<Company Name>
HR Policy
Remote Work Policy
Policy Effective Date: <DD/MM/YY>
No part of this documentation may be reproduced or transmitted in any form or by any means, electronic
or mechanical, including photocopying or recording, for any purpose without express written permission of
the CEO of <Company Name Here>
© 2021, <Company Name Here>. All Rights Reserved
Revision History
Ver Change Description Prepared By Reviewed By Approved Date
No. By
TABLE OF CONTENTS
1. Objective 4
2. Scope & Applicability 4
3. Definition/ Glossary 4
4. Policy / Process 4
5. Guidelines: 5
5.1. Eligibility 5
5.2. Rules and other company policies 5
5.3. Work expectations 5
5.4. Communication 6
5.5. Insurance and liability 6
5.6. Security 6
5.7. Compensation 7
6. Special Circumstance and Exception 7
7. Non-compliance and Consequence 7
1.Objective
<Company Name> is strongly committed to create the best possible working conditions for its
employees, whether they work at a designated workplace or from home or from any remote
location.
2.Scope & Applicability
The Remote Work Policy applies to all employees as well as associates, contractors and
consultants in ensuring Business Continuity.
This policy is owned by <Name of the Person> and reachable @ <Contact
Number> and <email address>
3.Definition/ Glossary
Term / Abbreviation Definition / Expansion
4.Policy / Process
Remote Work Policy is designed to provide guidelines and procedural support to Managers and
employees.
5.Guidelines:
5.1. Eligibility
The recent pandemic has forced most companies to allow its employees to work from home or
from other remote locations. Accordingly, <Company name> has decided to extend remote
work facility for all or a set of employees to work from other locations for their safety and well-
being. HR and the Management may decide to retain a designated group of employees at the
work location for critical business reasons.
Additionally, where all employees are expected to work from a designated workplace,
employees may request for remote work with the proper approval and justification from the
Reporting Manager and HR.
5.2. Rules and procedures
While working remotely, employees must adhere to all the conditions as mentioned in the
<Employee Handbook/ Company website>. All company policies around code of conduct,
confidentiality, data security, deliverables, commitment, etc continue to apply regardless of
location.
Tools will be made available to employees for managing time and tasks, communicating with
co-workers, logging and tracking projects, and accessing resources.
5.3. Work expectations
Employees must follow the work schedules provided to them, be sure to meet set deadlines,
uphold high-quality business standards and submit daily reports. And while some flexibility is
allowed, the employee must agree to visit the designated workplace for any client meets or
critical meetings as defined by the Reporting Manager.
Performance will be measured weekly, focusing on the same metrics that apply to work done in
the office.
5.4. Communication
Employees are required to be accessible during work hours and thereby should ensure the
setting up of proper networks and systems. Regular update meetings with Managers and co-
workers are recommended for keeping themselves up-to-date on all official happenings.
Managers are required to call for regular meetings to check on deliverables and schedules.
Any correspondence from a co-worker or client or government agencies must be responded to
as quickly as possible. Proper escalation protocol must be followed, wherever required.
5.5. Insurance and liability
Employees working remotely will continue to receive full company benefits, including health
insurance as per employment contract.
Employees are advised to choose a safe and secure location to work from and to maintain high
levels of safety. The Company is liable for any injuries suffered only at a designated workspace
during work hours.
Equipment owned by the company and provided to the employee for official purposes is
covered by the company’s chosen insurer. All other equipment owned by employees is to be
covered by their own personal insurance provider, if any.
5.6. Security
As per the Employee Handbook and NDA Confidentiality Agreement signed by the employee,
securing data and company information shall continue to be their responsibility and that of the
Reporting Manager. Any breaches in security protocol will lead to strict disciplinary action.
Employees will be given access to a Virtual Private Network (VPN) to secure connections with
company servers and networks. The VPN must be used at all times during work hours.
Cybersecurity measures have to be put in place and software will be made available to
employees.
5.7. Compensation
There will be no change in the Company’s pay structure or employee’s compensation due to
remote work. Other company processes such as training, performance assessments and
appraisals will continue to be conducted as per schedule. Any change in the above conditions
will be notified by HR in advance.
The company will reimburse the employee for any electronic and internet costs or official
expenses through the defined reimbursement process.
6.Special Circumstance and Exception
Any Deviation to this policy has to be approved by HR. Any changes to the policy have to be
approved by Legal and Compliance.
7.Non-compliance and Consequence
Violation of this policy is subject to disciplinary action, up to and including termination.
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