Report Writing Format

Format of a Magazine Report

1. Heading- A descriptive title that is expressive of the contents of the report.
PRESENT TENSE
2. Byline- Name of the person writing the report. It is generally given in the
question. Remember, you are not supposed to mention your personal
details in your answer.
3. The opening paragraph (introduction) – It may include the '5 Ws' namely,
WHAT, WHY, WHEN, and WHERE along with WHO was invited as the chief
guest.
4. The account of the event in detail- The proper sequence of events that
occurred along with their description. It is the main paragraph and can be
split into two short paragraphs if required.
5. Conclusion- This will include a description of how the event ended. It may
include quote excerpts from the Chief Guest's speech or how did the event
wind up.

Format of a newspaper report

1. Headline- A descriptive title that is expressive of the contents of the report.
2. By line- Name of the person writing the report along with the designation.
It is generally given in the question. Remember, you are not supposed to
mention your personal details in your answer.
3. Place and date of reporting- It is generally not mentioned in a magazine
report separately, but here, it is.
4. Opening paragraph- It includes the expansion of the headline. It needs to
be short as it is a general overview of the report.
5. The account of the event in detail- It is generally written in two parts: First,
a complete account of what happened in its chronological sequence
(preferably) and second, the witness remarks.
 6. Concluding paragraph- This will include the action that has been taken so
far or that will be taken. It is the last paragraph.

Report Writing Format - Magazine and Newspaper Report

MAGAZINE REPORT NEWSPAPER REPORT

Heading Headline

Byline Byline (along with the designation)

Opening paragraph Date and place

Account of the event Opening paragraph

Conclusion Account of the event and witness

remarks

Conclusion
Report Writing Format - Tips for Report Writing CBSE
Class 12

Tips to attempt a question on report writing

Here are a few valuable tips for you to attempt the- report writing question in a
better way-
1. Make sure you use language which is suitable for the audience you are
addressing. The usage of complex vocabulary for addressing children is
not advisable.
2. Make sure you write in paragraphs.
3. Practice the previous year's question papers.
4. Read as many samples as you can. It will give you an idea as to how they
are actually written.
5. Read the question at least twice and highlight the important information. It
is very important to understand the question and read between the lines.
Albert Einstein once said,
"If you can't explain it simply, you didn't understand it well enough."
1. Plan before you pen. Just make a list of all your important points on the
rough sheet (last sheet of your answer booklet) so that you do not forget
relevant points while writing. This also helps you in maintaining a
sequence, which is very important.
2. The presentation is very important.
3. Make sure you double-check for grammatical accuracy and spelling. They
carry marks.
4. Leave an adequate number of lines between paragraphs to make it look
clean.
5. Underlining the main points is very important. But it is advised to do it after
finishing your exam. Use a pencil and scale for underlining.
6. Make small sentences. It restricts the scope of grammatical inaccuracies.

Suggested value points

VARIOUS ACTIVITIES IN THE ADOPTED VILLAGE
Suggested value points: A Report should answer the questions:
1. What - name of the event and occasion
2. Where
3. When -date and time Activities (Teaching & Social Work) held
4. A comment on the quality of the activities organized

Q1. MMD School, Nashik, recently organised a science symposium on the topic:
'Effect of pollution on quality of life. You are Amit/Amita Raazdan, editor of the
school magazine. Write a report on the event for your school magazine. (120 –
150 words)
(SOURCE- CBSE 2018)
Answer:
MMD School, Nashik holds the Science Symposium(PT)
-By Amit/ Amita Raazdan, Editor of the school magazine
A symposium was organised on 1 March 2018 in the school on the topic "Effect
of Pollution on Quality of Life". All the science students were a part of the
elucidate program.
The event started with the felicitation of the guest speakers. Thereafter, the
participants were espoused by Sh. Suraj Prakash. He acquainted them with the
objectives and goals of the workshop. The resource person Dr Hari Om Gupta
reflected on his profound knowledge of the topic and highlighted how important
it is to curb the menace of pollution.
An exalting demonstration of the effects of pollution on our lives galvanized the
engrossed participants. After the lunch break Dr K.K. Arora, Resource Person,
exhibited the possible steps that can be undertaken at the personal level to
reduce pollution. It was followed by another session on the basic concept behind
pollution reduction which triggered the young minds into thinking in innovative
ways.
An interactive concourse ignited the inquisitiveness of participants. They have
committed themselves completely to bringing about a change in the situation.
The informative workshop culminated with a vote of thanks proposed by the
head of the science department.

Q2. You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your school
has adopted a village as a social responsibility. Students are being taken to
teach the children of that village on a regular basis. Write a report, for your
school magazine/ newspaper, on the various other programs organized there in
150-200 words.
Answer:
VILLAGE ADOPTION- A STEP TOWARDS BEING SOCIALLY RESPONSIBLE
-BY KARAN/ KRITI
Noida, 24/02/2022:On the occasion of World Literacy Day, L.M. Memorial Public
School, Dwarka has taken an oath to embrace the village named Rajpur.
The school has taken the responsibility of educating the people residing in the
village. Selected students from each standard are taken there every weekend,
during school hours to impart knowledge.
The first 6-month motive is to make each and every person capable of reading
and writing. Free books and stationery is being provided for quality education.
Children are given time to spend with each other, play games, and interact.
Apart from educational needs, special care is devoted to hygiene and sanitation.
Girls are being given awareness of the importance of menstrual hygiene as well.
Various talent hunts have been organized which left everyone overawed. The
immense enthusiasm and zeal in the people to learn is the main driving factor.
A family kind of environment is being created. The school treats the people of the
village as its own students and is unbiased. By adopting a village, the school is
making its students sensitive to the needs of the environment at a young age. It
is committed to raising the leaders of tomorrow.
Q3. Cultural Society Sunshine Public School, Nellore organised an adult literacy
camp in its neighbourhood. Write a report in 150-200 words on the camp for
your school newsletter. You are P.V. Sunitha, Secretary. Use the following clues:
no. of volunteers – hours spent in teaching – location of the class – chairs,
blackboards – no. of people attending the camp – benefit.

Answer:
ADULT LITERACY CAMP
-BY P. V. SUNITHA, SECRETARY
An adult literacy camp was organized by Cultural Society Sunshine Public School,
Nellore in the school neighbourhood yesterday extending educational options to
those adults, who have lost the opportunity and have crossed the age of formal
education. The activities of the camp were carried out by the cultural society of
the school and there were a total of 25 volunteers.
The camp began with a welcome speech for the chief guest, Mrs. Kavita Naik, a
renowned social worker. 400 people were a part of the camp. They were divided
into different groups in accordance with their competencies.
They were taught the basics of being able to read and write. Free books and
stationery are being provided for quality education. All the arrangements
including desks and blackboards were done in advance.
Apart from educational needs, special care was devoted to hygiene and
sanitation. They were taught the basics of cleanliness like types of waste and
their management. Refreshments were also provided to the participants. The
immense enthusiasm and zeal in the people to learn was the main driving factor.
The chief guest distributed the certificates of participation among the volunteers.
The camp ended on a positive note. There was an atmosphere of learning and
growing together.
Q4. You are Sandhya/ Sohan, an active member of the Animal Lovers Club which
works for the welfare of animals by preventing cruelty to them. Recently you
visited Mahatma Gandhi Animal Care Home. You were pleasantly surprised to
see the good treatment given to the animals. Write a report in 150-200 words on
your visit.
You may use the following points: injured dogs and cats – abandoned pets –
very old animals – all very well cared for – well-equipped medical room –
veterinary surgeon – green surroundings.
Answer:
Visit to Mahatma Gandhi Animal Care Home
-Sandhya/Sohan
Animal Lovers Club was recently invited by the Mahatma Gandhi Animal Care
Home for a visit where an opportunity to oversee the working of the organization
was given. ( DATE< TIME & other wh q’s)
It is home to abandoned pets, rescued animals, and the ones injured on the
streets. There were many old animals as well. Seeing the quality of care the
animals are being given was astounding. They have a family-like environment for
them which helps them to heal faster and stay happy.
The animal home has all the facilities ranging from a well-equipped medical room
to a veterinary surgeon. Regular check-ups of those unwell by a team of
veterinary specialists are carried out.
The surroundings are animal-friendly as well. They are not being ruthlessly kept in
cages. They have green surroundings with enough space for them to play and
nurture.
Members of the club said that It was an exhilarating experience to visit the
organization. The visitors experienced Mahatma Gandhi Animal Care Home is
doing a mind-blowing job by understanding and fulfilling the needs of those who
can’t speak for themselves. The experience was an overwhelming one.
Q5. Independence Day was celebrated in your school. District Magistrate, Ms
Indu Bala Sharma was the Chief Guest. Write a report on the function in
150-200 words describing all the activities that took place. You are a Head
boy/Head girl.
Answer:
Heading, by line

GD Goenka School celebrated Independence Day with great enthusiasm and

patriotic fervour. On the morning of August 14, 2020, the students presented
hand-made greeting cards and tri-colour flag badges to the senior management
functionaries of the school.
The cultural program at school commenced with everyone singing ‘Vande
Mataram’ followed by flag hoisting by the chief guest, Ms Indu Bala Sharma, the
District Magistrate.
The spirit of freedom and nationalism was well exhibited by the students as well
as the teachers through a spectrum of patriotic poems, speeches, quizzes on
freedom fighters, songs, and dance.
Committed to the task of nation-building, both faculty and student teachers
pledged to serve their motherland by spreading education and serving the
community. A presentation on the historical evolution of the national flag of India
was shown.
A documentary on the contribution of unsung heroes of the Indian freedom
struggle like Tirupur Kumaran, Kamla Devi Chattopadhyay, and Khudiram Bose
enlightened the audience.
A few of them spoke on the history and significance of Independence Day and
shed light on the special highlight of celebrations this year.
It ended with a speech by the Principal on the topic, “What does freedom mean to
me?” The celebration concluded with the inspiring words of the Principal,
followed by the National Anthem and the distribution of refreshments.