Management
Reporting
TRAINING BY ALCOR MANAGEMENT CONSULTANCY
Information processing & Insight generation
Data visualisation
Cost accounting basics
Agenda
Smart budgeting
Executive reports & proposals
Supplier evaluation & Decision making
Information
processing &
Insight
generation
1. Information processing & Insight generation
The insight generation process
1. Information processing & Insight generation
1 – Collect, organize, and curate data
1. Information processing & Insight generation
2 – Generate relations
1. Information processing & Insight generation
3 – Logical reasoning
1. Information processing & Insight generation
4 – Action plan
1. Information processing & Insight generation
5 – Apply and measure
Data
Visualisation
2. Data visualisation
Change over time – Line Charts
2. Data visualisation
Chart type?
2. Data visualisation
Show rise & fall – Area Chart
40
35
30
25
20
15
10
0
2000 2001 2002 2003 2004
GBP EUR JPY CHF ATS
2. Data visualisation
Chart type?
IAD Results 400m
AMJAY 44.45
ROHITH 44.36
AZKA 44.25
MONDAY 44.01
NAAHEE 43.85
BONDA 43.76
NADHIRA 43.03
2. Data visualisation
Compare highest & lowest – Bar or Column Chart
NADHIRA
BONDA
NAAHEE
MONDAY 1
AZKA
ROHITH
AMJAY
42 42.5 43 43.5 44 44.5 45
2. Data visualisation
Chart type?
Country GDP 2010 GDP 2005
USA 15600 13000
China 6000 2100
Japan 5800 4800
Germany 3700 2900
France 3400 2100
2. Data visualisation
Multiple sets in one glance – Grouped Chart
18000
16000
14000
12000
10000
8000
6000
4000
2000
0
GDP 2010 GDP 2005
USA China Japan Germany France
2. Data visualisation
Part of a whole – Pie Chart
Eurasia America Africa Antarctica Oceania
2. Data visualisation
Irregular or Doughnut
2. Data visualisation
Show Breakdown – Stacked Chart
France
Germany
Japan
China
USA
0 10 20 30 40 50 60 70 80 90 100
1995 2000 2005 2010 2015
2. Data visualisation
Show Progress – Gauge
2. Data visualisation
Use icons - Infographic
2. Data visualisation
Text
Cost
Accounting
Basics
3. Cost Accounting Basics
Benefits of Cost Accounting
3. Cost Accounting Basics
Processed – based Costing
• Weighted average costs
• Standard costs
• First-in-first-out costing (FIFO)
3. Cost Accounting Basics
Job Costing
3. Cost Accounting Basics
Job Costing
3. Cost Accounting Basics
Job Costing
3. Cost Accounting Basics
Break Even
3. Cost Accounting Basics
Fixed Costs vs Variable Costs
Budget
4. Budget
The Planning Process
Identify business objectives
Consider options
Evaluate options and make a decision
Prepare short-term plans
4. Budget
Benefits of Budgets
Promote forward-
thinking and Help co-ordinate the
identification of short- Budgets various sections of the
term problems business
Able to motivate
managers to better Provide a system of
performance Provide a basis for a authorisation
system of control
4. Budget
Budget Control
Identify business objectives
Consider options
Evaluate options and make a decision
Prepare budgets
Perform and collect information on actual performance
Respond to variances and exercise control
Revise plans (and budgets) if necessary
4. Budget
Smart budgeting
A serious attitude taken to the system by all levels of management
Clear demarcation between areas of managerial responsibility
Budget targets being reasonable
Established data collection, analysis and dissemination routines
Reports aimed at individual managers
Fairly short reporting periods
Variance reports being produced shortly after the end of the reporting period
Action being taken to get operations back under control
Executive
Proposals
5. Executive Proposals
In most companies, well written executive proposals generate the right
decision.
The purpose of an Executive Proposal is to recommend a decision, not provide information
Writing Tips
1. Tone
2. Length
3. Clarity
5. Executive Proposals
How to write an Executive Proposal
1. Explain a problem, need or goal.
5. Executive Proposals
How to write an Executive Proposal
2. Explain the desired result.
5. Executive Proposals
How to write an Executive Proposal
3. Explain your proposed solutions.
5. Executive Proposals
How to write an Executive Proposal
4. Describe how you will overcome risks.
5. Executive Proposals
How to write an Executive Proposal
5. Ask for the decision you want made.
5. Executive Proposals
Activity
Write an Executive Proposal for an ongoing business decision you want from
your boss.
Supplier
Evaluation &
Decision
Making
6. Supplier Evaluation & Decision Making
Supplier Evaluation Criteria
Benefits
1. Identify Top Suppliers
2. Reduce Costs
3. Increase Efficiency
4. Strengthen Relationships
5. Improve Your Business
6. Supplier Evaluation & Decision Making
Criteria to use
1. Competency
2. Capacity
3. Commitment to Quality
4. Consistency of Performance
5. Cost
6. Cash and Finance
7. Communication
8. Control of Internal Process
9. Clear (CSR)
10.Culture
Thank You!
Any questions
