Employee - Code of Conduct
All employees must, at all times, comply with all applicable policies and rules of the
Organisation.
1. General Conduct: Employees should conduct themselves in a professional manner.
Drinking, gambling, fighting, use of abusive words or language and similar unprofessional
activities are strictly prohibited while on the job. Employees must not engage in sexual
harassment, or conduct themselves in a way that could be construed as such, i.e., by using
inappropriate language, keeping or posting inappropriate materials in their work area, or
accessing inappropriate materials on their computer.
2. Conflicts of Interest: Employees are expected to perform their duties conscientiously,
honestly, and in accordance with the best interests of Knoxed Ltd. Employees must not use their
positions or knowledge gained as a result of their positions for private or personal advantage.
Regardless of the circumstances, if employees sense that a course of action they have pursued,
or are presently pursuing, or are contemplating pursuing may involve them in a conflict of
interest with their employer, they should immediately communicate all the facts to the HR
3. Outside Activities, Employment, and Directorships: Employees must, however, avoid
acquiring any business interest or participating in any other activity outside the company that
would, or would appear to: Create an excessive demand upon their time and attention, thus
depriving their best efforts on the job. Create a conflict of interest - an obligation, interest, or
distraction - that may interfere with the independent exercise of judgment in the best interest of
Knoxed Ltd
4. Relationships With Clients and Suppliers: Employees should avoid investing in or
acquiring a financial interest for their own accounts in any business organization that has a
contractual relationship with Knoxed Ltd, or that provides goods or services , or both. If such
investment or interest could influence or create the impression of influencing their decisions in
the performance of their duties on behalf of Knoxed Ltd
5. Gifts, Entertainment, and Favors: Employees must not accept entertainment, gifts, or
personal favors that could, in any way, influence, or appear to influence, business decisions in
favor of any person or organization with whom or with which Knoxed Ltd has, or is likely to have,
business dealings. Similarly, employees must not accept any other preferential treatment under
these circumstances because their positions in the company might be inclined to, or be
perceived to, place them under obligation to return the preferential treatment.
6. Payment or Compensation: Regarding the Organization’s business activities, employees
may not receive payment or compensation of any kind from anyone. In particular, the
Organization strictly prohibits the acceptance of bribes or secret commissions from suppliers or
others. Any breach of this rule will result in immediate termination and prosecution to the fullest
extent of the law
7. Funds and Other Assets: Employees who have access to the organization funds in any
form must follow the prescribed procedures for recording, handling, and protecting money as
detailed in the Organization’s policies and procedures or other explanatory materials, or both.
The Organization imposes strict standards to prevent fraud and dishonesty. If employees
become aware of any evidence of fraud and dishonesty, they should immediately advise their
supervisor or seek appropriate legal guidance so that the Organization can promptly investigate
further. When an employee’s position requires spending Organization funds or incurring any
reimbursable personal expenses, that individual must use good judgment on the Organization’s
behalf to ensure that good value is received for every expenditure. Organization funds and all
other assets of the Organization are proposed for the Organization only and not for personal
benefit. This includes the personal use of various organizational assets, such as computers etc.
8. Organization Records and Communications: Accurate and reliable records of many kinds
are necessary to meet the Organization’s legal and financial obligations and to manage the
affairs of the Organization. The Organization’s books and records must reflect in an accurate
and timely manner all business transactions. The employees responsible for accounting and
recordkeeping must fully disclose and record all assets, liabilities, or both, and must exercise
diligence in enforcing these requirements. Employees must not make or engage in any false
record or communication of any kind, whether internal or external, including but not limited to:
False expense, attendance, production, financial, or similar reports and statements, False
advertising, deceptive marketing practices, or other misleading representations
9. Dealing With Outside People and Organizations: Employees must take care to separate
their personal roles from their Organization positions when communicating on matters not
involving Organization business. Employees must not use organization identification, stationery,
supplies, and equipment for personal or political matters. When communicating publicly on
matters that involve Organization business, employees must not presume to speak for the
Organization on any topic, unless they are certain that the views they express are those of the
Organization, and it is the Organization’s desire that such views be publicly disseminated. When
dealing with anyone outside the Organization, including public officials, employees must take
care not to compromise the integrity or damage the reputation of either the Organization, or any
outside individual, business, or government body.
10. Prompt Communications: In all matters relevant to clients, customers, suppliers,
government authorities, the public and others in the Organization, all employees must make
every effort to achieve complete, accurate, and timely communications - responding promptly
and courteously to all proper requests for information and to all complaints.
11. Privacy and Confidentiality: When handling financial and personal information about
customers or others with whom the Organization has dealings, observe the following principles:
a) Collect, use, and retain only the personal information necessary for the Organization’s
business. Whenever possible, obtain any relevant information directly from the person
concerned. Use only reputable and reliable sources to supplement this information. • Retain
information only for as long as necessary or as required by law. Protect the physical security of
this information. • Limit internal access to personal information to those with a legitimate
business reason for seeking that information. Use only personal information for the purposes for
which it was originally obtained. Obtain the consent of the person concerned before externally
disclosing any personal information, unless legal process or contractual obligation provides
otherwise.
I HAVE READ AND UNDERSTOOD THE CODE OF CONDUCT
Accepted & agreed By:
Employee Name:
Signature_________________
Date:
