JOB APPLICATION
Welcome to the Do It Yourself guide to making a job application. Needless to explain, you must
be well aware of its purpose… pretty obvious! So… It’s got 2 components namely:
A) Covering Letter
B)) Bio Data (also referred to as Resume and Curriculum Vitae in the question)
A) Covering Letter:
It is written in the same format as any formal letter that you learnt in your earlier grades,
and so is the format of letter to an editor. The body makes all the difference. Let’s see
how.
1. Sender’s Address: This goes on the top left-hand corner of your letter. Use the name
and address given in the question, otherwise you may cook up imaginary name and
address. ‘From’ at the top is your call.
2. Date: Just below the sender’s address, write the date in full. This is when you’re
writing the letter.
3. Receiver’s Address: Below the date, write the receiver’s address. Always include the
receiver’s official title or name first (if given in the question, otherwise ‘The Hiring
Manager’ gets the job done).
4. Subject: Sum up why you’re writing the letter in one line, e.g. “Application for the post
of Translator”. Underline this for emphasis.
5. Salutation: Use either “Sir" or "Madam”. Avoid writing “Respected”.
6. Body: This is where you write the main content. For job applications, divide it into 3
paragraphs.
Paragraph 1: Mention how you found out about the job and specify the job title
you’re applying for.
- Paragraph 2: Explain why you’re the best fit for the job based on your
qualifications, achievements, and experiences. Keep it clear and to the point.
- Paragraph 3: Refer to any documents you’re enclosing (like your CV) and
politely request an interview or assert your availability for the same. End positively,
showing you’re eager to hear back.
7. Complimentary Close: Finish with a polite closing like "Yours Faithfully" or "Yours
Sincerely."
8. Signature: Sign your name (given name), and write the same in block letters under it.
Note: After signing, give a sub-heading "ENCLOSURES" and list any documents you’ve
attached, such as your passport-sized photo, Bio-data/resume, or photocopies of your
testimonials/ grade cards etc.
B) Bio Data: (Within borders on all sides and heading at the centre of the page “”BIO
DATA”.)
(i) Personal Info
➢ Full Name: As given in the question.
➢ Date of Birth: as suitable
➢ Gender:
➢ Marital status:
(ii) Contact Info
➢ Address: As given in the question.
➢ Email ID: (write an email id using the given name)
➢ Mobile number: (write some imaginary 10 digit number)
(iii) Education and Experience
➢ Educational Qualifications: In a tabular format (table with the columns Course, name of
the board/institution, year of passing and division/percentage; in descending order of with
highest qualifications at the top and class-X at the bottom. The degree has to be as per
the requirement of the post or as given in the question.
➢ Work Experience: Mention duration, name of the organization and name of the position
held; as per the requirement of the post and as given in the question.
(iv) Miscellaneous and References
➢ Skills: As per the requirement of the post and as given in the question.
➢ Achievements: Mention awards, topper in board or college
➢ Languages Known: Mention any two-three languages.
➢ Hobbies and Interests: Mention two or three hobbies.
➢ References: 2 references from college professors/heads of departments or previous
employers;
Mention their name, designation with their contact details
➢ Declaration statement
➢ Date, place and signature of the applicant
(Marking Scheme: Format - 01 Mark, Content - 03 Marks,Accuracy-01 Mark
Building Blocks: A few suggestions you may use while writing the covering letter; these are
randomly listed and suggestive only, and rather not mandatory. Thus, you may go beyond this
list, as we can sit and keep on expanding the list to not less than a dozen pages:
I write this in response to / With reference to the advertisement in the (newspaper) dated
________ inviting applications for the post / position of _________
am confident that / am certain that I am an ideal candidate for the position of
I’d like to offer my candidature
I am excited to apply for the opportunity to join [Company Name] as a [Job Title].
I believe my [number] years of experience in [Field/Industry] make me a strong candidate for this
position.
My skills and experience align perfectly with the requirements outlined in the job description.
I am particularly interested in [Company Name] because of its reputation for [specific attribute or
achievement].
Throughout my career, I have consistently demonstrated [relevant skill or achievement].
I am confident that my [specific skills or qualifications] make me well-suited for this role.
I am eager to bring my [skills/experience] to your esteemed organization. I have a proven track record of
[achievement or accomplishment relevant to the job].
The requirements of the advertised position perfectly match my qualifications, skills and
qualities
as described in / as indicated in your job description / as advertised in
my academics, experience , and skills are focused on
I’ve garnered extensive experience in
I have confidence in my ability to / have the knowledge, skills, and experience necessary to
ability to perform at
I am an expert in / possess expertise in
I‘ve been certified as
I am responsible for / am currently supervising the work of
as a result of my profound experience in / because of my broad background in
The responsibilities in my previous job(s) enabled me to progress from an amateur to an expert
I have had considerable experience with / have been working in the office of / have a broad
background in
I shall prove to be an asset to your organization
My experience and skills perfectly align with the requirement as mentioned in the job
description.
I enclose my Bio-data for your perusal and consideration
My Bio-data that is enclosed herewith would provide a better picture of my personality
Should you require any further information or clarification, please do contact me.
I am enthusiastic about the possibility of contributing to [Company Name]'s continued success and
growth.
I would welcome the opportunity to discuss how my background, skills, and vision align with [Company
Name]'s goals.
I’ll make myself available for a personal interview as and when scheduled
I’ll be happy to present myself for a personal interview
I’m available for a one-on-one interview at your earliest convenience.
Looking forward to a favorable response
Looking forward to a positive response
In anticipation of a favorable response
