UNITED ENERGY PAKISTAN
Office Block Audit Checklist
Objective: To ensure that all controls are in place in the office block areas and all activities carried out are compliant .
Date:
Location:
Time:
1 = No evidence exists that the Requirements of the Inspection / Audit Check item are in place.
2 = Less than 50% of requirements are met.
3 = Requirements are implemented in most areas. More than 50% of requirements are met.
Scoring Legend:
4 = Documentation exists to demonstrate that the process has been implemented. About 80% of the requirements are met.
5 = Requirements are fully implemented, working effectively and regularly reviewed to ensure continuous improvement.
Executive Summary:
Inspection / Audit Check Item Score Remarks Action Item
1 Physical condition of the premises
Building structure: Check for any
signs of damage, such as cracks in
1.1
walls or ceilings, water damage, or
structural issues.
Windows and doors: Check for
proper functioning and any signs of
1.2
damage, such as broken windows or
locks.
Flooring: Check for any signs of
1.3 wear or damage, such as cracks,
holes, or loose tiles.
Lighting: Ensure that all lights are
functioning properly and that there is
1.4
sufficient lighting throughout the
Electrical
office. systems: Check for any
electrical hazards, such as frayed
1.5 wires or overloaded outlets, and
ensure that all electrical systems are
Plumbing:
up to code. Check for any leaks or
other plumbing issues, and ensure
1.6
that all plumbing systems are
functioning properly.
HVAC / AC: Check that the heating,
1.7 ventilation, and air conditioning
systems are functioning properly.
Elevators: Check for proper
1.8 functioning and any signs of wear or
damage.
2 General upkeep
Cleanliness: Office is kept clean and
2.1 tidy, including common areas,
bathrooms, and kitchens.
Trash and recycling: Trash and
2.2 recycling are properly disposed of in
a timely manner.
Organizing and decluttering: Area
2.3 is free of clutter and that all items
are properly stored.
Repairs and maintenance: Repairs
or maintenance issues in a timely
2.4
manner. Is PM plan in place for all
items.
Furniture and equipment: Check
for proper functioning of all furniture
2.5
and equipment, and address any
issues as needed.
Utilities: Ensure that all utilities,
2.6 such as electricity, water, and
internet, are functioning properly.
3 Washrooms upkeep
Cleanliness: Washroom is kept
3.1 clean and tidy, including the floors,
walls, sinks, toilets, and mirrors.
Trash and recycling: Trash and
3.2 recycling are properly disposed of in
a timely manner.
Supplies: Adequate supply of toilet
3.3 paper, paper towels, soap, and other
washroom supplies.
Hygiene: All hygiene practices are
being followed, including hand-
3.4
washing and proper disposal of used
towels or tissue.
Lighting: Sufficient lighting in the
3.5
washroom.
Plumbing: Check for any leaks or
other plumbing issues and ensure
3.6
that all plumbing systems are
functioning properly.
Ventilation: Ensure that the
3.7
washroom has proper ventilation.
Sanitation: Ensure that the
3.8 washroom is sanitized regularly and
that all surfaces are disinfected.
Safety: Check for any safety
hazards, such as wet floors or
3.9
damaged fixtures, and address them
promptly.
Daily Checklist: Are daily checklist
3.1.0
maintained and displayed.
4 Cafeteria / Kitchen
Noticeable safety hazards such as
4.1 wet floors, high stacked shelves and
inadequate fire precautions - note
Kitchen area and equipment clean
4.2
and sanitized.
All appliances are in working order
4.3
(stove, oven, refrigerator, etc.)
Temperature of refrigerators and
4.4 freezers maintained and displayed on
each equipment
Empty trash and recycling containers
4.5
on daily basis.
Monthly deep clean schedule
available and followed for all kitchen
4.6 kitchen and cafeteria equipment,
including ovens, grills, and exhaust
hoods etc.
Cleaning and disinfection of high-
4.7 touch surfaces such as light switches,
doorknobs, and faucet handles
Cleaning and sanitizing walls, ceiling
4.8
& floors carried out after each shift.
Calibration of kitchen equipment
4.9
(thermometers, etc.)
All Food Handlers have received food
4.1
hygiene Training
Overall personal hygiene of food
4.11
handlers
All food handlers have updated
4.12
medical screening record available.
5 Fire Safety
PM carried out as per frequency of
5.1 fire alarms, smoke detectors, and
sprinklers in the building
Emergency exits are clearly posted at
5.2
each floor.
Emergency exits are free from any
5.3
obstruction.
Inspections tags up to date on Fire
5.4
extinguishers.
Availability of fire extinguishers as
5.5
per risk assessment.
Regularly inspections carried out for
5.6 fire alarms, sprinklers, and other fire
protection equipment.
Review an evacuation plan and fire
5.7
drill procedure.
Drill plans available and followed
5.8
according to the set schedule.
6 Transport
Vehicle Maintenance: Availability of
6.1 maintenance record of all vehicles in
use.
Vehicle replacement policy available
6.2
and in practice.
Safety Management: Assess the
safety of vehicles in the fleet i.e. all
6.3
vehicles are equipped with the
necessary safety equipment.
Safety Management: Are safe driving
practices being followed i.e ride
6.4
along checklist and feedback cards
maintained.
Incident Management: Are drivers
fully aware of the procedure for
6.5
responding & reporting vehicle
incidents.
Random drug testing carried out as
6.6
per the defined policy.
All drivers have up to date FFT
6.7 available according to the defined
policy.
Overall cabin condition of the
6.8
vehicles.
All vehicle tax documents up to date
6.9 and available with the supervisor and
drivers.
Total Aggregate Score obtained :
Percentage Score :
t.
Inspected by:
n place.
met.
ut 80% of the requirements are met.
ensure continuous improvement.
Action
Party /
Target Date
Person
Responsible
