ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY

SAN ENRIQUE CAMPUS

College of Computer Studies –Rochelle Ann G. Paclibar

CHAPTER I

INTRODUCTION

This chapter includes the Background of the study, Objectives of the study,

Conceptual Framework, Scope and Limitations, Significance of the study, and

Definition of Terms. The aim of this chapter is to lay down the concepts that

will guide the researchers in the study.

Background of the study

The advanced era of technology and automation effiency by computing

effective solutions for our daily activities. Attendance plays a necessary role

in numerous institutions, college and colleges are made of paper. Taking

attendance on papper into account, the probability of errors is high. The use of

the same old ways of attendance management is time consuming and prone to

discrepancies, especially when managing a large number of individuals. This

trouble can be fixed using technology, and documents is frequently avoided at

some stage in this process.

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

(Department of Computer Networking, PSG Polytechnic College 2019)

The Office of the Student Affairs and Services and the University Student

Council of Iloilo State University of Fisheries Science and Technology San

Enrique Campus are the ones who monitor student activity, development, progress,

and active participation. The school conducts a variety of programs and

activities that will improve students' academic performance and can help the

students to improve their social and emotional competencies and to increase

school day attendance and participation. The CSSC is the one who's responsible to

ensure that the student will attend the programs for effective learning, self-

development and positive results to take place. Contrary to this, the students

are rarely attending the said activities and programs, so to address this problem

the CSSC imposes a manually written attendance sheet and enforce corresponding

penalties. With the solution being applied, students are now interested and

active in attending school activities and programs.

However, the USC's biggest problem is the assurance that the data, records,

and reports gathered from the

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

manually written attendance sheet are legit and true. Especially the

students demand and request transparent, reliable, clear, and free-from-error

records and reports from the council for the reason that the penalty involves a

monetary agreement.

With this problem being presented, the researchers would like to develop an

Attendance and Penalty Monitoring System with QR Code. With the use of this

advanced technology in recording students' attendance the system will ensure to

provide transparent, reliable, true, and free-from-error records. Moreover, the

researchers will also create and develop a desktop app that the student can

access to view, track and monitor attendance and penalties acquired individually.

Objectives of the Study

The study aimed to develop an Attendance and Penalty Monitoring System with

QR Code.

Specifically, it aimed to:

1. designed and developed a user interface for the students and admin;
 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

2. designed and implement a database that can create, read, edit, view, update,

and delete records;

3. integrated a QR Code scanner that can verify the students;

4. determined the acceptability of the system in terms of its usability.

Conceptual Framework

The conceptual framework showed the relationship between variables using the

Input, Process, and Output (IPO) diagram. This process is presented in Figure 1.

The QR Code, User Information, Attendance Log, and computer hardware and

software requirements would be the inputs in developing the system. The

researchers used the System Development Life Cycle (SDLC) Waterfall Model

developed by Dr. Winston W. Royce (1970) and evaluations of the system in terms

of its usability were the process of developing the system. The expected output

would be the
 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

Attendance and Penalty Monitoring System with QR Code and the result of

evaluation in terms of its usability.

Figure 1. Input-Process-Output (IPO) diagram of the APMS- QR: Attendance and

Penalty Monitoring System with QR Code

Scope and Limitations of the Study

The study would focused on the Attendance and Penalty Monitoring System with

QR Code. The developed system is limited only to Student Profiles. The JetBrains

Pycharm 2023 is used in developing the system and guided by the principles of the

SDLC. The system reduced the time spent by the students in logging in, secured
 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar
that the records are reliable and secured, ensured that the penalty applied is

fair, and provides transparent and accessible records for

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

the user. The researchers used the descriptive- developmental research design.

The developmental aspect involves the designing and developing a user interface

for the students and admin, designing and implementing a database that can

create, read, edit, view, update, and delete records, and integrating a QR Code

scanner that can verify the students. The descriptive part of the study involves

the evaluation of the system in terms of its usability by one (1) USC Adviser

chosen purposively, seven (7) higher position, twelve (12) senators, and randomly

selected three hundred and thirteen (313) students of ISUFST-SEC chosen randomly

based on their availability. A standardized questionnaire checklist by John

Brooke (1986) will serve as a tool in the evaluation. This study is conducted at

Iloilo State University of Fisheries Science and Technology San Enrique Campus,

San Enrique Iloilo from April to September 2023.

Significance of the study

Attendance and Penalty Monitoring System with QR Code is significant to the

following:
 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

Students. The system greatly helped the students to fasten their attendance

log in and out in the civic and cultural center where different school programs

activities are being held. and

University Student Council. With this system, the USC can record, store,

retrieve, and keep track of the students' logs and allow for a quick tracing and

summation of the total penalty of every student.

Teachers. This system helped the teachers to keep track, monitor, and have

an accurate record of their student's attendance in every school program and

activity.

Security Personnel. With this system, the security personnel can ensure

that the students are not roaming around the school premises and that they are

inside the program venue to attend and learn.

Parents. This system helped the parents monitor their young professionals'

attendance in every program that the school conducts to develop their skills and

potential.

Researchers. In developing this system, the researchers developed their

writing analysis and critical thinking skills

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

that will help boost the knowledge they acquire in making a good thesis to help

the community.

Future Researchers. This study would help future researchers and may serve

as a basis for developing or proposing a system.

Definition of terms

The following terms used in the study were defined conceptually and

operationally to ensure clarity and better understanding.

Attendance. Attendance is the concept of people, individually or as a

group, appearing at a location for a previously scheduled event (Franklin et.al,

2008).

In this study attendance is a term used for the data of the students' login

and log out.

Computer. Computer is a machine or device that performs processes,

calculations and operations based on instructions provided by a software or

hardware program. It has the ability to accept data (input), process it, and then

produce outputs. It can also store data for later uses

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

in appropriate storage devices, and retrieve whenever it is necessary (Rouse,

2020).

In this study, a computer is a device to use in developing the Attendance

and Penalty Monitoring System with QR Code and Face Recognition of Iloilo State

University of Fisheries Science and Technology San Enrique Campus.

Design. Design is a specification of an object, manifested by some agent,

intended to accomplish goals, in a particular environment, using a set of

primitive components, satisfying a set of requirements, subject to some

constraints (Ralph et.al, 2009).

In this study, design refers to the overall overview of the system.

Penalty. Penalty for tardiness or absenteeism. Schools typically have

expectations for attendance and punctuality. If a student is frequently tardy or

absent without a valid reason, they may face penalties such as detention or loss

of credit for the class.

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

In this study penalty is a term used for monetary agreement and the amount of

money that has to be paid as a punishment for not obeying a rule or law.

Python Programming Language. Python is a high- level, general-purpose

programming language. Its design philosophy emphasizes code readability with the

use of significant indentation. (Kuhlman, 2012).

In this study, Python Programming Language is the programming language that

will be used to develop the system.

QR Code. A quick response (QR) code is a type of barcode that can be read

easily by a digital device and which stores information as a series of pixels in

a square- shaped grid. QR codes are frequently used to track information about

products in a supply chain and are often used in marketing and advertising

campaigns (Hayes, 2021).

In this study, QR codes will be used to access the Information of every

student in logging in and logging out.

Students. A student is primarily a person enrolled in a school or other

educational institution who is under learning with goals of acquiring knowledge,

developing
 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

Professions, and achieving employment in the desired field, In the broader sense,

a student is anyone who applies themselves to the intensive intellectual

engagement with some matter necessary to master it as part of some practical

affair in which such mastery is basic of decision.

In this study, the students refer to an individual enrolled in the iloilo

State University of Fisheries science and Technology.

Student Council. A Student Council is an administrative organization of

students in different educational institutes ranging from elementary schools to

universities and research organizations around the world (Bloomdahl et.al, 2013).

In this study, the Student Council refers to the College Supreme Student

Council of Iloilo State University of Fisheries Science and Technology San

Enrique Campus which is responsible and accountable for the student's attendance

and penalty monitoring.

System Development Life Cycle (SDLC). SDLC is a

process for planning, creating, testing, and deploying

 ILOILO STATE UNIVERSITY OF FISHERIES SCIENCE AND TECHNOLOGY
SAN ENRIQUE CAMPUS
College of Computer Studies –Rochelle Ann G. Paclibar

an information system. The SDLC concept applies to a range of hardware and

software configurations, as a system can be composed of hardware only, software

only, or a combination of both (Pendharkara et. al, 2008).

In this study, SDLC is the method that will be used to guide the

researchers in developing the system.

Technology. Technology is the application of knowledge, techniques, and

tools to adapt and control physical environments and material resources to

satisfy wants and needs (Bell, 2013).

In this study technology means the hardware that will be used in developing

the system.

Usability. Usability can be described as the capacity of a system to

provide a condition for its users to perform the tasks safely, effectively, and

efficiently while enjoying the experience (Lee et.al, 2019).

In this study, usability will be used to evaluate the acceptability of the

system to determine its usefulness to end-users.