G. B.

SHAH COMMERCE COLLEGE

B. Com. Sem – 6 Unit - 2
Import – Export Correspondence
(Que- 3…One out of Two… Marks – 14)

1. Inquiry with an overseas Exporter

2. Reply to an Inquiry received by an overseas Exporter
3. Inquiry from an Importer abroad to an Indian Exporter
4. Reply to an Inquiry received by an Indian Exporter
5. Request to a Bank to open an Irrevocable Letter of Credit
6. Indian Importer’s intimation to an Exporter abroad of the
opening of an Irrevocable Letter of credit in their favour
7. The Exporter’s intimation regarding the shipment of goods

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 1. Inquiry with an overseas Exporter:
Que: As a wholesale supplier of toys in India draft a letter of Inquiry to
an overseas manufacturer of toys.

KIDZ WORLD
(Wholesale Supplier of Toys)

Ph:079-27455110 104, Kalpataru Mall,

kidzworld@gmail.com Nr. ISKCON Cross Roads,
www.kidzworld.com S. G. Highway, Satellite,
Ahmedabad-380051.
(GUJARAT-INDIA)

Ref. No. 87/2023

January 11, 2023

The Sales Manager,

Leo Toys Co Ltd.,
Le Pang Commercial Centre,
Mao-tse-Tung Road,
Shanghai. (CHINA)

Dear Sir,
Inquiry for Import of Toys

We are pleased to introduce ourselves as a well established wholesale

supplier of imported toys in India since 1980. We supply the goods to the
retailers in the whole of Western India which covers four states, namely,
Gujarat, Rajasthan, Maharashtra and Goa.
In recent years, Chinese toys have been in demand in the markets,
compared to the toys imported from elsewhere. We are planning to import a
large variety of toys if we are offered competitive terms, along with a good
discount.
Please send us your latest catalogue with the bottom prices you can
offer us. Kindly let us know all your business terms and conditions along
with credit facility, delivery period and mode of delivery. Please inform us
the name of your bankers to enable us to establish a letter of credit.
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 We look forward to a mutually profitable long life business. If your
terms are favourable, we can be your regular customer.
Thanking you,
Yours faithfully,
Romil Shah
(Romil Shah)
Proprietor

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 2. Reply to an Inquiry received by an overseas
Exporter:

Que: In response to an Inquiry, draft a letter from an overseas

manufacturer of toys to Kidz World, Ahmedabad giving them all the
necessary information about price, business terms and delivery
procedure.

Leo Toys Co Ltd.

Ph: +86 545 769 3878 B-101, Le Pang Commercial Centre,
info@leotoy.com Mao-tse-Tung Road,
www.leotoys.com Shanghai. (CHINA)

Ref. No. 158/2023

18th January, 2023

The Proprietor,
Kidz World,
104, Kalpataru Mall,
Nr. ISKCON Cross Roads,
S. G. Highway, Satellite,
Ahmedabad-380051.
(GUJARAT-INDIA)

Dear Sir,
Reply to your Inquiry for Toys

We are pleased and thankful to receive your letter No.87/2023 dated

January 11, 2023 inquiring about our toys. We appreciate your genuine
interest in purchasing our world famous products.
We are enclosing our latest illustrated catalogue along with the
pricelist. You will be pleased to know that over 1000 varieties have been
displayed in the catalogue and all of them are soft, harmless and child
friendly. As per our business policy, we are sorry to give you any credit
facility before completing one successful year of business relations. After
that we allow 30 days’ credit to our overseas customers.
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 However, as a welcoming gesture, we will give you a special discount
of 20% on the catalogue prices against 15% in routine cases. The prices
quoted are c.i.f. from Shanghai to Mumbai. We expect you to open an
irrevocable letter of credit with HSBC, Shanghai. Usually, it takes 10 days
for the consignment to reach Mumbai by ship.
For confirming your first order, kindly visit our website.
We look forward to serve you satisfactorily.
With thanks,

Yours faithfully,
Le Chang
(Le Chang)
Sales Manager

Encls: 1. Catalogue

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 3. Inquiry from an Importer abroad to an Indian
Exporter:

Que: As from an Importer in France, write a letter to an Indian

Exporter, inquiring about the supply of Kashmiri shawls.

ETHNIC WINDOW
(Trading in Indian Handicrafts & Antiques)

Ph: +45 578 429 6034 15/Franklin Towers,

www.ethnicwindow.com Central Street,
info@ethnicwindow.com Nr. Eiffel Tower,
PARIS. (FRANCE)
Ref. No.12/2023
January 01, 2023

Messrs Agarwal & Co.,

201/Express Tower,
Nariman Point,
MUMBAI – 400001.
(INDIA)

Dear Sirs,
Inquiry for Importing Kashmiri shawls

Our firm is trading in all types of Indian ethnic clothes, handicrafts

and arts in Paris since 1987.We are very much impressed to see a wide range
of ‘Kashmiri Shawls’ displayed at your stall in the ongoing ‘India Fair’ here.
We are interested in ordering for a wide variety of this which is in high
demand in France.
We would like to have a range of designs and variety of colours from
which we can make a proper selection. Our yearly demand for this is around
2000 pieces. Would you please send us your illustrated catalogue and latest
pricelist for these products? Kindly quote c.i.f. prices to Paris. Please let us
also know all your export formalities, time to be taken for the delivery,
details of shipment and other facilities offered by you. Kindly note that the
bill payment will be done through letter of credit with the Central Bank of
France, Mumbai.
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 We expect your business terms to be competitive and look forward to
receive your quotations at the earliest.
With thanks,
Yours faithfully,
Edmond Peter
(Edmond Peter)
Purchase Manager

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 4. Reply to an Inquiry received by an Indian Exporter:

Que: On behalf of an Indian Exporter write a reply to an Importer in

France who has inquired for ‘Kashmiri Shawls’.

Agarwal & Co.

(Wholesale Garment Exporter)

Ph: +91 79 276 652 3214 201/Express Tower,

info@antiqueindia.com Nariman Point,
www.antiqueindia.com MUMBAI – 400001.
(INDIA)
Ref. No. 45/2023
January 10, 2023

The Purchase Manager,

Ethnic Window,
15/Franklin Towers,
Central Street,
Nr. Eiffel Tower,
PARIS. (FRANCE)

Dear Sir,
Reply to Inquiry for ‘Kashmiri Shawls’

We have received your Letter No.12/2023, dated January 01, 2023

inquiring about our ‘Kashmiri Shawls’. We are pleased and thankful to see
your genuine interest in world famous quality products from India.
Please find herewith our illustrated colourful catalogue and the
pricelist. Kindly note that the prices include c.i.f. to Paris. You will get a
special festival discount of 22% on the catalogue prices. We allow you such
a generous discount as your yearly demand is 2000 shawls. We shall
dispatch the goods immediately by ship within three days of receiving your
order. All shipping documents will be forwarded after loading the goods. We
agree to your opening an L/C with the Central Bank of France, Mumbai
branch.
You will be pleased to know that our ‘Kashmiri Shawls’ are modern
in patterns, fascinatingly colourful and elegant. NRIs from whole of Europe

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visit us regularly when they are in India as these shawls are excellent for
cold European weather. We are confident that the NRIs in France as well as
the native customers will like these products very much and you will
become our regular customer.
For confirming your first order, kindly visit our website. We look
forward to a beginning of long lasting mutual business relationship.
With thanks,
Yours faithfully,
R Agarwal
(Rameshchandra Agarwal)
Partner

Encl: 1. Catalogue

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 5. Request to a Bank to open an Irrevocable Letter of
Credit:

Que: On behalf of an Importer in India write a letter requesting his

Bank to open an irrevocable Letter of Credit in favour of an overseas
Exporter.

KIDZ WORLD
(Wholesale Supplier of Toys)

Ph:079-2745871460 104, Kalpataru Mall,

www.kidzworld.com Nr. ISKCON Cross Roads,
kidzworldahd@gmail.com S. G. Highway,
Thaltej,
Ahmedabad-380051.
(GUJARAT-INDIA)

Ref. No. 87/2023

January 19, 2023

The Manager,
HSBC Bank,
Bodakdev Branch,
Nr. Judges’ Bungalow,
Ahmedabad-380051.

Dear Sir,
Request for Irrevocable Letter of Credit in
favour of Leo Toys Co. Ltd., Shanghai (CHINA)

We kindly request you to open an Irrevocable Letter of Credit for Rs.

15, 30, 428/- favouring Leo Toys Co Ltd., Le Pang Commercial Centre,
Mao-tse-Tung Road, Shanghai, China. The L/C is for shipment of toys as
specified in the list attached.
The amount should be available to the beneficiary in Chinese currency
with your branch at Shanghai, China. Kindly confirm the credit to the
beneficiary. The validity for the L/C should be till February 18, 2023. The
draft, when presented, should be accompanied with (1) Original Bills of

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Lading, (2) Commercial Invoices, (3) Insurance Policy, (4) Customs Invoice,
(5) the Certificate of Origin and all other shipping documents.
We look forward for a quick response from you.
With thanks,

Yours faithfully,
Romil Shah
(Romil Shah)
Proprietor

Encl: Details of Consignment

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 6. Indian Importer’s intimation to an Exporter abroad
of the opening of an Irrevocable Letter of credit in their
favour.
Que: Write a letter as from an Indian Importer to an overseas Exporter
intimating (informing) them about the opening of an Irrevocable L/C in
their favour.

KIDZ WORLD
(Wholesale Supplier of Toys)

Ph:079-2745871460 104, Kalpataru Mall,

www.kidzworld.com Nr. ISKCON Cross Roads,
kidzworldahd@gmail.com S. G. Highway, Thaltej,
Ahmedabad-380051.
(GUJARAT-INDIA)
Ref. No. 87/2023
January 25, 2023

The Sales Manager,

Leo Toys Co Ltd.
B-101, Le Pang Commercial Centre,
Mao-tse-Tung Road,
Shanghai. (CHINA)

Dear Sir,
Intimaton about the Letter of Credit

We are pleased and thankful to receive your consent to send us the

toys ordered by us. We are equally pleased to inform you that we have
opened a Letter of Credit No.098791, dated January 24, 2023 in your favour
for Rs. 15, 28, 780/- with HSBC Bank, Shanghai. The relevant documents
are enclosed herewith.
The credit, valid up to February 23, 2023, will be available to you in
your currency. The credit will be confirmed by the Shanghai branch of the
HSBC Bank. Along with your draft, you are requested to submit (1) Original
Bills of Lading, (2) Commercial Invoices, (3) Insurance Policy, (4) Customs

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Invoice, (5) the Certificate of Origin and all other shipping documents. The
Invoice is expected to be c.i.f. Mumbai.
Kindly ship the consignment at the earliest and acknowledge the
same.
Thanking you,

Yours faithfully,
Romil Shah
(Romil Shah)
Proprietor

Encl: As Above

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 7. The Exporter’s intimation regarding the shipment of
goods:

Que: Write a letter from an exporter in India to an Importer abroad,

intimating about the shipment of goods ordered by them.

DARJEELING TEA Co
Ph: 033 24587963 12/A, India House,
Fax: 033 24587964 Netaji Road,
darjeelingtea@india.com Kolkatta-700012.
www.darjeelingtea.com (WB-INDIA)

Ref. No.45/2023
11th January, 2023

The Purchase Manager,

Indian Tea House,
203/ Elizabeth Square,
Broad way, Wembley,
London. (UK)

Dear Sir,
Shipment of your order for ‘Nectar’ tea

We are thankful to receive an order for 5000 pounds of ‘Nectar’ Tea

from you. You will be pleased to know that your consignment has been
shipped today from Mumbai harbour by ‘Worldwide Logistics’.
The goods have been properly packed and the packets have been
suitably marked. No extra cost is charged for this packing. The entire
consignment has been fully insured ‘warehouse-to-warehouse’ so that the
risk is covered all through the transit. We hope that the consignment will
reach you in good condition.
A set of Original Invoice, Bills of Lading, Customs Invoice, Insurance
Policy, Certificate of Origin and other shipping documents have been sent to
Bank of England, Wembley Branch, London. The duplicate copies of all
these are enclosed herewith to get the goods cleared on arrival at your port.

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 We are confident that the quality of the supplied goods will satisfy
you as well as your customers fully. We look forward to serve you with your
repeated orders.
With thanks,

Yours faithfully,
Manan Dasgupta
(Manan Dasgupta)
Sales Manager

Encl: As above

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