Closing Checklist

Selling Agent Responsibilities

*Be certain that all parties have copies of any documents that they have signed or initialed, including the contract.

Prepare For Negotiation

Date Completed
__/__ ___ 1. Pre-qualify Purchaser, get pre-qualification letter.
__/__ ___ 2. Prepare cost sheet for purchaser.
__/__ ___ 3. Prepare cover letter to Listing Agent personalizing the purchaser.
__/__ ___ 4. Prepare the VPAR Settlement Transmittal Form.
__/__ ___ 5. Make certain that the purchaser signs the Virginia Residential Property Disclosure or
Disclaimer.
__/__ ___ 6. Make certain that the purchaser signs the Lead Based Paint Disclosure if applicable.
__/__ ___ 7. Return a copy of the ratified contract to the purchaser. Turn the contract in to the sales
secretary.
__/__ ___ 8. If Power of Attorney is to be used at closing locate original and deliver copy to settlement
agent.

Week 1
__/__ ___ 1. Deliver the POA/Condo Packet if applicable; have the purchaser sign for proof of receipt.
__/__ ___ 2. Get the purchaser to a mortgage company within seven (7) working days of
contract ratification for loan application.
__/__ ___ 3. Arrange and attend the home inspection; negotiate any deficiency lists.
__/__ ___ 4. Deliver a copy of the contract to the attorney and lender with the settlement
Transmittal form.

Week 2
__/__ ___ 1. Check with the Mortgage Company. Has appraisal been ordered?
__/__ ___ 2. Report to the purchaser regarding the status of the loan.
__/__ ___ 3. If applicable and not completed in week 1, deliver POA/Condo Packet; have the purchaser
sign for proof of receipt.
__/__ ___ 4. Assist with the documents and any letter writing. Are verifications coming in?
__/__ ___ 5. Instruct Buyer to order insurance.

Week 3
__/__ ___ 1. Check with the Mortgage Company; make certain that all documents have been submitted.
__/__ ___ 2. Confirm with the Mortgage Company that the loan has been submitted. Ask what the
turn-around time for the loan will be. Call purchasers regarding the loan status.
__/__ ___ 3. Coordinate with the Listing Agent and the attorney on a tentative closing date.
__/__ ___ 4. Check with Listing Agent on status of any repairs.
__/__ ___ 5. Coordinate the walk through. Make sure that the utilities are on and transferred.

Week 4
__/__ ___ 1. Call the purchaser. Inform him of the loan approval and any conditions. Set a date and
time for the walk-through inspection _____/____- (Walk through should be 2-3 days prior to
closing).
2. Check with the attorney on the following items:
__/__ ___ a. Pay-off has been received
__/__ ___ b. Survey has been ordered
__/__ ___ c. Termite letter has been received
__/_ ___ d. Insurance binder has been received
__/__ ___ e. Deed has been prepared and received
__/__ ___ f. Confirm the closing date ____/___/____ and time __________
__/__ ___ g. Well/septic certification has been received
__/__ ___ h. Home Warranty paperwork has been received if applicable
__/__ ___ 3. Notify the lender of the closing date.
__/__ ___ 4. Conduct the walk-through.
__/__ ___ 5. Have the form signed by the purchaser and give copy to Listing Agent.
__/__ ___ 6. On the day prior to closing, obtain the HUD Statement and inform the purchasers
of the amount of cash needed to close. Tell the purchasers to bring a cashier’s check or
certified funds made out to the closing attorney.
__/__ ___ 7. Attend the closing with the complete file. Review the HUD Statement.

COPYRIGHT 2002 by the Virginia Peninsula Association of REALTORS®, Inc. All rights reserved. This form may be used only by
members in good standing of the Virginia Peninsula Association of REALTORS®, Inc. The reproduction of this form, in whole or in part,
or the use of the name Virginia Peninsula Association of REALTORS®, Inc. in connection with any other form, is strictly prohibited
without prior written consent of the Virginia Peninsula Association of REALTORS®, Inc.
Closing Check List
Page 1 of 2
Listing Agent Responsibilities
*Be certain that all parties have copies of any documents that they have signed or initialed, including the contract.
Prepare For Negotiation
__/__ ___ 1. Provide the net amount to the seller.
__/__ ___ 2. Provide information to personalize the purchasers.
__/__ ___ 3. Review the contract to understand areas needing negotiation.
__/__ ___ 4. Make certain that the VA Residential Disclosure/Disclaimer form is a
part of the contract.
__/__ ___ 5. Make certain that the seller signs the Lead Based Paint Disclosure if applicable.
__/__ ___ 6. Discuss the continuance of utilities with the seller for appraisal purposes and
inspections.
__/__ ___ 7. Provide a copy of the contract to the seller.
__/__ ___ 8. Return the contract to the Seller Agent.
__/__ ___ 9. Put up “Pending” sign or whatever signs you use in your area.
__/__ ___ 10. Turn in the contract to the sales secretary.
__/__ ___ 11. Report the listing as “pending” to the MLS.
__/__ ___ 12. If POA is available, deliver to Buyer’s agent upon ratification and get receipt.

Week 1
__/__ ___ 1. Order the POA/Condo packet if applicable.
__/__ ___ 2. Check with the Mortgage Company to obtain the preliminary opinion.
__/__ ___ 3. Call the seller to provide feedback and status.
__/__ ___ 4. Prepare and deliver the contract to the closing attorney with the cover letter and the
Settlement Transmittal Form. Include information regarding pay-off.
__/__ ___ 5. Send a cover letter to the attorney who is preparing the deed.
__/__ ___ 6. Order termite letter according to contract before closing. Make sure the
closing is within 30 days.
__/__ ___ 7. If Power of Attorney is to be used at closing locate original and deliver copy to
settlement agent.
__/__ ___ 8. Order the well/septic certification if applicable; after home inspection.

Week 2
__/__ ___ 1. Check with the mortgage company. Has the appraisal been ordered?
__/__ ___ 2. Report any feedback to the seller.
__/__ ___ 3. Check with the mortgage company. Has the loan been approved?
__/__ ___ 4. Report any needed repairs to the seller.

Week 3
__/__ ___ 1. Call the mortgage company. Has the loan been approved?
__/__ ___ 2. Coordinate with the Selling Agent and the attorney in setting a tentative closing date.
____/____/____
__/__ ___ 3. Coordinate the walk-through. Set a date for two to three days prior to closing.
____/____/____ Check that the utilities are on per contract; coordinate any transfers.
__/__ ___ 4. Inform the seller of the loan’s approval; confirm that the property must be vacant by
the closing date unless a possession agreement is in effect.

Week 4
1. Check with the closing attorney on the following:
__/__ ___ a. Pay-off has been received
__/__ ___ b. Survey has been ordered
__/__ ___ c. Termite letter has been received
__/_ ___ d. Insurance binder has been received
__/__ ___ e. Deed has been prepared and received
__/__ ___ f. Confirm the closing date ____/____/____ and time ____________.
__/__ ___ g. Seller has been contacted regarding signing the deed.
__/__ ___ h. Well/septic certification has been received
__/__ ___ i. Home Warranty paperwork has been received if applicable

__/__ ___ 2. Attend the walk through, get signed walk through from selling agent.
__/__ ___ 3. Arrange any repairs with the seller.
__/__ ___ 4. On the day before or of closing. Obtain the HUD Statement from the attorney’s
secretary. Confirm the amount or the proceeds and notify the seller.
__/__ ___ 5. Collect pro rata rent, if any.
__/__ ___ 6. Attend the closing, taking the house keys and the complete file with you. Review the
closing statement.
__/__ ___ 7. Remove the “FOR SALE” sign and lock box.
__/__ ___ 8. Change the listing to “sold” in the MLS immediately after the closing.
COPYRIGHT 2002 by the Virginia Peninsula Association of REALTORS®, Inc. All rights reserved. This form may be used only by
members in good standing of the Virginia Peninsula Association of REALTORS®, Inc. The reproduction of this form, in whole or in part,
or the use of the name Virginia Peninsula Association of REALTORS®, Inc. in connection with any other form, is strictly prohibited
without prior written consent of the Virginia Peninsula Association of REALTORS®, Inc.
Closing Check List
Page 2 of 2