Section 1

Word
By the end of this section you should be able to:
• Control various aspects in the page layout.
• Change the appearance of the body text.
• Control all types of spacing throughout a document.
• Insert and edit images, shapes, lists and tables.
• Insert page numbers, file info and date/time.
• Divide the document using new pages/page breaks.
• Define and utilize headers and footers.
• Define and utilize corporate house styles.
• Use hyperlinks and bookmarks
• Spell check and proofread the document.
• Save the document into an appropriate format and
print it.

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 Guide 1

You are going to edit a document for the company Travel.

1. Using Microsoft Office Word, open the file SALES.rtf.
2. Set the page orientation to landscape.
3. Set the top and bottom margins to 2 cm and the left and right
margins to 2 cm.
4. Set the page size to A4.
5. Save the document as SALES BY followed by your name, make
sure it is saved as word document.
6. Place your name left aligned in the header and automated page
number right aligned in the footer.
Make sure that headers and footers are displayed on all pages.
7. Set all the text to be a serif font, left aligned, 11 points.
8. Set the line spacing to be 1.5.
9. Format the entire document into 2 columns with equal width and a
2 cm space between the columns.
10. Set the paragraph spacing to be 12 points after each paragraph.
11. Indent the first line of the first paragraph by 1 cm.
12. Insert a new page before the first paragraph.
13. Insert the title Sales by Travel in this new page.
14. Format only this page to a single column.
15. Center align the title, set it to a sans-serif, 36 points and italic font.
16. Insert the subtitle Report by followed by your name, below the
title.
17. Right align the subtitle, set it to a sans-serif and 18 points font.
18. Search for the paragraph that starts with “Our new offering is at …”
and move it to be the second paragraph.
19. Find the list in the document and change it to be bulleted list.

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 20. Insert the image Figures in the paragraph starting with “Sales
performance figures.. “
TIP: Adding a black
21. Resize the image to be 2.5 cm high maintaining the aspect 0.25 border to images
with white background
ratio.
is a must!
22. Wrap it with the first line of the paragraph and the right
margin.
23. Search for the text “(week 37)” and make it superscript.
24. Save and print the document

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 Task 1

You are going to edit a document for the company Coffee.

1. Using Microsoft Office Word, open the file COFFEE.rtf.
2. Set the page orientation to portrait.
3. Set all the margins to 1.5 cm.
4. Set the page size to A4.
5. Save the document as COFFEEDOC, make sure it is saved as word
document.
6. Place your name left aligned in the header and
Hint: Search for an
automated page number right aligned in the footer.
option called
“Different first page”
Make sure that all headers and footers are displayed on all
pages except the first one.

7. Set all the text to be a sans-serif font, left aligned and 10 points.
8. Set the line spacing to be single line.
9. Format the entire document into 2 columns with equal width and a
1 cm space between the columns.
10. Set the paragraph spacing to be 10 points after each paragraph.
11. Indent the first line of the first paragraph by 1.5 cm.
12. Insert a new page before the first paragraph.
13. Enter the title Brilliant Coffee in this new page.
14. Format only this page to be single column.
15. Center align the title and set its font to be 36 points serif font.
16. Enter the subtitle Created by: followed by your name below the
title.
17. Right align the subtitle and set its font to be 18 points serif font
18. Delete the last paragraph that starts with “There has recently
been...”
19. Find the list and format it as numbered list (1, 2, 3...).

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 20. Insert the image Teapot in the paragraph starting with “Our range of
coffees.. “
21. Resize the image to be 2.5 cm high maintaining the aspect ratio.
22. Wrap it with the first line of the paragraph and the left margin.
23. Search for the text “a day without tea is like a day without sunshine”
and make it subscript.
24. Save and print the document.

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 Guide 2

You are going to edit a document for the company Hothouse.

1. Using Microsoft Office Word, Open the file HOTHOUSE.rtf.
2. This company has a corporate house style that needs to be
followed, it is defined as follows:
Font Font Space Space
Alignment Emphasis
Style Size Before After
ICT-Title serif 36 pt Center 0 pt 0 pt Bold
ICT-Subtitle sans-serif 24 pt Right 0 pt 12 pt All Caps

3. The ICT-Body Text style is already created, edit this style to be

jusitifed and sans-serif font. Make sure it’s based on the default
paragraph style.
4.Create a new word document called Evidence, this will contain all
the screenshots you are going to take.
5. Take a screenshot to show all the settings for the ICT-Body Text
style only.
6. Take a screenshot from the style manager showing all the style
names.
7. Enter the title Hothouse Design at the start of the document.
8. Apply the ICT-Title style to the title.
9. Below the title enter the subtitle Report by: followed by your name.
10. Apply the ICT-Subtitle style to the subtitle.
11. Apply the ICT-Body Text style to the body text.
12. Place, today’s date left aligned and your name right aligned, in
the header.
13. Place the total number of pages left aligned and the filename
right aligned along with its path, in the footer.

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 14. Locate the table and apply the following edits:
- Add a new row after the last row with the data C, Dark, Egypt.
- All the borders are visible.
- Only the outside borders are black 3 points thick.
- Merge the first row and shade it with (20-30%) grey.
15. Apply a 3 points thick border around the first paragraph and shade
it with a light grey color. TIP: Don’t forget to add your
16. Insert a tab in the first line in the third paragraph candidate details in the header of
the evidence document!
so that it’s indented by 3 cm. Take a screenshot
showing the paragraph marks.
17. Insert a hyperlink from the text “Go to the top of the document” to
point to a bookmark called “Top” in the beginning of the document.
18. Take a screenshot showing this hyperlink setting.
19. Spell check and proofread the document.
20. Save and print the document and the evidence and make sure you
write your candidate details on the evidence document in the
header.

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 Task 2
You are going to edit a document for the company TryIT.
1. Using Microsoft Office Word, Open the file TRYIT.rtf.
2. This company has a corporate house style that needs to be
followed, it is defined as follows:
Font Font Space Space
Alignment Emphasis
Style Size Before After
TT-Subheading serif 16 pt Center 0 pt 12 pt All Caps
TT-Body Text sans-serif 14 pt Left 0 pt 12 pt -

3. TT-Table style is already created, modify it to be italic. Make sure

it is based on the default paragraph style.
4. Create a new document called Evidence and save in it a
screenshot showing all the settings of TT-Body Text style.
5. Take a screenshot showing all the settings for the TT-Table style.
6. Take a screenshot from the style list manager.
7. Take a screenshot of the page size and page margins settings and
place it in your evidence.
8. Apply the TT-Body Text style to all the paragraphs.
9. Locate the following subheadings TIP: The page layout settings
screenshot can be taken from the
- Get lots of storage
page setup menu and you can take
- Use an SSD for the OS more than one screenshot.

- Still the need for speed?

in the document and apply the TT-Subheading to them.
10. Place, today’s date right aligned and your name left aligned, in
the header and the filename left aligned along with its path, total
number of pages in the right, in the footer.
11. Locate the table and apply the style TT-Table to it.
12. Format the table so that all the gridlines are black 3 points thick.
13. Apply a 1 point thick border around the first paragraph and shade
it with a light grey color.

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 14. Insert a tab in the first line in the second paragraph so that it’s
indented by 3 cm. Take a screenshot showing the paragraph
marks.
15. Insert a hyperlink from the text “Go to the top of the document”
to go to a bookmark in the top of the document called “Top”.
16. Take a screenshot showing this bookmark setting.
17. Spell check and proofread the document.
18. Save and print the document and the evidence and make sure
you write your name in the header in the evidence document.

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