PMP® EXAM
KNOWLEDGE AREA
RESOURCE
MANAGEMENT
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OVERVIEW
Resource Management involves planning,
acquiring, developing, and managing the resources
required for a project to succeed. Resources
include:
People
Equipment
Materials
Facilities
Goal: Optimize resource allocation to ensure
project objectives are met efficiently and
effectively.
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KEY PROCESSES
Plan Resource Management
Define how resources will be managed and allocated.
Output: Resource Management Plan
Estimate Activity Resources
Determine the type and quantity of resources needed
for activities.
Output: Resource Requirements
Acquire Resources
Secure the necessary team members, materials, and
tools.
Develop Team
Enhance team competencies and foster collaboration.
Manage Team
Monitor team performance and resolve conflicts.
Control Resources
Ensure resource utilization aligns with the project plan.
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TOOLS &
TECHNIQUES
RACI Chart: Defines roles and responsibilities.
Resource Leveling: Adjusts the schedule to
avoid over-allocation.
Resource Smoothing: Ensures demand does
not exceed available supply.
Team-Building Activities: Fosters collaboration
and trust.
Conflict Management: Resolves disputes to
maintain team harmony.
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CHALLENGES
Over-Allocation: Too many tasks assigned to a
single resource.
Resource Scarcity: Limited availability of
critical resources.
Skill Mismatch: Resources lack the required
competencies.
Unclear Roles: Miscommunication about
responsibilities.
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IN PMP EXAM
Ensuring team alignment with project goals.
Balancing resource allocation across competing
tasks.
Applying conflict resolution techniques like
Collaborative Problem Solving.
Leveraging tools like the RACI Chart to
eliminate role ambiguity.
Monitoring resources using the Resource
Histogram to avoid bottlenecks.
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RM PLAN
A Resource Management Plan defines how project
resources will be identified, acquired, allocated,
managed, and monitored throughout the project
lifecycle. Key elements are:
Roles and Responsibilities: Who does what, defined
using tools like RACI charts.
Resource Requirements: What resources are
needed, including quantity and skills.
Staffing Management Plan: Timeline and strategy for
resource acquisition and release.
Training Needs: Skills development required for team
members.
Team Charter: Ground rules and expectations for
collaboration.
Recognition Plan: Strategies for motivating and
rewarding the team.
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