A) DPR FOR Q3 REVENUE MCL BHUBANESWARI PH-2: PC:- P K LENKA

Date: 03.12.2024
Figures in Lakhs, PMC+T/Key = Total
1). Revised Target on 17.11.2024: 75+0 = 75.0
(Civil - 65.00 lakh, S&T - 0.00 lakh & OHE - 5.00 lakh)
2). Achieved on date: 0.00+0.00=0.00
(Civil – 0.00 lakh, S&T - 00.00 lakh)
3). Achieved till date:
Civil = 0.00 lakh + 0.00 lakh
OHE = 0.00 lakh
S&T = 0.00 lakh
Total = 0.00 lakh

B) DPR FOR Q3 REVENUE MCL HANDIDHUA ROB BALANCE WORK: PC:- P K LENKA
Date: 03.12.2024

1). Revised Target on 17.11.2024: 35+0 = 35.0

2). Achieved on date: 10.00+0.00=10.00
3). Achieved till date: 10.00+0.00=10.00

Sub:- “Civil Engineering Works including Earthwork in Formation and Cutting, Minor Bridges, Major
Bridges for the work of “Rail Connectivity to Bhubaneswari SILO Phase-II (12MTY) near siding No.5 & 6
at Talcher Coalfield of MCL, Odisha (Package-2)”

Reg: Submission of RA Bill-05 of M/s TRIVENI ENGICONS PVT. LTD. Of value Rs 4,69,29,083.72
including GST.

Ref:
1. LOA-RITES/BBSR/MCL Bhubaneswari/Phase II/Package-II/2022/09 dt 03.01.2023
2. Agreement No. RITES/BBSR/MCL/BHUBNESHWARI/Phase-ll/Package-II/2023/12
Dt.07.02.20233.
3. Agency submitted RA Bill-3 vide letter No. TEPL/RITES-BBSR/MCL-Bhubaneswari-Phase
II/PKG-II/5th RA Bill/2023-24/001 dt 07.05.2024

The agency M/s TEPL has submitted the 5th RA Bill for an amount of ₹ 3,97,70,409.94+ 18%
GST ₹.71,58,673.78 =Total ₹ 4,69,29,083.72

The 5th RA bill has been checked and recommended for approval please.

The details of 5th RA Bill are as follows

1. Awarded Value:- ₹ 70,75,42,669.98

2. LOA date:- 03.01.2023
3. Date of start of contract:-18.01.2023
 4. Schedule date of completion:-17.12.2023
5. Extension (if Any):- 31.05.2024
6. 5th RA Bill:-Refer CP 1-139
7. M/s TEPL submission letter:- CP .1
8. RITES Submission letter to MCL:- CP-2
9. Top Sheet :- CP-3
10. Abstract CMB 440:-CP .4-11
11. Detail Measurement CMB 439:-CP 12 -40
12. Certification and Note sheet:- CP 41
13. Certificate Annexure 1:- CP 42
14. Check List Annexure 24.4:- CP .43
15. Test Check List Annexure 21.6:- CP.48
16. Annexure 24.6:- CP 49
17. PBG:- CP.53-59
18. Car Policy:- CP -59-63
19. ECI:- CP 64-65
20. Indemnity Bond:- CP 70-81
21. WC Policy: CP 82-96 .
22. Labour Licence:-CP 98-100
23. Mile stone:- CP 101
24. Last GST Payment:- CP102-110
25. Signed e-invoice:- CP .111
26. Authorisation: Submitted in last bill
27. Cube Register:- CP 112
28. Cement Register: CP.119.
29. Reinforcement Register: CP.131
30. Royalty: CP

As per cl 11 of special condition, section -3 , RITES shall send the certified copy of the invoice to
MCL before payment. As all certification from MCL is still awaited, 75% payment is recommended.

Details of Payment Recommended; -

1. Agency has submitted that his papers to Tahsildar, Banharpal, Angul for payment of Royalty is held
up due to general election protocol and expected to be paid in June,24 1st Week. So only royalty due
for this bill is proposed to be deducted in this bill for non-submission of Royalty.

2. The Vendor Tracking ID-2024050265 has been generated.

3. SES T1 and SES T2 has been generated, uploaded in SAP with SAP entry No-…………..

4. As it is a adhoc payment of 75% and approval from MCL will take some time, it is proposed to
release 75%.
 5. No Deduction for Milestone has been proposed as revised milestone is under consideration by CA.
Agency has achieved the milestone as per proposed revised Milestone.

6. As decided the RITES Fee of Rs 3,97,70,409.94 x7%x70%=Rs 19,48,750.09 may be raised to MCL
for the work done in this bill.

Submitted for approval please

Project:-Bhubaneswari Ph-2

TKM/RKM=(Stage I/II=9.4 &3.757/3.978 & 3.978)

Awarded on=21.05.2022

Sch date of complete=20.08.2023

EOT=30-08-2024

Target Date of Completion =Oct,24

Stage-I (TDC-31.08.2024) Ch 3.766-7.523

Present Status Progress TDC
Completed in avl.
Earthwork 95% stretch
Major/Minor Bridges (7 minor bdg) 100% Completed
Supply of P. Way Material 100% Completed
20.05.2024(on avl
P. Way Linking 68%(6400tkm/9400tkm) stretch)
OHE Work 40% 31.05.2024
S&T Work 35% 30.08.2024
Commissioning D+2 month NA
1. Platform 6 not handed over yet
Hinderances 2. Diversion of village road
Physical 88.5%
Progress Financial 82.5%
 Stage-II (TDC-31.09.2024) Ch 7.523-11.501
Present Status Progress TDC

Earthwork 65% 30.06.2024

Major/Minor Bridges 48% 20.08.2024
Supply of P. Way Material 100% Completed

P. Way Linking 0 30.08.2024

OHE Work 0 30.08.2024
S&T Work 0 30.08.2024
Commissioning 0 Oct,24

Hinderances 1. 4 nos electric pole to be removed

Physical 55.5%
Progress Financial 49%

Sub:- “Civil Engineering Works including Earthwork in Formation and Cutting, Minor Bridges, Major Bridges
for the work of “Rail Connectivity to Bhubaneswari SILO Phase-II (12MTY) near siding No.5 & 6 at Talcher
Coalfield of MCL, Odisha (Package-2)”

Reg: Submission of RA Bill-07 of M/s TRIVENI ENGICONS PVT. LTD. Of value Rs 2,25,17,600.02 including GST.

Ref:
1. LOA-RITES/BBSR/MCL Bhubaneswari/Phase II/Package-II/2022/09 dt 03.01.2023
2. Agreement No. RITES/BBSR/MCL/BHUBNESHWARI/Phase-ll/Package-II/2023/12 Dt.07.02.20233.
3. Agency submitted RA Bill-7 vide letter No. TEPL/RITES-BBSR/MCL-Bhubaneswari-Phase II/PKG-II/7th
RA Bill/2023-24/001 dt 29.08.2024

The agency M/s TEPL has submitted the 7th RA Bill for an amount of ₹ 1,90,82,711.88+ 18% GST ₹
34,34,888.14 =Total ₹ 2,25,17,600.02

The 7th RA bill has been checked and recommended for approval please.

The details of 7th RA Bill are as follows

1. Awarded Value:- ₹ 70,75,42,669.98

2. LOA date:- 03.01.2023
 3. Date of start of contract:-18.01.2023
4. Schedule date of completion:-17.12.2023
5. Extension (if Any):- 31.12.2024
6. 7th RA Bill:Refer CP ….
7. M/s TEPL submission letter:- CP….
8. RITES Submission letter to MCL:- CP…..
9. Top Sheet :- CP….
10. Abstract CMB 484.:-CP…..
11. Detail Measurement CMB 483.:CP…….
12. Certification and Note sheet:-CP…….
13. Certificate Annexure 1:- CP…..
14. Check List Annexure 24.4:- CP……
15. Test Check List Annexure 21.6:-CP…….
16. Annexure 24.6:- CP…….
17. PBG:- CP.49
18. Car Policy:- CP -55-63
19. ECI:- CP 64
20. Indemnity Bond:- CP 71
21. WC Policy: CP 83 .
22. Labour Licence:-CP 99-100
23. Mile stone:- CP…….
24. Last GST Payment: CP…….
25. Signed e-invoice:- CP……..
26. Authorisation: CP 112
27. Cube Re gister:-CP……..
28. Cement Register: CP…….
29. Reinforcement Register:CP……
30. MCL certification:CP……..

Details of Payment Recommended; -

Sl. Particulars As per Previous As per this Bill Cumulative

No. Bill
1 Gross Value of work done as 25,63,16,303.05 1,90,82,711.88 27,53,99,014.93
per CMB No. 513
2 CGST (9%) 2,30,68,467.27 17,17,444.07 2,47,85,911.34

3 SGST (9%) 2,30,68,467.27 17,17,444.07 2,47,85,911.34

4 Total Value of Bill 30,24,53,237.59 2,25,17,600.02 32,49,70,837.61

5 Recoveries R Bills/S. Adv. Paid
 6 Recoveries of Mobilisation 0.00 0.00 0.00
Advance including interest
7 Income Tax @ 2% 51,26,327.28 3,81,654.24 55,07,981.52
8 Security Deposit @ 5% Adjust 1,03,15,815.71 9,54,135.59 1,12,69,951.30
EMD Rs.2500000.00

9 Labour Cess @ 1% 25,63,163.14 1,90,827.12 27,53,990.26

10 TDS on CGST @ 1% 25,63,163.14 1,90,827.12 27,53,990.26

11 TDS on SGST @ 1% 25,63,163.14 1,90,827.12 27,53,990.26

12 Delay submission of CAR Policy 15,47,152.00 0.00 15,47,152.00

13 Delay submission of EC Policy 8,976.00 0.00 8,976.00

14 Withhold for non-submission of 1,03,81,158.80 0.00 1,03,81,158.80

Royalty challans
15 Withhold for milestone 85,00,000.00 0.00 85,00,000.00

16 Total Recoveries 4,35,68,919.21 19,08,271.19 4,54,77,190.40

18 NET PAYMENT (4-16+17) 25,88,84,318.38 2,06,09,328.83 27,94,93,647.21

1. Agency is in process of submission of Royalty to Tahsildar, Banharpal, Angul and will be submitting
challans very shortly. So No deduction has been proposed in this bill towards royalty.

2. The Vendor Tracking ID-2024090070 has been generated.

3. SES T1 and SES T2 has been generated, uploaded in SAP with SAP entry sheet No-…………………….

4. As MCL given his approval, it is proposed to release100%.

5. No Deduction for Milestone has been proposed as MCL has not handed over the stretch and
revised milestone will be re-revised after the handing over of all stretch.

6. As decided the RITES Fee of Rs 1,90,82,711.88 x7%x70%=Rs 9,35,052.88 may be raised to MCL for
the work done in this bill.

Submitted for approval please

Sub:- Construction of a Road Over Bridge (Balance Work) at the Level Crossing near Ghantapada Village
before the NTPC Conveyor on the road from Handidhua Chowk to NALCO Chowk in Talcher Coalfields under
CSR Programme of MCL, Jaganatha Area.

Reg: Submission of RA Bill-2 of M/s Shree Balaji Engicon Limited –₹ 2,40,49,031.80 excluding GST.

Ref:
1. LOA No. RITES/PU-BBS/Talcher/Handidhua ROB /2024-25/370 Dt.23.02.2024
2. Agreement No. RITES/PU-BBS/Talcher/Handidhua ROB /2024-25/01 Dt.14.05.2024
3. Agency submitted RA Bill-2 vide letter No. SBEL/2024-25/877 Dt.02.09.2024
The agency M/s Shree Balaji Engicons Ltd has submitted the 2nd RA Bill for an amount of ₹ 2,03,80,535.42
+ 18% GST ₹ 36,68,496.38 =Total ₹ 2,40,49,031.80
The RA-2 bill has been checked and recommended for approval please.

The details of RA Bill 2 are as follows

1. Awarded Value:- ₹ 23,29,37,076.86

2. Deviation Amount:-₹ Nil
3. Total Value:₹ 23,29,37,076.86
4. LOA date:- 23.02.2024
5. Date of start of contract:-09.03.2024
6. Schedule date of completion:-08.09.2024
7. Extension (if Any):- Nil
8. 2nd RA Bill:-CP……
9. M/s SBEL submission letter:- CP…..
10. RITES Submission letter to MCL:- CP…..
11. Top Sheet :- CP……..
12. Abstract CMB 522:-CP……..
13. Detail Measurement CMB 521:-CP………
14. Certification and Note sheet:-CP………….
15. Certificate Annexure 1:- CP………..
16. Check List Annexure 24.4:-CP………..
17. Test Check List Annexure 21.6:- CP………..
18. Annexure 24.6:- CP……..
19. PBG:- As per previous Bill
20. Car Policy:- As per previous Bill
21. ECI:- As per previous Bill
22. Indemnity Bond:- As per previous Bill
23. Labour Licence:- As per previous Bill
24. WC Policy: As per previous Bill
25. Mile stone: CP………
26. Authorisation: CP……..
27. Cement Register:CP……….
28. Reinforcement Register: CP…….
29. Signed e-invoice:- CP………..
30. Cube register:-CP……….
31. MCL Certification: CP………

Sl. As per Previous

Particulars As per this Bill Cumulative
No. Bill
Gross value of work done as
1 3,16,26,806.68 2,04,47,297.64 5,20,74,104.32
per CMB No. 522
2 GST @ 9% 28,46,412. 18,40,256. 46,86,669.
 60 79 39
28,46,412. 18,40,256. 46,86,669.
3 GST @ 9%
60 79 39
4 Total Value of Bill 3,73,19,631.88 2,41,27,811.22 6,14,47,443.10
Revised Gross Value of Sch.B
due to withheld an amount
5 of Rs.66,762.22 due to want 3,16,26,806.68 2,03,80,535.42 5,20,07,342.10
of deviation in BOQ item
No.29
Add for CGST @ 9% on total
6 28,46,412.60 18,34,248.19 46,80,660.79
value
Add for SGST @ 9% on total
7 28,46,412.60 18,34,248.19 46,80,660.79
value
Grand Total of this bill
8 3,73,19,631.88 2,40,49,031.80 6,13,68,663.68
including GST
Recoveries R Bills/S. Adv.
9
Paid
Recoveries of Mobilisation
10 - - -
Advance incluting interest
11 Income Tax @ 2% 6,32,536.13 4,07,610.71 10,40,146.84
Security Deposit @ 5% Adjust
12 15,81,340.33 10,19,026.77 26,00,367.10
EMD Rs.2500000.00
13 Labour Cess @ 1% 3,16,268.07 2,03,805.35 5,20,073.42
14 TDS on CGST @ 1% 3,16,268.07 2,03,805.35 5,20,073.42
15 TDS on SGST @ 1% 3,16,268.07 2,03,805.35 5,20,073.42
Withheld for non
16 46,58,741.54 23,29,370.77 69,88,112.31
achievement of milestone
Deduction due to late
17 9,073.00 - 9,073.00
submission of CAR policy
18 Total Recoveries 78,30,495.21 43,67,424.30 1,21,97,919.51
19 NET PAYMENT (8-18) 2,94,89,136.67 1,96,81,607.50 4,91,70,744.17

As per cl 11 of special condition, section -3 , RITES shall send the certified copy of the invoice to MCL before
payment. As all certification except GM/JA , MCL is pending (Refer sl 31.), Adhoc payment of 75% is
recommended.

1.The bill is entered in SAP entry sheet no 1000037325

2. Vender tracking ID is …………………………………
3. Agency has NOT achieved milestone proposed in contract based on total billing value. As per contract
Mile stone Time Financial Target to be achieved Amount withheld for non-achievement
 Given
Mile stone-1 90 days 20% of contract price I;e ₹ 1% of contract price = ₹ 23,29,370/-
(08-06- 23,29,37,076.86x20% = ₹ 4, 65, (already recovered in RA-1)
2024) 87.415/-
Mile stone-2 120 days 40% of contract price I;e ₹ 1% of contract price = ₹ 23,29,370/-
(08-07- 23,29,37,076.86x40% = ₹ (already recovered in RA-1)
2024) 9,31,74,830/-
Mile stone-3 150 days 70% of contract price I;e ₹ 1% of contract price = ₹ 23,29,370/-
(08-08- 23,29,37,076.86x70% = ₹ (To be recovered in RA-2)
2024) 16,30,55,954/-
Total ₹ 23,29.370/-

Agency has applied for EOT and Mile stone shifting, it is being processed. Pending the approval of
EOT/Milestone shifting, 1% of contract value recommended for withheld as per contract provision in this RA
bill.

4. MCL has approved for the work value of ₹ 2,04,47,297.64 ( ₹ 2,41,27,811.22 including GST). But as the
item no 29 has exceeded the BoQ qty, the bill was reduced to ₹ 2,03,80,535.42 ( ₹ 2,40,49,031.80 including
GST).

Submitted for approval for release of 75% payment only.

Sub: Approval for 1st Extension of time for completion of work and rescheduling of Milestones

Name of work: Construction of a Road Over Bridge (Balance Work) at the Level Crossing near Ghantapada
Village before the NTPC Conveyor on the road from Handidhua Chowk to NALCO Chowk in Talcher
Coalfields under CSR Programme of MCL, Jaganatha Area.

Ref.
1. LOA No. RITES/PU-BBS/Talcher/Handidhua ROB /2024-25/370 Dt.23.02.2024 (Refer CP…….)
2. Agreement No. RITES/PU-BBS/Talcher/Handidhua ROB /2024-25/01 Dt.14.05.2024(Ref CP……)
3. Agency submitted EOT vide letter No. SBEL/2024-25/860 Dt.31.08.2024 (ref CP…….)
4. Agency submitted Milestone vide letter No. SBEL/2024-25/706 Dt.31.08.2024 (ref CP…….)

1. RITES acting for and on behalf of and as an Agent/Power of Attorney Holder of MCL, awarded the
subject work to M/s Shreee Balaji Engicon Ltd vide LOA and Contract Agreement at Ref. 1&2 for the
value of Rs.23.29Cr with stipulated completion period of 06 months from date of handing over of
site i.e. up to 09.03.2024. As on date there is no deviation in this contract.
2. The Scope of work consists of completion of balance work of road over bridge at Gantapada village
on MDR connecting Talcher and Angul at LC no-82.
3. The work was awarded on 23.02.2024 and the site was handed over to Contractor M/s SBPL on
09.03.2024. The site was hinderance free from starting.
4. M/s SBPL mobilized and started the work from 09.03.2024. But work has been hampered due to
following reasons
a) Local problem involving vendors from previous working agency:- 09.03.2024 to 23.03.2024
- 15 Days
b) Unseasonal Rainfall: 2 Days (Total 7 days, Overlap- 5 days, Net effective - 2 days)
c) State/Parliamentary Election: 1 Day
d) Local Strike:- 2 Days
e) Extended Monsoon Rainfall:- 27 Days
f) Restrictive working hour due to heat wave conditions: 5 Days
g) Delay due to approval of drawings and QAP/WPSS
(1) Delay in approval of bearing drawing - Net effective days - 32 Days
(2) Delay in approval of QAP/WPSS - Net effective days - 29 Days
The details of the delays are analysed in the delay analysis attached. (Refer CP……………)

At Present there is NO Physical hinderances at site. But following approvals / inspections / delays are
expected
 a) Composite girder casting are going on at M/s Kothari Chemicals, Bhilai. It is to be stage inspected
by RITES QA Division, Bhilai which is expected to delay the site arrival of steel girders.
b) The bearing for composite / PSC girder is being manufactured at M/s Ape Sismico, Gaziabad. It
also needs to be inspected by RITES QA Division, North. Being a stage inspection the arrival of
bearings at site is expected to be delayed.
c) The rail power block needed to lunch the middle span of composite girder and may delay the
ultimate commissioning.

The present progress and status of major activities of work is as under:

Sl. No Description Present status T.D.C

01 Pilling Completed
02 Pile Cap Completed
03 Pier Completed
04 Pier Cap 03 out of 4 completed 15.09.2024
05 PSC Girder 22 out of 32 completed 30.09.2024
06 RCC girder 05 nos/Not started 30.09.2024
07 Fabrication of Composite girder 10 out of 15 completed, stage inspection is 30.09.2024
awaited
08 Bearing of Composite / PSC girder Casting not started 30.10.2024
09 Casting of slab 12 span/ Not started 07.12.2024
10 Casting of RE wall panel Completed
11 Erection of RE wall panels 50% completed 20.09.2024
12 Approach Road Not started 30.10.2024

5. The Delay analysis based on the delays is prepared and placed at CP……… . There is net delay of
113 days which is not attributable to the M/s SBPL which comes to 30th Dec,2024 from 08.09.2024.
6. Agency has applied the extension of time upto 03.03.2024 vide CP-05 . Considering the prevailing
site conditions, expected delay elaborated at point 4 , it is proposed to grant 1st extension of time
to agency M/s Shree Balaji Engicon Ltd upto 31.12.2024 without LD.
7. The milestones incorporated in tender documents vide Clause No. 5.1(b) of Schedule ‘F’ is given
below-

Description of Time Allowed in

SL. Amount to be withheld in case of non-
Milestone days(from date
NO. achievement of milestone
(Financial) of start)

1 20% 90 Days 1% of Contract Value i.e. 23.29 Lakhs

2 40% 120 Days 1% of Contract Value i.e. 23.29 Lakhs

 3 70% 150 Days 1% of Contract Value i.e. 23.29 Lakhs

8. The work value present with the agency on different dates is given below;-

9. As agency don’t have the work front available with him for achieving the milestone on 90, 120 and
150 days of original milestone schedule, the mile stone needs to be revised as per work front
available to the agency. Consequently, M/s SBPL requested for re-scheduling of milestone vide
letter under reference No.(4) on account of delays stated above.

10. Considering the prevailing site conditions, anticipated delays, RITES has applied 2nd extension of
time from MCL vide CP……… upto 01.11.2024 from 31.12.2024.

11. Considering the above facts and site constraints, it is also proposed to reschedule the Milestones as
under:

12. The proposal as stated at S.No.6 & 11 is put up for approval by the Competent Authority in terms of
RITES, SOP Feb’24, as under:

i. EIC/PU-Head can extend the currency of the Contract reserving the right to levy compensation at a
later date not more than two occasions consecutively as per para 13.6.4 of GCPM. This proposal
(Sl.No-6) for extension of period of Contract of aforesaid work is 1st time for the instant case. The
proposal is submitted for approval please by the "PU Head" for the instant case upto 31.12.2024.

ii. For mile stone (Sl No.14), PU Head is the competent authority to approve re-scheduling of
Milestone as per SOP, Feb-24, Cl-8.1 /3.1 (upto 30 Cr). The proposal is submitted for approval
please by the "PU Head" for the instant case.

Submitted please.

Enclosures:-
1. SBPL LOA & Agreement (Refer CP 01)
2. Hinderance Register (Refer CP-10)
3. Delay Analysis (refer CP 19)
4. RITES Letter to MCL for EOT2 (refer CP-10)
5. CSE/PC recommendation (refer CP 20)
6. SBPL Letter (Refer CP-5) & (Refer CP-22)
M/s APE SISMICO Pvt Ltd, Gaziabad has been entrusted with manufacture of POT-PTFE bearing for the
above project by SBEL. The QAP for the same has been approved by RITES/ ECRPO. QA Division, North ,
RITES has been given the work of inspection of manufacture of bearing. The call log for inspection has been
done on 18.07.2024, 1st inspection has been done on 31.07.2024, sample send to RITES testing lab on
04.08.2024 by inspector. Lab results were available on 23.08.2024. 3 out of 7 samples were failed in the test
parameters. Agency has contested the result and requested for re-tests as per procedure in both RITES Lab
and any NABL lab simultaneously. Though the email for re-test has been sent on 06-09-2024 and fee for the
same deposited with RITES on 17.09.2024, but Re-test has not been approved by RITES yet.

The first batch of results were received 37 days after call log and same type of delay is expected for re-test.
As the casting of PSC girders were almost over and lunching is scheduled in by 15 th Oct,24. Without the
bearing, lunching of girder is not possible. So, it is proposed to re-test the sample in any independent RDSO
approved NABL lab in Delhi in presence of RITES. As such the the RDSO Model QAP suggest testing from “As
per manufacturer certificate & test required by Authorized inspecting Official of Zonal Railway from Govt./
NABL approved lab”. Refer CP……… As time is crucial for completion of the ROB, it is proposed to allow the
testing of material froma any RDSO approved NABL lab. EIC cum PU-Head is the cometent authority to
allow such test.

Submitted for approval please.