23r
SFCG 2ND JANUARY, 2025
ATTEN: PROCUREMENT TEAM
Dear Sir,
PROFORMA INVOICE
DESCRIPTIONS DATE NO. FULL DISCOUNTED QTY TOTAL
OF RATE RATE
DAYS (N) (N) (N)
ACCOMODATION 6TH TO 8TH JAN 3 65,000 45,000 25 3,375,000.00
ACCOMODATION 10TH JAN 1 65,000 45,000 5 675,000.00
AM TEA BREAK 7TH JAN 1 8,000.00 7,000.00 100 700,000.00
LUNCH 7TH JAN 1 13,000.00 11,000.00 100 1,100,000.00
HALL 7TH JAN 1 500,000.00 400,000.00 1 400,000.00
TOTAL 6,250,000.00
10% SERVICE CHARGE 180,000.00
GRAND TOTAL 6,430,000.00
NOTE:
Included in the venue are: Free Wifi, Projector and screen, Public Address System, Flip chart Board .
Additional charges may apply for music, additional equipment and extra décor.
TERMS AND CONDITIONS:
1. Quotation and payment is in Naira and should be made into our bank account
with details as below:
Account Name: 0 City Green Hotel Enterprise Ltd
Account Number: 0673106815
Bank Name: Guaranty trust Bank
2. The Hotel is the sole provider of food and beverage services for all events held on the premises.
3. The Client is not allowed to bring food and beverages or any other products supplied by outside service
providers into the Hotel.
4. The guaranteed minimum number for the event for which this contract covers is as mentioned in the table
above.
5. Guaranteed minimum numbers for the event for the purposes of catering and billing will be considered final 48
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8. The client agrees to be considered responsible for all damage, destruction or alteration of the facilities and
equipment, accidentally or voluntarily caused by his guest or subcontractors. This includes but is not limited to the
erection of Marques and Tents.
9. client agrees to cover the cost of reparation, renovation and / or replacement of such damaged facility or equipment.
10. There will be a 10% service charge on total services rendered.
11. The hotel will not be responsible for loss or damages caused to equipment displayed or installed in the function
room/space.
12. The hotel is exonerated of all liability for the partial or full non-execution of the present agreement as the result of a
fortuitous event, an act by third party. Both parties are exonerated of all liability in case of force majeure such as war,
closure, flood, fire, or any other disaster.
13. The Client will not be held liable to any termination clauses or cancelation fees in case of case of force majeure such
as war, closure, flood, fire, or any other disaster. In such cases all deposits made will be refunded to the client.
14. The hotel reserves the right to charge a setup fee if room setup configuration is changed or altered to the original
agreement on the same day.
15. The hotel reserves the right to assign a different or alternative venue or function area without prior notice.
16.It is expected that 70% down payment of the contract sum be paid 24 hours before commencement of the event.
17. The hotel reserves the right to charge a surcharge as part of the quotation to cover any additional charges which
may occur during the conference. This amount if not used is fully refundable back to the client.
12. The hotel is exonerated of all liability for the partial or full non-execution of the present agreement as the result of a
fortuitous event, an act by third party. Both parties are exonerated of all liability in case of force majeure such as war,
closure, flood, fire, or any other disaster.
13. The Client will not be held liable to any termination clauses or cancelation fees in case of case of force majeure such
as war, closure, flood, fire, or any other disaster. In such cases all deposits made will be refunded to the client.
14. The hotel reserves the right to charge a setup fee if room setup configuration is changed or altered to the original
agreement on the same day.
15. The hotel reserves the right to assign a different or alternative venue or function area without prior notice.
16.It is expected that 70% down payment of the contract sum be paid 24 hours before commencement of the event.
17. The hotel reserves the right to charge a surcharge as part of the quotation to cover any additional charges which
may occur during the conference. This amount if not used is fully refundable back to the client.
18. The use of firecrackers, smoke units and naked flames are NOT allowed.
19. All additional engineering equipment and specialized equipment or structures to be erected or utilized prior, during
or post events must be approved via the hotel's Facility Manager.
20. The Hotel reserves the right to monitor or prohibit the use of any electronic equipment or machinery determined, in
its sole discretion, as distracting to other guests.
21. Posting of banners, flag using any materials other than Prestik is not allowed. All enquiries must be directed through
the Sales and Marketing Manager.
CONTACT DETAILS:
reservations@cghyola.com
sales@cghyola.com
09122939788
CANCELLATION POLICY
Only written cancellations will be accepted. Ensure you receive an acknowledgment of cancellation from the Hotel.
Should there be any need to cancel this order the following charges will apply:
25% cancellation fee will apply if received 14 days prior.
50% cancellation fee will apply if received 7 days prior.
100% cancellation fee will apply if received 48 hours prior.
Herewith signature as acceptance of Terms and Condition:
For City Green Hotel Signature Place Date
Name
For the Client Signature Place Date
Name
Date
