Amendment of Constitution of IndianOil Officers’ Association

Sl. Existing Existing Provision Proposed Changes

No. Clause No.
1 7 (iii) To appoint auditors Deleted
2 10.5 (a) There will be Five Pipeline Committees of There will be Six Pipeline Committees of the
the Association at Eastern Region, West- Association at Eastern Region, Western Re-
ern Region, Northern Region, Southern gion, Northern Region, Southern Region,
Region and Pipeline Head Office of the South Eastern Region and Pipeline Head Of-
Pipelines Division of the Corporation. The fice of the Pipelines Division of the Corpora-
members of these Committee will be tion. The members of these Committee will be
drawn from the offices falling under the drawn from the offices falling under the Ad-
Administrative Region of the concerned ministrative Region of the concerned Regional
regional office and head office office and Head office

3 10.5 (b) The Pipeline Committee shall be elected by The Pipeline Committee shall be elected by the
the members of the respective Pipeline members of the respective Pipeline Committee
Committee by a secret ballot and will func- by a secret ballot and will function under the
tion under the overall control of the Central overall control of the Central Executive Com-
Executive Committee. Two members of mittee. Two members of the each from Eastern
the each from Eastern Region, Western Re- Region, Western Region, and Pipeline Head Of-
gion, Northern Region and Pipeline Head fice and One Member from Southern Region,
Office and One Member from Southern Re- Northern Region & South Eastern Region of
gion of Pipeline Committee shall be mem- Pipeline Committee shall be members of the
bers of the AICEC AICEC

4 10.5e(ii) A C.E.C. Member (Not applicable in case A C.E.C. Member (Not applicable in case of
of Southern Region Pipelines) Southern Region, Northern Region & South
Eastern Region Pipelines)

5 10.6 (g) Pipelines (WR,ER,NR,SR and HO) 09 Pipelines (WR,ER,NR,SR,SER and HO) - 09

6 11 AUTHORITY AND FUNCTIONS OF Authority and Functions of the Central Ex-

THE CENTRAL EXECUTIVE COM- ecutive Committee
MITTEE Considering distribution of members across
Subject to the general control of the General the country and logistical limitations for all
Body of the Association the Central Execu- members to attend, all the authority of Gen-
tive Committee will have the following eral Body, including appointment of auditor,
functions and authority besides those that is deemed to be vested with the AICEC, how-
may incidentally be vested in it: ever such decision of appointment of audi-
tors has to be compulsorily be ratified in
AGM, whenever it takes place. Wherever
there is any ambiguity in interpretation of
Constitution or functioning of IOOA, the de-
cision of AICEC shall be final and binding to
all members of IOOA.
Subject to the general control of the General
Body of the Association the Central Executive
Committee will have the following functions

Page No (2)
 Amendment of Constitution of IndianOil Officers’ Association
Sl. Existing Existing Provision Proposed Changes
No. Clause No.
and authority besides those that may inci-
dentally be vested in it:

7 12 (iii) The General Secretary The General Secretary

The General Secretary will be responsible The General Secretary will be responsible for
for day to day functions of the Central Ex- day to day functions of the Central Executive
ecutive Committee and shall co-ordinate Committee and shall co-ordinate and liaise be-
and liaise between the Central Executive tween the Central Executive Committee and dif-
Committee and different elected Commit- ferent elected Committees of the Association.
tees of the Association. The General Secre- The General Secretary shall work only under
tary shall work only under the collective di- the collective direction and responsibility of the
rection and responsibility of the Central Ex- Central Executive Committee. The General
ecutive Committee .The General Secretary Secretary shall convene and co-ordinate all
shall convene and co-ordinate all meetings. meetings. The General Secretary will record, re-
The General Secretary will record, review view and report the activities and achievements
and report the activities and achievements of the Association covering all the committee
of the Association covering all the commit- and will submit the report before the Annual
tee and will submit the report before the An- General Meeting of the Association. The Gen-
nual General Meeting of the Association. eral Secretary or his nominee shall maintain an
The General Secretary or his nominee shall up-to-date register showing names and numbers
maintain an up-to-date register showing of members enrolled, on an all-India basis. The
names and numbers of members enrolled, General Secretary shall have the power to pass
on an all-India basis. The General Secretary for payment of all bills for contingent expenses
shall have the power to pass for payment of and will ordinarily have the authority to spend
all bills for contingent expenses and will or- up to a maximum of Rs.5 lakhs at a time with-
dinarily have the authority to spend up to a out prior sanction of the Central Executive
maximum of Rs.1,00,000/- at a time with- Committee. The Core Group is empowered for
out prior sanction of the Central Executive approval of expenses of more than Five Lakhs
Committee. The Core Group is empowered up to Twenty Five Lakhs, beyond which
for approval of expanses of more than one prior approval of AICEC is mandatory. The
Lakh upto Twenty Lakh. The General Sec- General Secretary shall be responsible for sub-
retary shall be responsible for submitting to mitting to the Registrar of Trade Unions all re-
the Registrar of Trade Unions all returns turns and notices that should be sent to that of-
and notices that should be sent to that office fice under the Trade Unions Act, 1926. The
under the Trade Unions Act, 1926. The General Secretary shall announce the General
General Secretary shall announce the Gen- Election of Association and nominate the Chief
eral Election of Association and nominate Returning Officer for conducting the election
the Chief Returning Officer for conducting
the election of AICEC.

Page No (3)
 Amendment of Constitution of IndianOil Officers’ Association
Sl. Existing Existing Provision Proposed Changes
No. Clause No.
8 14 (g) The Secretary shall be empowered to pass The Secretary shall be empowered to pass for
for payment of all bills for contingent ex- payment of all bills for contingent expenses not
penses not exceeding Rs.25000/- at a time, exceeding Rs. 100,000/- at a time, without prior
without prior sanction for such expenditure sanction for such expenditure from the Unit
from the Unit Committee; for expenditures Committee; for expenditures exceeding Rs.
exceeding Rs.25,000/- at a time prior ap- 100,000/- up to Rs. 5,00,000/- only, at a time
proval of Unit Committee will be neces- prior approval of Unit Committee will be nec-
sary. essary.

9 18 (r) Any member desirous for contesting for Any member desirous for contesting for any po-
any position including the post of Execu- sition including the post of Executive Mem-
tive Member/ULR must have at least three ber/ULR must have at least three years of ser-
years of service left in the Corporation as on vice left in the Corporation as on the date of an-
the date of announcement of such Primary nouncement of such Primary Elections by Gen-
Elections eral Secretary/AICEC. Members below
grade G, desirous to contest election for
ULR/Executive Members, must not be hold-
ing Location in Charge/ Unit Heads posi-
tions, on the date of nomination for Primary
Elections.
For the post of AICEC member in IOOA, hi-
atus of at least one tenure, after any two con-
secutive tenure, has to be taken from the
same AICEC constituency (except for R&D
cadre being non-transferable nature of job)
prospectively and the first tenure for the pur-
pose of hiatus calculation would be consid-
ered as 2016-19 i.e. Hiatus would be trig-
gered in 2022 election.
Members of Grade G and above, though eli-
gible to cast vote, will be restricted for any
office bearer position including ULR/Execu-
tive Members

10 19 (b) The said CRO shall be appointed by the out- The said CRO shall be appointed by the out-
going Central Executive Committee. going General Secretary in consultation
with AICEC.

11 20 (a) The Annual General Meeting of the Asso- The Annual General Meeting of the Association
ciation shall be held once in years, either in shall be held once in a year, either in Mumbai
Mumbai or Delhi within two months of the or Delhi within Six months of the Association’s
Association’s accounting year, which shall accounting year, which shall be from 1st April
be from 1st January to 31st December to to 31st March to transact the following busi-
transact the following business: ness:

Page No (4)
 Amendment of Constitution of IndianOil Officers’ Association
Sl. Existing Existing Provision Proposed Changes
No. Clause No.
12 20 (e) The Marketing Regional Refinery/ Pipe- The Marketing Regional Refinery/ Pipe-
lines/R&D Committee shall meet at least lines/R&D Committee shall meet at least once
once in a quarter to review the work done. in a year to review the work done. In addition
In addition the Committee may meet as and the Committee may meet as and when neces-
when necessary. sary.

13 26 That no unit in any part of the country com- That no unit in any part of the country compris-
prising the IOOA shall contemplate on any ing the IOOA shall contemplate on any agita-
agitational methods except wearing Black tion methods except wearing Black Badge,
Badge, Dharna, Hunger Strike, Work to Dharna, Hunger Strike, Work to rule etc. in a
rule etc. in a concerned move, leading to concerned move, leading to cessation of work
cessation of work unless Core Group or the unless Core Group or the AICEC issue such di-
AICEC issue such directive. rective. Officers in Grade G and above shall
not participate in any agitation.

14 27 That if an elective post falls vacant in any The President, Vice President, General Secre-
unit, induction of the new ULR/EC Mem- tary, General Treasurer & Additional General
ber, shall be done by Co - Option. Co-op- Secretary shall continue to hold their positions
tion at units having more than 2 ULRs shall even if transferred anywhere in India and shall
be done by the remaining ULRs/EC mem- be considered as co-opted Members of AICEC
bers of that unit in such a manner that those and Co-opted ULR/Executive Members of new
who were not successful in the direct elec- place of posting by Default. Divisional Jt. Sec-
tions shall not be eligible for co-option with retaries & Coordinators shall continue to hold
a view to respect the verdict by the elec- their positions even if transferred within the re-
torate. Co-option at units having less than 2 spective Division anywhere in India and shall
ULRs shall be done by General Body. be considered as co-opted Members of AICEC
and Executive Members/ULR of new location
The President, Vice President, General Sec-
by Default, on transfer. Regional Secretary/ Ac-
retary, General Treasurer & Additional
companying CEC shall continue to hold their
General Secretary shall continue to hold
positions as Regional Secretary/Accompanying
their positions even if transferred anywhere
CEC Member even if they are transferred to any
in India and shall be considered as co-opted
locations within the Regional HQ City and shall
Members of AICEC and Co-opted
be considered as co-opted ULR of the place of
ULR/Executive Members of new place of
posting by Default. Regional CEC shall con-
posting by Default. Divisional Jt. Secretar-
tinue to hold his positions as Regional CEC
ies & Coordinators shall continue to hold
Member even if, transferred to any locations
their positions even if transferred within the
within the Region and shall be considered as co-
respective Division anywhere in India and
opted ULR of the place of posting by Default.
shall be considered as co-opted Members of
State CEC shall continue hold the position if
AICEC and Executive Members/ULR of
transferred to any locations within State HQ of,
new location by Default, on transfer. Re-
and shall be considered as co-opted ULR at new
gional Secretary/ Accompanying CEC shall
posting by Default. For avoidance of doubt, Re-
continue to hold their positions as Regional
gional Secretary or Accompanying CEC Mem-
Secretary/Accompanying CEC Member
bers/ Regional CEC Members / State CEC
even if they are transferred to any locations
Members of Marketing Divisions or Pipeline
within the Regional HQ City and shall be
considered as co-opted ULR of the place of
Page No (5)
 Amendment of Constitution of IndianOil Officers’ Association
Sl. Existing Existing Provision Proposed Changes
No. Clause No.
posting by Default. Regional CEC shall Divisions, even if transferred out from the pri-
continue to hold his positions as Regional mary constituency, but within the Secondary
CEC Member even if, transferred to any lo- constituency, without violating the basic eligi-
cations within the Region and shall be con- bility criteria of his/her Secondary Election,
sidered as co-opted ULR of the place of shall continue to hold his position. To carry out
posting by Default. State CEC shall con- the responsibilities of elected positions that
tinue hold the position if transferred to any would fall vacant by such transfers or resigna-
locations within State HQ of, and shall be tion, an office bearers shall be Bye-
considered as co-opted ULR at new posting elected/Co-Opted by the affected constitu-
by Default. For avoidance of doubt, Re- ency. All Bye-Elected/Co-opted members en-
gional Secretary or Accompanying CEC titled with voting right.
Members/ Regional CEC Members / State
In case of transfer of an AICEC member to a
CEC Members of Marketing Divisions or
post outside his elected constituency as nar-
Pipeline Divisions, even if transferred out
rated above for Refineries Unit, Marketing
from the primary constituency, but within
HO, RHQ, R&D and Pipelines HO commit-
the Secondary constituency, without violat-
tee, a new AICEC member shall be Bye-
ing the basic eligibility criteria of his/her
elected by the Executive Members of their re-
Secondary Election, shall continue to hold
spective units. The Secretary (CEC in case
his position. To carry out the responsibili-
Secretary is not available) must ensure such
ties of ULR that would fall vacant by such
Bye-Election for Refineries Unit, Marketing
transfers, a new ULR shall be elected/Co-
HO, RHQ, R&D and Pipelines HO commit-
Opted by the affected unit. In case of trans-
tee, within 30 days of such vacancy.
fer of an AICEC member to a post outside
his elected constituency as narrated above, In case of such vacancy created in Marketing
a new AICEC member shall be elected by and Pipelines Regional Committee, the Re-
the ULRs/Executive Members of their re- gional Secretary (Regional CEC / Treasurer
spective units. All Co-opted members enti- in case Secretary is not available), must en-
tled with voting right. sure such replacement within 60 days of such
vacancy as per provisions of clause 10.1.2 B
of IOOA constitution.
Co-option of Executive Members of Refiner-
ies Unit, Marketing HO, RHQ, R&D and
Pipelines HO committee shall be done by the
remaining EC members of the Committee, in
such a manner that those who were not suc-
cessful in the direct elections, shall not be el-
igible for co-option with a view to respect the
verdict by the electorate.
Bye-Election of ULRs of Marketing and
Pipelines shall be done by all the members
without any restrictions for those who were
not successful in the direct elections.

Page No (6)
 Amendment of Constitution of IndianOil Officers’ Association
Sl. Existing Existing Provision Proposed Changes
No. Clause No.
Respective Secretary / CEC must ensure the
Bye-Election / Co-Option of Executive Mem-
bers / ULRs within 60 days of creation of
such vacancy.

15 30 (iii) The Accounting year for the Association The Accounting year for the Association will be
will be form 1st January to 31st December. from 1st April to 31st March. The Annual In-
The Annual Income and Expenditure ac- come and Expenditure account and the Balance
count and the Balance Sheet of the Regional Sheet of the Regional or Unit Accounts of As-
or Unit Accounts of Association shall be sociation shall be furnished by respective Sec-
furnished by respective Secretary to Gen- retary to General Treasurer. Within three
eral Treasurer. Within three months of close months of close of the accounting year i.e. 30th
of the accounting year i.e. 31st March of the June of the succeeding year,, duly audited by the
succeeding year,, duly audited by the com- competent auditor The Annual Income and Ex-
petent auditor The Annual Income and Ex- penditure account and the Balance Sheet of As-
penditure account and the Balance Sheet of sociation shall be presented at the annual Gen-
Association shall be presented at the annual eral Meeting within Six months of the close of
General Meeting within Six months of the the accounting year 30th Sep of the succeeding
close of the accounting year 30th June of the year, by the General Treasurer, duly audited by
succeeding year, by the General Treasurer, the competent auditor nominated by the General
duly audited by the competent auditor nom- Body in accordance with regulation 18 of the
inated by the General Body in accordance Bombay Trade Unions Regulations 1927. Fail-
with regulation 18 of the Bombay Trade ure of Deposition/Presentation of accounts in
Unions Regulations 1927.Failure of Depo- stipulated time to attract disciplinary action. In
sition/Presentation of accounts in stipu- case Financial year of Country will have any
lated time to attract disciplinary action. change in future, IOOA accounting year
must be changed accordingly.

Apart from the above amendments proposed, the different clauses of the constitution have also been placed in
sequential manners covering all the amendments made from time to simplify the same. Various old nomenclatures
of units / committees have been replaced by the new nomenclature and old clauses have updated, keeping in view
of the proposed amendments.

(Alok K Roy) ( A R V Badrinath)

President General Secretary

Page No (7)
 INDIANOIL OFFICERS’ASSOCIATION
(Registered under the Trade Unions Act, 1926)
G-9 Ali Yavar Jung Marg, Bandra (East), Mumbai – 400 051.

CONSTITUTION

1. NAME

The name of the Association shall be the “Indian Oil Officers’ Association”.

2. DEFINITIONS

(a) The word “Association” means the “Indianoil Officers’ Association.”

(b) “The Corporation” means the “Indian Oil Corporation Limited’ including all its
Divisions and all its Offices/ Subsidieries located inside or outside India.
(c) The term “Officers” means all employees classified as Officers by the Corporation
starting from Officers under probation/Training to Executive Director.
(d) The term “Local Executive Committee” means all committees under Marketing,
Refineries, Pipelines and R&D Divisions
(e) The term “AICEC” means All India Central Executive Committee
(f) The term “ULR” means Unit Level Representative for Marketing and Pipelines
Regions
(g) Primary Constituency : Constituents for Primary Election (Election for ULR/Executive
Member)
(h) Secondary Constituency: Constituents for Next Level after Primary Election i.e.
Elections of Secretary or CEC Members (not applicable for Mumbai Based CECs).
Constituents may be either Executive Members (for Refineries Units / Refinery Head
Quarter / Marketing Head Office / Pipelines Head Office) or ULSs (For Marketing and
Pipelines Regions.

3. AIMS AND OBJECTS

The aims and objects for which the Association is established are:
(a) to continue to render loyal and efficient service to the Corporation and the Country;
(b) to organise and unite, through duly constituted representative body, the Officers of the
Corporation;
(c) to promote fellowship and to foster spirit of co-operation, unity and fraternity among
members through social, cultural and other activities;
(d) to foster the ideal of loyal and efficient service among the members and to encourage
their all-round advancement;
(e) to promote, safeguard and advance the common interests of the members, including
their rights, privileges and the terms and conditions of service;
(f) to act as liaison between officers and the Administration of the Corporation;
(g) to act for safeguarding the interest of the Corporation;
(h) to seek redressal of grievances of the members through representation before
appropriate authorities;
(i) to be in communication with and if necessary, to seek co-operation from and to give the
same to other Associations having similar objects in India and abroad;
(j) to promote, collect and donate funds to charities, relief funds, public, civil and utility
services and other deserving causes;

Page (1)
 (k) to do all things necessary or expedient and to take any action which is incidental or
conducive to the attainment of the above aims and objects or any one of them;
(l) To make legal help available to all members in case of need.

4. MEMBERSHIP

(i) All Officers with a valid employee code / number of the Corporation posted in
India or outside India shall be eligible to become members of the Association.
(ii) Each member of the Association shall be deemed to have read and accepted the
constitution, rules and byelaws of the Association as may be in force from time to
time.
(iii) The subscription for each member will be Rs.50/- per month. Out of this Rs. 50/-,
Rs. 30/- shall be retained by the Local Unit and Rs. 20/- shall be deposited into
Central Account.
(iv) In case of transfer of a member from one location to another location, his
membership shall also be transferred to the new location automatically.
(v) Membership will be automatically terminated

(a) Upon resignation or death of the member or when the member ceases to be an
officer of the Corporation.
(b) If the subscription of a member ordinarily remains in arrears for a period
exceeding six months and not regularised even after a written notice; however,
if the subscription goes into arrears for over six months owing to a member’s
long illness, or his being away from the country or by ignorance, the Local
Executive Committee may consider the continuance of the member provided
the subscription in arrears is paid immediately.
(c) Notwithstanding what is stated in clause 4 (v) (a) above in the event of arbitrary
separation of a member from the services of the Corporation, the Local
Executive Committee/AICEC may continue the membership, upon receipt of
written request from the member, until such time it is decided that the
separation was just and fair.
(d) Members whose membership is discontinued in lieu of clause 4 (v) (b) may
apply in writing after clearing off all the arrears for restoration of membership
for the consideration of the Local Executive Committee/AICEC and
membership may be restored by the majority of the members present at a
meeting at which the application is considered.

(vi) On the recommendation of the Local Executive Committee by two third Majority
and ratification of AICEC by Simple Majority a Member shall be expelled
temporarily or permanently from the Association, and have his name removed from
the list of members, if such member has:

(a) conducted himself in a manner which is unbecoming to a member of the

Association, or
(b) intentionally done any act of omission liable to injure the credit and good name
of the Association, or
(c) Acted against the interest of the Association which includes financial
irregularities, sabotaging the common interest of general members etc.

The said member shall be given 15 day’s notice by the General Secretary of the
proposal to expel him after receiving the request of Local Committee and thereby

Page (2)
 enable him to offer his explanation in writing, which shall be placed before the
AICEC in the next Meeting for consideration.

(vii) A member, who has been expelled, shall be eligible for re-admission to
membership on a fresh application and payment of fees subject to the approval
AICEC with the simple majority.

5. REGISTER OF MEMBERS

(i) The Association shall keep a register a Unit level of all its members containing their
names and designation in hard copy or in Digital Form. This register shall be up
dated from time to time and same shall be made available for inspection on any
weekdays excluding holiday.

6. OFFICE OF THE ASSOCIATION

The Central Office of the Association shall be located in Mumbai and that of the (i) Regional
Offices, (ii) Refinery Offices, (IV) Pipeline Offices, (VI) R&D Centre Office and other Unit
Offices at their respective headquarters. Any change in address of any office shall be
communicated to all members concerned within 15 days.

7. GENERAL BODY

The General Body shall be the supreme body of the Association and shall consist of all
members of the Association. It shall conduct business through Annual (Ordinary), Special
and Extraordinary (Emergency) General Meetings convened from time to time and at such
places and at such times as the Central Executive Committee may decide as and when
necessary.

The General Body shall be competent to transact the following business at a General Meeting:

(i) To receive and consider the report of the Central Executive Committee on the
affairs of the Association
(ii) To consider and approve the accounts
(iii) To chalk out the policy and programme of activities
(iv) To consider and approve, amend, ratify or reject draft memoranda and or proposals
regarding any talks, negotiations or settlements as may be presented to it by the
Central Executive or other Committee appointed by it.
(v) To frame rules or bye-laws for the Association or to add to them or to alter or
rescind them
(vi) To consider any resolution or motion due notice of which has been received by the
Central Executive Committee.
(vii) To define delegation of powers for Committee
(viii) To consider any other business as may be raised with the permission of the Chair.

Page (3)
8. MANAGEMENT

(a) The Management of the Association shall be vested in Central Executive Committee on
all-India level at the registered/head office of the Corporation and in the respective
Regional Committee, Refinery Committee, Pipelines Committee, R&D Committee and
other Unit Committee at their respective headquarters.

(b) The Central Executive Committee shall be responsible for day to day management,
execution and working of the Association and will have necessary authority for taking all
appropriate actions for carrying out, executing and implementing the resolutions and
directives passed and conveyed by General Body, inter-alia authority to deal with any
emergencies affecting the interests of the Association.

9. THE CENTRAL EXECUTIVE COMMITTEE :

(A) The Central Executive Committee shall consist of the following ten office-bearers called
Core Group responsible to carry out day today activities of Association:

(i) A President
(ii) A Vice-President
(iii) A General Secretary
(iv) An Assistant General Secretary
(v) A General Treasurer
(vi) A Joint Secretary (Marketing)
(vii) A Joint Secretary (Refineries)
(viii) A Joint Secretary (Pipelines)
(ix) A Marketing Co-ordinator
(x) A Refinery Co-ordinator

(B) The following (62) be the members of AICEC:

(i) One Regional Secretary and one Regional CEC Member from each of the four Region
of Marketing Division (8 Nos of AICEC Representation).
(ii) One Secretary and one CEC Member from Marketing Head Office. (2 Nos of AICEC
Representation).
(iii) One CEC member (State) from each OF 16 State Offices of Marketing Division, (16
Nos of AICEC Representation)
(iv) One Secretary and one CEC Member from each of 9 Refineries including AOD &
BGR (18 Nos of AICEC Representation)
(v) One Secretary and Two CEC Member from Refinery Headquarter Committee including
BD (3 Nos of AICEC Representation).
(vi) One Secretary and one CEC Member from R & D Centre (2 Nos of AICEC
Representation).
(vii)One Secretary & one CEC Member each from Western Region, Eastern Region,
Northern Region & Head Office and One Secretary from Southern Region of Pipelines
Division (9 Nos of AICEC Representation)
(viii)Three Mumbai based CEC Members and One Accompanying CEC Member of
Northern Region of Marketing Division (4 Nos of AICEC Representation)

Page (4)
(C) If any new Units/ Location like refinery comes into existence and decentralisation in
Marketing Division / Pipelines division takes place like creation of complete and
independent state offices or Creation of new Regions, in future, then the representation for
the new unit has to be given / adjusted from the existing AICEC numbers of respective
divisions only from subsequent election. For example if a new state office is created in
Marketing Division then the one CEC member from Mumbai based CEC will be deleted
and given to new State Office from subsequent election. In case of commissioning of new
Refinery or merger/ acquisition of Refinery, the accompanying CEC member position from
the Refinery Unit with the lowest number of members of IOOA, at that point of time, be
detached and given to the new unit from subsequent election. In case of creation of new
Region in Pipelines, the accompanying CEC member position from the Pipelines Region
with the lowest number of members of IOOA at that point of time be detached and given to
the new Region from subsequent election. For avoidance of doubt no Secretary Position
would be deleted to ensure the representation of all Refineries Unit and all region of
Pipelines. Once BD group start function as separate Division in future with dedicated HR
& Finance function, Separate Secretary-BD will come in existence and RHQ Committee
will be restricted to One Secretary and One Accompanying CEC from subsequent election

10. LOCAL COMMITTEE

10.1 MARKETING DIVISION:

The following is the structure of the Association in Marketing Division

1. HO committee.
2. Regional Committee from Each of four Regions.
3. MBCEC.

10.1.1 HO COMMITTEE:

The Electorate of Marketing HO Committee consists of Members posted in Marketing Head

Office and the Officers of Marketing Division Posted abroad, shall elect 11 elected members
among themselves. These 11 elected members will elect HO secretary, CEC member and
Treasurer among themselves. HO secretary and CEC member will represent the HO
Committee in AICEC.

10.1.2 REGIONAL COMMITTEE: Comprising of

A. Unit Level Representatives (ULR)

(a) Five elected members (ULRs) from Regional Office,

(b) Two elected member (ULRs) from each State Office Headquarter,
(c) One elected member (ULRs) from each location having 7 or more members,
(d) Places where there is only one Location (Unit) available :
(i) Such Units having 7 (seven) members or more shall elect one ULR from such Unit.
(ii) Places where there is only one Unit (Location) but the Unit's member strength is
less than Seven Members : Such Units shall form part of Electorate of the State
Office in which the unit is located (Including AFSs)

Page (5)
(e) Locations/ Places where there are more than one Unit available :
(i) Such Units having 7 (Seven) members or more shall elect one ULR from each
(ii) Such unit, Such Units having less than Seven Members: All Such locations (having
less than 7 Members) and located within same Municipal Limit shall combine and
from amongst this combined strength, a ULR shall be elected. However, combined
strength of members in all such locations/ Units should not be less than 7. If their
combined strength is less than 7, then all such Units, individually, shall form part of
Electorate of the State Office Headquarter under which these Units are located
(Including AFSs)
(f) Field Officers/ Other Officers Posted Away from Head Quarter of Divisional Office/ State
Office/ Area Office : Such officers shall be part of Electorate of their Reporting/
Controlling Office,
(g) For the purpose of determining the member’s strength in a unit, the strength of that unit as
on the date of notification of the election process shall be taken in reckoning.
(h) The illustrative list of ULR representatives of the different regions of Marketing Division
to be prepared on the basis of the above mentioned formula by the respective Regional
Committees for updation before conducting the elections depending on the number of
locations and the officer’s strength/geographical spread.
(i) The Officers of Marketing Division posted in OISD, PCRA, CHT, PPAC, PNGRB,
MoP&NG, JVs, MCO etc will be electorate of respective Regional Offices of the
Marketing Division

B. Office Bearers

(a) The Regional Committee shall consist of the following office bearers :-

(i) A Regional Secretary

(ii) A Regional CEC Member
(iii) An Accompanying CEC Member (Applicable for Northern Region Only)
(iv) A Treasurer
(v) CEC member(States)

(b) The Regional Committee will function under the overall control of the Central Executive
Committee. Regional Secretary, Regional CEC Member, Accompanying CEC Member of
Northern Region and CEC member (States) shall be the members of the AICEC.

(c) The Regional Committee Office Bearers shall be responsible for day-to-day management
of the work of respective committee of the Association and will take appropriate steps for
carrying out, executing and implementing the resolutions and directions passed and
conveyed from time to time by the Central Executive Committee.

(d) The Regional Committee will have the authority to deal with appropriate authorities, in
consultation and with approval of the Central Executive Committee at its level (i.e.
restricted to the jurisdiction of the committee) on the matters distinctly concerned, and
related to the members of that particular committee’s jurisdiction and not of common cause
and interest to all the members of the Association.

Page (6)
(e) The ULRs belonging to whole region shall elect the Office Bearers of Regional
Committee. However, the ULRs of Regional offices, State office located at Regional HQ
and locations located at Regional HQ can only offer their candidature for the post of
Regional Secretary, Accompanying CEC (applicable for Northern Region only) and
Regional Treasurer. Any of the ULRs of the entire region can offer their candidature for
the position of Regional CEC. The ULRs of State HQ and locations located at State HQ
only can offer their candidature for State CEC. The proposer and seconders for the
candidature of State CEC necessarily has to be from among the ULRs of that particular
State. The Officers of Marketing Division posted in OISD, PCRA, CHT, PPAC, PNGRB,
MoP&NG, JVs, MCO etc will be electorate of respective Regional Offices of the
Marketing Division.

10.1.3 CEC (STATE):

Following State Offices of Marketing shall be represented by CEC Members.

Regions States Offices

Northern Region Delhi
Punjab
Rajasthan
Uttar Pradesh-I
Uttar Pradesh-II

Eastern Region West Bengal

Orissa
Bihar
North East Integrated

Western Region Maharashtra

Gujarat
Madhya Pradesh

Southern Region Tamilnadu

Karnataka
Kerala
Andhra Pradesh

10.1.4 MUMBAI BASED CEC (MBCEC)

Three (3) members shall be elected from amongst the electorate comprising Head Office,
Western Regional Office, Mumbai State Office and all other field locations in metropolitan
Mumbai. Members in the Regional Office of Western Region may contest either for the Five
elective posts (ULRs) in Regional Office or for the three elective posts in the MBCEC.
Members in the Head Office may contest to the 11 elective posts (ULRs) in the Head Office or
to the 3 elective posts in the Mumbai Based CEC. Similarly Members in the Maharashtra State
office may contest to the two elective posts (Executive Members) in State Office or to the three
elective posts in the Mumbai based CEC. Similarly, the members who are situated in the field
locations within the metropolitan Mumbai may contest either for the Single Member Unit
Level Representation (ULR) in their own Unit or to the MBCEC which has 3 Elective Posts.

Page (7)
10.2 REFINERY COMMITTEE

(a) There will be a Refinery Committee of the Association at each Refinery of the
Corporation. The members of the Refinery Committee concerned will be drawn from each
of the Refineries establishments of the Corporation including AOD & BGR.
(b) The Refinery Committee shall be elected by the members of the respective Refinery by a
secret ballot and will function under the overall control of the Central Executive
Committee. Two members of the Refinery Committee shall be members of the AICEC
(c) The Refinery Committee shall be responsible for the day-to-day management of the work
of the respective Refinery Committee of the Association and will take proper and adequate
steps for carrying out, executing and implementing the resolutions and directions passed
and conveyed from time to time by the Central Executive Committee.
(d) The Refinery Committee will have the authority to deal with the appropriate authorities, in
consultation and of the Central Executive Committee and its respective Refinery level (i.e.
restricted to the jurisdiction of the Refinery of the Corporation concerned), on the matters
distinctly concerned and related to the members of the particular Refinery only and not of
common cause and interest to all the members of the Association.
(e) The Refinery Committee shall consist of the following office-bearers and members:
(i) A Secretary
(ii) A C.E.C.Member
(iii) A Treasurer
(f) The Secretary and C.E.C. Member of each committee will represent in AICEC. Each
‘Refinery Committee’ concerned shall be known for the sake of convenience, by the place
it is situated to distinguish it from the remaining ‘Refinery Committees’. Existing
REFINERY COMMITTEES are (Gujarat / Barauni / Guwahati / Haldia / Mathura /
Panipat / AOD / Bongaigaon / Paradip)
(g) All the members constituted within the perimeter walls of a refinery shall elect 11 members
and the said team members shall elect from amongst themselves the Refinery Secretary, the
Treasurer and the accompanying CEC member respectively. (Secretary and CEC member
accredited to AICEC).
(h) The AOD officers posted at any Location (other than Digboi Refinery) shall participate in
the election of that unit irrespective of the division, where they are posted. Locations operating
within the geographic boundary of North-Eastern states shall elect their own respective ULRs
with the participation of all officers posted there (irrespective of their origin like MD or AOD
cadre) in line with item No. 10.1.2 above.

10.3 Refineries HQ (RHQ) COMMITTEE

The electorate comprising the Refineries HQ, Corporate office, Business Development (BD),
Upcoming new Refinery projects, in future, till its commissioning and Officers of Refineries
Division posted in OISD, PCRA, CHT, PPAC, JVs, PNGRB, MoP&NG, Liasion office etc.
shall elect 15 members and the said team members shall elect from amongst themselves the
RHQ Secretary, the Treasurer and two accompanying CEC member. (Secretary and CEC
members accredited to AICEC). Out of 15 Executive Members, 4 would be elected from
Candidates among BD functions and 11 from Candidates among non-BD functions, However
all electorate of RHQ Committee will vote for a Maximum of 15 Executive Members. 15
Executive Members shall elect amongst themselves the RHQ Secretary, the Treasurer and two
accompanying CEC members. (Out of three AICEC position of RHQ Committee, one be from
the Executive Members of BD Function. All 15 Executive Members would cast there vote for
all office Bearers of RHQ Committee.

Page (8)
Once BD group start function as separate Division in future with dedicated HR & Finance
function, Separate BD Committee will come in existence, with 11 Executive Members, who
would elect One Secretary and One Treasure among themselves. RHQ Committee be restricted
to 11 Executive Members with One Secretary, One CEC and a Treasurer, afterwards.

10.4 R&D COMMITTEE

(a) There will be an R&D Committee of the Association at R&D Centre of the Corporation.
The members of the R&D Committee will be drawn from R&D Centre establishments of
the Corporation.
(b) The R&D Committee shall be elected by the members of the R&D Centre by a secret ballot
and will function under the overall control of the Central Executive Committee. Two
members of the R&D Committee shall be members of the Central Executive Committee
(c) The R&D Committee shall be responsible for the day-to-day management of the work of
the R&D Committee of the Association and will take proper and adequate steps for
carrying out, executing and implementing the resolutions and directions passed and
conveyed from time to time by the Central Executive Committee.
(d) The R&D Committee will have the authority to deal with the appropriate authorities, in
consultation and with prior approval of the Central Executive Committee at R&D Centre
level, on the matters distinctly concerned and related to the members of that particular
Committee only and not of common cause and interest to all the members of the
Association.
(e) The R&D Committee shall consist of the following office-bearers and members:
(i) A Secretary
(ii) A C.E.C.Member
(iii) A Treasurer
The Secretary and C.E.C.Member will represent committee in AICEC

(f) All members located within the perimeter walls of R&D centre shall elect 11 members and
the said team members shall elect from amongst themselves the R&D Secretary, the Treasurer
and the accompanying CEC member respectively. (Secretary and CEC member accredited to
AICEC).

10.5 PIPELINE COMMITTEE

a) There will be Six Pipeline Committees of the Association at Eastern Region, Western
Region, Northern Region, Southern Region, South Eastern Region and Pipeline Head
Office of the Pipelines Division of the Corporation. The members of these Committee will
be drawn from the offices falling under the Administrative Region of the concerned
Regional office and Head office
b) The Pipeline Committee shall be elected by the members of the respective Pipeline
Committee by a secret ballot and will function under the overall control of the Central
Executive Committee. Two members of the each from Eastern Region, Western Region,
and Pipeline Head Office and One Member from Southern Region, Northern Region &
South Eastern Region of Pipeline Committee shall be members of the AICEC.
c) The Pipeline Committee shall be responsible for the day-to-day management of the work
of the Pipeline Committee of the Association and will take proper and adequate steps for
carrying out, executing and implementing the resolutions and directions passed and
conveyed from time to time by the Central Executive Committee.

Page (9)
d) The Pipeline Committee will have the authority to deal with the appropriate authorities, in
consultation with the Central Executive Committee at its respective Pipeline Committee
level (i.e., restricted to the jurisdiction of the respective region/head office of the pipeline
of the corporation concerned), on the matters distinctly concerned and related to the
members of that particular Committee only and not of common cause and interest to all the
members of the Association.
e) The Pipeline Committee shall consist of the following office-bearers and members:
(i) A Regional Secretary.
(ii) A C.E.C. Member (Not applicable in case of Southern Region, Northern Region
& South Eastern Region Pipelines).
(iii) A Treasurer.

10.5.1. REGIONAL PIPELINE COMMITTEE

(a) The member(s) of the Regional Pipeline Committee be represented by ULRs from each
stations (Operating / under Construction/ Project Office) having at least 4 (Four) members.
Location having less than 4 Members shall be grouped with the nearest geographical
location. Representation in the Regional committee shall be as under,
04 to 25 Members : One ULR
26 to 50 Members : Two ULRs
51 to 75 Members : Three ULRs
76 Members onwards : Four ULRs
For avoidance of doubt, Numbers of ULRs from any locations will not exceed four in any
circumstances i.e. even if number of Members at any location will be more than 100.
(b) The illustrative list of ULR representatives of the different regions of Pipelines Division to
be prepared on the basis of the above mentioned formula by the respective Regional
Committees for updation before conducting the elections depending on the number of
locations and the officer’s strength/geographical spread
(c) Specific ULRs of Pipeline having separate HR, functions may elect unit coordinator among
themselves, who will coordinate with Management of that Specific Pipeline under
Direction of Regional Secretary.

10.5.2 PIPELINE HEAD OFFICE (PLHO) COMMITTEE

PLHO Committee Comprises of Officers Posted in Pipeline Head Office and Officers of
Pipeline Division posted in OISD, PCRA, CHT, PPAC, JVs, PNGRB, MoP&NG, etc will elect
11 members directly on the HO Committee. They among themselves will elect the Secretary,
Accompanying CEC Member and Treasurer. The Secretary and CEC Member will represent
Pipeline Head Office Committee in AICEC.

10.6 ALL INDIA CENTRAL EXECUTIVE COMMITTEE:

a) Mumbai Based CEC 03
b) Marketing Regional Committees 25
c) Marketing HO Committee 02
d) Refinery Committees (Gujarat, Barauni, Halida, Gauhati,
Mathura, Panipat, AOD, Bongaigaon and Paradip) 18
e) Refinery HO 03
f) R&D Centre Faridabad 02
g) Pipelines (WR,ER,NR,SR,SER and HO) 09
------
Total: 62
====
Page (10)
Under Article 9 of the Constitution, 62 members comprising the new AICEC shall elect from
among themselves the President, Vice President, General Secretary, Additional General
Secretary, General Treasurer, Three Joint Secretaries (Each one from Marketing, Refineries &
Pipelines Divisions) Two Coordinators (Each one from Marketing & Refineries Divisions)

11. AUTHORITY AND FUNCTIONS OF THE CENTRAL EXECUTIVE

COMMITTEE

Considering distribution of members across the country and logistical limitations

for all members to attend, all the authority of General Body, including
appointment of auditor, is deemed to be vested with the AICEC, however such
decision of appointment of auditors has to be compulsorily be ratified in AGM,
whenever it takes place. Wherever there is any ambiguity in interpretation of
Constitution or functioning of IOOA, the decision of AICEC shall be final and
binding to all members of IOOA.
Subject to the general control of the General Body of the Association the Central Executive
Committee will have the following functions and authority besides those that may incidentally
be vested in it:
(i) to admit members
(ii) to frame rules and regulations subject to this constitution for the proper functioning of
the Association
(iii) to appoint sub-Committee for various functions as it deems necessary for the working
of the Association
(iv) to prepare memoranda, to negotiate and to settle, subject to final sanction of the
General Body, all issues affecting the interests of the members
(v) to expend the funds of the Association and to arrange for their proper accounting and
auditing
(vi) to call meetings of the General Body as and when it deems fit or it is necessary by
virtue of the provisions of this Constitution
(vii) to render Legal assistance in official Matters to all members in case of need
(viii) to do all acts and take such actions as may be necessary in furtherance of the aims and
objects of the Association and for the regulation of its activities
(ix) to submit an Annual Report on the working of the Association at the Annual General
Meeting
(x) to organise social and cultural activities under the auspices of the Association whenever
any such activity may be decided upon
(xi) to co-ordinate and liaise with Regional/State/Refineries/Pipelines/ R&D Committee
and other Unit Committee
(xii) to publish in house bulletin/magazine/maintain Internet Portal of IOOA
(xiii) to receive the annual report/annual financial report from the respective
Regional/Refineries/Pipelines and R&D Committee for the purpose of consolidating
the Accounts and Report of the Association
(xiv) to submit the Annual Accounts, duly audited, of the Association
(xv) To finalize the draft amendment of rules or Bye-Lawss forv Association or Constitution
of Association for proposing in the General Body.
(xvi) To appoint Chief Returning Officer

Page (11)
12. AUTHORITY AND DUTIES OF THE OFFICE BEARERS OF THE
ASSOCIATION

(i) The President-

The President, as head of association, in consultation with Central Executive Committee, shall
present the “Yearly Road Map” of the activities and programmers to be planned and pursued
by the Association, during the AGM the President will preside over all the meetings of the
Association & the Central Executive Committee and will guide & supervise the working of the
Association. The President will have the right of a casting vote and will exercise the same
whenever the Central Executive Committee is equally divided.
(ii) The Vice-President
In the absence of the President, the Vice-President will preside over all the meetings of the
Association and the Central Executive Committee, and will have all the powers and
responsibilities of the President. In the absence of both the President and Vice-President, the
members present at the General Body Meeting/Central Executive Committee Meetings shall
elect their Chairman of that particular meeting and the Chairman will preside over such a
meeting.

(iii) The General Secretary

The General Secretary will be responsible for day to day functions of the Central Executive
Committee and shall co-ordinate and liaise between the Central Executive Committee and
different elected Committees of the Association. The General Secretary shall work only under
the collective direction and responsibility of the Central Executive Committee .The General
Secretary shall convene and co-ordinate all meetings. The General Secretary will record,
review and report the activities and achievements of the Association covering all the
committee and will submit the report before the Annual General Meeting of the Association.
The General Secretary or his nominee shall maintain an up-to-date register showing names and
numbers of members enrolled, on an all-India basis. The General Secretary shall have the
power to pass for payment of all bills for contingent expenses and will ordinarily have the
authority to spend upto a maximum of Rs. Rs.500,000/- at a time without prior sanction of the
Central Executive Committee. The Core Group is empowered for approval of expenses of
more than Five Lakhs up to Twenty Five Lakhs, beyond which prior approval of AICEC
is mandatory. The General Secretary shall be responsible for submitting to the Registrar of
Trade Unions all returns and notices that should be sent to that office under the Trade Unions
Act, 1926. The General Secretary shall announce the General Election of Association and
nominate the Chief Returning Officer for conducting the election of AICEC.

(iv) The General Treasurer

The General Treasurer shall be responsible for all receipts and disbursements, proper
accounting of funds of the Association, and shall submit annual financial report in the
prescribed manner. The Bank account shall be operated by the General Treasurer jointly either
with the General Secretary or with any office bearer as decided by the Central Executive
Committee from time to time. The General Treasurer shall co-ordinate and liase with the
Treasurer of Marketing/Refineries/Pipelines/R&D Units concerned and will obtain a statement
every year showing financial position of each and every Committee.

(v) The Additional General Secretary

The Additional General Secretary shall resume the responsibility of General Secretary in
his/her absence and will assist General Secretary in his/her day to day functioning.

Page (12)
(vi) The Joint Secretary (Marketing)
The Joint Secretary (Marketing) shall convene and co-ordinate the Divisional Committee
Meetings and shall keep a record of all the proceedings. He/She will liaison between different
C.E.C. Members of Marketing division for listing the Divisional specific Issues and will be
taking it up with Divisional Management of Corporation under the guidance of AICEC.

(vii) The Joint Secretary (Refineries)

The Joint Secretary (Refineries) shall convene and co-ordinate the Divisional Committee
Meetings and shall keep a record of all the proceedings. He/She will liaison between different
C.E.C. Members of the Refineries division for listing the Divisional specific Issues and will be
taking it up with Divisional Management of Corporation under the guidance of AICEC.
(viii) The Joint Secretary (Pipelines)
The Joint Secretary (Pipelines) shall convene and co-ordinate the Divisional Committee
Meetings and shall keep a record of all the proceedings. He/She will liaison between different
C.E.C. Members of the Pipelines division for listing the Divisional specific Issues and will be
taking it up with Divisional Management of Corporation under the guidance of AICEC

(ix) The Marketing Coordinator

The Marketing Coordinator shall resume the responsibility of Jt Secretary (Marketing) in
his/her absence and will assist Jt Secretary (Marketing) in his/her day to day functioning.

(x) The Refinery Coordinator

The Refinery Coordinator shall resume the responsibility of Jt Secretary (Refineries) in his/her
absence and will assist Jt Secretary (Refineries) in his/her day to day functioning.

13. AUTHORITY AND FUNCTIONS OF THE MARKETING REGIONAL

COMMITTEE/REFINERY COMMITTEE/ R&D COMMITTEE/ PIPELINES
COMMITTEE. - Subject to the overall control of the Central Executive Committee,
the Marketing Regional Committee/Refinery Committee/ R&D Committee/ Pipelines
Committee will have the following authority and functions:

(i) to admit members

(ii) to frame rules and regulations for proper functioning of the Marketing Regional /
Refinery/R&D/ Pipelines Units
(iii) to appoint sub-Committee for various functions as it deems necessary for the working
of the Marketing Regional / Refinery/R&D/ Pipelines Units
(iv) to expend the funds of the Marketing Regional / Refinery/R&D/ Pipelines Units and to
arrange for their proper accounting and auditing
(v) to submit an annual report on the working of the Marketing Regional Refinery/R&D/
Pipelines Units to the Central Executive Committee at the Regd. Office
(vi) to carry out, execute and implement the resolutions and directions passed and conveyed
from time to time by the General Body and Central Executive Committee
(vii) to organise social and cultural activities under the auspices of the Marketing Regional
Refinery/R&D/ Pipelines Unit
(viii) To act in accordance with the delegation of authority defined from time to time by the
Central Executive Committee.

Page (13)
14. AUTHORITY AND DUTIES OF THE OFFICE BEARERS OF THE
MARKETING REGIONAL COMMITTEE/REFINERY COMMITTEE/ R&D
COMMITTEE// PIPELINES COMMITTEE.

(i) The Secretary

a) The Regional Secretary/Unit Secretary shall be responsible for day-to-day functioning of the
Committee and shall be empowered for passing and incurring the expenditure deemed
necessary for carrying out the activities of the Unit within the agreed and specified limits by
the Committee from time to time.
b) The Secretary shall preside over all the Committee meetings, while at the general meeting
of the Unit, the Chairman shall be elected by the members then present.
c) The Secretary of Committee shall co-ordinate/liase between the Central Executive
Committee/Unit Committee.
d) The Secretary of Committee shall act in close co-ordination and liaison with the General
Secretary of the Central Executive Committee and shall work under the direction of Central
Executive Committee and Committee.
e) The Secretary shall organise and convene all meetings of the Unit Committee and other
meetings deemed necessary from time to time and shall keep record of all the proceedings and
perform all other functions in conformity with the resolutions and directions of the General
Body, the Central Executive Committee, and Unit Committee.
f) The Secretary shall prepare an annual report high lighting the activities and achievements of
the Unit and shall furnish it to the General Secretary of the Association, time to time.
g) The Secretary shall be empowered to pass for payment of all bills for contingent expenses
not exceeding Rs. 100,000/- at a time, without prior sanction for such expenditure from the
Unit Committee; for expenditures exceeding Rs. 100,000/- up to Rs. 5,00,000/- only, at a
time prior approval of Unit Committee will be necessary.
h) The Secretary will operate the Bank account jointly with the Treasurer.

(ii) The Regional/Unit C.E.C. Member

The Regional or Unit C.E.C. Member shall assist the Unit or Regional Secretary in day to day
working of the Unit Committee and in his absence shall act as Secretary. He shall maintain
close liaison with the members of the committee and regularly appraise them with
developments of the various activities.

(iii) The C.E.C (State)

The State C.E.C. Member of Marketing Division shall convene and co-ordinate the State
Committee Meetings and shall keep a record of all the proceedings. He/She will liaison
between different ULRs of that state, for listing the State specific Issues and will be taking it
up with State Level Management of Corporation under the guidance of his Regional Secretary.

(iv) The Accompanying C.E.C. Member

The Accompanying C.E.C. Member shall assist the Core Group in day to day
Coordination/Liaison with MoP&NG, DPE, and Corporate Office etc.

(v) The Treasurer

The Treasurer shall be responsible for the funds of the Unit. The Treasurer shall furnish yearly
statement indicating financial position of the Unit to the General Treasurer, who shall be
overall responsible for the finance of the Unit. The Treasurer shall prepare an annual financial
report of the Unit and submit to the Central Executive Committee by the month of March
through the General Treasurer. The Treasurer shall operate the Bank account jointly with the
Secretary of the Unit Committee Concerned.

Page (14)
(vi) The Mumbai Based CEC Member
These members are directly elected for AICEC, hence they will work for attainments of aims
and objectives of the Association as per guidelines of AICEC. These members will render their
valuable services to AICEC through thought provoking views and ideas.

15. CODE OF CONDUCT OF OFFICE BEARERS/EXECUTIVE MEMBERS OF

AICEC / MARKETING / REFINERIES / PIPELINES / R&D COMMITTEE

(a) All decisions in any committee shall be taken either by unanimous or majority vote except
recalling the Office Bearers.
(b) An Office Bearer can be recalled from his position by the same committee, who have
elected him by two third majority of the strength of the Committee. For avoidance of
doubt, the two third majority of the Members Present may not be empowered for recalling
the office Bearer.
(c) Any decision taken by a committee shall be binding effect on all the office bearers /
executive members of the committee.
(d) Any disagreement / grievances shall not be aired in public till he/she holds the position in
the Committee.
(e) Any decision taken by AICEC/ Office Bearers of AICEC has to be necessarily
implemented by all concerned.
(f) Doing against contrary to above-mentioned acts shall be considered as an act of
indiscipline and suitable action for that act shall be taken as decided by disciplinary
committee of AICEC.
(g) The disciplinary committee shall comprise of three Members headed by Vice- President,
with another Two another Members of AICEC as decided by Core Group. In case of
disciplinary cases involving Vice-President, the disciplinary committee shall be headed by
the President.

16. TENURE OF THE COMMITTEE

(a) All office-bearers of the Central Executive/Marketing/Refinery/Pipelines/R&D Committee

shall be elected before the Annual General Meeting of the Association, and shall hold
office for a period of three years or till a new Committee is elected. All committee
Members shall retire at the end of the three years but shall be eligible for re-election. The
tenure can’t be extended in any Circumstances and the General Secretary must ensure that
the election process be initiated accordingly.
(b) Any member of the Central Executive committee can be removed or suspended by the
Body, which has elected them, in meeting of the members convened for the purpose, by a
two thirds majority of the strength of the members. Such a member shall be given 15 days
written notice for avoidance of doubt, any Core Group Member may be recalled/suspended
by the two third majority of total prevailing strength of AICEC in a Meeting specifically
called for this Purpose. Similarly the Secreatary/CEC Member/Treasurer may be recalled /
suspended by the two third majority of total prevailing strength of ULRs/Executive
Members of respective Region/Unit in a Meeting specifically called for this Purpose.
(c) Any ULR/Executive Member can be recalled by General Body meeting of that committee,
convened for that purpose, by a two third majority vote of members present and voting.

Page (15)
17. ELECTORATE

(a) Marketing Regional Committee – The Officers based at each Regional Office, Installation,
Depot, Terminals, AFS and State Office (including Field Officers) falling under the region
will form the electorate for the members to be elected to the Regional Committee as per
Rule. However, officers of Marketing Division posted i.e. OISD, PCRA, CHT, PPAC,
PNGRB, MOP&NG, JVs, MCO etc. shall form part of electorate of respective Regional
Offices of Marketing Division.
(b) Marketing Head Office Committee – The Officers based at Head Office, will form the
electorate for the members to be elected to the H.O. Committee as per Rule. . However,
officers of Marketing Division posted abroad shall also form the part of electorate of
Marketing Head Office Committee.
(c) Mumbai based CEC – The Officers posted at different offices located in Metropolitan City
of Mumbai will form the electorate for the members to be elected to the MBCEC.
(d) Refinery Unit Committee – The officers based at each Refinery concerned of the
Corporation will form the electorate for the members to be elected to the Refinery
Committee concerned.
(e) Refinery Head Office Committee – The officers based at Refinery Head Office, Corporate
Office of the Corporation, IIPM, Business Development, Upcoming New Refinery Projects
till it commissioning, officers of Refineries Division posted in OISD, PCRA, CHT, PPAC,
JVs, PNGRB, JVs etc will form the electorate for the members to be elected to the
Refinery Head Office Committee concerned as per the Rule. Once BD group start function
as separate Division in future with dedicated HR & Finance function, Separate BD
Committee will come in existence from subsequent election.
(f) R&D Committee – The officers based at R&D Centre of the Corporation will form the
electorate for the members to be elected to the R&D Committee concerned as per the Rule.
However, officers of R&D Division posted OISD, PCRA, CHT, PPAC, PNGRB,
MOP&NG, JVs, MCO etc. shall form part of electorate R&D Committee...
(g) .Pipeline Regional Committee – The Officers posted in the respective Region of Pipelines
Division will form the electorate for the members to be elected to the respective Regional
Committee as per Rule.
(h) Pipeline Head Office Committee – The Officers based at Head Office will form the
electorate for the members to be elected to the H.O. Committee as per Rule. However,
officers of Pipelines Division posted OISD, PCRA, CHT, PPAC, PNGRB, MOP&NG,
JVs,,etc. shall form part of electorate Pipeline Head Office Committee..
(i) Cryogenics and Explosives Division of erstwhile IBP shall be treated as any other location
of Marketing Division and will form part of the respective Regional Committee, in the
same principle as defined for other Marketing Location(s).
(j) Since the Marketing arm of AOD has been merged with Marketing Division, erstwhile
officers of AOD (Marketing) will be treated as the members of existing Marketing
Locations, depending upon their present place of Posting. For avoidance of doubt, the
AOD officers posted at any Location (other than Digboi) shall participate in the election of
that unit irrespective of the division, where they are posted. Locations operating within the
geographic boundary of North-Eastern states shall elect their own respective ULRs with
the participation of all officers posted there (irrespective of their origin like MD or AOD
cadre)

Page (16)
18. ELECTIONS:

(a) The elections to all the committees of the Association shall be held in accordance with the
provisions contained in the first schedule to this constitution. (For schedule please see
Annexure).
(b) Election to the Central Executive Committee shall be held as announced by CRO, while
that of Regional/Refinery / Pipelines/ & R&D Centre Committee shall be held as planned
by the respective Returning Officers but on the same dates announced by CRO.
(c) Ballot papers bearing the names, designations and places of contestants shall be handed
over to the members at the time of election and shall be put in a sealed box, after exercising
the votes by members.
(d) Members can cast their vote for a Maximum of the number of positions for which election
is conducted i, e if eleven executive committee members to be elected then the member can
vote for a Maximum of eleven candidates. Voting for more positions leads Refineries)to
rejection of ballot paper
(e) After the constitution of the AICEC, Central Executive Committee Office bearers i.e.
President, Vice-president, General Secretary, General Treasurer, Additional General
Secretary, Joint Secretary (Marketing), Joint Secretary (Refineries), Joint Secretary
(Pipelines), Marketing Coordinators and Refinery Coordinator will be elected in sequence
from among the elected AICEC members by CRO through Secret Ballot.
(f) The nominations and voting for President, Vice-president, General Secretary, General
Treasurer, Additional General Secretary, Joint Secretary (Marketing), Joint Secretary
(Refineries), Joint Secretary (Pipelines), Marketing Coordinators and Refinery
Coordinator shall be called by the CRO one by one. Counting and declaration of results be
carried out together by CRO after completion of voting for all positions. Any AICEC
Member may put his candidature for one post only. The candidature for the position of
Divisional Jt Secretary & Coordinators shall be accepted for respective divisions only.
AICEC Members of that respective division can only propose for the names of Divisional
Jt Secretaries & Coordinators; however any AICEC Member may second it. All AICEC
Members participate in elections for all Core Group Positions.
(g) In the case of Regional/Refinery / Pipelines/R&D Centre, the Office Bearers (Secretary,
C.E.C.Members & Treasurer) will be elected from among the elected committee members.
(h) The nominations and Voting for Regional / Unit Secretary, CEC Member and Treasurer
(except for RHQ Committee) shall be called one by one in sequence by the respective
Returning Officer. However counting and declaration of results be carried out together by
RO after completion of voting for all positions. Any Executive Member/ULR may contest
for one position only.
(i) The nominations and Voting for Secretary, One CEC Member and Treasurer for RHQ
Committee shall be called one by one in sequence by the respective Returning Officer.
However counting and declaration of results be carried out together by RO after
completion of voting for these positions. The nominations and Voting of second CEC
Member be carried out afterwards to ensure one AICEC Position from BD function. Any
Executive Member/ULR may contest for one position only.
(j) Election for Office bearers of Refinery/ R&D/Marketing HO / Pipelines HO Committee
shall be completed within 5 days of date of election of executive members of Committee.
Election for Office bearers of Regional Marketing and Pipeline Committees shall be
completed within 7 days of date of election of ULRs of that committee. Election for Office
Bearers of AICEC i.e Core Group shall be completed within 28 days from the date of the
Primary Election (Election of executive committee./ULRs) It is the responsibility of
respective Returning Officers (tobe appointed outgoing Regional Secretary / Unit
Secretary) to arrange the election of their successor committee. Fixing the dates for the

Page (17)
 election to all the committees will be decided by CRO keeping in view the above
mentioned guidelines. In case of failure of Returning Officer or Outgoing Regional
Secretary / Unit Secretary, in performing their responsibility, CRO shall take over such
responsibility.
(k) In case of equal votes secured by more than one candidate, selection shall be determined
either by toss or any other method agreeable to such candidates except for re-voting.
(l) Elected Central Executive /Regional/Refinery / Pipelines/R&D Centre Committee shall
commence functioning only after the annual general meeting, of the Association is over in
accordance with the provisions of their constitution.
(m) In case the number of contestants is equal to the number of vacancies in the committee
concerned, there shall not be any election and these contestants shall be declared as elected
for the committee concerned.
(n) All the committee members including the office bearers shall contest for the post of
committee members only. After the election the office bearers will be elected from among
the elected committee members by all the committee members.
(o) The Returning Officer for any Committee shall ensure that the postal ballots with the final
list of contestants are mailed through Speed Post, Registered Post, E-mail or under
Certificate of Posting to those members either who are on leave or on tour outside station
on date of such election, to enable the members to cast their vote by post. However the
postal ballots shall be mailed to the members who are on leave, after getting their written
request. Postal ballots received on or before 4.30 P.M. on the date of election, y shall be
taken into consideration. Such Ballot may also be made available to Members personally
on their written request, if such Members will be out of Station on the date of such
election. In case of geographical problem of distribution of Members at remote locations,
five or less members at such single locations, Returning Officer may allow members to
cast their vote through Post or E-mail
(p) Any Member of any Committee desirous of exercising their franchise by postal ballots due
to their absence on duty or leave on the day of election shall indicate their preference to the
respective Returning Officer in writing and can collect their postal ballot. They can cast
their vote and hand it over to the Returning Officer in sealed envelope.
(q) A member under no circumstances whatsoever can hold two elective posts in different
committees in which case the said member will have to give up his membership in one of
the committees.
(r) Any member desirous for contesting for any position including the post of Executive
Member/ULR must have at least three years of service left in the Corporation as on the
date of announcement of such Primary Elections by General Secretary/AICEC.
Members below grade G, desirous to contest election for ULR/Executive Members,
must not be holding Location in Charge/ Unit Heads positions, on the date of
nomination for Primary Elections. For the post of AICEC member in IOOA, hiatus of
at least one tenure, after any two consecutive tenure, has to be taken from the same
AICEC constituency (except for R&D cadre being non-transferable nature of job)
prospectively and the first tenure for the purpose of hiatus calculation would be
considered as 2016-19 i.e. Hiatus would be triggered in 2022 election. Members of
Grade G and above, though eligible to cast vote, will be restricted for any office
bearer position including ULR/Executive Members.

Page (18)
19. AUTHORITY FOR CONDUCTING ELECTIONS:

(a) The authority for conducting and supervising the elections on All India basis shall be
vested in a Chief Returning Officer (CRO).
(b) The said CRO shall be appointed by the outgoing General Secretary in consultation
with AICEC.
(c) On all matters concerning election to CEC and the various committees, the view of the
CRO shall be final and binding on all the Committees primary members and contestants all
over the country.
(d) In the discharge of his duties the CRO shall be assisted by the RRO/ RO / PRO/R&D RO,
and other Returning Officer appointed by the respective outgoing Secretary shall conduct
the elections under the overall supervision of the CRO and shall report to him in his own
hand. All the said Returning Officers are bound by the schedule prescribed by CRO for
conducting the elections. . In case of failure of outgoing Secretary to appoint the RO by the
date notified by CRO, then CRO can directly appoint RO for that committee.
(e) Only a member of the Association is eligible for being appointed the respective Returning
Officer.
(f) Once a person is appointed as a Returning Officer by the respective committees, the said
committees shall not interfere in any manner whatsoever in the working of the election
machinery except to render any assistance required by the respective Returning Officers in
the manner in which it is desired by them.
(g) All the returning officers shall take the assistance only of those who are not contesting the
election, in conducting the elections.
(h) The returning Officers shall make a copy of the results available to the respective
committees by informing the respective Secretary in writing on the date of the election
itself by signing in his own hand. Withthin 4 days after the elections are over on all India
basis, all returning officers shall report to CRO regarding the election results with a copy of
new members elected, duly signed by the Returning Officers and CRO shall submit a
report duly signed in his own hand, to the Director (HR), Executive Director (HR)
Corporate Office and outgoing General Secretary.
(i) The CRO is not deemed to have completed his job unless and until he furnishes the final
results of new office Bearers of AICEC i.e. Core Group in writing to the Director(HR),
Executive Director(HR) Corporate Office and the General Secretary of the outgoing
committee.
(j) In addition to his own duties as CRO, it shall be incumbent on the part of CRO in ensuring
fair and free elections for the other committees as well.
(k) In accordance with the provision contained in the second schedule to this constitution, the
Chief Returning Officer is authorised to deal with any grievance arising out of the elections
conducted to various committees in the manner in which it has to be dealt with CRO
reserves the right to take suo moto cognizance of any grievance/complaint in any unit
across India and resolve the same..

Page (19)
20. MEETINGS:

(a) The Annual General Meeting of the Association shall be held once in a year, either in
Mumbai or Delhi within Six months of the Association’s accounting year, which shall be
from 1st April to 31st March to transact the following business:
(i) To receive and consider the report of the Central Executive Committee on the
affairs of the Association during the preceding year.
(ii) To receive, consider and pass the accounts of the Association for the previous
accounting year.
(iii) To appoint Auditor for the current Accounting year.
(iv) To transact any other business duly brought forward with the permission of the
Chair.
(b) Special AICEC Meeting shall be convened by the President to consider policy matters of
vital importance affecting the interest of the members in general. The General Secretary
can also convene a special AICEC Meeting upon receipt of a requisition signed by at least
15 nos. AICEC members of the Association within 30 days of receipt of that requisition.
(c) An Extraordinary (Emergency) General Meeting may be convened by the President, the
Central Executive Committee or the General Secretary or unit secretaries at unit level in
emergency situations requiring General Body guidance or approval.
(d) General meeting shall be convened by the secretary at unit level to share the information
on important issues or obtain guidance or approval of the general members, if required.
However this meeting can also be requisitioned to the respective secretary in writing by 50
nos. or 1/5th of the total members which ever is less, to convene the General Meeting and
the concerned Secretary has to conduct the meeting within 3 days.
(e) The Marketing Regional Refinery/ Pipelines/R&D Committee shall meet at least once in a
year to review the work done. In addition the Committee may meet as and when necessary.
(f) A special meeting of the AICECshall be convened on requisition by at least 15 members of
the Committee while that of Marketing Regional /Refinery/ Pipelines/R&DCommittee on
requisition by at least four members. These meeting shall be convened by General
Secretary/Secretary, within 30 days of receipt of that requisition.
(g) The Executive or any Committee may adjourn and otherwise regulate their meetings, as
they think fit.
(h) The President or in his absence Vice-President shall preside at all General Body Meetings
of the Association, and of the Central Executive Committee. In the event of both the
President and the Vice-President being absent, the Chairman shall be elected by a vote of
the members present.
(i) The Secretary of Marketing Regional /Refinery/ Pipelines/R&D Committee shall preside at
all Committee meetings and General meeting at unit level, in his absence the Chairman
shall be elected by executive members present.

21. NOTICE OF MEETINGS/RESOLUTIONS/MOTIONS

(a) The notice for necessary meetings shall be as under:
Annual General Meeting - 20 days
Special General Meeting - 5 days
Extraordinary (Emergency) General Meeting - 24 hours
Central Executive Committee - 3 days
General meeting at Marketing/Refinery/PL/R&D - 3 Days
(b) The notice necessary for moving a resolution or motion at the General Body shall be before
10 days.

Page (20)
(c) The Central Executive/ Marketing Regional /Refinery/ Pipelines/R&D/ Committee will be
competent owing to exigencies to waive the above time limit under 21 (a) & (b) to the
necessary extent as and when necessary.

22. QUORUM:

Quorum for the meetings will be as under:

General Meetings 50 or 1/5th of the number of members whichever is less
AICEC 21
All other Committee 4
If within half an hour after the time appointed for the meeting there is no quorum, the meeting,
if convened upon the requisition of members, shall be dissolved. In any other case it shall
stand adjourned and shall be held after half an hour at the same place to consider the agenda of
the adjourned meeting.

23. VOTING:
At all meetings, matters submitted in the meeting shall be decided by a majority vote of
members present. Where the votes for and against any question are equal, the Chairman of the
meeting shall have a casting vote, and the question shall thus be decided.

24. MINUTES:
Minutes of the proceedings of all meetings shall be recorded.

25. COMMUNICATION TO PRIMARY MEMBERS

The Communication issued by the President and/or Gen. Secretary on behalf of AICEC shall
have unrestricted and undiluted publication all over India to enable a primary member to
remain a vital link in Association matters and the Secretaries at all levels of reckoning shall
ensure their smooth passage and the said Communication is not to be mixed up with any local
communication which Secretaries other than the President and/or Gen. Secretary at AICEC
level may issue.

26. ORGANISED DIRECT ACTION:

That no unit in any part of the country comprising the IOOA shall contemplate on any
agitational methods except wearing Black Badge, Dharna, Hunger Strike, Work to rule etc in
a concerned move, leading to cessation of work unless Core Group or the AICEC issue such
directive. Officers in Grade G and above shall not participate in any agitation.

27. CONTINGENCIES ARISING OUT OF TRANSFER / RETIREMENT:

The President, Vice President, General Secretary, General Treasurer & Additional General
Secretary shall continue to hold their positions even if transferred anywhere in India and shall
be considered as co-opted Members of AICEC and Co-opted ULR/Executive Members of new
place of posting by Default. Divisional Jt. Secretaries & Coordinators shall continue to hold
their positions even if transferred within the respective Division anywhere in India and shall
be considered as co-opted Members of AICEC and Executive Members/ULR of new location
by Default, on transfer. Regional Secretary/ Accompanying CEC shall continue to hold their
positions as Regional Secretary/Accompanying CEC Member even if they are transferred to
Page (21)
any locations within the Regional HQ City and shall be considered as co-opted ULR of the
place of posting by Default. Regional CEC shall continue to hold his positions as Regional CEC
Member even if, transferred to any locations within the Region and shall be considered as co-
opted ULR of the place of posting by Default. State CEC shall continue hold the position if
transferred to any locations within State HQ of, and shall be considered as co-opted ULR at
new posting by Default. For avoidance of doubt, Regional Secretary or Accompanying CEC
Members/ Regional CEC Members / State CEC Members of Marketing Divisions or Pipeline
Divisions, even if transferred out from the primary constituency, but within the Secondary
constituency, without violating the basic eligibility criteria of his/her Secondary Election, shall
continue to hold his position. To carry out the responsibilities of ULR that would fall vacant by
such transfers, or resignation, an office bearers shall be Bye-elected/Co-Opted by the
affected constituency. All Bye-Elected/Co-opted members entitled with voting right.
In case of transfer of an AICEC member to a post outside his elected constituency as
narrated above for Refineries Unit, Marketing HO, RHQ, R&D and Pipelines HO
committee, a new AICEC member shall be Bye-elected by the Executive Members of
their respective units. The Secretary (CEC in case Secretary is not available) must ensure
such Bye-Election for Refineries Unit, Marketing HO, RHQ, R&D and Pipelines HO
committee, within 30 days of such vacancy.
In case of such vacancy created in Marketing and Pipelines Regional Committee, the
Regional Secretary (Regional CEC / Treasurer in case Secretary is not available), must
ensure such replacement within 60 days of such vacancy as per provisions of clause
10.1.2 B of IOOA constitution.
Co-option of Executive Members of Refineries Unit, Marketing HO, RHQ, R&D and
Pipelines HO committee shall be done by the remaining EC members of the Committee,
in such a manner that those who were not successful in the direct elections, shall not be
eligible for co-option with a view to respect the verdict by the electorate.
Bye-Election of ULRs of Marketing and Pipelines shall be done by all the members
without any restrictions for those who were not successful in the direct elections.
Respective Secretary / CEC must ensure the Bye-Election / Co-Option of Executive
Members / ULRs within 60 days of creation of such vacancy.

28. FUNDS:

(i) Funds of the Association shall be raised by

(a) Monthly subscriptions
(b) Special contributions or levies from members as may be fixed by the General Body
or by the Central Executive/ Marketing Regional /Refinery/ Pipelines/R&D
Committee from time to time
(c) Donations and/or subsidies

Page (22)
(ii) The funds of the Association shall be deposited in an account opened with a Bank
approved by the Central Executive Committee and operated in the manner prescribed.

(iii) Subject to Section 15 of the Trade Unions Act, 1926, the funds of the Association shall
not be spent on any object other than the following:
(a) The Payment of Salaries, allowances and expenses to staff of the Association.
(b) The payment of expenses for the administration of the Association including
travelling expenses, audit of the accounts of the general funds of the Association.
(c) The payment for any legal proceedings to which the Association or any member if
authorised by the Association thereof is a party when such proceedings are
undertaken for the purpose of securing or protecting the rights and interests of the
Association and its members.
(d) Allowances to members or their wives and/or children on account of death, old age,
sickness, accidents or unemployment of such members.
(e) The issue of or the undertaking of liability, under policies of assurance on the lives
of members, or under polices insuring members against sickness, accident or
unemployment.
(f) The provision of education on social benefits for members of the wives and/or
children of members.
(g) Publication of periodicals or magazines/furthering particularly the interests of the
Association and its members.

(iv) Every Committee other than the AICEC shall be obliged in accordance with the
provision of this part of the constitution to ensure the transfer of Rs 20/- per Members
for respective Unit to the Central account. General Treasurer has to ensure that such
contribution is reaching in the Central Account.

(a) The said contribution shall be ensured by the respective Secretary/Treasurer to

CEC either annually or half yearly or quarterly or monthly as the case may be to
which effect the General Treasurer will take necessary steps to be in touch with the
respective Regional / refinery/ Pipeline/ R&D Treasurers in order that the Central
Executive Committee is not starved for want of funds.
(b) In addition to the contribution by the units mentioned vide section (a) above the
Central Executive Committee may request the units to contribute whenever the
need arises and sufficient justification is there to draw the money and to which
effect the General Secretary will write to the Regional/ Refinery/ PL / R&D
Centre Secretaries as the case may be.

29. BENEFITS:

(i) No Member of the Association shall be entitled to any benefits that the Association may
decide to give its members unless he has been a member for at least three months and has paid
all subscriptions/contributions.

(ii) A member of the Association who is in arrears of his subscription or dues shall not be
entitled to any benefits until all such arrears have been paid and membership is restored as per
the Clause 4 (v) (d).

Page (23)
30. ACCOUNTS:

(i) The Central Executive/ Marketing Regional /Refinery/ Pipelines/R&D Committee shall
cause accounts to be kept of all sums of money received and expended by the Association and
all matters in respect of which such receipts and expenditures take place and of the assets and
liabilities of the Association.
(ii) The books of accounts shall be kept by the General Treasurer and Unit Treasurers and shall
be kept open to inspection by any member at the office of the Association during which the
office is open on any week day excluding holidays.
(iii) The Accounting year for the Association will be from 1st April to 31st March. The
Annual Income and Expenditure account and the Balance Sheet of the Regional or Unit
Accounts of Association shall be furnished by respective Secretary to General Treasurer.
Within three months of close of the accounting year i.e. 30th June of the succeeding year,, duly
audited by the competent auditor The Annual Income and Expenditure account and the
Balance Sheet of Association shall be presented at the annual General Meeting within Six
months of the close of the accounting year 30th Sep of the succeeding year, by the General
Treasurer, duly audited by the competent auditor nominated by the General Body in
accordance with regulation 18 of the Bombay Trade Unions Regulations 1927. Failure of
Deposition/Presentation of accounts in stipulated time to attract disciplinary action. In case
Financial year of Country will have any change in future, IOOA accounting year must be
changed accordingly.

31. AMENDMENT OF RULES AND BYE-LAWS:

The rules may be amended, altered, replaced, rescinded or added to at any time by majority of
the members present at a general body meeting, provided previous notice of at least 30 days is
given to the members of the proposed alternations. However such provisions be cleared in
principle by AICEC first by two third majority, before placing in the General Body. General
Body for this purpose can be conducted in Mumbai or Delhi only.

32. DISSOLUTION:

The Association can be dissolved by a General Body Meeting called specially for the purpose,
provided that:

(i) The quorum for this meeting will be two-thirds of the membership and three-fourth of the
members’ present vote for such dissolution. However such proposal be cleared in principle by
AICEC first by three forth majority, before placing in the General Body. General Body for this
purpose can be conducted in Mumbai or Delhi only

(ii) After dissolution the assets and liabilities of the Association will be disposed of in the
manner decided by the General body.

Page (24)
 FIRST SCHEDULE:

a) There shall be a Circular by the CRO calling for nominations to the various committees on
All India basis.
b) The Circular shall clearly bring out the procedures and formalities to be followed by the
candidate(s) and the member(s) exercising their votes.7th day (Seventh day) shall be the
closing date for receiving nominations from the date of issuance of the Circular calling for
nomination as per provisions mentioned in (a) above.
c) Scrutiny of nomination papers to establish eligibility for contesting the elections shall be
completed on the 8th day (eighth day) from the date of issuance of the Circular.
d) The list of candidates contesting for the elections shall be circulated to the members
comprising the jurisdiction of the respective committees on the 9th day (Ninth day) from
the date of issuance of Circular for elections.
e) Nomination can be withdrawn on or before the 12th day (Twelfth day) from the date of
issuance of Circular for holding the elections.
f) The final list of contestants shall be prepared on the 13th (Thirteenth day) from the date of
issuance of Circular calling for nominations.
g) Postal ballots shall be issued on the 15th day (Fifteenth day) of issuance of the notice
calling for nominations, to those who desire to exercise their franchise by postal ballots, to
which effect a member will have to give an application to the respective Returning Officer.
h) Election shall be conducted to all the committees on the 19th day (Nineteenth day) from the
date of issuance of notice calling for nominations as per item (a) above.
i) To determine as to who is a member of the Association, the records maintained at the
various units of the Association shall be conclusive proof to which effect the respective
Secretary/Treasurer shall testify if necessary before the Returning Officers as the case may
be and the view of the Office bearers shall be final in the matter.
j) The cut-off date for determining the membership of a person shall be the date on which the
CRO calls for nominations to the various committees. In other words, any person desirous
of contesting or voting as the case may be should find a place on the rolls of the
Association at the said cut-off date.
k) The outgoing General Secretary/General Treasurer and the respective Secretaries and
Treasurers shall make a copy of the list of members available in the respective committees
to the CRO and other Returning Officers as the case may be on the second day from the
date of issuance of Circular calling nominations for the election.
l) Appointment of polling officers, floor-wise representatives, the timing of the elections on
the 19th day as per provisions (i) above and all arrangements that are necessary, incidental,
essential and consistent with the need is left to the sole discretion of the CRO/other
Returning Officers.

Page (25)
 SECOND SCHEDULE

a) Any member having any grievance arising out of the elections conducted to any of the
committees are entitled to initiate an election petition in accordance with the provisions of
this part of the constitution.
b) The final authority to decide on all election disputes shall be vested in the Chief Returning
Officer whose verdict shall be binding on the contestants, the petitioner and the
Association.
c) Election petition shall be on plain paper neatly typed and addressed to the respective
Returning Officers.
d) All petitions shall be initiated within 3 days from the date on which the results were
declared and the respective Returning officers shall dispose off the said petitions on or
before the 7th day from the date on which the results were declared duly communicating his
decision to the petitioner.
e) An appeal shall ordinarily lie to the CRO if in the opinion of Returning Officers the matter
deserves the scrutiny and considerations of the Chief Returning Officer.
f) Any petition, which is received in appeal by the CRO, shall be routed through the
respective Returning Officer duly signed and sent by Registered Post Only.
g) CRO shall dispose off all appeal petitions on or before the 15th day from the date
on which the results were declared.

Page (26)
 SPECIMEN COPY OF THE NOMINATION FORM

(Suitable changes should be made regarding the elective posts for all Unit Committees and the
Name of the Regional Returning Officer, Refinery returning Officer, Pipeline Returning
Officer, Divisional Returning Officer and Polling Officers as the case may be)

INDIANOIL OFFICERS' ASSOCIATION

(Regd. Under the Trade Unions Act, 1926)
Indian Oil Bhavan, G-9, Ali Yavar Jung Marg,
Bandra (East), Bombay - 400 051.

NOMINATION FORM
(For ….. elective posts in ……………… Committee)

Last Date for receiving nominations by CRO: mm /dd /yy (5.15pm)

I propose Shri / Smt. / Kum/ ___________________________________ for the post of

.....................................in the ……………………. Committee for the year....................

Name of the Proposer :

Employee No :
Signature & Date :

We second the above nomination:

1. Name of the Seconder : 2. Name of the Seconder :

Designation : Designation :

Employee No. : Employee No :

Signature & Date : Signature & Date :

I consent to the above nomination to be one of the contestants for the elections to be conducted
on dd/mm/yy.

Name of Contestant :

Designation :

Employee No. :

Signature & Date :

___________________________________________________________________________
I declare the nomination as valid / invalid.

Place:
Date: Returning Officer

Page (27)
 INDIANOIL OFFICERS’ ASSOCIATION
MEMBERSHIP APPLICATION FORM
The Secretary,
Indianoil Officers’ Association,

Sir,

I, the undersigned Shri/Smt/Kum. ____ _____ _____ ______ ____ _____ _____ _____
wish to be a member of the Indianoil Officers’ Association and hereby convey my consent to
recover my subscription for the Indianoil Officers’ Association @ Rs.50/- per month from my
salary / herewith submitting the subscription amount of Rs ...... for .... months during .. .. .. ..
.. I give below the particulars required by Association
1. Full Name in Block Letters: ____________________________________________
(Beginning with Surname)
2. (a) Employee Number: _____________________________________________

(b) Designation: _______________________________________________

3. Department/Division/Location: _________________________________________
4. Date of joining in IOCL: ______________________________________________
5. Permanent residential address: ___________________________________________
___________________________________________
___________________________________________
6. Name of the legal Beneficiary
& relationship: _______________________________________________

The necessary authority duly completed is appended below:

Yours faithfully,

Signature: ____________________________

Name in Full: __________________________

Page (28)