Accounting & Technology Consultants November 2007

TACTICS FOR PREVENTING AND DETECTING FRAUD

Although auditors are increasingly expected to assure the

company and the public that no fraud was committed, the
company is still primarily responsible for detecting and preventing
fraud. For fraud to occur, three conditions must be present:

The opportunity for deception must be present (e.g. in

effective controls, the ability of management to override
controls).

There is a growing focus by companies and accounting

There must be incentive or pressure to commit the fraud
professionals on the prevention and detection of fraud?. What
(e.g . unrealistic performance goals, lucrative financial
exactly is fraud? A basic definition is “a deliberate act made to incentives).
secure unfair or unlawful gain”. This article focuses primarily on
fraud perpetrated through the misstatement of financial statements,
The perpetrator must have the attitude to commit the fraud
more so than the misappropriation of property or money.
or be able to rationalize the act.

The 2005 PriceWaterhouseCoopers Global Economic Crime

Survey stated that 45% of companies who responded to the survey The company has responsibility for the first condition, can have
experienced fraud in the last two years. On average, these strong influence over the second condition and has some ability to
companies had experienced eight serious incidents resulting in control the third condition through hiring and performance review
damage to one or more of the following: reputation, employee practices.
morale or business relations. The average financial impact was
The responsibility for fraud detection and prevention must be shared
$1.7 million for each incident. A disturbing fact to come out of the
by all levels of the organization, working closely with outside
survey was that over 30% of fraud incidents were discovered by
experts, including the external auditors. Appropriate anti-fraud
accident. This makes chance the most common source of fraud
tactics differ depending on the roles and responsibilities of the
detection.
organization and function employing them. The following is a
Given the significant impact that fraud can have on a company, or summary of anti-fraud tactics generally recommended for each of
even an entire industry, it is not surprising that increased attention is the functions with significant anti-fraud responsibilities:
being given to the topic. Detecting and preventing fraud is taking
Board of Directors/Audit Committee
on a much more significant role in the accounting industry. There
has been a shift in the general public’s perception of the purpose of The best anti-fraud tactic a company can have at its disposal is a
a financial statement audit and the responsibility of the auditor. culture of honesty and integrity. If the company is comprised of
It is not uncommon for people to believe that a primary function ethical individuals, it greatly reduces the chance of fraud. Building
of an audit is to detect fraud. An unqualified opinion is sometimes such a culture starts at the top with the board of directors and the
interpreted as an indication that there was no fraud. Companies audit committee. They need to create and communicate a clear
and the auditing industry are responding to this perception and message that fraud will not be tolerated anywhere in the company.
taking action to meet the expectation.

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 Accounting & Technology Consultants November 2007

TACTICS FOR PREVENTING AND DETECTING FRAUD

The board should also identify who will lead the risk management Anti-Fraud Specialists
efforts and set the expectations for risk management performance.
The level of risk a company is willing to accept must be articulated. Many companies are now engaging anti-fraud specialists in
This will provide the risk manager and operating management with addition to, or as part of, their external audit efforts. These
an understanding of circumstances which require involvement of specialists specifically look for fraud and for opportunities for fraud
the board of directors. to be committed. They interview employees in a wide variety of
positions and have open discussions with the audit committee about
Company Management all concerns regarding the risk or actual occurrence of fraud
anywhere in the company.
Management is responsible for day-to-day anti-fraud efforts. A
company is less likely to experience fraud if it is efficiently run and
its resources properly controlled and applied.

Using a strategic plan to set expectations and address business risks

allows for solid budgeting and forecasting. Variance analysis is then
more meaningful and can assist in identifying irregularities in the
financial statements.

Creating metrics to measure key activities and keeping accurate

operating statistics can identify areas of exposure. These metrics aid External Auditors
interpretation of operational results, increasing the likelihood that
unusual activity will be identified and tracked to the source. Metrics The primary objectives of the external auditors are to determine
also provide a means of feedback and communication between whether the company produces accurate and complete financial
the operations and the finance departments. Managers must statements and maintains an effective system of internal controls.
understand their responsibility for fraud detection and deterrence. Their role has become more challenging as they must now
This understanding will guide them in building effective controls customize the audit to address the risk of fraud in response to the
and processes in their areas of responsibility. A well run company changed fraud detection expectations.
limits the opportunity for fraud. When fraud is discovered,
consistency and visibility in the response to it is crucial. The External auditors need to review all key control functions and the
perpetrators need to bear the consequences of their actions and volume and type of transactions to effectively assess the risk of fraud.
these consequences need to be visible to the organization. Also, Auditing software is frequently used for the analysis of large volumes
any discovered conflicts of interest need to be addressed and of transactions to reveal discrepancies and process problems.
resolved openly. This builds credibility and integrity within the Special attention is given to higher risk transactions such as
company’s workforce and provides examples of desired conduct. post-closing entries, non-standard entries, entries with no back-up,
and entries requiring the use of estimates. Fraudulent financial
Internal Audit misstatements are often the result of recording these types of
transactions.
The internal auditor’s focus is more on controls and processes than
on day-to-day activity. Internal auditors help ensure that the Tactics employed by auditors also include varying the timing,
company’s controls and guidelines are enforced and that the nature and scope of the audit to avoid being predictable as well as
company’s processes produce financial statements of the highest to target areas of high risk. Varying audit activities can be useful in
integrity. Internal Auditors also identify risks and opportunity for revealing activities that company personnel are actively working to
fraud in the organization on an ongoing basis. conceal.

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 Accounting & Technology Consultants November 2007

TACTICS FOR PREVENTING AND DETECTING FRAUD

In summary, building a culture of good communications and

integrity and maintaining strong internal controls are the best
tactics for preventing fraud. Anti-fraud tactics need to be placed at
all levels of an organization. Since fraud can happen at many levels
and is customized to the organization, its prevention and detection
needs to be just as customized and pervasive.

Sources

ACFE Fraud Prevention Check-up 2004,

Fraud Prevention, AICPA
PCAOB Release No 2007-001, January 2007
PriceWaterhouseCoopers Global Economic Crime Survey 2005
AICPA Training on SAS #99 and Fraud, Chapter 3

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About the Author

Stephen McCourt is a Senior Consultant with Relevante. For more information, contact him at smccourt@relevante.com

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