Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)

Solved Question Paper – Summer, 2012 (Theory)

Q. 1: Define the following terms:

i) Duty

Reference (CSR Vol. I : Rule No. 2.16)

Duty includes:

1. service in Pakistan as a probationer or apprentice, provided that, in the case of an

apprentice, on confirmation either in the post for which he was undergoing apprenticeship or
in any other post, he cannot count his apprentice period for leave as if it had been service
rendered substantively in a permanent post;
2. joining time; 3. extra leave on average pay granted to a Government servant undergoing
treatment at a Pasteur Institute or centre.
b) A Government servant is also treated as on duty under the circumstances specified in the
schedule to this Chapter.
NOTE. — No leave of any kind can be treated as duty for the purposes of any rule unless the contrary, is expressly stated
therein.

ii) Selection Authority

Reference (Punjab Civil Servants Act, 1974 : Section 2(j) )

“selection authority” means the Punjab Public Service Commission, departmental selection
board, departmental selection committee or other authority or body on the recommendation
of, or in consultation with which any appointment or promotion, as may be prescribed, is
made;
iii) Public Conveyance

Reference (Punjab Travelling Allowance Rules : Rule 1.5(p) )

“Public Conveyance means a Railway train, steamer, bus or other conveyance which plies
regularly on a given course for the conveyance of passengers;”
iv) Compensatory Allowance

Reference (CSR Vol. I : Rule No. 2.13)

“Public Conveyance means a Railway train, steamer, bus or other conveyance which plies
regularly on a given course for the conveyance of passengers;”

v) Reserved Post

Reference (CSR Vol. I : Rule No. 2.__)

“Reserved post means a post which used to be filled by a person appointed by the Secretary
of State to a civil service or a civil post under the crown in undivided India and which in the
changed circumstances shall be filled by a person appointed by the Governor-General.”

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2012 (Theory)
Q. 2: Explain (briefly) the special circumstances under which the additional kinds of leave can
be granted to the Civil Servants.

Reference / Solution (CSR Vol. I : Rule No. 8.83 to 8.89)

Q. 3: Describe the Administrative reasons behind shift of Regular Appointment to Contract

mode.

Reference / Solution (Contract Appointment Policy, 2004 : Para 3(II))

Administrative reasons

a) Large-scale practice of absenteeism of regular government servants, especially in the case

of Health and Education sectors.

b) The performance of regular employees had become abysmal leading to poor service
delivery.

c) Regular employees became too secure in their service, leading to poor performance.

d) Cumbersome accountability mechanisms under E&D Rules as well as PRSO, with the result
that no meaningful action could be taken against poor performers.

e) Huge administrative costs on transfers/promotions, etc., of regular employees as

administrative machinery remained totally engrossed in these functions instead of focusing
on supervisory and policy-making functions.

f) Regular mode of appointments did not distinguish between better and poor performers,
resultantly all and sundry would be promoted to the next higher scale, undeservingly.

g) No concept of performance based indicators for retention in service resultantly, inefficient

and corrupt elements continued in service without any hindrance.

h) Contract mode of appointments is a preferred mode in all private enterprises providing the
employers all the flexibility to tap in the best human resources available in the market. Hence
performance in private sector is generally considered much better as compared to the
performance in the Government sector.

i) Latest management practices in the developed world also recommend contract mode of
appointments with better pay packages, for improved performance and service delivery,
resulting in good governance.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2012 (Theory)
Q. 4: Describe the conditions on which service counts for increment in time scale and is there any
exceptions?

Reference / Solution (CSR Vol I : Rule No. 4.7 – 4.10)

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2012 (Theory)
Q. 5: Explain the different occasions of journeys on which performance the Travelling Allowance
can be drawn?

Reference (Punjab Travelling Allowance Rules : Rule 1.12 )

a) for the purpose of tour;

b) on transfer;
c) on joining a first appointment;
d) on retirement, suspension, dismissal or termination of employment;
e) to attend a course of training or to appear at an examination;
f) to give evidence in a court or to attend an inquiry or conference;
g) to obtain or furnish medical advice or treatment;
h) to attend a darbar or an official function;
i) in attendance on an incapacitated civil servant or member of his family; and
j) **(for) any other purpose authorized by a competent authority.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2013 (Theory)

Q. 1: Define the following terms:

i) Public Conveyance

Reference (Punjab Travelling Allowance Rules : Rule 1.5(p) )

“Public Conveyance means a Railway train, steamer, bus or other conveyance which plies
regularly on a given course for the conveyance of passengers;”
ii) Lien

Reference (CSR Vol. I : Rule No. 2.35)

Lien means the title of a Government servant to hold substantively, either immediately or on
the termination of a period or periods of absence, a permanent post, including a tenure post,
to which he has been appointed substantively.
iii) Subsistence Grant

Reference (CSR Vol. I : Rule No. 2.54)

Subsistence grant means a monthly grant made to a Government servant who is not in receipt
of pay or leave salary.
iv) Local Authority

Reference ( Punjab Travelling Allowance Rules : Rule 1.5(m))

“Local Authority" means a local council, Municipal Corporation, municipal committee,

municipality, zila council, tehsil council, union council, union committee, town committee,
body of port trustees or commissioners, or other authority legally entitled to, or entrusted by
the Government with the control of management of a municipal or local fund;

v) Sphere of Duty

Reference (CSR Vol I : Rule No. 2.53)

The sphere of duty of a Government servant is the local area outside which he cannot travel
without the special orders of competent authority. The sphere of duty of Heads of
Departments other than Commissioners is the Punjab; of Commissioners their respective
divisions; and of other Government servants as may be ordered by competent authority.

Q. 2: Under which circumstances the Competent Authority can suspend the lien of a Govt.
Servant on a permanent post.?

Reference (CSR Vol-I : Rule No. 3.16)

a) A competent authority shall suspend the lien of a Government servant on a permanent post
which he holds substantively if he is appointed in a substantive capacity—

1. to a tenure post, or

2. to a permanent post outside the cadre on which he is borne, or

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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3. Provisionally, to a post on which another Government servant would hold a lien had his lien
not been suspended under this rule.

b) A competent authority may, at its option, suspend the lien of a Government servant on a
permanent post which he holds substantively if he is deputed out of Pakistan or transferred
to foreign service, or in circumstances not covered by clause (a) of this rule, is transferred,
whether in a substantive or officiating capacity, to a post in another cadre, and if in any of
these cases there is reason to believe that he will remain absent from the post on which he
holds a lien for a period of not less than three years.

c) Notwithstanding anything contained in clause (a) or (b) of this rule, a Government servant's
lien on a tenure post may in no circumstances be suspended. If he is appointed substantively
to another permanent post, his lien on the tenure post must be terminated. d) If a
Government servant's lien on a post is suspended under clause (a) or (b) of this rule, the post
may be filled substantively, and the Government servant appointed to hold it substantively
shall acquire a lien on it; provided that the arrangements shall be reversed as soon as the
suspended lien revives.

NOTE 1.—This clause applies also if the post concerned is a post in a selection grade of a cadre.

NOTE 2.—When a post is filled substantively under this clause, the appointment will be
termed "a provisional appointment" the Government servant appointed will hold a
provisional lien on the post; and that lien will be liable to suspension under clause (a) or (A) of
this Rule.

e) A Government servant's lien which has been suspended under clause (a) of this rule shall
revive as soon as he ceases to hold a lien on a post of the nature specified in sub-clauses (1),(2)
and (3) of that clause.

f) A Government servant's lien which has been suspended under clause (b) of this rule shall
revive as soon as he ceases to be on deputation out of Pakistan or on foreign service or to
hold a post in another cadre, provided that a suspended lien shall not revive because the
Government servant takes leave if there is reason to believe that he will, on return from leave,
continue to be on deputation out of Pakistan or on foreign service or to hold a post in another
cadre and the total period of absence on duty will not fall short of three years or that he will
hold substantively a post of the nature specified in sub-clause (1), (2) or (3) of clause (a).

Q. 3: Describe the General conditions for granting joining time to a Government Servant?

Reference (CSR Vol I : Rule 9.1 to 9.4 )

9.1 - Joining time may be granted to a Government servant to enable him~

a) to join a new post to which he is appointed while on duty in his old post; or

b) to join a new post- i. on return from leave on average pay of not more than four months'
duration in respect of Government servants subject to the leave rules in section II of Chapter
VIII, or from earned leave not exceeding 120, 90 or 30 days as the case may be, in respect of
Government servants subject to the leave rules in section III of Chapter VIII; or ii. (if) when he
has not had sufficient notice of his appointment to the new post, on return from leave other
than that specified in sub-clause (i) ; or c) to travel from the port of debarkation or, in the case
of arrival by aircraft, from its first regular port in Pakistan and to organise his domestic

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2013 (Theory)
establishment when he returns from leave out of Pakistan of more than four months' duration
in respect of Government servants subject to the leave rules in section II of Chapter VIII, or of
more than 120, 90 or 30 days' duration as the case may be, in respect of Government servants
subject to leave rules in section III of Chapter VIII; or

d) i. to proceed from a specified station to join a post in a place in a remote locality which is
not easy of access ; or ii. to proceed on relinquishing charge of a post in a place in a remote
locality which is not easy of access to a specified station.

NOTE 1. ---The authority which granted the leave will decide whether the notice referred to
in clause (b) (ii) was insufficient.

NOTE 2.—Joining time is admissible to a Government servant under clause (c) of this rule for
organising his domestic establishment even if he does not make any journey from the port of
debarkation.

NOTE 3.—The joining time and travelling allowance of military officers in civil employ are
governed by the civil rules in virtue of the provisions of paragraph 593 of the Regulations for
the Army in Pakistan and paragraphs 2 (iii) and 14 of the Defence Services Regulations, India
Passage Regulations, respectively read with Fundamental Rule 3. These rules admit of the
grant of joining time and travelling allowance to military officers in civil, employ not only on
the occasions of their transfer to the civil employ .and retransfer to military employ but also
when they are actually serving in civil employ. For the purposes of these rules, privilege leave
under the military leave rules should be treated as leave on average pay of not more than tour
months' duration.

NOTE 4.—The time reasonably required for journeys between the place of training and the
stations to which a Government servant is posted immediately before and after the period of
training should be treated as part of the training period. This does not apply to probationers
holding "training posts" which they may be considered as taken with them on transfer. Such
probationers are entitled to joining time when transferred.

NOTE 5.—When a Government servant holding a temporary post is offered through his official
superior another such post at some other station at any time before the abolition of his post,
he is entitled to joining time.

NOTE 6.—No joining time, joining time pay or travelling allowance shall be granted to a
Provincial Government servant who is appointed to a post under the Central Government out
joins his new post after termination of his employment under the Provincial Government by
resignation or otherwise, unless the employment of a particular Government servant is in the
wider public interest. The same applies to a servant of the Central Government or of another
Provincial Government who, in similar circumstances, is appointed to a post under the Punjab
Government. Further, when a Government servant of one department is appointed to a post
in another department, both departments being under the Punjab Government, but joins his
new post after termination of his employment under the old department no joining time,
joining time pay or travelling allowance shall be allowed unless it is in the public interest to do
so. If joining time is allowed in any case it should be the minimum necessary and should in no
case exceed the transit period.

NOTE 7.--- Joining time, joining time pay and travelling allowance of Government servants
appointed to posts under the Punjab Government on the results of a Competitive
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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2013 (Theory)
examination, which is open to both Government servants and others, is regulated as under
:—

a) travelling allowance, joining time and joining time pay should ordinarily be allowed to all
Government servants serving under the Central or Provincial Governments who hold
permanent posts in a substantive capacity and that,

b) no travelling allowance, joining time pay should be granted in the case of those who are
employed in a temporary capacity

9.2. No joining time is allowed in cases when a Government servant is transferred from one
post to another in the same office establishment. 9.3. a) A Government servant on transfer
during a vacation may be permitted to take joining time at the end of the vacation. b) When
vacation is combined with leave on average pay or earned leave, joining time shall be
regulated under Rule 9.1 (b) (i) if the total period of leave on average pay and vacation is not
more than four months in the case of Government servants subject to the rules in section II
of Chapter VIII, or not more than 120, 90 or 30 days as the case may be, in the case of
Government servants subject to leave rules in section III of Chapter VIII, and under clause (c)
if vacation combined with leave out of Pakistan exceeds these limits. 9.4. If a Government
servant takes leave while in transit from one post to another, the period which has elapsed
since he handed over charge of his old post must be included in his leave, unless the leave is
taken on medical certificate. In the latter case, the period may be treated as joining time.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2013 (Theory)

Q. 4: In which case the past service of a Government Servant can be forfeited and is there any
provision to condone such deficiency for pension, if so, please explain?

Reference (Punjab Civil Service Pension Rules : Rule 2.11 & 2.12(n))

Forfeiture of past service - A Government servant forfeits his past service in the following cases:

(a) Resignation of a post unless it is to take up another post service in which counts for pension;

(b) Removal or dismissal from service;

(c) Absence from duty without leave

Note- (1) The authority which sanctions the pension may commute retrospectively periods of absence
without leave into extraordinary leave.

Note- (2) In case of a civil servant, who, with the proper concurrence of the competent authority,
leaves service under the Government of Punjab and seeks absorption/employment under an
autonomous, semi- autonomous/local body, where service is pensionable, the Government, if it is so
requested, will be liable to share pensionary liability for the period of service rendered by such civil
servant under the Government in accordance with the Government rules.

Note below Rule 2.12

** [Note(1) Condonation of interruptions in service with a view to allowing past non-qualifying

temporary/officiating service to qualify for pension/gratuity under rule 2.3 is not permissible.
Condonation of interruptions for pension/gratuity in temporary/officiating service is permissible only
where the broken period of temporary/officiating service is qualifying, i.e. it exceeds five years or is
followed by confirmation. Where neither condition is fulfilled, condonation of interruption is not
permissible.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2013 (Theory)
Q. 5: Describe the procedure of Inquiry under PEEDA Act, 2006 against officers lent to other
Governments.?

Reference (Punjab Employees Efficiency, Discipline & Accountability (PEEDA) Act : Section
15)

Procedure of inquiry against officers lent to other governments, etc.- (1) Where the services
of an employee are transferred or lent to any other government, department, corporation,
corporate body, autonomous body, authority, statutory body or any other organization or
institution, hereinafter referred to as the borrowing organization, the competent authority
for the post against which such employee is posted in the borrowing organization may-

(a) suspend him under Section 6; and

(b) initiate proceedings against him under this Act:

Provided that the borrowing organization shall forthwith inform the lending organization of
the circumstances leading to the order of his suspension and the commencement of the
proceedings: Provided further that the borrowing organization shall obtain prior approval of
the lending organization before taking any action under this Act, against an employee holding
a post in Basic Pay Scale 17 or above.

(2) If, in the light of the findings of the proceedings taken against the accused in terms of sub-
section (1), the borrowing organization is of the opinion that any penalty may have to be
imposed on him, it shall transmit the record of the proceedings to the lending organization,
and the competent authority in the lending organization shall thereupon take action against
the accused under Section 13.

(3) Notwithstanding anything to the contrary contained in sub-sections (1) and (2), the Chief
Minister may, in respect of certain employees or class of employees, authorize any officer or
authority in the borrowing organization to exercise all the powers of competent authority
under this Act

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2014 (Theory)
Q. 1: Define the following terms:

i) Extra-ordinary Pension

Reference (Punjab Civil Service Pension Rules : Rule )

ii) Paternity Leave

Reference (Punjab Revised Leave Rules, 1981 : Rule No. 13(8))

A male civil servant may, for a maximum period of seven days, be granted paternity leave on
full pay outside his leave account on or immediately before the birth of his child:
Provided that such leave shall be admissible only for two times during the entire service.
iii) Charge with reference to PEEDA, 2006

Reference (Punjab Employees Efficiency, Discipline & Accountability (PEEDA) Act, 2006 :
Section 2(d))

‘charge’ means allegations framed against the accused pertaining to acts of omission and
commission cognizable under this Act;

iv) Inefficiency

Reference (Punjab Employees Efficiency, Discipline & Accountability (PEEDA) Act, 2006 :
Section 2(k))

‘inefficiency’ means failure to-

(i) efficiently perform functions assigned to an employee in the discharge of his duties; or
(ii) qualify departmental examination in three consecutive attempts;

v) Transfer

Reference (Punjab Travelling Allowance Rules : Rule No. 1.5(s))

"Transfer" means the movement of a civil servant from one headquarters station to another
such station either to take duties of a new post or in consequence of a change in his
headquarters.

Q. 2: Enumerate the procedure for calculation of Standard Rent of a residence?

Reference (CSR Vol-I : Rule 5.16 to 5.20)

5.16. The standard rent of a residence shall be calculated as follows:-

a) In the case of leased residences the standard rent shall be the sum paid to the Lessor plus
an allowance for meeting during the period of leases the probable cost of charges for both
ordinary and special maintenance and repairs of the residence as may be a charge on
Government including maintenance and repairs of any additional work done at Government
expense ;

ii. Capital expenditure on additions and alterations as may be a charge on Government;

iii. interest on capital expenditure referred to in (ii) above; and

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iv. the rates or taxes in the nature of house or property tax if any, - payable under any law or
custom by the owner to a municipality or other local body (but not recoverable from the
Government servant to whom the residence is allotted). The allowances for meeting such
capital expenditure on additions and alterations as may be a charge on Government and the
interest and depreciation in connection therewith, shall be as laid down in paragraph 3.22 (3)
of the Punjab Public Works Department Code. (Second Edition).

b) In the case of residences owned by Government, the standard rent shall be calculated on
the capital cost of the residence, and shall be either of the following whichever is less

i. a percentage of such capital cost equal to such rate of interest as may from time to
time be fixed by competent authority plus an addition for municipal and other taxes
in the nature of house or property tax in respect of the residence payable by
Government and for both ordinary and special maintenance and repairs, such
addition being determined under Rule 5.21; or

ii. 6 per cent per annum of such capital cost. The restriction of 6 per cent per annum
shall not apply in the case of residences the capital cost of which is calculated under
the proviso to Rule 5.8.

c) In both cases mentioned in clauses (a) land (b) above standard rent shall be expressed as
standard for a calendar month and shall be equal to one-twelth of the annual rent as
calculated above subject to the proviso that, in special localities or in respect of special classes
of residence, a competent authority may fix a standard rent to cover a period greater than
one month, but not greater than one year. Where a competent authority takes action under
this proviso standard rent so fixed shall not be a larger proportion of the annual rent than the
proportion which the period of occupation as prescribed under Rule 5.41 infra bears to one
year.

d) When sanitary, water-supply and electric installations as defined in Rule 5.15 are not
included in the capital cost of a residence rent shall be assessed on the capital value of such
installations at the following percentages :—

Interest Maintenance Depreciation

Sanitary Installations As per rule 5.19 6 ½ per cent (ordinary 5
Water supply Installations percent and special 1 ½ per
cent)
Electric Installation Ditto 4 percent 5 percent
NOTE 1.—Municipal taxes which by local rule or custom are levied on the occupant will be
payable by the occupant in addition to the rent payable to Government under these rules.
NOTE 2. ---See also Rule 5.33 infra NOTE 3.---For the purposes of clauses (a) and (b) above the
additions for both ordinary and special maintenance and repairs shall not include anything for
the establishment and tools and plant charges, except to the extent allowed under Rule 5.12
ante.

Full Department charges should, however, be levied in cases referred to in Note (1) below
Rule 5.8.

5.17. When the standard rent of a residence has been calculated no recalculation on account
of minor additions and alterations to the residence shall be made during the next five years,
save in the following circumstances :—

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1. When the up-to-date additional expenditure chargeable as capital cost exceeds 5 per cent
of the figure last adopted as the capital cost-recalculation shall be made with effect from the
commencement of the next financial year or from any earlier date from which a new tenant
becomes liable for the payment of rent.

2. When a portion of the capital cost of a residence is written off under the orders of a
competent authority, the rent should be recalculated forthwith.

NOTE. ---It is the duty of the Executive Engineer to give timely notice to the tenant concerned
of the increase in rent. Omission, however, on his part to give such intimation in any case will
not constitute a reason for the enhancement or rent taking effect from the date later than
that on which it is due under the above rule.

5.18. If a building is actually occupied prior to the closing of the accounts of expenditure on
its construction, acquisition or equipment, rent is nevertheless chargeable from the date of
occupation and should be fixed provisionally with the sanction of the competent authority.
The rent thus fixed provisionally while the accounts are open is subject to revision with
retrospective effect when they are closed and no remission of rent on this account can be
made save with the sanction of the competent authority.

5.19. The rates of interest given in the following table should be applied in calculating the
standard rent of residences under Rule 5.16 (b):-

Rate of Interest
Date of acquisition or Building occupied on or Building occupied after the
construction of the Residence before the 19th June, 1922 19th June, 1922
Per cent Per cent
Before 1st April, 1919 3½ 4
1st April, 1919 to 31st July, 1921 3½ 5
1st August, 1921 to 31st 3½ 6
December, 1921
From 1st January, 1922 until 6 6
further orders
NOTE.—The date of construction referred to in column (1) of this table should be taken as the
date on which the accounts of the estimate for the construction of the residence are closed.
In respect of expenditure on additions and alterations to residences the interest should be
calculated at the rate applicable on the date on which the accounts of the estimates for the
additions or alterations are closed.

5.20. The average annual cost of maintenance and repairs will consist of two parts— special
and ordinary charges— as explained below:—

i. Special charges will be those incurred in the renewal of floors or roofs, or on other special
repairs or replacements occurring at long intervals. Provision for suchcharges should be made
in the form of percentages on the capital cost of each building. These percentages will vary
for different classes of buildings and are laid down in Rule 5.21. When repairs are necessitated
by the occurrence of fire, flood, earthquake, abnormal storm or other calamity, the cost of
such special repairs should be shown separately in the Capital and the Revenue Accounts
under Revenue charges during the year and should not be included in the total charges or
taken into account as a basis for the revision of the rent.

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ii. Ordinary charges will include the cost of ordinary annual repairs together with a proportional share
of the expenditure that may be required quadrennially or at other short intervals. The amount of these
charges as regards buildings constructed or acquired by the Irrigation Branch is estimated as laid down
in Rule 5.21. For building constructed or acquired by the Buildings and Roads Branch these will be
estimated within the limits laid down in Rule 5.21 by the Executive Engineer of the Division and
approved by the Superintending Engineer.

NOTE.—See also Rule 5.13.

Q. 3: Describe the procedure to be observed on receipt of report from Inquiry Committee by the
Competent Authority?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 13 )

13. Order to be passed by the competent authority on receipt of report from the inquiry officer
or inquiry committee.- (1) On receipt of the report from the inquiry officer or inquiry
committee, as the case may be, the competent authority shall examine the report and the
relevant case material and determine whether the inquiry has been conducted in accordance
with the provisions of this Act.

(2) If the competent authority, is satisfied that the inquiry has been conducted in accordance
with the provisions of this Act, it shall further determine whether the charge or charges have
been proved against the accused or not.

(3) Where the charge or charges have not been proved, the competent authority shall
exonerate the accused by an order in writing.

(4) Where the charge or charges have been proved against the accused, the competent
authority shall issue a show cause notice to the accused by which it shall-

(a) inform him of the charges proved against him and the penalty or penalties
proposed to be imposed upon him by the inquiry officer or inquiry committee;

(b) give him reasonable opportunity of showing cause against the penalty or penalties
proposed to be imposed upon him and to submit as to why one or more of the
penalties as provided in section 4 may not be imposed upon him and to submit
additional defense in writing, if any, within seven days of the receipt of the notice,
before itself or the hearing officer, as the case may be;

(c) indicate the date of personal hearing or appoint a hearing officer to afford an
opportunity of personal hearing on his behalf; provided that the hearing officer shall
only be appointed where the competent authority is of the rank of Secretary to
Government of the Punjab or above.

(d) provide a copy of the inquiry report to the accused; and

(e) direct the departmental representative to appear, with all the relevant record, on
the date of hearing before himself or the hearing officer, as the case may be. (5) After
affording personal hearing to the accused or on receipt of the report of the hearing
officer, the competent authority shall, keeping in view the findings and
recommendations of the inquiry officer or inquiry committee, as the case may be,

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facts of the case and defence offered by the accused during personal hearing, by an
order in writing-

(i) exonerate the accused; or

(ii) impose any one or more of the penalties specified in section 4:

Provided that – (i) Where charge or charges of grave corruption are proved
against an accused, the penalty of dismissal from service shall be imposed, in addition
to the penalty of recovery, if any; and

(ii) Where charge of absence from duty for a period of more

than one year is proved against the accused, the penalty of compulsory retirement or
removal or dismissal from service shall be imposed upon the accused.

(6) Where the Competent Authority is satisfied that the inquiry proceedings have not
been conducted in accordance with the provisions of this Act or the facts and merits
of the case have been ignored or there are other sufficient grounds, it may, after
recording reasons in writing, either remand the inquiry to the inquiry officer or the
inquiry committee, as the case may be, with such directions as the competent
authority may like to give, or may order a de novo inquiry.

(7) After receipt of inquiry report, the competent authority, except where the Chief
Minister himself is the competent authority, shall decide the case within a period of
ninety days, excluding the time during which the post held by the competent authority
remained vacant due to certain reasons.

(8) If the case is not decided by the competent authority within the prescribed period
of ninety days, the accused may file an application before the appellate authority for
early decision of his case, which may direct the competent authority to decide the
case within a specified period.

Q. 4: Is there any difference between Competent & Appellate Authority, if so, discuss /
elaborate it?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 2(f) & 2(b) )

‘competent authority’ means-

(i) the Chief Minister; or

(ii) in relation to any employee or class of employees, any officer or authority authorized
by the Chief Minister to exercise the powers of competent authority under this Act;
provided that such officer or authority shall not be inferior in rank to the appointing
authority prescribed for the post held by the employee against whom action is to be
taken; or
(iii) in relation to an employee of a tribunal or court, functioning under the Government,
the appointing authority or the chairman or presiding officer of such tribunal or court,
as the case may be, authorized by the appointing authority to exercise the powers of
competent authority under this Act: Provided that where two or more employees are
to be proceeded against jointly, the competent authority in relation to senior most
employee in rank shall be the competent authority in respect of all the accused:

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2014 (Theory)
Provided further that where the competent authority, other than the Chief Minister,
has any interest in the result of proceedings under this Act, and does not desire to act
as competent authority due to personal reasons, he shall not proceed with the case
and shall report the matter to the next higher authority who shall authorize another
officer of the corresponding rank and status to act as the competent authority in a
specific case;

‘appellate authority’ means the authority next above the competent authority to
which an appeal lies against the orders of the competent authority;

Q. 5: (a) Explain special features of E.O.L?

Reference (Punjab Revised Leave Rules, 1981 : Rule 9)

Extraordinary Leave (Leave Without Pay) – (1) Extraordinary leave without pay may be
granted on any ground up to a maximum period of five years at a time, provided that the civil
servant to whom such leave is granted, has been in continuous service for a period of not less
than ten years, and, in case a civil servant has not completed ten years of continuous service
extraordinary leave without pay for a maximum period of two years may be granted at the
discretion of the head of his office: Provided that the maximum period of five years shall be
reduced by the period of leave on full pay or half pay, if granted in combination with the
extraordinary leave.

(2) Extraordinary leave up to a maximum period prescribed under sub-rule (1) may be granted,
subject to the conditions stated therein, irrespective of the fact whether a civil servant is a
permanent or a temporary employee.

Q. 5: (b) Describe the charges under which no opportunity of showing cause / personal hearing is
given to an accused?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Provisio under Section 5(a))

Provided that no opportunity of showing cause or personal hearing shall be given where-

(i) the competent authority is satisfied that in the interest of security of Pakistan or any
part thereof, it is not expedient to give such an opportunity; or
(ii) an employee has entered into plea bargain under any law for the time being in force
or has been convicted of the charges of corruption which have led to a sentence of
fine or imprisonment; or
(iii) an employee is involved in subversive activities; or
(iv) it is not reasonably practicable to give such an opportunity to the accused; or

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2015 (Theory)
Q. 1: Define the following terms:

i) Anticipatory Pension

Reference (Punjab Civil Service Rules : Rule 6.1)

When a Government servant is likely to retire before his pension can be finally assessed and
sanctioned in accordance with the rules, the authority competent to sanction pension may
sanction an anticipatory pension equal to the full pension as calculated by pension sanctioning
authority.

Note (1) The authority responsible for sanctioning the pension and the Audit Officer
concerned should finalize the pension case quickly so that there is no excess payment and if
any, it is adjusted as quickly as possible.

Note (2) If the pension papers are not verified by the Audit Officer till one month before the
retirement of the Government servant, action as in this rule shall be taken by the pension
sanctioning Authority.]

ii) Technical Pay

Reference (CSR Vol I : Rule No. 2.57)

Technical Pay means pay granted to a Government servant in consideration of the fact that
he has received training in Europe or elsewhere.
iii) Proforma Promotion

Reference (Punjab Civil Servants Act, 1974 : Section 2(g-a))

“proforma promotion” means predating of promotion of civil servant or retired civil servant
with effect from the date of regular promotion of his junior, for the purpose of fixation of pay
and payment of arrears as may be prescribed.

iv) Adhoc Appointment

Reference (Punjab Civil Servants Act, 1974 : Section 2(a))

“ad hoc appointment” means appointment of a duly qualified person made otherwise than in
accordance with the prescribed method of recruitment, pending recruitment in accordance
with such method;

v) Apprentice.

Reference (CSR Vol I : Rule No. 2.6)

Apprentice means a person deputed for training in a trade or business with a view to
employment in Government service, who draws pay at monthly rates from Government
during such training but is not employed in or against a substantive vacancy in the cadre of a
department.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2015 (Theory)
Q. 2: Define the term Family and usual conditions thereof for the purpose of Travelling
Allowance?

Reference (Punjab Travelling Allowance Rules : Rule 1.5(g))

Family" means a civil servant's:

i) wife or wives, or husband as the case may be;

ii) legitimate children and stepchildren under 12 years of age; i

ii) legitimate children and step-children * (more than 12 years old but) not more than 24 years
old, if residing with and wholly dependent upon him; and

iv) adopted child not more than 24 years old subject to the following conditions:

(a) the civil servant has no legitimate or step-child of his own;

(b) prior approval of the Government is obtained for having adopted the child;

(c) Government's liability will be restricted to one adopted child only;

(d) adopted child will cease to be a member of the family if after his adoption, the civil servant
has a legitimate or step-child of his own; and

(e) adopted child is residing with and is wholly dependent upon him.

Explanation -- A child not actually residing with a civil servant but residing in the same station
where the headquarters of the civil servant is situated shall be deemed to be residing with the
civil servant.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2015 (Theory)
Q. 3: Explain the procedure of inquiry against an officer lent to other government?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 15)

Procedure of inquiry against officers lent to other governments, etc.-

(1) Where the services of an employee are transferred or lent to any other government,
department, corporation, corporate body, autonomous body, authority, statutory body or any
other organization or institution, hereinafter referred to as the borrowing organization, the
competent authority for the post against which such employee is posted in the borrowing
organization may-

(a) suspend him under Section 6; and

(b) initiate proceedings against him under this Act: Provided that the borrowing organization
shall forthwith inform the lending organization of the circumstances leading to the order of
his suspension and the commencement of the proceedings:

Provided further that the borrowing organization shall obtain prior approval of the lending
organization before taking any action under this Act, against an employee holding a post in
Basic Pay Scale 17 or above.

(2) If, in the light of the findings of the proceedings taken against the accused in terms of sub-
section (1), the borrowing organization is of the opinion that any penalty may have to be
imposed on him, it shall transmit the record of the proceedings to the lending organization,
and the competent authority in the lending organization shall thereupon take action against
the accused under Section 13.

(3) Notwithstanding anything to the contrary contained in sub-sections (1) and (2), the Chief
Minister may, in respect of certain employees or class of employees, authorize any officer or
authority in the borrowing organization to exercise all the powers of competent authority
under this Act.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2015 (Theory)
Q. 4: Describe the procedure to be followed during the disciplinary proceedings against an
employee by an inquiry officer?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 12)

Procedure to be followed by inquiry officer or inquiry committee.- (1) On receipt of reply of

the accused or on expiry of the stipulated period, if no reply is received from the accused, the
inquiry officer or the inquiry committee, as the case may be, shall inquire into the charges and
may examine such oral or documentary evidence in support of the charge or in defense of the
accused as may be considered necessary and where any witness is produced by one party, the
other party shall be entitled to cross examine such witness.

(2) If the accused fails to furnish his reply within the stipulated period, or extended period, if
any, the inquiry officer or the inquiry committee, as the case may be, shall proceed with the
inquiry ex parte.

(3) The inquiry officer or the inquiry committee, as the case may be, shall hear the case from
day to day and no adjournment shall be given except for reasons to be recorded in writing, in
which case it shall not be of more than seven days.

(4) Where the inquiry officer or the inquiry committee, as the case may be, is satisfied that
the accused is hampering or attempting to hamper the progress of the inquiry, he or it shall
administer a warning and if, thereafter, he or it is satisfied that the accused is acting in
disregard the warning, he or it shall record a finding to that effect and proceed to complete
the inquiry in such manner as may be deemed expedient in the interest of justice.

(5) If the accused absents himself from the inquiry on medical grounds, he shall be deemed to
have hampered or attempted to hamper the progress of the inquiry, unless medical leave,
applied for by him, is sanctioned on the recommendation of a Medical Board; provided that
the competent authority may, in its discretion, sanction medical leave upto seven days
without recommendation of the Medical Board.

(6) The inquiry officer or the inquiry committee, as the case may be, shall submit his or its
report, containing clear findings as to whether the charge or charges have been proved or not
and specific recommendations regarding exoneration or, imposition of penalty or penalties,
to the competent authority within sixty days of the initiation of inquiry:

Provided that where the inquiry cannot be completed within sixty days, the inquiry officer or
the inquiry committee, as the case may be, shall seek extension for specific period from the
competent authority, for reasons to be recorded in writing.

Provided further that the inquiry shall not be vitiated merely on the grounds of non-
observance of the time schedule for completion of inquiry: Provided further that the
recommendations of the inquiry.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2015 (Theory)
Q. 5: Enumerate the rules provisions for making over charge of a post?

Reference (CSR Vol I : Rule 3.24)

3.24. Except as provided in rules 3.25, 3.26 and 8.26 to 8.34, the charge of a post must be
made over at its headquarters, both the relieving and relieved Government servants being
present.

COMMENTS THE GOVERNMENT OF THE PUNJAB has issued Rules under the title PUNJAB
(CIVIL SERVICES) DELEGATION OF POWER RULES 1988 VIDE NOTIFICATION NO : FD/SRI-7-1/82
dated 22nd November 1983 printed at pages 291 to 307 in which full procedure and powers
have been incorporated. Kindly consult the same for further reference-;

3.25. A competent authority may permit the provisions of rule 3.24 to be relaxed either as to
the place of making over charge or the condition that both Government servants shall be
present, or both, provided —

a) both Government servants must be present unless the transfer or assumption of charge
does not involve the handing or taking over of securities or of moneys other than a permanent
advance ;

b) if the Government servant relieved departs before the arrival of his relief, his early
departure shall not entail a correspondingly early transfer from another station of a
Government servant to perform his duties; and

c) If the Government servant relieving returns after the departure of the Government servant
relieved, the delay in his return shall not involve a corresponding delay in the transfer to
another station of the Government servant who was performing his duties during his absence
or in the discharge from Government service of a person temporarily appointed to it.

Explanation. — In deciding whether the absence of a Government servant involves the

transfer of a Government servant from another station for the purposes of the provisos (b)
and (c) of this rule, account should be taken only of the substitute who takes the place of the
absent Government servant, not of all Government servants, in the chain of arrangements
arising from one Government servant's absence on leave.

NOTE.—For rules regarding the prefixing and affixing of holidays and vacation to joining time
and leave see rules 8.27 to 8.34 3.26. On condition that the departing Government servant
remains responsible for the moneys in his charge, a competent authority may declare that
proviso (a) under rule 3.25 is not applicable to any particular case.

NOTE.—The handing over of a permanent advance is not a transfer of money, but the
Government servant going on leave continues to be responsible for the money till the formal
assumption of charge by his successor.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2016 (Theory)
Q. 1: Define the following terms:

i) Compassionate Allowance

Reference (Punjab Civil Servants Act, 1974 : Section 18(3) )

No pension shall be admissible to a civil servant who is dismissed or removed from service for
reasons of discipline but Government may sanction compassionate allowance to such a
servant, not exceeding two-thirds of the pension or gratuity, which would have been
admissible to him if he had been by bodily or mental infirmity incapacitated for further service
on the date of such dismissal or removal.

ii) Proforma Promotion

Reference (The Punjab Civil Servants Act, 1974 : Section 2.(g-a) )

“proforma promotion” means predating of promotion of civil servant or retired civil servant
with effect from the date of regular promotion of his junior, for the purpose of fixation of pay
and payment of arrears as may be prescribed.

iii) Vacation Department

Reference (Sr. No. 1 of the Annexure I to the CSR Vol I)

A vacation department is a department, or part of a department, to which regular vacations

are allowed during which Government servants serving in the department are permitted to
be absent from duty.

iv) Classes of Civil Posts

Reference (CSR Vol I : Rule 14.1

Besides the All-Pakistan Services which are under the rule-making control of the Governor-
General the services under the administrative control of the Punjab Government consist of
the following classes:-

i. the Provincial Services; and

ii. the Subordinate Services.

v) Foreign Service

Reference (CSR Vol I : Rule No. 2.21)

Foreign service means service in which a Government servants receives his substantive pay
with the sanction of Government

a) from any source other than the revenues of the Government of Pakistan or of a province of
the Railway Department, or

b) from a Company working a State Railway.

It excludes Pakistan Foreign Service.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2016 (Theory)
Q. 2: What type of action shall be taken against a Civil Servant who is convicted by a Court of
Law?

Reference (Punjab Civil Servants Act, 1974 : Section 10)

Termination of service.–

(1) The service of a civil servant may be terminated without notice–

(i) during the initial or extended period of his probation: Provided that, where such civil
servant is appointed by promotion on probation or, as the case may be, is transferred and
promoted on probation from one [14] [service], cadre, or post to another [15] [service], cadre
or post his service shall not be terminated so long as he holds a lien against his former post,
[16] [service] or cadre, and he shall be reverted to his former [17] [service], or as the case may
be, cadre or post;

(ii) if the appointment is made on ad hoc basis liable to termination on the appointment of a
person on the recommendation of the selection authority, on the appointment of such
person.

(2) In the event of a post being abolished or number of posts in a cadre or [18] [service] being
reduced the services of the most junior person in such cadre or [19] [service] shall be
terminated.

(3) Notwithstanding the provisions of sub-section (1) but subject to the provisions of sub-
section (2), the service of a civil servant in temporary employment or appointed on ad hoc
basis shall be liable to termination on thirty days’ notice or pay in lieu thereof.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2016 (Theory)
Q. 3: Categorize the Temporary Posts and explain how the pay of fresh employee and person who
is already in Government Service is fixed against such posts.

Reference (CSR Vol I : Rule 4.19 – )

4.19 When a temporary post is created which may have to be filled by a person not already in
Government service, the pay of the post shall be fixed with reference to the minimum that is
necessary to secure the services of a person capable of discharging efficiently the duties of
the post.

4.20 When a temporary post is created which will probably be filled by a person who is already
a Government servant, its pay shall be fixed by the competent authority with due regard to—

a) the character and responsibility of the work to be performed, and

b) the existing pay of Government servants of a status sufficient to warrant their selection for
the post.

NOTE 1.—Under these rules, special duty or deputation in Pakistan will not be recognised. A
temporary post will be created for the performance of that duty. If the special duty is to be
undertaken in addition to the ordinary duties of the Government servant then rules 4.19 and
4.21 will apply.

NOTE 2.—Where a Government servant, whether of Asiatic or nonAsiatic domicile in receipt

of overseas pay is, on appointment to a temporary post, granted an increase over his
substantive pay in the regular fine and the increase is expressed as a percentage of such pay,
the percentage shall apply only to the basic pay and not to overseas pay (Sterling or Rupee).

(Categories of Temporary Posts)

NOTE 3.—Temporary posts may be divided into two categories, viz.,

posts created to perform the ordinary work for which permanent posts already exist in a
cadre, the only distinction being that the new posts are temporary and not permanent

and

isolated posts created for the performance of special tasks unconnected with the ordinary
work which a service is called upon to perform.

A distinction by strict verbal definition is difficult, but in practice there should he little difficulty
in applying the distinction in individual cases. The former class of posts should be considered
to be a temporary addition to the cadre of a service whoever may be the individual appointed
to the post; while the latter class of temporary posts should be considered as unclassified and
isolated ex-cadre posts.

2. Temporary posts which by this criterion should be considered as temporary additions to

the cadre of a service should be created in the time-scale of the service, ordinarily without
extra remuneration. Incumbents of these posts will, therefore, draw their ordinary time-scale
pay. If the posts involve decided increases in work and responsibility in comparison with the
duties of the parent cadre generally, it may be necessary to sanction a special pay in addition.
Such special pay may only be allowed with the approval of the competent authority.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2016 (Theory)
3. For isolated ex-cadre posts it may occasionally be desirable to fix consolidated rates of pay.
Where, however, the post is to be held by members of a service, it will ordinarily be preferable
also to create the post in the time-scale of the holders service. The observations contained in
paragraph 2 above will apply with equal force to the grant of special pay over and above the
ordinary time-scale.

NOTE 4.—Substantive appointments to temporary post should be made in a limited number

of cases only as e.g., when posts are to all intents, and purposes quasi-permanent or when
they have been sanctioned for a period of not less than three years, or there is reasons to
believe that they will not terminate within a period of three years. In all other cases,
appointments to temporary posts should be made in an officiating capacity only.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2016 (Theory)
Q. 5: Describe the rules provisions under which a Government servant may proceed on retiring
pension?

Reference (Punjab Civil Service Pension Rules : Rule 3.5)

3.5 Retiring Pension -A retiring pension is granted to a Government servant, who not being
eligible for superannuation pension –

(i) Opts to retire after 25 years qualifying service or such less time as may for any special class
of Government servant be prescribed; or

(i-a) is compulsorily retired, by the competent authority, after *[20] years qualifying service;

(ii) is compulsorily retired from service by the authority competent to remove him from
service on grounds of inefficiency, misconduct or corruption **[.] ; or

***[(iii) retired from Government service on or after 21st June, 1960, but before 31st March,
1966 on or after attaining the age of 55 years.] ****

[Note (1) Subject to the provisions of the Essential Services Maintenance Act, all Government
servants shall have the right to retire on a retiring pension after completing 25 years qualifying
service; provided that a Government servant, who intends to retire before attaining the age
of superannuation, shall, at least three months before the date on which he intends to retire,
submit a written intimation to the authority which appointed him, indicating the date on
which he intends to retire. Such an intimation, once submitted, shall be final; provided that if
a Government servant withdraws his application for voluntary retirement, or modifies the
date of such retirement, before its acceptance by the competent authority, the application or
the date of retirement shall be deemed to have been withdrawn or modified, as the case may
be.

Note (2) The right given under Note (1) shall not be available to a Government servant against
whom departmental or judicial proceedings are pending.

Note (3) A Government servant can ask for retirement only after completion of 25 years
qualifying service. A Government servant proceeding on retiring pension shall, unless he has
been retired under the Efficiency and Discipline Rules, has the right to avail of such leave
preparatory to retirement as may be admissible to him. However, the LPR shall not be allowed
to him until he has completed 25 years service qualifying for pension. If a Government servant
proceeds on LPR before actually completing 25 years of qualifying service, he may be deemed
to have proceeded on retirement with effect from the date he completes 25 years of
qualifying service, and the leave enjoyed by him before completing 25 years of service may be
tre

ated as leave of the kind due to him.]

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2017 (Theory)

Q. 1: Describe the grounds of proceedings and penalties to be imposed upon the Civil Servant
under prevailing disciplinary rules.

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 3 & 4)

3. Grounds for proceedings and penalty.- An employee shall be liable to be proceeded against
under this Act, if he is –
(i) inefficient or has ceased to be efficient for any reason; or
(ii) guilty of misconduct; or
(iii) guilty of corruption or is reasonably considered to be corrupt; or
(iv) engaged or is reasonably believed to be engaged in subversive activities, and his retention
in service is prejudicial to national security, or is guilty of disclosure of official secrets to any
unauthorized person.
4. Penalties.- (1) The competent authority may, notwithstanding anything contained in any
law or the terms and conditions of service of the accused, by an order in writing, impose one
or more of the following penalties, namely:-
a) Minor penalties-
(i) censure;
(ii) withholding of increment or increments, for a specific period, subject to a maximum of five
years;
(iii) fine not exceeding basic pay of one month;
(iv) reduction to a lower stage or stages in pay scale, subject to a maximum of five stages; and
(v) withholding of promotion for a specific period, subject to a maximum of five years;
provided that this period shall be counted from the date when a person junior to the accused
is considered for promotion and is promoted on regular basis for the first time;
(b) Major penalties –
(i) recovery from pay, pension or any other amount payable to the accused, the whole or a
part of any pecuniary loss caused to the Government or the organization in which he was
employed, and if the amount due from any such person cannot be wholly recovered from the
pay, pension or any other amount payable to him, such amount shall be recovered under the
law for the time being in force;
(ii) reduction to a lower post and pay scale from the substantive or regular post for a specific
period subject to a maximum of five years;
(iii) forfeiture of past service for a specific period subject to a maximum of five years;
(iv) compulsory retirement;
(v) removal from service; and
(vi) dismissal from service; and

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2017 (Theory)
(c) Penalties after retirement –
(i) withholding of pension or any part thereof;
(ii) withdrawing of pension or any part thereof; and
(iii) recovery from pension or any other amount payable to the accused, of pecuniary loss
caused to Government or the organization in which he was employed, and if the amount due
from any such person cannot be wholly recovered from the pension or any other amount
payable to him, such amount shall be recovered under the law for the time being in force.
(2) Dismissal from service under this Act shall disqualify the employee for future employment
under the Government or under any organization to which the provisions of this Act apply.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2017 (Theory)
Q. 2: How the pay and allowances of a dismissed civil servant who reinstated in service on
appeal are dealt with?

Reference / Solution (CSR Vol. I : Rule No. 7.3 )

When the suspension of Government servant is held to have been unjustifiable or not wholly
justifiable; or 1["Where a Government Servant who was dismissed or removed from service,
is reinstated, the revising or appellate authority may grant to him for the period of his absence
from duty:

a) If he is honourably acquitted, the full pay to which he would have been entitled if he had
not be dismissed or removed and by an order to be separately recorded any allowances of
which he was in receipt prior to his dismissal or removal; or

b) If otherwise, such proportion of such pay and allowances as the revising or appellate
authority may prescribed

“In a case falling under clause (a) the period of absence from duty will be treated as a period
spent on duty. In a case falling under clause (b) it will not be treated as period spent on duty
unless the revising or appellate authority so directs."

Note .--This rule is absolute and unconditional and so the question of lien does not arise in the
case of Government Servant who is dismissed from service and reinstated on appeal when
the period of unemployment between the date of dismissal and reinstatement is declared by
the appellate authority as duty.

Administrative Instruction.--Post vacated by a dismissed Government Servant may be filled

substantively subject to the condition that the arrangements thus made will be reverse if the
dismissed Government Servant is reinstated on appeal].

Note 2.—The term 'revising authority' as used in this rule includes an authority revising its
own orders].

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2017 (Theory)
Q. 3: Describe the conditions under which leave no due may be granted to a Civil Servant?

Reference / Solution (Punjab Revised Leave Rules, 1981 : Rule 11)

11. Leave not due – (1) Leave not due may be granted on full pay, to be offset against leave to
be earned in future, for a maximum period of three hundred and sixty-five days in the entire
period of service, subject to the condition that during the first five years of service it shall not
exceed ninety days in all.

(2) Such leave may be converted into leave on half pay.

(3) Such leave shall be granted only when there are reasonable chances of the civil servant
resuming duty on the expiry of the leave.

(4) Such leave shall be granted sparingly and to the satisfaction of the sanctioning authority
but it shall not be admissible to temporary civil servants.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2017 (Theory)
Q. 4: Explain the manners in which the Family Pension shall be divided in case of:

a) If the Government Servant had more than one wife, and the number of his
surviving widows and children does not exceed 4, and in case of, if the number of surviving
widows and children is more than 4.

Reference / Solution (Punjab Civil Service Pension Rules : Rule No. 4.10(2)(A)(i)(b) )

If the number of surviving widows and children together is more than 4, the pension shall be
divided in the following manner, viz. each surviving widow shall get 1/4th of the pension and
the balance (if any) shall be divided equally among the surviving eligible children. Distribution
in the above manner shall also take place whenever the Government servant leaves behind
surviving children of a wife that has predeceased him in addition to the widow and her
children, if any.

b) Having no widow or husband as the case may be.

Reference / Solution (Punjab Civil Service Pension Rules : Rule No. 4.10(2)(A)(ii) )

Failing a widow or husband, as the case may be, the pension shall be divided equal among the
surviving sons not above 24 years and unmarried daughters.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2017 (Theory)
Q. 5: Describe the rules provision for drawing of travelling allowance by civil servants who
accompany the Governor of Punjab?

Reference (Punjab Travelling Allowance Rules : Rule 5.9 )

The following rules have been prescribed in respect of the drawing of traveling allowance by
civil servants who accompany the Governor of Punjab –

(i) If the civil servants travel in the Governor's Special Train the traveling allowance which they
would ordinarily draw shall be reduced by the amount of the fare which, but for such free
passage, they would have paid.

Note -- No refund to the Governor's Tour Fund is necessary, as no extra expenditure is incurred
out of the grant on this account.

(ii) If the civil servants travel in an ordinary train, they should purchase their own tickets and
draw the ordinary traveling allowance.

Note -- No recoveries are necessary in this case unless their fares are in the first instance
advanced from the Tour Fund, in which case the accounts of the Fund should be adjusted by
the Military Secretary.

(iii) In all cases where full traveling allowance is claimed by the civil servants, it should be
certified on the bill that the journey was performed by an ordinary train, or in an extra carriage
attached to the Governor's Special Train. On the authority of such a certificate and on the
understanding that the account of the Governor's Tour Fund will (if necessary) be adjusted by
the Military Secretary, the traveling allowance charged by the civil servants will be passed in
full.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2018 (Theory)

Q. 1: Describe principles for fixation of pay of a retired Military Pensioner (Officer) re-employed
on a post under Government and Government Controlled Semi-Autonomous Body?

Reference (Punjab Civil Service Pension Rules, 1967 : Rule 9.6(a) to 9.6(d) )

* [9.6 (a) In the case of officers of Armed Services, reemployment shall be made on contract
in accordance with the instructions contained in the Federal Establishment Division’s Office
Memorandum No. 14/5/78-D.III dated 10th February 1980, in the case of civil posts and in the
light of orders issued in pursuance of the Federal Establishment Division’s Office
Memorandum No.14/5/78-D.III, dated the 11th February 1980, in the case of autonomous
bodies. For this purpose, equivalent pay scale in the civil post shall be determined according
to the following formula:

Defense Service Rank Equivalent Basic Pay Scale

Major General and equivalent BPS-21 or 22 the discretion of
Government
Brigadier or equivalent BPS-20
Colonel and Lt. Colonel (with 18 to 20 years BPS-19
commissioned service and equivalent)
Major and equivalent BPS-18
Captain and equivalent and Lieutenant and Second BPS-17
Lieutenant and equivalent

Copies of office memoranda No. 14/5/78-D. III dated 10th February 1980 and N0.14/5/78-D
III dated 11th February 1980 have been added as Annexure to this chapter.

* (b) Posts under Government:

i) A retired officer of the Armed Forces re-employed against an equivalent post under the
Provincial Government may be allowed the pay, allowances, perquisites sanctioned for the
post. His pay may be fixed at that stage of the time scale of the post at which he was drawing
his pay before retirement plus pension entitled under the rules.

** ii) A retired civil servant or a retired officer of the Armed Forces re-employed against a
higher post, may be allowed the last pay drawn, provided that if he was drawing pay in a
previous pay scale before his retirement, his pay may be fixed in the present scale at the
relevant stage plus allowances and perquisites sanctioned for the post.

Autonomous/Semi-Autonomous bodies:

i) A retired officer of the Armed Forces on reemployment in an autonomous or

semiautonomous body administered or controlled by the Provincial Government may be
allowed pay as determined above with the allowances and perquisites sanctioned for the post
plus pension as entitled under the rules. ii) Where the terms and conditions of the post are
prescribed in a statute or a statutory notification, the provisions of the statutory notification,
as the case may be, should prevail.

(c) When retired junior commissioned officers, noncommissioned officers and other ranks are
re-employed under the provincial Government or autonomous/semi-autonomous bodies,

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2018 (Theory)
they should be asked to exercise an option whether they would like to be re-employed on
contract or on permanent basis. The option once exercised shall be final.

(d) On re-employment, the pay of junior commissioned officers, non-commissioned officers

and other ranks shall be fixed at the minimum of the pay scale of the post on which they are
re-employed. In addition, they will be entitled to draw their service pension. However, in the
case of those who have opted for re-employment on contract under sub-rule(b), service
rendered under the Government or in an autonomous/semiautonomous body shall not
qualify for a second pension. Those re-employed on permanent basis shall be entitled to civil
pension/gratuity if permissible under the rules of the employing agency.]

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2018 (Theory)
Q. 2: Explain the procedure to be observed in case of inquiry against an officer borrowed from
another Government in the Department?

Reference / Solution (Punjab Employees Efficiency, Discipline and Accountability (PEEDA)

Act, 2006 : Section 15)

15. Procedure of inquiry against officers lent to other governments, etc.-

(1) Where the services of an employee are transferred or lent to any other government,
department, corporation, corporate body, autonomous body, authority, statutory body or any
other organization or institution, hereinafter referred to as the borrowing organization, the
competent authority for the post against which such employee is posted in the borrowing
organization may-

(a) suspend him under Section 6; and

(b) initiate proceedings against him under this Act: Provided that the borrowing organization
shall forthwith inform the lending organization of the circumstances leading to the order of
his suspension and the commencement of the proceedings: Provided further that the
borrowing organization shall obtain prior approval of the lending organization before taking
any action under this Act, against an employee holding a post in Basic Pay Scale 17 or above.

(2) If, in the light of the findings of the proceedings taken against the accused in terms of sub-
section (1), the borrowing organization is of the opinion that any penalty may have to be
imposed on him, it shall transmit the record of the proceedings to the lending organization,
and the competent authority in the lending organization shall thereupon take action against
the accused under Section 13.

(3) Notwithstanding anything to the contrary contained in sub-sections (1) and (2), the Chief
Minister may, in respect of certain employees or class of employees, authorize any officer or
authority in the borrowing organization to exercise all the powers of competent authority
under this Act.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2018 (Theory)

Q. 3: Explain the usual conditions under which the Joining Time is admissible to the Civil Servants?

Reference / Solution (CSR Vol I: Rule 9.1 onwards)

9.1 Joining time may be granted to a Government servant to enable him:

a) to join a new post to which he is appointed while on duty in his old post; or

b) to join a new post

i. on return from leave on average pay of not more than four months' duration in respect of
Government servants subject to the leave rules in section II of Chapter VIII, or from earned
leave not exceeding 120, 90 or 30 days as the case may be, in respect of Government servants
subject to the leave rules in section III of Chapter VIII; or

ii. (if) when he has not had sufficient notice of his appointment to the new post, on return
from leave other than that specified in sub-clause (i) ; or

c) to travel from the port of debarkation or, in the case of arrival by aircraft, from its first
regular port in Pakistan and to organise his domestic establishment when he returns from
leave out of Pakistan of more than four months' duration in respect of Government servants
subject to the leave rules in section II of Chapter VIII, or of more than 120, 90 or 30 days'
duration as the case may be, in respect of Government servants subject to leave rules in
section III of Chapter VIII; or

d) i. to proceed from a specified station to join a post in a place in a remote locality which is
not easy of access ; or ii. to proceed on relinquishing charge of a post in a place in a remote
locality which is not easy of access to a specified station.

NOTE 1. ---The authority which granted the leave will decide whether the notice referred to
in clause (b) (ii) was insufficient.

NOTE 2.—Joining time is admissible to a Government servant under clause (c) of this rule for
organising his domestic establishment even if he does not make any journey from the port of
debarkation.

NOTE 3.—The joining time and travelling allowance of military officers in civil employ are
governed by the civil rules in virtue of the provisions of paragraph 593 of the Regulations for
the Army in Pakistan and paragraphs 2 (iii) and 14 of the Defence Services Regulations, India
Passage Regulations, respectively read with Fundamental Rule 3. These rules admit of the
grant of joining time and travelling allowance to military officers in civil, employ not only on
theoccasions of their transfer to the civil employ .and retransfer to military employ but also
when they are actually serving in civil employ. For the purposes of these rules, privilege leave
under the military leave rules should be treated as leave on average pay of not more than tour
months' duration. NOTE 4.—The time reasonably required for journeys between the place of
training and the stations to which a Government servant is posted immediately before and
after the period of training should be treated as part of the training period. This does not apply
to probationers holding "training posts" which they may be considered as taken with them on
transfer. Such probationers are entitled to joining time when transferred. NOTE 5.—When a
Government servant holding a temporary post is offered through his official superior another

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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such post at some other station at any time before the abolition of his post, he is entitled to
joining time.

NOTE 6.—No joining time, joining time pay or travelling allowance shall be granted to a
Provincial Government servant who is appointed to a post under the Central Government out
joins his new post after termination of his employment under the Provincial Government by
resignation or otherwise, unless the employment of a particular Government servant is in the
wider public interest. The same applies to a servant of the Central Government or of another
Provincial Government who, in similar circumstances, is appointed to a post under the Punjab
Government. Further, when a Government servant of one department is appointed to a post
in another department, both departments being under the Punjab Government, but joins his
new post after termination of his employment under the old department no joining time,
joining time pay or travelling allowance shall be allowed unless it is in the public interest to do
so. If joining time is allowed in any case it should be the minimum necessary and should in no
case exceed the transit period.

NOTE 7.--- Joining time, joining time pay and travelling allowance of Government servants
appointed to posts under the Punjab Government on the results of a Competitive
examination, which is open to both Government servants and others, is regulated as under
:—

a) travelling allowance, joining time and joining time pay should ordinarily be allowed to all
Government servants serving under the Central or Provincial Governments who hold
permanent posts in a substantive capacity and that,

b) no travelling allowance, joining time pay should be granted in the case of those who are
employed in a temporary capacity.

9.2. No joining time is allowed in cases when a Government servant is transferred from one
post to another in the same office establishment.

9.3. a) A Government servant on transfer during a vacation may be permitted to take joining
time at the end of the vacation. b) When vacation is combined with leave on average pay or
earned leave, joining time shall be regulated under Rule 9.1 (b) (i) if the total period of leave
on average pay and vacation is not more than four months in the case of Government servants
subject to the rules in section II of Chapter VIII, or not more than 120, 90 or 30 days as the
case may be, in the case of Government servants subject to leave rules in section III of Chapter
VIII, and under clause (c) if vacation combined with leave out of Pakistan exceeds these limits.

9.4. If a Government servant takes leave while in transit from one post to another, the period
which has elapsed since he handed over charge of his old post must be included in his leave,
unless the leave is taken on medical certificate. In the latter case, the period may be treated
as joining time.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2018 (Theory)
Q. 4: Explain the rules provisions for journey performance of a Government Servant on:

(i) His 1st Appointment

(ii) His Retirement

(iii) His Dismissal

(iv) His Termination of Service

Reference / Solution (Punjab Travelling Allowance Rules : Rule No. 4.1 to 4.5 A )

4.1 (1) Unless a competent authority by special or general order so permits traveling
allowance is not admissible to any person appointed to a post in Government service, who is
not at the time holding any appointment under Government, for the journey to join his post.

(2) Traveling allowance is not admissible for a journey undertaken to procure medical
certificate required on first appointment to Government service.

4.2 A person holding a permanent post substantively under another Government, may be
granted traveling allowance to join a post under the Government of Punjab, and while
reverting to his parent Government: Provided that no such allowance will be admissible on
reversion, if the reversion is at the request of such person.

4.3 Unless a competent authority so permits, no person is entitled to any traveling allowance
for a journey made after dismissal from Government service or after termination of his service
under Government: Provided that -- (i) a civil servant retiring from Government service may
draw traveling allowance as on transfer from his last headquarters to the place where the
controlling officer certifies he is due to settle.

(ii) the family of civil servant who dies while in service shall be entitled to traveling allowance
as on transfer. Note -- Deleted vide Notification No.FD-SRI-8-3/88(P) dated 25.03.1989.
Previous version is available at Sr.No.18, page 96.

4.4 Traveling allowance under rule 4.3 will be admissible in respect of all items of expenditure
provided that the journey and transportation took place either during leave preparatory to
retirement or one month before the date of actual retirement but not later than six months
of the date of actual retirement from Government service.

4.5 Except as otherwise provided traveling allowance under this section should be calculated
as for a journey on tour, but no daily allowance may be drawn for halts. The rate admissible
in case of a new recruit is the rate prescribed for the grade to which he will belong after joining
his post.

* 4.5-A (a) Where under the rules the dead body can be transported by air, all the family
members may be allowed one single economy class fare to accompany the dead body of the
deceased employee. The air fare claimed on this account shall be in lieu of the family's normal
entitlement for T.A. as admissible on retirement.

(b) In case the deceased employee is a bachelor, two attendants may be allowed to
accompany the dead body if the journey is permissible by air.)

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Summer, 2018 (Theory)
Q. 5: Define the following?

(i) Substantive Pay

Reference (CSR Vol I : Rule 2. )

Substantive pay means the pay, other than special pay, personal pay or emoluments classed
as pay by the competent authority under rule 2.44(a) (iii), to which a Government servant is
entitled on account of a post to which he has been appointed substantively or by reason of
his substantive position in a cadre.

NOTE 1.—Substantive pay includes the pay drawn by a probationer in a post to which he has
been appointed on probation.

NOTE 2.—Substantive pay does not include overseas pay.

(ii) Cost of a Journey

Reference ( CSR Vol I : Rule 13.7 (g) )

"cost of a journey" means in the case of a journey by sea or air, the cost of that journey as
fixed in the published rates for the time being in force of the steamer or air transport company
by whose vehicle the journey is made, and in the case of a journey by a land route the actual
cost incurred by the traveller for conveyance on the journey.

NOTE.—Payment from passage accounts of charges for "supplements" for superior

accommodation fixed in the published rates of a company is permissible as part of cost of a
journey.

(iii) Functional Unit

Reference (The Punjab Civil Servants Act, 1974 : Section 2(b))

"Functional Unit" means a group of posts or a part of such group sanctioned as a separate
unit in or under a department;

(iv) Adhoc Appointment

Reference (The Punjab Civil Servants Act, 1974 : Section 2(a))

“ad hoc appointment” means appointment of a duly qualified person made otherwise than in
accordance with the prescribed method of recruitment, pending recruitment in accordance
with such method;

(v) Passage

Reference ( CSR Vol I : Rule 13.7 (a) )

"passage" means a unit of credit in an individual passage account, and represents in the case
of a Government servant or his wives one standard return fare, and in the case of a child one
standard single fare;

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2012 (Theory)

Q. 1: Define the following terms:

i) Authorized Medical Attendant

Reference (Punjab Medical Attendance Rules, 1959 : Rule No. 2(a) )

Authorized Medical Attendant means:

i. in respect of Gazetted Government servant ; or whose pay is not less than Rs. 500 per
mensum, the Principal/Medical Officer of the district appointed by Government to attend
officers in the district;2. joining time; 3. extra leave on average pay granted to a Government
servant undergoing treatment at a Pasteur Institute or centre.
ii. in respect of a non-gazetted Government servant whose pay is less than Rs. 500 but more
than Rs. 150 per mensum, a Medical Officer appointed by Government to attend its Officers
in the station;
iii. in respect of any other Government servant an Assistant Medical Officer similarly
appointed;
ii) Proforma Promotion

Reference (Punjab Civil Servants Act, 1974 : Section g(a) )

“selection authority” means the Punjab Public Service Commission, departmental selection
board, departmental selection committee or other authority or body on the recommendation
of, or in consultation with which any appointment or promotion, as may be prescribed, is
made;
iii) Audit Officer

Reference (CSR Vol. I : Rule No. 2.2)

“Accountant-General means the head of the office of audit and accounts subordinate to the
Auditor-General of Pakistan who keeps the accounts of the Province and exercises audit
functions in relation to those accounts on behalf of the Auditor General of Pakistan.
NOTE—This definition covers also the term "Audit Officer".”
iv) Competent Authority

Reference (Punjab Travelling Allowance Rules : Rule No. 1.5(d))

"Competent Authority" in relation to the exercise of any powers means the Administrative
Department concerned, acting in consultation with the Finance Department, or any other
authority to which such powers may have been delegated;”

v) Leave Not Due

Reference (Punjab Revised Leave Rules, 1981 : Rule No. 11)

“(1) Leave not due may be granted on full pay, to be offset against leave to be earned in future,
for a maximum period of three hundred and sixty-five days in the entire period of service,
subject to the condition that during the first five years of service it shall not exceed ninety
days in all.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2012 (Theory)
(2) Such leave may be converted into leave on half pay.

(3) Such leave shall be granted only when there are reasonable chances of the civil servant
resuming duty on the expiry of the leave.

(4) Such leave shall be granted sparingly and to the satisfaction of the sanctioning authority
but it shall not be admissible to temporary civil servants.”

Q. 2: How the standard rent of a Government Residence is calculated?

Reference (CSR Vol-I : Rule No. 5.16 to 5.19)

Q. 3: What do you know about the type of journey for claim of Travelling Allowance?

Reference (Punjab Travelling Allowance Rules : Rule 1.12 )

a) for the purpose of tour;

b) on transfer;
c) on joining a first appointment;
d) on retirement, suspension, dismissal or termination of employment;
e) to attend a course of training or to appear at an examination;
f) to give evidence in a court or to attend an inquiry or conference;
g) to obtain or furnish medical advice or treatment;
h) to attend a darbar or an official function;
i) in attendance on an incapacitated civil servant or member of his family; and
j) **(for) any other purpose authorized by a competent authority.

Q. 4: Describe the procedure about disciplinary proceedings against an employee in case of

which an inquiry is not necessary?

Reference (Punjab Employees Efficiency, Discipline & Accountability (PEEDA) Act, 2006 :
Section 7)

Procedure where inquiry is dispensed with. — If the competent authority decides that
it is not necessary to hold an inquiry against the accused under section 5, it shall-

(a) inform the accused by an order in writing, of the grounds for proceeding against him,
clearly specifying the charges therein, alongwith apportionment of responsibility and the
penalty or penalties proposed to be imposed upon him;

(b) give him a reasonable opportunity of showing cause against the proposed action, within
seven days of receipt of the order or within such extended period as the competent authority
may determine;

(c) on receipt of reply of the accused within the stipulated period or after the expiry thereof,
if no reply is received, determine whether the charge or charges have been proved against
the accused or not: Provided that after receipt of reply to the show cause notice from the
accused, the competent authority, except where the Chief Minister himself is the competent
authority, shall decide the case within a period of ninety days, excluding the time during which
the post held by the competent authority remained vacant due to certain reasons: Provided
further that if the case is not decided by the competent authority within the prescribed period

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2012 (Theory)
of ninety days, the accused may file an application before the appellate authority for early
decision of his case, which may direct the competent authority to decide the case within a
specified period.

(d) afford an opportunity of personal hearing either itself or through the hearing officer,
before passing any order of penalty under clause (f), if it is determined that the charge or
charges have been proved against him; provided that the hearing officer shall only be
appointed where the competent authority is of the rank of Secretary to Government of the
Punjab or above; and

(e) exonerate the accused, by an order in writing, if it is determined that the charge or charges
have not been proved against him; and

(f) impose any one or more penalties mentioned in section 4, by an order in writing, if the
charge or charges are proved against the accused:

Provided that–

(i) where charge or charges of grave corruption are proved against an accused, the penalty of dismissal
from service shall be imposed, in addition to the penalty of recovery, if any; and

(ii) where charge of absence from duty for a period of more than one year is proved against the
accused, the penalty of compulsory retirement or removal or dismissal from service shall be imposed
upon the accused.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2012 (Theory)
Q. 5: What are the service benefits given to a Government Servant retired before ten and after
ten years of his service?

Reference (Punjab Civil Pension Rules : Rule )

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2013 (Theory)

Q. 1: Define the following terms:

i) Barrister

Reference (CSR Vol I : Rule 2.8 )

Barrister means a practicing barrister of England or Ireland, and a practicing member of the
Faculty of Advocates of the courts of Sessions of Scotland. It does not include a person, who,
though called to the Bar, has never practiced the profession of Barrister.
ii) Accountant General

Reference (CSR Vol. I : Rule No. 2.2)

Accountant General Means the head of the office of Audit and Accounts subordinate to the
Auditor General of Pakistan who keeps the accounts of province and exercise Audit functions
in relation to those accounts on behalf of the Auditor General of Pakistan.
iii) Hearing Officer

Reference (Punjab Employees Efficiency, Discipline & Accountability (PEEDA) Act, 2006 :
Section 2(j))

‘hearing officer’ means an officer, senior in rank to the accused, appointed by any authority
competent to appoint hearing officer, to afford an opportunity of personal hearing to the
accused on behalf of the authority concerned;

iv) Foreign Service

Reference (CSR Vol I : Rule No. )

Foreign service means a service in which a Government Servant receives his substantive pay
with the sanction of Government:

a. From any source other than the revenue of the Government of Pakistan or of a province
or the Railways Department, or
b. From a company working as state Railway. It excludes Pakistan Foreign Service.

v) Competent Authority

Reference (CSR Vol I : Rule No. 2.14)

Competent authority in relation to the exercise, of any power means the Administrative
Department concerned of Government acting in consultation with the Finance Department,
or any other authority to which such power may be delegated. Finance Department may
prescribe cases in which its consent to the exercise or delegation of any power under these
rules by the authorities specified may be considered to have been given. Such cases have been
detailed in Chapters XV and XVI.

NOTE— Unless the contrary appears from the contest the High Commissioner for Pakistan
exercise the powers of the competent authority except in respect of rules 8*83, 8-84, 8*127
and 8*128 in so far as Government servants on leave in the United Kingdom are concerned.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2013 (Theory)
Q. 2: a) What types of stations can be the Headquarter of the Government Servants?

Reference (CSR Vol-I : Rule 2.27 )

The Headquarters of a Government servant are-

a) if he is a migratory Government servant, Lahore or summer headquarters of Government,

if any, according to the place where he is for the time being in residence ;

b) if he is a non-migratory Government servant attached to the Headquarters of

Government, Lahore, and

c) in the case of any other Government servant, the station which has been declared to be
his headquarters by competent authority or, in the absence of such declaration, the station
where the records of his office are kept.

Q. 2: b) Which people can be classified as a member of family of a Government Servant?

Reference (CSR Vol I : Rule 2.17 )

Family means a Government servant's —

i. wives,
ii. legitimate children and step-children less than 12 years old,
iii. legitimate children and step-children not less than 12 years old, if residing with and
wholly dependent upon him, and
iv. Except in rules 2.91, 2.99, 2.139, 2.140 and 2.149 of Travelling Allowance Rules,
parents, sisters, and minor brothers if residing with and wholly dependent upon him.

NOTE 1.--Wives and only those sons, who have not attained the age of 24 years and
are wholly dependent on and residing with the Government servant, are included in
a family for the purposes of these rules.

NOTE 2.-The term "legitimate children" in this rule does not include adopted children
except those adopted under the Hindu Law.

NOTE 3-Married, divorced or widowed daughters and not ordinarily included in the
term "family" but any specific cases which may arise will be decided by the competent
authority on their merits.

Q. 2: c) Explain the circumstances under which a Civil Servant can be considered on duty?

Reference (CSR Vol I : Rule 2.16)

Duty-- (a) Duty includes

1. service in Pakistan as a probationer or apprentice, provided that, in the case of an

apprentice, on confirmation either in the post for which he was undergoing apprenticeship or
in any other post, he cannot count his apprentice period for leave as if it had been service
rendered substantively in a permanent post;

2. joining time;

3. extra leave on average pay granted to a Government servant undergoing treatment at a

Pasteur Institute or centre.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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b) A Government servant is also treated as on duty under the circumstances specified in the
schedule to this Chapter.

Schedule to CSR
[Referred to in Rule 2.16 (b)]
I. A Government servant is treated as on duty under the following circumstances: -
i. "When he is following a duly authorised course of training or instruction in Pakistan or/and
abroad, this includes training prescribed for post in the Service/Recruitment Rules or
otherwise, require or be undergone by a person appointed by the appointed by the method
of initial recruitment before he is given full charge of the post."
NOTE 1—The period of Military training of Civil Government servants, admitted to the Army
in Pakistan Reserve of Officers or the Pakistan Territorial Forces or enrolled in the Pakistan
National Guard, or the Royal Pakistan Navy Volunteer Reserve is treated as duty.
NOTE 2—The period spent by Civil Government servants whether paid from the Defence
Services Estimates or the Civil Estimates on training at Pre-Cadet Provincial School will with
the permission of the Head of the Office be treated as duty. This concession is also
admissible to temporary Government servants only for so long as they would have
continued in service but for their training. These orders will have effect from 1st October,
1942.
Exception 1—Teachers in Government service who are untrained or who being trained are
desirous of undergoing a further course of training shall not be regarded as on duty during
the course of training. They may be granted leave therefore under the ordinary rules with
such leave salary as may be admissible.
The provisions of the above exception do not apply in the following cases:-
a) women teachers required to undergo a duly authorised course of training approved by
competent authority;
b) teachers and Assistant District Inspectors of Schools required to attend a course in
physical training; and
c) Physical Training Supervisors in Government Colleges required to attend the Elementary
Library Routine Class conducted by the Punjab University.
d) Women teachers from the Government Industrial Schools for Girls or from Government
Travelling Demonstration Parties required to undergo industrial training at the Industrial
Teachers Training Class for Women, Lahore.
Exception 2. For the purpose of counting service for leave, an I.CS. or C.S.P. probationer who
joins the service in 1972 and in subsequent years should be treated as on duty from the date
on which he begins to draw pay on the I.C.S. or C.S.P. time scale, as the case may be.
ii. In the case of a student, stipendiary or otherwise, who is entitled to be appointed to the
service of Government immediately on passing through a course of training at University,
College or School in Pakistan; during the interval between the date of declaration that he
has completed the course satisfactorily and his assumption of duties.
iii. On the first arrival in Pakistan of Government servants appointed in England or abroad
who do not, before they report themselves at the seat of the Government of the Punjab,
receive orders to take charge of a specified post: during the interval between the date of
such report and the date on which they take charge of their duties, provided that the interval
between the receipt of orders and their assumption of their duties shall not exceed the
amount of joining tune which would be admissible to a Government servant entitled to
joining time under the rules in Chapter IX.
iv. In the case of Government- servants permitted to appear at an .optional examination
prescribed by Government in any Oriental language during the time spent in preparation in
Pakistan for and attendance at the examination, subject to the conditions mentioned below
:-

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1. For candidates for standards below that of high proficiency a reasonable time, including
the day or days of examination, is allowed for the journey to and from the place of
examination and nothing more.
2. In the case of a candidate for the High Proficiency and Degree of Honour Examinations in
all Oriental languages a period for preparation before the examination will be allowed at the
discretion of a competent authority which will not exceed three months. If the language is
Sanskrit, Arabic or Persian, the candidate must give an undertaking to spend the period
allowed under professional tuition at a place approved by the competent authority.
3. If this place is, in the case of Persian, in Persia ; or in the case of Arabic, hi Arabia,
Mesopotamia, Egypt or Syria; or in the case of Sanskrit, any place approved by a competent
authority the period allowed for preparation may be extended to six months in all.
4. The periods allowed for preparation under conditions (2) and (3) above are not admissible
more than once, nor can the periods be combined or be taken in instalments. The period
permissible in each case also covers the day or days of the examination and the time spent
in proceeding to and from the place of examination.
5. The place of preparation must be approved before hand by the competent authority.
v. In the case of an Engineer Officer of the Public Works Department not appointed from
any Civil Engineering College in Pakistan who is required under the rules of the department
to pass an obligatory .examination in a Vernacular language, for a period not exceeding
three months to be spent in Punjab, subject to the conditions mentioned below :-
1. This period of three months may be taken in instalments by a Government servant
preparing himself for one or more examinations, but it represents the maximum aggregate
amount of leave which may be allowed for the purpose. 2. A Government servant who has
already passed an examination in a language by the lower standard is not entitled to count
as duty under this rule any time taken for preparing himself for an examination in the same
language by the higher standard. 3. As this concession is granted for a specific purpose, viz.,
to enable Government servants to prepare themselves for an examination, they should,
after completing the examination, return to duty at once if not proceeding on leave, and not
wait until the expiry of the full period sanctioned for the purpose.
NOTE.—For the purpose of this Rule Kashmir is also included in the Punjab. vi. During the
period occupied in attending all other obligatory examinations including the time reasonably
necessary for the journeys to and from the place of examination. vii. During the period
occupied in attending all other optional examinations at which a Government servant is
permitted to appear by competent authority and during the time reasonably necessary for
the journey to and from the place of examination. viii. For the treatment of the periods of
periodical military training of Reservists of the Pakistan Army in Civil Government employ as
duty, see sub-rule 2 under rule 4.3.
II. A Government servant is not on duty during any time he may spend beyond his sphere
of duty except in the following circumstances_ 1. Under the conditions laid down in clause I
above.
2. If a Police Officer, acting within his legal power.
3. If an Excise and Taxation Officer or Assistant Excise and Taxation Officer, acting under the
order of- i. the Excise and Taxation Commissioner, or ii. the Deputy Excise and Taxation
Commissioner, or iii. the Collector.
4. A Tahsildar, or a Naib-Tahsildar serving in a mahal, a settlement or a colony post who
proceeds under the orders of the Deputy Commissioner, Settlement Officer, or Colonisation
Officer, as the case may be, beyond his sphere of duty but inside the district, or who
proceeds under the orders of the Commissioner beyond the district to which he is posted.
5. If authorised by competent authority, by general or special order.
6. If a ministerial Government servant or a peon, accompanying a recessing officer to his
recess station.
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NOTE. — No leave of any kind can be treated as duty for the purposes of any rule unless the
contrary, is expressly stated therein.

Q. 4: What do you know about the terms “Employee” and “Corruption” used in PEEDA Act, 2006,
describe them briefly?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 2(h) & Section 2(g) )

‘employee’ means a person- (i) in the employment of a corporation, corporate body,

autonomous body, authority, statutory body or any other organization or institution set up,
established, owned, managed or controlled by the Government, by or under any law for the
time being in force or a body or organization in which the Government has a controlling share
or interest and includes the chairman and the chief executive and the holder of any other
office therein; and

(ii) in government service or who is a member of a civil service of the province or who holds
a civil post in connection with the affairs of the province or any employee serving in any court
or tribunal set up or established by the Government, but does not include a Judge of the High
Court or any court subordinate to the High Court, or any employee of such courts;

‘corruption’ means- (i) accepting or obtaining or offering any gratification or valuable thing,
directly or indirectly, other than legal remuneration, as a reward for doing or for bearing to
do any official act: or

(ii) dishonestly or fraudulently misappropriating, or indulging in embezzlement or misusing

Government property or resources; or

(iii) possession of pecuniary sources or property by an employee or any of his dependents or

any other person, through him or on his behalf, which cannot be accounted for and which are
disproportionate to his known sources of income; or

(iv) maintaining standard of living beyond known sources of income; or

(v) having a reputation of being corrupt; or

(vi) entering into plea bargain under any law for the time being in force and return the assets
or gains acquired through corruption or corrupt practices, voluntarily;

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Q. 5: Describe the rule provisions for grant of “Special Leave” and “Leave Ex-Pakistan”.?

Reference (Punjab Revised Leave Rules, 1981 : Rules 12 & 15)

Rule 12. Special Leave – (1) A female civil servant, on the death of her husband, may be
granted special leave on full pay, when applied for, for a period not exceeding one hundred
and thirty days.

(2) Such leave shall not be debited to her leave account.

(3) Such leave shall commence from the date of death of her husband and for this purpose
she will have to produce death certificate issued by the competent authority either along with
her application for special leave or, if that is not possible, the said certificate may be furnished
to the leave sanctioning authority separately.

Rule 15. Leave ex-Pakistan – (1) Leave ex-Pakistan may be granted on full pay to a civil servant
who applies for such leave or who proceeds abroad during leave, or takes leave while posted
abroad or is otherwise on duty abroad, and makes a specified request to that effect.

(2) The leave pay to be drawn abroad (in foreign currency) shall be restricted to a maximum
of three thousand rupees per month.

(3) The leave pay shall be payable in Sterling if such leave is spent in Asia other than Pakistan
and India.

(4) Such leave pay (in foreign currency) shall be payable for the actual period of leave spent
abroad subject to a maximum of one hundred and twenty days at a time.

(5) The civil servants appointed after the 17th May, 1958, shall draw their leave salary in
rupees in Pakistan irrespective of the country where they happen to spend their leave.

(6) Grant of leave ex-Pakistan will be regulated and be subject to the same limits and
conditions as prescribed in rules 5, 6 and 9.

**Provided that a Government servant admitted in the Ph.D course shall be allowed full pay
during Study Leave.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2014 (Theory)
Q. 1: Define the following terms:

i) Leave Preparatory to Retirement

Reference (Punjab Revised Leave Rules, 1981 : Rule 16 )

The maximum period upto which a civil servant may be granted leave preparatory to
retirement shall be three hundred and sixty-five days.

(2) Such leave may be taken, subject to availability, either on full pay or partly on full pay and
partly on half pay, or entirely on half pay, at the discretion of the civil servant

ii) Daily Allowance

Reference (Punjab Travelling Allowance Rules : Rule No. 27(1))

A daily allowance is uniform allowance for each day of absence from headquarters which is
intended to cover the extra daily expenditure incurred by a civil servant in consequence of
such absence.
iii) Time Scale Pay

Reference (CSR Vol. I : Rule 2.60)

Time scale pay means

a) pay which, subject to any conditions prescribed in these rules, rises by periodical increments
from a minimum to a maximum.

b) Time scales are said to be identical if the minimum, the maximum, the period of increment
and the rate of increment of the time scales are identical.

c) A post is said to be on the same time-scale as another post on a timp-scale if the two time
scales are identical and the posts fall within a cadre, or a class in a cadre, such cadre or class
having been created in order to fill all posts involving duties of approximately the same
character or degree of responsibility, in a service or establishment or group of establishments
; so that the pay of the holder of any particular post is determined by his position in the cadre
or class, and not by the fact that he holds that post.

iv) Day

Reference (CSR Vol. I : Rule 2.15)

Day means a calendar day, beginning and ending at midnight; but the period, occupied by a
journey which begins and ends at headquarters and which does not exceed twenty-four hours,
shall be reckoned for all purposes as one day, at whatever hours the absence begins or ends.

v) Treatment of leave due on abolition of post.

Reference (Punjab Revised Leave Rules,1981 : Rule No. 27)

(1) When a post is abolished, leave due to the civil servant, whose services are terminated in
consequence thereof, shall be granted without regard to the availability of a post for the
period of leave.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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(2) The grant of leave in such cases shall, so long as he does not attain the age of
superannuation, be deemed automatically to have also extended the duration of the post
and the tenure of its incumbent.

Q. 2: Describe the occasions on which the lien of a Civil Servant can be suspended?

Reference (CSR Vol-I : Rule No. 3.16)

a) A competent authority shall suspend the lien of a Government servant on a permanent post
which he holds substantively if he is appointed in a substantive capacity—

1. to a tenure post, or

2. to a permanent post outside the cadre on which he is borne, or

3. Provisionally, to a post on which another Government servant would hold a lien had his lien
not been suspended under this rule.

b) A competent authority may, at its option, suspend the lien of a Government servant on a
permanent post which he holds substantively if he is deputed out of Pakistan or transferred
to foreign service, or in circumstances not covered by clause (a) of this rule, is transferred,
whether in a substantive or officiating capacity, to a post in another cadre, and if in any of
these cases there is reason to believe that he will remain absent from the post on which he
holds a lien for a period of not less than three years.

c) Notwithstanding anything contained in clause (a) or (b) of this rule, a Government servant's
lien on a tenure post may in no circumstances be suspended. If he is appointed substantively
to another permanent post, his lien on the tenure post must be terminated. d) If a
Government servant's lien on a post is suspended under clause (a) or (b) of this rule, the post
may be filled substantively, and the Government servant appointed to hold it substantively
shall acquire a lien on it; provided that the arrangements shall be reversed as soon as the
suspended lien revives.

NOTE 1.—This clause applies also if the post concerned is a post in a selection grade of a cadre.

NOTE 2.—When a post is filled substantively under this clause, the appointment will be
termed "a provisional appointment" the Government servant appointed will hold a
provisional lien on the post; and that lien will be liable to suspension under clause (a) or (A) of
this Rule.

e) A Government servant's lien which has been suspended under clause (a) of this rule shall
revive as soon as he ceases to hold a lien on a post of the nature specified in sub-clauses (1),(2)
and (3) of that clause.

f) A Government servant's lien which has been suspended under clause (b) of this rule shall
revive as soon as he ceases to be on deputation out of Pakistan or on foreign service or to
hold a post in another cadre, provided that a suspended lien shall not revive because the
Government servant takes leave if there is reason to believe that he will, on return from leave,
continue to be on deputation out of Pakistan or on foreign service or to hold a post in another
cadre and the total period of absence on duty will not fall short of three years or that he will
hold substantively a post of the nature specified in sub-clause (1), (2) or (3) of clause (a).

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Q. 3: a) What type of action shall be taken by the competent authority when an employee has
entered into plea bargain?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 8)

Action in case of conviction or plea bargain under any law.- Where an employee is
convicted by a court of law or has entered into plea bargain or has been acquitted by
a court of law as a result of compounding of an offence involving moral turpitude or
affecting human body under any law for the time being in force, the competent
authority, after examining facts of the case, shall-

(a) dismiss the employee, where he has been convicted of charges of corruption or
has entered into plea bargain and has returned the assets or gains acquired through
corruption or corrupt practices voluntarily or;

(b) proceed against the employee under section 7, where he has been convicted of
charges other than corruption; or

(c) proceed against the employee under section 9, where he has been acquitted by a
court of law as a result of compounding of an offence involving moral turpitude or
affecting human body.

Q. 3: b) Describe the duties of a departmental representative with reference to disciplinary

proceedings against an employee?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 12)

Duties of the departmental representative.- The departmental representative shall perform

the following duties, namely-

(a) render full assistance to the inquiry officer or the inquiry committee or hearing officer or
the authority concerned, as the case may be, during the proceedings where he shall be
personally present and fully prepared with all the relevant record relating to the case, on each
date of hearing;

(b) cross-examine the witnesses produced by the accused and with permission of the inquiry
officer or inquiry committee, as the case may be, the prosecution witnesses in case of their
turning hostile; and

c) rebut the grounds of defense offered by the accused before the hearing officer or the
authority concerned.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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Q. 4: Enumerate the points to be kept in view while signing / countersigning a T.A claim by a
Controlling Officer?

Reference (Punjab Travelling Allowance Rules : Rule 1.10 )

Duties of controlling officer -- Before signing or countersigning a traveling allowance bill, the
controlling officer shall --

a) scrutinize the necessity, frequency and duration of journey and halts for which traveling
allowance is claimed, and disallow the whole or any part of the traveling allowance claimed
for any journey or halt if he considers that a journey or halt was unnecessary or unduly
protracted, or that a halt was of excessive duration;

b) scrutinize carefully the distances entered in traveling allowance bills and satisfy himself, by
maintaining proper check registers of bills signed or countersigned by him, that a double
payment for one and the same journey is not passed;

c) satisfy himself that, where the actual cost of transporting personal effects, etc., is claimed
under these rules the scale on which such personal effects were transported was reasonable
and disallow any claim which, in his opinion, does not fulfill that condition;

d) exercise care that there is no evasion or breach of the fundamental principle of traveling
allowance, viz., that the allowance is not to be a source of profit;

e) observe any subsidiary rules or orders which a competent authority may make for his
guidance;

f) judge on the circumstances of each case whether the officer making the journey could or
could not have purchased a return ticket and to allow traveling allowance accordingly when
he considers that the officer making the journey could have purchased a return ticket; and

(g) satisfy himself that the mileage allowance for journeys by railways or steamer or other
public conveyance has been claimed at the rate applicable to the class of accommodation
actually used.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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Q. 5: Explain the prescribed principles for fixation of pay of a Government Pensioner on his re-
employment against a post under Government?

Reference (Punjab Civil Service Pension Rules : Rule 9.5)

The pay of Government pensioners re-employed under the Government or under a

Government owned/controlled autonomous/semi-autonomous body or corporation shall be
fixed in accordance with the principles laid down below:

(i) Posts under Government: a) A retired civil servant re-employed on a civil post equivalent
to the post from which he retired, shall be equivalent to the post from which he retired, shall
be allowed the pay, allowance and perquisites sanctioned for the post. His pay shall be fixed
at that stage of the time scale of the post at which he was drawing his pay before retirement
plus pension as entitled under Pension Rules.

b) A retired civil servant re-employed against a higher post may be allowed the last pay drawn
with allowances and perquisites sanctioned for the post plus pension.

c) In case a re-employed Government servant is promoted to a higher post, his pay shall be
fixed in such manner as if he was a serving Government servant.

d) If the substantive pay last drawn was more than the maximum of the scale of the post, he
shall be allowed the pay fixed at maximum plus pension.

e) A re-employed pensioner will earn increments in all cases where his pay has been fixed in
a time scale at a stage lower than the maximum.

f) In case a re-employed pensioner had been drawing officiating pay in a particular pay scale
for the continuous period of three years or more higher than his substantive pay, the
officiating pay drawn before retirement may be treated as substantive pay for the purpose of
this rule.

g) A retired judge of the superior courts on reemployment may be allowed pay, allowances
and perquisites sanctioned for the post and his pay may be fixed at the maximum of the pay
scale of the post with full pension.

ii) Autonomous or Semi-autonomous bodies: a) A retired civil servant and a retired judge of
the superior courts on re-employment in an autonomous or semi-autonomous body
administered or controlled by the Provincial Government may be allowed pay as determined
above with allowance and perquisites sanctioned for the post plus full pension as permissible
under the rules. b) Where the terms and conditions of a post are prescribed in a statute or a
statutory notification, the provinces of the statute or the statutory notification as the case
may be should prevail.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2015 (Theory)
Q. 1: Define the following terms:

i) Inefficiency

Reference (Punjab Efficiency, Discipline and Accountability (PEEDA) Act, 2006 : Rule 2(k) )

‘inefficiency’ means failure to- (i) efficiently perform functions assigned to an employee in the
discharge of his duties; or (ii) qualify departmental examination in three consecutive attempts;

ii) Disability Leave

Reference (Punjab Travelling Allowance Rules : Rule No. 14)

Disability Leave – (1) Disability leave may be granted, outside the leave account on each
occasion, up to a maximum of seven hundred and twenty days on such medical advice as the
head of office may consider necessary, to a civil servant, other than a civil servant in part-time
service, etc., disabled by injury, ailment or disease contracted in course or in consequence of
duty or official position.

(2) The leave salary during disability leave shall be equal to full pay for the first one hundred
and eighty days and on half pay for the remaining period.

iii) Head of Department

Reference (CSR Vol I : Rule 2.25)

Head of Department means the authority shown in column 5 of Appendix D to the Punjab
Budget Manual (Third Edition) in respect of the Government servants whose pay is charged to
the corresponding head of account in column 2 of that Appendix, with the following
exceptions :-

1. His excellency the Governor is Head of the Department with respect to himself and his
personal staff.

2. Commissioners are Heads of Departments with respect to the Government servants whose
pay is charged to the group heads "Commissioners" and "District Administration".

3. The following officers of the Forest Department are Heads of Departments for the
establishment serving in their circles detailed against them :-

i. Conservator of Forests, Multan Circle. a) Subordinates Establishment comprising

Forests Rangers, Deputy Rangers, Foresters
and Forest Guards.
ii. Conservator of Forests, Lahore Circle b) Ministerial Establishment,
iii. Conservator of Forests, Rawalpindi Circle. c) Inferior servants and menials.

iv) Functional Unit

Reference (Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974 : Rule
2(h)

“Functional Unit” means a group of posts or a part of such group sanctioned as a separate
unit in or under a Department;

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v) Migratory Government Servant

Reference (CSR Vol I : Rule No. 2.37)

Migratory Government Servant means a Government Servant who is required to move with
the Government between Lahore and the Summer Headquarters of the Government.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
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Q. 2: Explain provisions in which no family pension is payable / granted?

Reference (Punjab Civil Service Pension Rules : Rule 4.10(3)a-d)

No family pension shall be payable under this section –

(a) to an unmarried female member of a Government servant's family in the event of her
marriage;

(b) to a widowed female member of a Government servant's family in the event of her re-
marriage;

(c) to the brother of a Government servant on his attaining the age of 21 years.

(d) to a person who is not member of a Government servant's family.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2015 (Theory)
Q. 3: (a) What are general conditions of tenancy and Rent payable by Government Servants?

Reference (CSR Vol I : Rule 5.22 – 5.27)

When Government supplies a Government servant with a residence pleased or owned by it,
the following conditions shall be observed:—

a) The scale of accommodation supplied shall not, except at the Government servant's own
request, exceed that which is appropriate to the status of the occupant;

b) unless in any case it be otherwise expressly provided in these rules, he shall pay

(i) rent for the residence, such rent being the standard rent as defined in Rule 5.16 above or
10 per cent of his monthly emoluments whichever is less and

(ii) municipal and other taxes payable by Government in respect of the residence not being in
the nature of house or property-tax.

5.23. Nothing contained in clause (b) of Rule 5.22 above shall operate to prevent Government
servant from

i. grouping, after the standard rents have been calculated under the provision of Rule 5.16
above a number of residences, whether in a particular area or of a particular class or classes,
for the purpose of assessment of rent, subject to the following conditions being fulfilled:-

1. that the basis of assessment is uniform; and

2. that the amount taken from any Government servant shall not exceed 10 per cent of his
monthly emoluments;

ii. taking a rent in excess of that prescribed in Rule 5.22 (b) above from a Government servant

1. who is not required or permitted to reside on duty at the station at which the residence is
supplied to him; or

2. who, at his own request, is supplied with accommodation which exceeds that which is
appropriate to the status of the post held by him; or

3. who is in receipt of a compensatory allowance granted on account of dearness of living; or

4. who is permitted to sublet the residence supplied to him; or

5. who sublets without permission the residence supplied to him.

NOTE.—Under clause (ii) of this rule rent may be recovered in excess of 10 per cent of a
Government servant's emoluments but not in excess of the standard rent as defined in Rule
5.16.

5.24. A Government servant who at his own request is supplied with a residence owned or
leased by Government of a class higher than that for which he is eligible or affording
accommodation in excess of that which is appropriate to his status, shall, unless otherwise
decided by the competent authority, be charged the full standard rent as calculated under
Rule 5.16 el seq and shall not be given the benefit of the 10 per cent concession afforded by
Rule 5.22 (b).

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Solved Question Paper – Winter, 2015 (Theory)
5.25. Non-migratory Government servants permitted to recess in the hills shall pay, for houses
provided in the hills, 10 per cent of emoluments, or the standard rent whichever is less, for
the period of allotment. This rent shall be paid in addition to the rent assessable under the
rules for a residence supplied at the Government servant's headquarters.

5.26. For the purposes of clause (b) of Rule 5.22 above "emoluments" means:-

i. Pay,

ii. Payments from general revenues and fees, if such payments or fees are received in the
shape of a fixed addition to monthly pay and allowances as part of the authorised
remuneration of a post;

iii. Compensatory allowances, other than travelling allowance and uniform allowance paid to
nurses in hospitals, whether drawn from the general revenues or from a local fund;

iv. Exchange Compensation Allowance;

v. Pension, other than a pension drawn under the provisions of Chapter •VIII of Volume II of
these rules or compensation received under the Workmen's Compensation Act, 1923, as
subsequently amended;

vi. In the case of a Government servant under suspension and in receipt of a subsistence grant
the amount of the subsistence grant, provided that if such Government servant is
subsequently allowed to draw pay for the period of suspension the difference between the
rent recovered on the basis of the subsistence grant and the rent due on the basis of the
emoluments ultimately drawn shall be recovered from him. It does not include allowances
attached to the Quaid-i-Azam's Police Medal and the Pakistan Police Medal.

NOTE 1.—The emoluments of a Government servant paid at piecework rates shall be

determined in such manner as the competent authority may prescribe.

NOTE 2.—The emoluments of a Government servant on leave mean the emoluments drawn
by him for the last complete calendar month of duty performed by him prior to his departure
on leave.

NOTE 3.—The word "Pension" occurring in this rule should be interpreted as meaning the
entire amount of the pension originally sanctioned, and not only the residue after
commutation.

NOTE 4.—Whole deduction on account of house-rent from Government servants in receipt of

sterling overseas pay should be made in Pakistan and the sterling overseas pay should be
converted into rupees at 2S- 1.29.32d in the rupee for the purposes of calculating house-rent
if the amount of house-rent has to be determined with reference to pay of the occupier.

5.27. The Government servant to whom a residence is allotted,- vide Rule 539 et seq is
responsible for the rent recoverable under the rules during the period of allotment unless
exempted by competent authority under the provisions of Rule 5.28. Rent shall be recovered
monthly in arrears for the period of allotment.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2015 (Theory)
Q. 3: (b) Under which circumstances a Competent authority may allot a Rent Free
accommodation and waive or reduce amount of rent?

Reference (CSR Vol I : Rule 5.28)

In special circumstances, for reasons which should be recorded, a competent authority

a) may, by general or special order, grant rent-free accommodation to any Government

servant or class of Government servants; or

b) may, by special order, waive or reduce the amount of rent to be recovered from any
Government servant or a class of Government servants; or

c) may, by general or special order, waive or reduce the amount of municipal and other taxes,
not being in the nature of house or property tax, to be recovered from any Government
servant or class of Government servants.

NOTE 1.—The following are the types of cases in which such exemptions or reduction may be
sanctioned:-

a) When a Government servant is not officiating in a post, but is performing the duties of a
post in addition to those of his substantive post and already pays rent for a house.

b) When a Government servant, in addition to the duties of a post, carries on those of another
post which preclude him from occupying the house.

c) When a Government servant has been promoted or transferred to a post in the same station
and it is not considered necessary that he should change his residence.

d) When a Government servant officiating in a post for a period not exceeding two months is
actually prevented from occupying the house provided for him by circumstances which the
competent authority considers sufficient to warrant an exception being made in his favour.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2015 (Theory)
Q. 5: Define Leave Ex Pakistan and payment of salary during such leave?

Reference (Punjab Revised Leave Rules, 1981 : Rule 15)

Leave ex-Pakistan – (1) Leave ex-Pakistan may be granted on full pay to a civil servant who
applies for such leave or who proceeds abroad during leave, or takes leave while posted
abroad or is otherwise on duty abroad, and makes a specified request to that effect.

(2) The leave pay to be drawn abroad (in foreign currency) shall be restricted to a maximum
of three thousand rupees per month.

(3) The leave pay shall be payable in Sterling if such leave is spent in Asia other than Pakistan
and India.

(4) Such leave pay (in foreign currency) shall be payable for the actual period of leave spent
abroad subject to a maximum of one hundred and twenty days at a time.

(5) The civil servants appointed after the 17th May, 1958, shall draw their leave salary in
rupees in Pakistan irrespective of the country where they happen to spend their leave.

(6) Grant of leave ex-Pakistan will be regulated and be subject to the same limits and
conditions as prescribed in rules 5, 6 and 9. **Provided that a Government servant admitted
in the Ph.D course shall be allowed full pay during Study Leave.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
Q. 6: Describe the general conditions of Special Disability Leave?

Reference (CSR Vol I : Rule 8.83 to 8.85)

1. Subject to the conditions hereinafter specified a competent authority may grant special
disability leave to a Government servant who is disabled by injury intentionality inflicted or
caused in, or in consequence of, the due performance of his official duties in consequence
official position.

2. Such leave shall not be granted unless the disability manifested itself within three months
of the occurrence to which it is attributed, and the person disabled acted with due
promptitude in bringing it to notice. But the competent authority, if it is satisfied as to the
cause of the disability, may permit leave to be granted in cases where the disability manifested
itself more than three months after the occurrence of its cause.

3. The period of leave granted shall be such as is certified by a medical board to be necessary.
It shall not be extended except on the certificate of a medical board, and shall in no case
exceed 24 months.

4. Such leave may be combined with leave of any other kind.

5. Such leave may be granted more than once if the disability is aggravated or reproduced in
similar circumstances at a later date, but not more than 24 months of such leave shall be
granted in consequence of any one disability.

6. Such leave shall be counted as duty in calculating service for pension, and shall not, except
as provided in Rule 8.71 (b), be debited against the leave account.

7. Leave-salary during such leave shall be equal—

a) for the first four months of any period of such leave, including a period of such leave granted
under clause (5) of this rule, to average pay, and

b) for the remaining period of any such leave, to half average pay, or at the Government
servant's option, for a period not exceeding the period of average pay which would otherwise
be admissible to him, to average pay: Provided that, the maxima specified in the table in clause
(2) of Rule 8.79 shall, notwithstanding anything contained in that rule, apply to the whole
period of such leave and the minima specified in the table in Rule 8.80 shall apply when leave-
salary during such leave is equal to half average pay, subject to the conditions stated in that
rule and in the notes thereunder.

NOTE. ---See Note 4 under Rule 8.74 (b)

8. In the case of a person to whom the Workmen's Compensation Act, 1923, applies, the
amount of leave salary payable under this rule shall be reduced by the amount of
compensation payable under section 4 (1) (d) of the said Act.

9. The provisions of this rule apply to a civil servant disabled in consequence of service with a
military force, if he is discharged as unfit for further military service, but is not completely and
permanently incapacitated for further civil service, and to a civil servant not so discharged
who suffers a disability which is certified by a medical board to be directly attributable to his
service with a military force; but in either case any period of leave granted to such a person

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
under military rules in respect of that disability shall be reckoned as leave granted, under this
rule for the purpose of calculating the period admissible.

NOTE.—The intention of this clause is not that special disability leave should be given to cover
any portion of a Government servant's military service, but that it should be admissible only
after the Government servant's discharge as unfit for further military service.

8.84 A competent authority may extend the application of the provisions of Rule 8.83 to a
Government servant who is disabled by injury accidentally incurred in or in consequence of
the due performance of his official duties or in consequence of his official position, or by illness
incurred in the performance of any particular duty which has the effect of increasing his
liability to illness or injury beyond the ordinary risk attaching to the civil post which he holds.
The grant of this concession is subject to the further conditions:--

i. that the disability, if due to disease, must be certified by a medical board to be directly due
to the performance of the particular duty, and

ii. that, if the Government servant has contracted such disability during service otherwise than
with a military force, it must be, in the opinion of the competent authority, so exceptional in
character or in the circumstances of its occurrence as to justify such unusual treatment as the
grant of this form of leave; and

iii. that the period of absence recommended by the medical board may be covered in part by
leave under this rule and in part "by other leave, and that the amount of special disability
leave granted on average pay may be less than four months.

8.85 1. A Government servant who has been granted special disability leave under Rule 8.83,
and whose domicile is elsewhere than in Asia, may be granted by the authority which
sanctioned the special disability leave, free passage by sea for himself, his wives and children,
to the United Kingdom, or to any port in Europe or in a British colony, dominion or possession,
and on the conclusion of such leave return passage to Pakistan, unless he takes leave other
than leave on medical certificate in continuation of special disability leave, in which case
return passage shall not be granted save with the special sanction of the competent authority
: Provided that, the cost of any passages granted under this rule shall not exceed the cost of
passages between Pakistan and the United Kingdom.

2. Passages granted under this rule may include travel by land between port of embarkation
and port of debarkation and shall be of such class as the sanctioning authority, in each case,
may determine.

3. The competent authority may extend the application of the provisions of clauses (1) and (2)
to a Government servant who has been granted special disability leave under Rule 8.84 and
whose domicile is elsewhere than in Asia, provided that free passages may at its discretion be
granted to the Government servant only, or to the Government servant and his wives only.

4. For the purpose of this rule-- i. the domicile of a Government servant is his domicile at the
time of his appointment to a Government service as determined in accordance with the
provisions of clause (2) (a) of Rule 8.66 and of Rules 8.67,8.68 and 8.69 ; ii. "child" means a
legitimate child (including a step-child) residing with and wholly dependent on the
Government servant, who, if a female, is unmarried, or, if a male, is under the age of 16.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
Q. 7: How an accused who has been awarded any penalty under PEEDA Act, 2006 may prefer
departmental appeal to the Appellate Authority?

Reference (Punjab Employees Efficiency, Discipline and Accountability Act, 2006 : Section 16)

Departmental appeal and review.-(1) An accused who has been awarded any penalty under
this Act may, except where the penalty has been imposed by the Chief Minister, within thirty
days from the date of communication of the order, prefer departmental appeal directly to the
appellate authority: Provided that where the order has been passed by the Chief Minister, the
accused may, within the aforesaid period, submit a review petition directly to the Chief
Minister.

(2) The authority empowered under sub-section (1) shall call for the record of the case and
comments on the points raised in the appeal from the concerned department or office, and
on consideration of the appeal or the review petition, as the case may be, by an order in
writing-

(a) uphold the order of penalty and reject the appeal or review petition; or

(b) set aside the orders and exonerate the accused; or

(c) modify the orders and reduce or enhance the penalty; or

(d) set aside the order of penalty and remand the case to the competent authority, where it
is satisfied that the proceedings by the competent authority or the inquiry officer or inquiry
committee, as the case may be, have not been conducted in accordance with the provisions
of this Act, or the facts and merits of the case have been ignored, with the directions to either
hold a de novo inquiry or to rectify the procedural lapses or irregularities in the proceedings:
Provided that where the appellate or review authority proposes to enhance the penalty, it
shall by an order in writing-

(i) inform the accused of the action proposed to be taken against him and the grounds of such
action; and

(ii) give him a reasonable opportunity to show cause against the action and afford him an
opportunity of personal hearing either itself or through a hearing officer; Provided that the
hearing officer shall only be appointed where the appellate or the review authority is of the
rank of Secretary to Government of the Punjab or above.

(3) An appeal or review preferred under this section shall be made in the form of a petition,
in writing, and shall set forth concisely the grounds of objection to the impugned order in a
proper and temperate language.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
Q. 8: Explain the rules provisions for drawing of Travelling Allowance by a Civil Servant who
accompany the Governor of Punjab.

Reference (Punjab Travelling Allowance Rules : Rule 5.9 )

The following rules have been prescribed in respect of the drawing of traveling allowance by
civil servants who accompany the Governor of Punjab –

(i) If the civil servants travel in the Governor's Special Train the traveling allowance which they
would ordinarily draw shall be reduced by the amount of the fare which, but for such free
passage, they would have paid.

Note -- No refund to the Governor's Tour Fund is necessary, as no extra expenditure is incurred
out of the grant on this account.

(ii) If the civil servants travel in an ordinary train, they should purchase their own tickets and
draw the ordinary traveling allowance.

Note -- No recoveries are necessary in this case unless their fares are in the first instance
advanced from the Tour Fund, in which case the accounts of the Fund should be adjusted by
the Military Secretary.

(iii) In all cases where full traveling allowance is claimed by the civil servants, it should be
certified on the bill that the journey was performed by an ordinary train, or in an extra carriage
attached to the Governor's Special Train. On the authority of such a certificate and on the
understanding that the account of the Governor's Tour Fund will (if necessary) be adjusted by
the Military Secretary, the traveling allowance charged by the civil servants will be passed in
full.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
Q. 9: How the period of allotment of a Government Residence to a non-Migratory Government
servant is determined and also describe their exceptions if any?

Reference (CSR Vol I : Rule 5.41)

The period of allotment is determined as follows:-

For a non-migratory Government servant

a) if the house has been constructed, purchased or leased for the benefit of a particular post,
it is the period of incumbency, permanent or temporary, of each Government servant in that
appointment; except in the case provided for in Rule 5.45.

b) otherwise it is for twelve months at a time, but terminates on his transfer from the place
where he is stationed, except in the case of a house in the hills occupied by a Government
servant who is permitted to recess in the hills under the rules in force. In this case, the period
of allotment is the period of recess enjoyed.

Exception 1.—The staff of Punjab Vaccine Institute which is not supplied with rent free
quarters at Lahore' should be considered migratory Government servants within the meaning
of that term as defined in Rule 2.37 for the purpose only of allotment in Government
residences at Lahore.

Exception 2.---In the case of the Political Assistant, Dera Ghazi Khan, who has two
headquarters, viz, Dera Ghazi Khan and Fort Munro, the period of allotment for the residence
provided for him at Dera Ghazi Khan is from 1st October to 14th April, and that for the
residence at Fort Munro from 15th April to 30th September when he stays there.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
Q.10: (a) Which type of award / reward may be received without special permission by the
Government Servants?

Reference (CSR Vol I : Rule 5.55)

A Government servant is eligible to receive without special permission

a) the premium awarded for an essay or plan in public competition;

b) any reward offered for the arrest of a criminal, or for information or special service in
connection with the administration of justice;

c) any reward payable in accordance with the provisions of any Act or regulation or rules
framed thereunder;

d) any reward sanctioned for services in connection with the administration of the customs
and excise laws; and

e) any fees payable to a Government servant for duties which he is required to perform in his
official capacity under any special or local law or by order of Government.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2016 (Theory)
Q.10: (b) In which cases the past service of a Civil Servant is forfeited and how it may be treated
for pension?

Reference (Punjab Civil Service Pension Rules : Rule 2.11)

Forfeiture of past service - A Government servant forfeits his past service in the following
cases:

(a) Resignation of a post unless it is to take up another post service in which counts for
pension;

(b) Removal or dismissal from service;

(c) Absence from duty without leave.

Note- (1) The authority which sanctions the pension may commute retrospectively periods of
absence without leave into extraordinary leave.

Note- (2) In case of a civil servant, who, with the proper concurrence of the competent
authority, leaves service under the Government of Punjab and seeks absorption/employment
under an autonomous, semi- autonomous/local body, where service is pensionable, the
Government, if it is so requested, will be liable to share pensionary liability for the period of
service rendered by such civil servant under the Government in accordance with the
Government rules.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)

Q. 1: How the term “Corruption” described in the Punjab Employees Efficiency, Discipline and
Accountability (PEEDA) Act, 2006?

Reference (Punjab Employees Efficiency, Discipline and Accountability (PEEDA) Act, 2006 :
Section 2 (g) )

‘corruption’ means-
(i) accepting or obtaining or offering any gratification or valuable thing, directly or indirectly,
other than legal remuneration, as a reward for doing or for bearing to do any official act: or
(ii) dishonestly or fraudulently misappropriating, or indulging in embezzlement or misusing
Government property or resources; or
(iii) possession of pecuniary sources or property by an employee or any of his dependents or
any other person, through him or on his behalf, which cannot be accounted for and which are
disproportionate to his known sources of income; or
(iv) maintaining standard of living beyond known sources of income; or
(v) having a reputation of being corrupt; or
(vi) entering into plea bargain under any law for the time being in force and return the assets
or gains acquired through corruption or corrupt practices, voluntarily;

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)
Q. 2: In case of transfer of a Civil Servant from one station to another, how the joining time is
generally calculated?

Reference / Solution (CSR Vol. I : Rule No. 9.5 to 9.12)

When transfer to a new post involves a change of station joining time is calculated as
follows, subject to a maximum of thirty days

i. Six days for preparation, and, in addition thereto

For the portion of the journey which the

A Day For Each
Government servant travels or might travel.
By railway 250 miles
By ocean steamer 200 miles Or any longer time
By river steamer 80 miles actually occupied in the
journey.
By motor car or motor-lorry 80 miles
By mail cart or other public stage conveyance 80 miles
drawn by horses
In any other way 15 miles

An extra day is allowed for any fraction of distance over that prescribed above.

ii. When part of the journey is performed by steamer, the days intervening between the
Government servant being set free from his office or, if he has no office, receiving his orders,
and the departure of the steamer or his start duly regulated to catch the steamer shall be
added.

iii. When air journeys on transfer are performed in the interest of public service by a
Government servant entitled to travel by air or specially authorised to do so by a competent
authority, 6 days for preparation and in addition, the number of days actually taken in the air
journey should be allowed as joining time.

NOTE.—The Administrative Secretary of the Department concerned will be the competent

authority in such cases.

NOTE 1.—Sundays are not included in the above calculations, though they are included in the
maximum limit of thirty days.

NOTE 2.—A journey by road of five miles or under, to or from a railway station from or to the
chief public office of the place, does not count for joining time.

NOTE. 3.—In view of the uncertainty which exists as to the point of departure of the ferry
steamer from Ghazi Ghat during the flood season, two days instead of one will be allowed as
joining time for the journey of about 29 miles between Dera Ghazi Khan and Ghazi Ghat when
the bridge of boats is not up. When this extra day is demanded the claim should be supported
by the certificate of the senior officer of the Public Works Department in Dera Ghazi Khan.

9.6. Only one day is allowed for joining a post which does not-necessarily involves a change-
of residence from one station to another. A gazetted holiday counts as a day for the purpose
of this rule.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)
9.7. By whatever route a Government servant travels his joining time shall, unless a competent
authority specially permits otherwise, be calculated by the route which travellers habitually
use.

9.8. a) The joining time of a Government servant under clause (b) (i) and (ii) of Rule 9.1 will be
counted from his old station or from the place where he receives the order of transfer
whichever calculation would entitle him to less joining time. If the leave is being spent out of
Pakistan and the order of appointment to the new post reaches him before he arrives at the
port of debarkation, the port of debarkation is the place in which he received the order for
the purpose of this rule.

b) A Government servant taking joining time under clause (b) (i) of Rule 9.1 who receives,
while on leave (whether spent in or out of Pakistan orders of transfer to a station other than
that from which he took leave, will be granted full joining time admissible under clause (a)
above, without reference to the authority which granted the leave and irrespective of the date
on which the orders of transfer are received by him. Should he join his new appointment
before the expiry of leave plus the joining time admissible the period short taken should be
considered as leave not enjoyed, and a corresponding portion of the leave sanctioned should
be cancelled without any reference to the authority which granted the leave. If in any case,
the Government servant desires not to avail himself of the full period of joining time
admissible, the periods of leave and joining time should be adjusted with reference to such
option.

9.9. The joining time admissible under clause (c) of Rule 9.1 should be calculated from the
date of debarkation of the Government servant at the Pakistan port in the manner prescribed
in Rule 9.5; provided that it shall, if he so desires, be subject to a minimum of ten days.

NOTE.—The joining time of a Government servant who returns from leave out of Pakistan and
disembarks, not at the first port of call in Pakistan but at another such port, should be
reckoned from the day of arrival of the vessel at the second or subsequent port at which he
actually disembarks, whether the sea journey from the first port of call in Pakistan to the
subsequent port of disembarkation is made in the same steamer which takes him to the first
port of call or in some other steamer.

9.10. If a Government servant is authorised to make over charge of a post elsewhere than at
his headquarters, his joining time shall be calculated from the place at which he actually makes
over charge.

9.11. If a Government servant is appointed to a new post while in transit from one post to
another, his joining time begins on the day following that on which he receives the order of
appointment.

NOTE.—A second period of six days for preparation should not be included in calculating the
joining time of a Government servant whose appointment is changed while he is in transit.

9.12. When a Government servant under the administrative control of the Punjab
Government is transferred to the control of another Government, his joining time for the
journey to join his post under that Government and for the return journey will be governed
by the rules of that Government.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)

Q. 3: What are the special provisions to deal with the leave period of a Civil Servant serving in a
Vacation Department?

Reference / Solution (Punjab Revised Leave Rules, 1981 : Rule 4)

4. Civil Servants in Vacation Department – (1) A civil servant in Vacation Department may earn
leave on full pay:

(a) When he avails himself of full vacation in a calendar year at the rate of one day for every
calendar month of duty rendered;

(b) When during any year he is prevented from availing himself of the full vacation as for a
civil servant in a non-vacation department for that year; and

(c) When he avails himself of only a part of the vacation – as in (a) above plus such proportion
of thirty days as the number of days of vacation not taken bears to the full vacation.

(2) The provisions under rule 3(2-4) shall also be applicable in the case of civil servants of a
Vacation Department.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)
Q. 4: Describe the Financial Assistance Package to the family of a Civil Servant (B-19) who died
while in service.

Reference / Solution (Finance Department’s letter No. FD-SR-I/3-10/2004, dated 15.08.2017 :

Paras No. 1, )

The details are as under:-

1. Lumpsum Grant:-
a. A lumpsum grant of Rs. 3.40 million is admissible to the family of Civil Servants in
BS-18/19.
2. Pension/Salary
a. The deceased family shall be allowed salary, alongwith annual increase in the pay,
the deceased officer was drawing till date of superannuation of the deceased civil
servant.
b. After the date of superannuation, family pension shall be allowed as per clause
4.10 of the Punjab Civil Service Pension Rules, 1967.
3. Accommodation
The family of deceased civil servant shall be allowed retention of official residence till the
date of superannuation.
4. Education
Educational scholarships are allowed to the children of the deceased civil servant (upto 3
children) out of Benevolent Fund.
5. Employment
Appointment of one child or widow in BS-1 to BS-11 (including the post of patwari and
Junior Clerk) on contract or regular basis in terms of Rule 17a of Civil Servants
(Appointments and Conditions of Service) Rules, 1974 .
6. Marriage Grant
Marriage grant as admissible in clause 3(a) & 4(a) of the Punjab Government Servants
Benevolent Fund Part I & II (Disbursement) Rules, 1965 & 1966.
7. Health
Free health facilities as per their entitlement during service of the family of the deceased
civil servant under the provisions of West Pakistan Medical (Attendance) Rules, 1959
8. Nomination of an officer as Counsel
Pension / General Provident Fund Sanctioning Authority in the Department / organization
shall be nominated as Counsel to assist the family in finalization of provision of the entire
package to deceased’s family within the shortest possible time.
9. General Provident Fund
GP Fund shall be paid to the deceased’s family as per provisions of the Punjab General
Provident Fund Rules, 1978.
10. Monthly Benevolent Grant
Monthly Benevolent Fund grant shall be paid as prescribed in clause 3(d) & 4(d) of the
Punjab Government Servants Benevolent Fund Part I & II (Disbursement) Rules, 1965 &
1966.
11. Group Insurance
Group Insurance as prescribed in the Punjab Government Employees Welfare Fund
Ordinance, 1969.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)
Q. 5: Define the following?

(i) Transfer of Lien

Reference (CSR Vol I : Rule 3.18 to )

Subject to the provisions of rule 3.19 a competent authority may transfer to another
permanent post in the same cadre the lien of a Government servant who is not performing
the duties of the post to which the lien relates, even if that lien has been suspended.

Note -- No refund to the Governor's Tour Fund is necessary, as no extra expenditure is incurred
out of the grant on this account.

a) Government may transfer a Government servant from one post to another

; provided that except— 1. on account of inefficiency or misbehaviour, or

2. on his written request, a Government servant shall not be transferred substantively to, or,
except in a case covered by rule 4.22 appointed to officiate in, a post carrying less pay than
the pay of the permanent post on which he holds a lien, or would hold a lien had his lien not
been suspended under rule 3.16.

b) Nothing contained in clause (a) above or in rule 2.35 shall operate to prevent the re-transfer
of a Government servant to the post on which he would hold a lien, had it not been suspended
in accordance with the provisions of clause (a) of rule 3.16.

NOTE 1.—In cases covered by clause (a) (2) above the Government servant will have his initial
pay fixed under rule 4.4 and if necessary under rule 4.10.

NOTE 2.—Permanent transfer from a higher to a lower scale in anticipation of the abolition of
a post is not transfer within the meaning of this rule.

Note -- No recoveries are necessary in this case unless their fares are in the first instance
advanced from the Tour Fund, in which case the accounts of the Fund should be adjusted by
the Military Secretary.

NOTE 3.—In cases in which it is desired to give to a Government servant an extension of

service on condition that he voluntarily agrees to accept a post in a lower grade so as not to
interfere with the legitimate expectations of his juniors to promotion, the only method is to
create a temporary post. Such a stop can only be permitted under most exceptional
circumstances. It must be regarded as the normal course of events that an extension of service
involves delay of promotion to juniors and no proposal for the creation of a temporary post
to satisfy legitimate expectations will be considered unless it has been submitted to the
competent authority before the extension of service is granted.

(ii) Identical Time Scales

Reference (CSR Vol I : Rule 2.60(b))

b) Time scales are said to be identical if the minimum, the maximum, the period of increment
and the rate of increment of the time scales are identical.

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 Civil Service Rules, Pension Rules, TA & Leave Rules (Treasury)
Solved Question Paper – Winter, 2017 (Theory)
(iii) Selection Authority

Reference (The Punjab Civil Servants Act, 1974 : Section 2(j))

“selection authority” means the Punjab Public Service Commission, departmental selection
board, departmental selection committee or other authority or body on the recommendation
of, or in consultation with which any appointment or promotion, as may be prescribed, is
made;

(iv) Compensatory Allowance

Reference (CSR Vol I : Rule No. 2.13 )

Compensatory allowance means an allowance granted to meet personal expenditure

necessitated by the special circumstances in which duty is performed. It includes a travelling
allowance but does not include a sumptuary allowance nor the grant of a free passage by sea
to or from any place outside Pakistan.

NOTE 1.—The allowances granted to Professors of Medical College who are denied the
privilege of private practice should be treated as compensatory allowances.

NOTE 2.—See the explanation and note 1 under rule 2.52.

(v) Termination of Adhoc Appointee

Reference (The Punjab Civil Servants Act, 1974 : Section 10(3) )

(3) Notwithstanding the provisions of sub-section (1) but subject to the provisions of sub-
section (2), the service of a civil servant in temporary employment or appointed on ad hoc
basis shall be liable to termination on thirty days notice or pay in lieu thereof.

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