Direct Deposit Information
1.Direct deposit allows Associate's pay to be automatically credited to their personal financial account such as a
checking, savings, brokerage, etc. account. Only one account can be designated, and it must be accessible through the
Federal Reserves Automated Clearing House network. Virtually all banks, savings and loans, and brokerage houses are
on this system.
2.All Harris Teeter Associates are eligible for direct deposit from the first day of employment
3.A direct deposit form must be filled out if the Associate elects to have their check deposited into the designated
account. The program is totally voluntary and at the Associate's discretion. The Associate may enroll at any time. The
enrollment form with documentation of the account, voided check, voided savings deposit slip, etc., is sent to the
Payroll Department for processing.
It takes the ACH network 10 days to test enrollments and changes to ensure the funds are deposited correctly.
Therefore, for Hourly Associates it will take two pay cycles before and direct deposit to action and one pay cycle for
Salaried Associates.
4.No notification will be sent unless there is a problem with the transfer test. If a problem cannot be resolved between
the Payroll Department and your designated financial institution, you will be contacted.
5.If there are no problems, the Associate will begin receiving their pay directly into their designated account and receive
a deposit advice on payday. The deposit advice has the same information as the regular paycheck. The paycheck
explains the Associates gross pay, all deductions for taxes, benefits, Credit Union, etc., and the net pay deposited into
the designated account.
6.100% of the Associate's net pay will be deposited into the designated account. Net pay is the gross pay minus all
deductions including taxes, benefits, and the Credit Union.
7.Your direct deposit may be affected by bank holidays. Bank holidays (which usually fall on Monday) may delay your
direct deposit. Major financial Institutions (Bank of America, Wachovia, First Citizens, Centura, etc.) have "memo
postings" and therefore your pay should not be disrupted. Smaller financial institutions (Credit Unions, Branch Bank &
Trust, etc.) do not have "memo postings", therefore, your direct deposit may be one day late. If you have a question
about how your financial institution handles deposits made through the Federal Reserve, please contact your financial
institution.
8.If the Associate changes accounts for any reason and elects to have their check deposited into a new account, a new
enrollment form and account documentation must be sent to Payroll requesting the change.
9.Associates should not close their old account until the deposit to their new account becomes effective. If the old
account must be closed because of lost or stolen checks or withdrawal slips, the Payroll Department should be notified
immediately. The Payroll Department will stop the direct deposit and pay the Associate by check until a new direct
deposit enrollment form is received and processed.
Closing an account while direct deposit is still active will cause the Associate's pay to reject and not post to any account.
These rejects will obviously delay the Associate receiving their net pay.
10.If the Associate elects to stop the direct deposit, they should notify the Payroll Department by completing the Direct
Deposit Enrollment/Change Form and indicate they desire to stop direct deposit.
