SCHOOL GAMES FEDERATION OF INDIA

Duties of a Coach
Several obligations or duties have been identified as absolute requirements for coaches and
athletic administrators. These standards have evolved as a result of various case law
proceedings and legal judgments against individuals and school districts. It is important that all
coaches, including assistants and volunteers, know and understand the following duties. This is
the general duties of coaches who are going for the National or International championships in
India or abroad, not only coach athletes, manager as well as Head of Delegation also have to
follow some duties & responsibilities which are given to them by School Sports Authority of the
Nation.

1. Duty to Plan – A coach must demonstrate awareness of the maturity, physical

development and readiness of athletes with appropriate plans for instruction, conditioning and
supervision.
2. Duty to Supervise – A coach must be physically present, provide competent
instruction, structure practices that are appropriate for the age and maturity of players, prevent
foreseeable injuries and respond to injury or trauma in an approved manner. This duty requires
supervisors to make sure facilities are locked and that students are denied access when a
competent staff member cannot be physically present to supervise. This duty may also require
coaches to control reckless player behaviors. Supervision responsibility also pertains to athletic
administrators who are expected to be able to supervise coaches competently.
3. Duty to Assess Athletes Readiness for Practice and Competition – Athletics
administrators and coaches are required to assess the health and physical or maturational
readiness skills and physical condition of athletes. A progression of skill development and
conditioning improvement should be apparent from practice plans. Athletes must also be
medically screened in accordance with state association regulations before participating in
practice or competition.
4. Duty to Maintain Safe Playing Conditions – Coaches are considered trained
professionals who possess a higher level of knowledge and skill that permits them to identify
foreseeable causes of injury inherent in defective indoor and outdoor facilities or hazardous
environments.
5. Duty to Provide Safe Equipment – Courts have held athletic supervisors responsible
to improve unsafe environments repair or remove defective equipment or disallow athlete
access.
6. Duty to Instruct Properly – Athletic practices must be characterized by instruction
that accounts for a logical sequence of fundamentals that lead to an enhanced progression of
player knowledge, skill, and capability.
7. Duty to Match Athletes – Athletes should be matched with consideration for maturity
skill, age, size and speed. To the degree possible, mismatches should be avoided in all
categories.
8. Duty to Condition Properly – Practices must account for a progression of
cardiovascular and musculoskeletal conditioning regimens that prepare athletes sequentially for
more challenging practices and competitive activities.

9. Duty to Warn – Coaches are required to warn parents and athletes of unsafe practices
specific to a sport and the potential for injury or death. This warning should be issued in writing and both
athletes and parents should be required to provide written certification of their comprehension.
 10. Duty to Ensure Athletes are Covered by Injury Insurance – Athletics administrators and
coaches must screen athletes to ensure that family and/or school insurance provides basic level of
medical coverage. Athletes should not be allowed to participate without injury insurance.
11. Duty to Provide Emergency Care – Coaches are expected to be able to administer
standard emergency care (first aid, CPR) in response to a range of traumatic injuries.
12. Duty to Design a Proper Emergency Response Plan – Coaches must design plans to
ensure an expedited response by EMS and an effective transition to the care and supervision of
emergency medical personnel.
13. Duty to Provide Proper Transportation – In general, bonded, commercial carriers should
be used for out of town transportation. Self or family transportation for local competition may be allowed
if parents have adequate insurance coverage for team members other than their family members. (follow
School District guidelines)
14. Duty to Select, Train, and Supervise Coaches – Administrators have responsibility to
ensure that appropriate skill and knowledge levels exist among members of the coaching staff to ensure
appropriate levels of safety and well being among athletes.
 SCHOOL GAMES FEDERATION OF INDIA
Several obligations or duties have been identified as absolute requirements for coaches and athletic
administrators. These standards have evolved as a result of various case law proceedings and legal judgments
against individuals and school districts. It is important that all managers, including assistants and volunteers,
know and understand the following duties. This is the general duties of managers who are going for the National
or International championships in India or abroad with the team; not only manager athletes, coaches as well as
Head of Delegation also have to follow some duties & responsibilities which are given to them by School Sports
Authority of the Nation.

Duties of Team Manager

1. Introduction

The role of the sports team manager can be very diverse but it does not need to be difficult or over
complicated.

The Manager is part of a team that may comprise the coach and other personnel such as an assistant coach,
(possibly a physiotherapist and trainer etc). The importance of interaction between these people cannot be
stressed enough.

The coach is always in charge of the team. Mutual consent between the manager and coach will often
decide who takes the responsibilities for set tasks for team management. Personnel preferences and
strengths need to be considered.

Communication and organization are the keys to being a good team manager. You must always be

prepared to put the team first and your own interests last.

The ideas in this resource are only guidelines. Not all will be appropriate to every manager’s situation.
Considerations as to whether you manage a team, individual or team of individuals must be taken into account
and also the playing level of the team.

A summary of the important roles of the manager

1. Support the coach and liaise with matters relating to the team.
2. Organize equipment for team practices and games.
3. Ensure team members know who, when and where they are playing.
4. Organize the distribution and collection of uniforms and ensure they are worn correctly.
5. Coordinate transport arrangements.
6. Ensure the results of matches are passed to the school or club convener.
2. Preseason

A managers pre season activities will often start before the team begins training

Team List

Compile a list of players names, addresses, phone numbers and emails if have them. Make it available to the
coach and other team members.
Activities
Find out dates and times for training, selection and in season and any pre season practice times and advise
players. Often best to give printed copy of these to players, especially young players to give to parents.

Finance
If in charge of this set out player subs and outline what it covers and doesn’t cover e.g playing uniform and
equipment (hockey stick etc).
Uniform
Let players know if uniform provided or if they have to provide themselves. If provided
– distribute to players and check they have correct sizes etc. Keep a record of who is given what.
Competition
Find out details of when the competition starts including date and venue and advise players. If a seasonal
draw is available, print off and give to each player. Also check competition rules and restrictions with
emphasis on areas such as player eligibility.

Code of Conduct
What is required of players both on and off the field? What is considered an appropriate standard
of dress and behavior?

Medical
Have a knowledge of medical first aid (attend a course if possible). Ensure there is a well stocked first aid kit
available at each practice and game. Have a designated first aid person if not you.

Equipment
Check equipment supplies such as balls, training aids, first aid kit etc are available for the season. Ensure
equipment used is in good order (e.g balls pumped up).

3. During Season
Draw
Obtain a full season draw if one is available check it, understand it and make copies available to all team
members etc .
Any duty requirements should also include a roster of players responsibilities if appropriate.
 Cancellations
Know when and where cancellations will be broadcast and ensure all team members also know. Organise a
contact system for last-minute changes so everyone can be contacted easily. You could use texting. Store
mobile numbers of parents or players on your phone and text information to them. (Group contacts are good
for this as you only need to type text one time.) Other social media options are face book and teamer.net
websites .

Liaison
You are in intermediary between the club, school, the player and the coach. Ensure you are aware of what is
expected of players with regards to their responsibility to the club/school and that this is communicated to the
players. Be careful not to become involved in coach/player disputes. Do not take sides where it relates to
team selection policy or similar matters. You may find yourself also handling PR matter with a concerned
parent or supporter who has lots of good advice for the coach!!!

Practice
Advise everyone of practice and game times and reconfirm when appropriate. Establish a routine with the
coach for when you get a chance to speak to the players during practice (often before or after are good
times). If you have any important message for the team, everybody must get the same message at the same
time. If the situation warrants it, written notices are also appropriate.

Subs
Generally subs should be paid prior to the first game of the season. If this has not been done, overdue subs
will need to be followed up. Club or school requirements will need to be considered because non-financial
members may not be eligible for team selection or representative honours.

Judicial
If players are involved in judicial hearings, ensure they are aware of the time, date and venue. Also
establish who is able to support them at the hearing and the procedure that will be followed.

Transport
Establish who has a vehicle that can be used regularly for away fixtures. A routine also needs to be
established for covering running costs.

4. Post-Season
Uniform/Equipment
Gather in all uniforms and check them against the original allocation. Also collect all other equipment such as
the first aid kit, playing equipment and return it to the club/school.

Photo
If appropriate, organise the team photo. Check when it will be ready with the photographer and how much
each one will cost. Organise the distribution of the photos and collecting payment. Ensure that you
receive extra copies that may be required (ie for club records).

Report s
Furnish reports to the club/school if required for permanent records, club/school newsletters, etc.

Trip/Function
Assist in organizing the end-of-season trip or function if required. Check club/school requirements for
sanctioning any travel away (eg must play a game).
Thanks
Send letters/visit to thank sponsors and others who have assisted you. The local referees /umpires
association would probably also appreciate the gesture if it is appropriate to do so.

5. Games

Pre-Game

Assembl y
What times and where do players need to assemble? Set a routine from the start of the season. This may
be determined by the reporting time for sports that have this. Players will also need to know what to wear
for assembling.

Coaching Requirement s
Different coaches have different requirements with regard to dressing room
procedure. Some prefer a time just with them and their players, others prefer to leave the players alone for a
short time. The manager needs to be aware of this and help keep others out.

Player Requirement s
Every player has a separate ritual or requirement. Some require strapping, others some form of massage
and other may wish to be left alone. The manager needs to be aware of these and respect or assist with
them where appropriate.

Local Conditions
All playing arenas have their own peculiarities (eg short deadball area; multiple court markings, etc). The
players should have an opportunity to identify these before the game begins.

Water
Have plenty of water containers filled before warm-up. Know what grounds don’t have easily accessible
water as you may need to take your own. Other supplements of food/drink requirements such as oranges or
fluid replacement may need to be organised. This is determined by the event or game conditions and the
players’ regular pattern. Ensure players have their own drink bottles and these are well marked. The manger
also needs to know if certain individuals need other supplements.

Team Sheet / Registration List

This generally needs to be completed or handed to the officials well before the start of the match/event.
Check the requirements for your sport.

Security
Players’ valuables need to be secure during the match and the changing room should be locked. Valuables
should be removed even if the room is locked, or you look after valuables.
During Game

First Aid
If the manager is not personally responsible for first-aid, they need to know who is and that they are available
at all times. To complete a basic first-aid course, or at least CPR, would be of immense value. Know the
quickest route to the hospital and
proximity of the closest telephone. Ensure the first-aid kit is well stocked and on hand
– it’s not good locked in someone’s car!!

Water
Keep containers/drink bottles as full as possible, particularly leading up to half time. Re-hydrate players
whenever the request it within the rules of your game. Every 15-
20 minutes is recommended as being appropriate.

Half - Time
Know the requirements of your sport and the procedure preferred by your coach. Some players may have
specific requirements (eg asthma inhaler) that the manager needs to address. Ensure all players have plenty to
drink (this should also be the case at training).

Substitutions
For sports that allow substitutions, the manager should be aware of local requirements. Ensure you are in
harmony with the coach when communicating with the players – this is generally the domain of the coach but
he/she may request assistance from the manager.

Score
Keep your own score card or check regularly that it is being done correctly. You may be required to record
statistics. Communicate with the coach regarding this.

Post – Game
Officials
Thank the match officials and the opposition team management. Sign the score card if required.

Equipment/Uniforms
Gather in the uniforms and organise for them to be cleaned if this is required. Also collect all equipment such
as first-aid kit, ice bucket, water bottles, towels, etc and replenish as appropriate ready for the next game.

Protes t/Disputes
Know the correct procedure for lodging these and work within the set parameters if the situation warrants it.

After- match funct ion

Ensure all players know when and where any function is, particularly if it’s away from home. They should also
know what is expected of them as representatives of their club/association with regard to attending these types
of functions. Be punctual and appropriately dressed.

Result s
Get the results to those who require them as soon as possible. This could include club or school ..
 Injuries
Follow up any injured players to ensure they receive the correct follow-up treatment where necessary. This may
need to be done a day or so after the game. If they are in hospital, make sure their team-mates and coach are
aware of where they are and when they can be visited.

T.L .C.
Different players require different things. Some need reaffirmation after the game, particularly if they perceive
they played badly. The coach is often not a good person to give this and it may fall on the manager.

If players are away from home, particularly juniors, managers may take on a pseudo-
parent role.

8. Junior Considerations
Permission
Ensure the correct school/parental/guardian permission is sought and received for junior players, particularly
if travelling. Verbal permission is not adequate – written permission is required as a safeguard.

Parent Liaison
The manager will often be the best point of contact for parents/guardians. They can also liaise between the
parent/guardian and coach. A pre-season meeting the parents/guardians should be arranged stating practice and
game times, what is required of the players and what is required of the parents/guardians (eg get to game
30 minutes before state; observe code of ethics with regard to fair play).

Any special needs a child has will need to be known and a record kept.

Determine what will occur if there is late collection from practice or games. Always keep a contact list for your
players at all times when the team is together.

Age Restrictions
Most sports differ in age restrictions and some from regular season to tournament play. Check with the
governing body before the season starts and identify any times where some players may be excluded from
playing.

Behaviour
Pre-season set out clearly what you expect of the players in terms of behavior. This must be adhered to at all
times so the players do not get confusing ideas. A written list for parents and players can be used so there can
be no confusion.

9. Conclusion
The role of the sports team manager is an interesting and exciting one.
It is often suited to people who are happy to work behind the scenes and can adapt quickly to changing
situations.
Remember to communicate regularly with the players and develop a good working relationship with the
coach. Be sure of your roles before you have contact with players. A simple job description may be
helpful.
Appendix 1

Athlete Contact List

NAME ADDRESS HOME MOBILE EMERGENCY

NUMBER NUMBER CONTACT
Appendix 2

Sample Team Rules

It is a good idea to involve the players when setting the team rules and get their
feedback.
Possible Rules

• Be on time to all games, practices and associated events.

• Turn up the game with correct gear.
• Respect the game and its rules.
• Congratulate team mates on good play while game is in progress – be positive.
• Keep negative comments to yourself.
• Enjoy your team mates’ company.
• Recognize the different jobs your team mates have and give credit when these are done
well, eg. Goal shooting, defending; scoring.
• Set yourself goals eg. Speed of take off; rate of turnover, make sure these are realistic!
Constantly reassess and change
these.
• Be happy with your performance but never satisfied – always aim to do better next time.
• Don’t brood on mistakes once they are over.
• Beware of developing the losers limp ie. getting “injured” after making a mistake or in a
heavy defeat.
• Be prepared to accept criticism in the right way.
• Give everything you attempt your best effort – not just in sport. Attitude in sports shows
up the individual’s attitude to all things.
• Don’t shout about what you are going to do before the match. Do most of your talking on
the court – “deeds not words”.
• Listen to all advice but don’t accept it all.
• Ignore any remarks made by spectators or the other team.
• Appreciate the efforts of your team mates, parents and supporters. Realize some of
the things they have given up so you can play.
• Try to lean from everyone, even if you learn what not to do.
• If you can’t practice, phone – you should turn up even when injured.
 SCHOOL GAMES FEDERATION OF INDIA

Several obligations or duties have been identified as absolute requirements for coaches
and athletic administrators. These standards have evolved as a result of various case law
proceedings and legal judgments against individuals and school districts. It is important that
HOD, including Manager and Coaches, know and understands the following duties. This is the
general duties of Head of Delegation who are going for the National or International
championships in India or abroad, not only HOD athletes, manager as well as Coaches also
have to follow some duties & responsibilities which are given to them by School Sports Authority
of the Nation.

Duties of Head of Delegation

(1) The list of selected players should be handed over after obtaining order from the team
manager.
(2) Railway reservation/Flights Tickets of all the players should be obtained.
(3) Uniform should be distributed to all the participants before the competitions.
(4) Before proceeding for competitions, the players should be informed of their Lodging and
fooding arrangement so that they does not roam here and there. This is not an any way
acceptable that since this is the first day hence arrangements have not been properly made.
Head of Delegation may send one or two players to the Venue to get acquainted with the
arrangements.
(5) Eligibility Certificate/Passports of all players should be handed over to the Organising
Secretary by the Head of Delegation. If in any case the player is not permitted to participate in
any game in the absence of the Eligibility Certificate/Passport, then Head of delegation will be
taken to task and disciplinary action may be taken against him.
(6) To ensure that all the players participate in different competitions. No player should be
deprived from participating in any game/competition.
(7) No player should be allowed to accompany the team, who has not be selected for the team.
(8) HOD/Manager must participate in all the meetings and if there is any complaint regarding,
accommodation, fooding or regarding matches, he should report and lodge complaint to the
organiser.
(9) Ensure that no illegal officials or parents accompany the team.
(10) Also it is urgent to check that two flags of the Country/State has been handed over to the
team manager. If the Flags are not available, It should be provided to the team Manager before
participating in the competition. In any case the Head of Delegation should not proceed without
flag of the Country/State.
(11) Also ensure that during inauguration and Closing Ceremony all the players of the team
participate in their proper kit. Officials should also participate in these functions and also in the
march past.
 SCHOOL GAMES FEDERATION OF INDIA
Responsibilities of athletes
This is the general responsibilities of athletes who are going for the National or International
championships in India or abroad, not only coac, manager as well as Head of Delegation athletes also
have to follow some duties & responsibilities which are given to them by their Coaches & Managers Set
by School Sports Authority of the Nation.

1. The athletes of the Nation will be committed to follow the following rules

 Attend a victory ceremony

 Compete in further events
 Finish a training session
 Receive necessary medical attention
 Locating a representative and/or interpreter
 Fulfill media commitment, and
 Warm Down
 Any other exceptional circumstances which can be justify, and which shall be
documented.
 Follow proper guidelines lay down by coaches & manager.
 Without Coaches/Manager/HoD written permission you are not allowed to go anywhere
around.
 Athletes also have to submit written consent to Coaches/Manager/HoD for going
anywhere with his/her parents or friends during the championships.
 Athletes must properly care of their eligibility certificate/passport & make available to
Coaches/Manager when asked.

Athletes have the responsibility to:

 Be aware of, and comply with, the WADA Code and Anti-Doping Organization Rules.
 Be aware of which substances are prohibited by your sport and WADA.
 Comply with requirements for Therapeutic Use Exemptions (TUE).
 Provide accurate and up-to-date whereabouts information to relevant authorities.
 Report to the Doping Control facility immediately or within the required time
(considering competition requirements).
 Control their sample until it is sealed in the sample collection kit.
 Ensure the sealed sample collection kit is secure and identified; and,
 Ensure all appropriate documentation is accurate