Job Description

Job title Projects Coordinator

Department Education
Grade FA5

Job purpose (a The Projects Coordinator will ensure effective communication among partners, including
brief summary universities, colleges, and Councils, while managing project activities and obligations. They will
of the role) create and manage website content for the ThinkHigher partnership, coordinate events,
manage travel bookings, and maintain partnerships with schools and colleges. The role also
includes managing budgets, analysing financial data, handling HR tasks, developing databases
for monitoring, supporting the project's steering group, staying updated on Uni Connect
developments, and collaborating with widening participation colleagues.

Duties and
responsibilities Develop and maintain effective and regular communication between partners including
Coventry University, University of Warwick, North Warwickshire and South Leicestershire
College, Warwickshire College Group, Coventry City Council and Warwickshire Country Council
(including the virtual schools) and Career and Enterprise Company to ensure a continuous
flow of information on the activities of the project and partner obligations.

To develop and implement strategies to achieve effective and visible communication and
dissemination for the ThinkHigher partnership. This will include website content creation and
content management, as well as the drafting of written material for inclusion on the website.

To coordinate events, on behalf of the partnership including complex activities involving

multiple partners and school and college outreach events. To manage travel bookings and
similar for ThinkHigher colleagues and other partners when travelling to events.

To develop and maintain active partnerships with colleagues at identified schools and colleges
to maintain and raise the profile of the partnership with these key stakeholders.

To plan, implement and accurately manage timely budgetary systems for effective financial
monitoring of the project’s operating budgets, analyse financial data and provide reports and
forecasts of expenditure for internal and external stakeholders; propose solutions to complete
financial issues, and advise on implications of various options, in conjunction with appropriate
colleagues, and to process all travel claim forms, produce purchase requisitions and authorise
purchase invoices ensuring compliance with University financial procedures.

To manage administrative HR issues for the project, overseeing recruitment and associated
paperwork, and liaising with the University's HR department and UniTemps as required,
including the hiring of student ambassadors and event workers.

Develop and maintain appropriate databases and spreadsheets to support effective targeting,
monitoring and evaluation of activity for the partnerships and to prepare reports based of this
data for internal and external stakeholders.

To provide administrative support for the project’s steering group.

To keep abreast of development and activity across the national Uni Connect community and
contribute to national dialogue and development of best practice and ‘what works’.
 To work in cooperation with other widening participation colleagues and carry out general
office duties and event preparation for the project needs.

Person Specification
The Person Specification focuses on the essential and desirable knowledge, skills, experience and qualifications required to undertake the
role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Essential Criterion Description Measured by

Criterion No.
E1 Degree level qualification at 2i classification or higher, or demonstrable equivalent A,B & C
experience.
E2 Excellent numerical and literacy skills, including the ability to produce reports for A,B & C
high level stakeholders.

E3 Experience of using complex financial accounting software (SAP preferred) along with A,B & C
excellent IT skills

E4 Excellent written and verbal communication skills, including the ability to A,B & C
communicate information to stakeholders at a variety of levels in different
organisations

E5 Understanding of Higher Education policy, particularly around Widening Participation. A,B & C

E6 Ability to take a creative approach to problem solving to deliver strategic objectives. A,B & C

E7 The ability to work effectively to deadlines and under pressure A,B & C

E8 The ability to move quickly between tasks and manage competing deadlines A,B & C

E9 The ability to work independently and with initiative A,B & C

E10 Ability to travel to events at partner schools and colleges A,B & C

E11 Knowledge of Microsoft Office, including Word and Excel, and Higher Education A,B & C
Access Tracker (HEAT)

E12 The ability to manage and maintain databases and interpret data to produce reports A,B & C
for stakeholders

E13 Experience of working in public sector or not-for-profit environment A,B & C

E14 Strong organisational skills A,B & C

E15 A high level of attention to detail A,B & C

Desirable Desirable Criterion Description Measured by

Criterion No.
D1 Experience of managing website content and social media accounts A,B & C

D2 Experience of working in Higher Education, and/or secondary education A,B & C