry. When it comes to career building, this
department is a big place to take one’s career to the next level. Because the responsibility that a
GM or AGM will perform is taught in this department. This is the best option for a good career
in the managerial section of the industry. Having two types of technical + management
knowledge, it is possible to quickly build a better career in any sector of textile such as washing,
dyeing, knitting, weaving, merchandising, garments, production.

In addition, the production manager appointed in this case does a lot of work, some of which are
given below

• The morning starts with understanding the shift ( they have to figure out what happened
all night)
• They have to program what will be dyeing throughout the day.
• Take stock of what clothes are on the floor.
• Call the operators of each machine and explain what they will do throughout the day.
• Making dyeing recipes.
• Increase shift production.
• Preparing the production report of the previous day.

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 • Checking the shed when it comes down from the dyeing machine. And to decide whether
shed will continue or not.
• Fabric quality and inspection.
• Talking to the people on the floor, managing the work.
• See if quality or rolling cloth is being delivered.
• See if there is a problem with the factory’s own floor.
• Holidays for employees, gate passes, and accessories.
• Given the recipe of finishing.

Production Management Software:

ERP (Enterprise Resource Planning) software is a breakthrough in the modern garment

industry. Through ERP, it is very easy to collect and pre-plan all the management information of
any garment company in a short time.

Advantages of ERP Software:

• Create a report in a short time

• Easy data and data storage
• Many things can be done in a short time (time saving)
• Increasing productivity as a result of industry automation
• Very easy industry monitoring

Uses of ERP Software:

ERP software is widely used in-

• Yarn manufacturing industry

• Weaving factory
• Home textile
• Textile processing
• Garment manufacturing
• HR Department
• Apparel buying house

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3.4.2 HUMAN RESOURCE

DEPARTMENTJOB DESCRIPTION

HR and HRM stands for human resource, and human resource management respectively.
HR department is a very important department in any business sector or within any organization.
The HR manager it’s responsible for people management, planning, evolution of employees,
implementation of rules and regulation, provide optimum service and solve the problems
regarding the situations, HR mainly manage the human resources like policies programs various
practices in the organization. The rules and responsibility which discussed by HR team it should
be as per the government rules and regulations. HR team in garment and textile industries mainly
focuses on recruiting and hiring people who includes employees and workers, they also work on
managing employee and their benefits and compensations. They are also responsible for training
and development of employees, and handling employee related issues and they also call for
diversity and inclusion strategies, which managing employee relations and engagement
programs, activities, create a healthy environment in the working place. HR team of garment and
textile industries have a very challenging job and responsibilities. People management is not an
easy task for anyone but, HR department work on their professionalism and do it very finely. So
in textile and garment Industries HR manager place and very important role for overall success
of their organization. So and HR manager is should be a very responsible person who drives
many things for the betterment and overall growth of the organization, let’s discus briefly about
the role and responsibilities of an HR in the Textile and Garment Industry

OBJECTIVES OF H.R DEPARTMENT

• Manpower Planning

• Recruitment

• Training and Development

• Induction

• Wages and salary administration'

• Statutory compliances + Leave administration

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• Grievance Redresser » Personal counselling

• Compensations and Benefits

• Welfare

• Performance evaluation

Skilled Requirement of Hr Manager in Garment Industry:

HR manager should have some following skills:

• Effective communication skills

• Should have leadership qualities
• Strong interpersonal skills
• Should effectively interact with employees
• Excellent organizational skills
• Good in time management activities
• Handle confidential information
• Should follow ethical standards
• Good at decision making
• Good at hiring decisions
• Multi tasking good at people management
• Must have knowledge regarding labor laws, rules and regulations
• Problems solving skills
• Handle multiple basic software’s
• Stay updated
• Good at HRM skills and various operations of HRM.

Roles and Responsibilities of HR in Textile and Garment Industry:

1. HR Functions: The HR manager oversees all HR functions, ranging from recruitment to

separation.
2. Hiring Process: The HR department is responsible for ensuring a smooth hiring process
and minimizing employee turnover.

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 3. Training and Development: HR plays a crucial role in organizing training programs for
employees to enhance their skills and knowledge and monitor their effectiveness.
4. Employee Support: They offer guidance and assistance in various areas, HR provides
counseling and support to employees when needed.
5. Office Administration: HR oversees office maintenance, administration, and general
affairs. Handle the operations smoothly by managing, coordinating and resolving skills.
6. Benefits Management: HR is responsible for managing employee benefits including
health insurance, retirement plans, and other perks, handle enrollment processes, and
resolve benefit-related issues.
7. Performance Appraisal: HR implements performance appraisal systems for the evaluation
purpose.
8. Disciplinary Issues: HR handles disciplinary matters within the organization.
9. Legal Affairs: HR handles legal affairs related to employment.
10. Workplace Safety and Security: HR is responsible for maintaining a safe and secure work
environment.
11. Leave Management: HR manages employee leave requests, tracks attendance, and
maintains accurate records and also ensure that leave policies
12. Compliance Issues: The HR department ensures that the organization complies with all
relevant laws and regulations.

So, the HR and HR department plays a very crucial role in various aspects of employee
management and organizational operations, by ensuring the smooth functioning of the
organization.

Job Description of HR Department in Garment Industry:

• Department is highly responsible for communicating hiring developing managing and

implementing the organization standards.
• The responsible for clean and clear compliances reports to the boards.
• Interacting with various departments.
• Coordinating and communicating with various departments regularly.
• Solve through interaction the compliances issues and problems.

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• Regular updated with the documentation and preparation process for the different audits.
• Managing and reviewing required company policy.
• Managing rules and regulations and laws of HRM under healthy environment.
• Do proper monitoring at the workplace regularly and solve the compliances issues.
• At the problem situation should motivate all the employments, workers and staff
members.
• Train properly regarding the safety terms, health issues and ethical practices with
documents of safety.
• Maintain all documentation and Personal records.
• Ensure the organization and people management though social ethics practices, health
and safety requirements and other.
• Find out the non-compliance issues by the regular monitoring and auditing.
• Conduct internal audits including Labor Law, Factory Rules- regulations, buyers required
audits & other national- international instructions of trade.
• Ensure that companies in the monitor compliance certification BSCI, ICS, SEDEX,
NEXT, INDITEX, PRIMEMARK, ACCORD & Alliance etc. comply with the necessary
audits and requirements.
• Make sure that the necessary safety standards are met, particularly Accord/Alliance for
fire, electrical, and structural safety.
• Communicate and manage social audits such as buyer & certification/membership audits
for ICS, SEDEX, NEXT, INDITEX, PRIMEMARK, ACCORD, etc.
• Regularly maintain and implement compliance mechanisms and tools, and provide
statistical reports on a weekly, monthly, and yearly basis.
• Give important suggestions to the managing team regarding laws and COC.
• Conduct in house training program for all the employees regarding fire safety, grievance,
OH and EMS.
• Adopt and maintain required standards like chemical standards safety standards
environmental standards.
• Conduct regular internal H&S and Environmental assessments.
• Review and update all legal documents/certificate/license b regularly.

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 • Checking routine wise checklist and make report and update to management all
compliance reports.

These are the main job responsibilities of HR department and HRM team there are some
regular function or activities like Coordinate interview process, new employee orientation,
attendance and absent status management, assist to coordinate recruitment & selection,
manpower planning, management & data entries into HRM system, performance appraisal,
employee counseling, maintain employee’s provided funds and investment and arrange all the
event management issues for the office in different occasion such as- best employee, birthday
and farewell programs and other.

Culture

HR manager have responsibility under HRD to make OCTAPACE culture climate in the
organization.

• O-Openness
• C-Confrontation
• T- Trust
• A-Autonomy
• P- Reactiveness
• A-Authenticity
• C-Collaboration
• E- Experimentation

Conclusion:

The HR department plays a vital role in the textile and garment industry. HR managers are
responsible for various tasks such as recruitment, employee development, benefits management,
and compliance with labor laws. They also handle disciplinary issues, ensure workplace safety,
and maintain accurate records. The HR team should have strong communication and leadership
skills, as well as knowledge of HRM operations and legal regulations. Overall, the HR
department is crucial in managing employees and ensuring the smooth functioning of the
organization.

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3.4.3 MARKETING DEPARTMENT

Marketing is a process of activities by which industries create value for customers, satisfy
customer needs and wants efficiently and build strong customer relationships to capture value
from customers in returns. Marketing departments are responsible for promoting product or
service from business to business in the form of suppliers, from business to consumers within
retailers and your combination of both when working for fashion products.

Responsibilities of marketing department:

• The marketing department is responsible for promotion of factory’s products, fetching

more orders for the industry and marketing the product in market.
• The marketing department is also known as business development department as it is
their responsibility to develop a business for the industry.
• This department shows factory’s ability for developing new designs, quality policy and
quality performance.
• Retaining the existing customers is one of the important responsibilities of this
department. But it depends on satisfaction of the customer by shipping quality products in
decided time.
• Marketing department deals with various operations like advertising, research, branding,
strategies, etc.

Skills Required For Marketing Department

• Excellent communication and presentation skills.

• A sense of analysis and creativity.
• Human management skills and public relations
• Good organisation and planning skills.
• Good team work.

Marketing process

• Understand the market place and customer’s wants & needs.

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 • Design a customer-driven marketing strategy.
• Construct a marketing plan that deliver superior value.
• Capture value from customers to create profit.
• Build profitable relationships and create customer satisfaction.

Marketing Strategies of Ajanta Weaves India Private Limited

The readymade garments industry has been chosen for various reasons. Firstly, it plays an
important role for its directly concerned to one of the basic needs of every citizen. The garments
industry operates in a highly complex environment.

Indian garments industries have been creating in a rapidly changing environment

particularly since mid-seventies.

It is therefore important to examine what the modern trend are being introduced by the
companies in their marketing strategies and cope with the changing environment because this is a
fashion age and everyone is concerned about the new fashion and wants the new test specially
the young generation.

Second reason to choose the ready-made garments industry is that the contribution of the
garments sector in the sphere of production, earning of foreign exchange and investment in the

Indian economy has been quite significant. Third, the functional performance of majority
of the garments sector that is in the private sector deserves a significant consideration.

The profitability trends, working of garment units' dependence of garments industries on

imports are some of the areas which have also been touched upon and lastly the leadership role
of garments sector in India as this is the second employment providing sector after agriculture.

The garments industry alone provides the major employment to the Indian citizen as this
sector is concerned to small scale industries sector.

Marketing is the process of developing and communicating value to your prospects and
customers.

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Think about every step you take to sell service and manage your customers:

• Your knowledge of the market and your strategy to penetrate it

• The distribution channels you use to connect with your customers

• Your pricing strategy

• The messages you deliver to your market

• The look and feel of your marketing materials

• The experience you deliver to your market and customers

• The actions of your sales and service reps

• All of the planning, preparation, forecasting and measurement of your investments.

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3.4.4 FINANCE DEPARTMENT

Authorised Capital - ₹7,500,000

Paid up capital -₹7,500,000

Inventory management

The main inventories in the company were raw cotton or cotton bales, spares and loose
tools. There is a chance of damages when the cotton rolls when stored for a long period so they
are carefully stored without getting wet and all.

TYPES OF ASSET & LIABILITY ASSETS

• Free hold

• Lease hold

• Building

• Plant & machinery

• Electrical

• Furniture

• Office equipment's

• Computers

• Vehicles

• Canteen

• Library

LIABILILITIES

• Current account

• Inter unit dues 1.

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• Loan from exporters

• Loan from bank

OUR SERVICE

Mergers and Acquisitions (M&A) team of fibre fashion delivers strategic advisory
services to companies in the global Garments/Apparel domain.

• Acquisitions

• Asset restructuring

• Institutional placement

• Leveraged buyouts & exclusive sales.

Asset Liquidation:

• Buying or Selling of Used Garments Machinery: single equipment, entire unit or complete
facility with land, building etc. in India or any country of the world.

• Appraisal & Evaluation of assets as per the current market rate by experts.

• Online and offline marketing service for the exclusive mandate through display of banners,
mailers to target audience, print media and customized services.

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 CHAPTER – 04

4.1 SWOT ANALYSIS

Ajanta Weaves India Private Limited industry adds 14% to the industrial production and
8% to the GDP of India. It provides employment to 38 million people and thus, is the second
largest employment provider after agriculture. This Garments Industry is one of the largest
sources of foreign exchange flow into the country with the apparel exports accounting for almost
21% of the total exports of the country. A systematic SWOT analysis of the garments and
apparel industry indicates the following: -

STRENGTH

• Skilled workforce

• Existing distribution and sales networks

• Reduced labor costs

• High growth rate

• Barriers of market entry

WEAKNESS

• Competitive market

• High loan rates are possible

OPPORTUNITIES

• New acquisitions

• Growth rates and profitability

• Global markets

• Income level is at a constant increase

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THREATS

• Increasing rates of interest

• Tax changes

• Increase in labor costs

• Price changes

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4.2 FINDINGS

• From the production department extends that the what types of product productivity for this
clothing mills.

• The research finds out the marketing areas, Marketable goods sales, packing, cost level etc.,

• To find out the store level and stock position of the clothing mill.

• To know about the overall performance in this clothing mills.

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4.3 SUGGESTIONS

• Company should have a good generator or other power receiving options.

• Company should include some more young people.

• Each employee working in the company should know more about how to operate the
machineries and all in the company.

• The company provide flexible level of principles to the employees.

• The company maintain proper production inventory method.

• The training advantages assistants to every month of the employees.

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4.4 CONCLUSION

From the Study of this company, I understood the functions and features of the company.
This company is improving their quality, goodwill, market value and they are giving Job
opportunity so many people. They are the strength of the company's growth. In fact, we can see
that the company has modernised its machineries and all and it's the big cotton mill industry in
whole erode. With all most modern facilities. The institutional training at Ajanta Weaves India
Private Limited helped to have a good knowledge about how a company operates and the
consequent focuses relating to the business activities. In the short span of training the company
management provides me a good exposure to the working and management work out in the
detail run. It enhanced about plants production process in details, which paved way for rich
experience in plant supervision it also provides with information regards the exports financial
and human resources activities and documentation in the, which was new Estee exports area
entrance for me.

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BIBILIOGRAPHY

1. S. H., Hengky. "Image Analysis: Textile Industry in Indonesia." World Journal of

Business and Management 1, no. 1 (June 25, 2015)
2. Lyons, Agnes M. M. "The Textile Fabrics of India and Huddersfield Cloth Industry."
Textile History 27, no. 2 (January 1996)
3. Isley, Fred. "The Use of High Performance Textiles in Construction Projects." Journal of
Industrial Textiles 31, no. 3 (January 2002)
4. Budeanu, Ramona, Antonela Curteza, and Cezar Doru Radu. "Experimental Researches
Regarding the Ecological Dyeing with Natural Extracts." Autex Research Journal 14, no.
4 (December 1, 2014)

REFERRENCE

http://www.garmentsindustries.in/

https://www.zaubacorp.com/company/AJANTA-WEAVES-INDIA-PRIVATE-
LIMITED/U17111TZ2004PTC011002#

ADDRESS

52, BRINDHA STREET ERODE ,

ERODE,

Tamil Nadu, India – 638001

Email : ajantafab@gmail.com

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