E/09 SLUDGE / OILY BILGE TRANSFER

M.V. 01-Mar-2019 Rev 0 Page 1 of 5

Action: File Retention: 1 Year

Note
Complete this checklist when carrying out Sludge / Bilge transfer with any reception facility.
When performing any transfer comply with E/135 – Oil Transfer Procedures.

Section 1 – Transfer Plan

To be completed by Chief Engineer 48 hours prior transfer
Soundings Prior Transfer Planned Sounding On Completion
Sq.
Tank Grade Sndg. Sndg.
No. m3 m3 %
m m
1.
2.
3.
4.
5.

Section 2 – Pre-Transfer Meeting and Training

To be completed by Chief Engineer 48 hours prior transfer
(33CFR 155.750 and Washington State Reg.)
Following discussed:
 Work Instruction ‘Oil Transfer Procedures -  Work/ Rest hour management, to ensure all
Bunkering and Internal Transfers’ personnel, including officers are rested
 Transfer plan and procedures  Location and use of Oil Spill Equip. and FFA.
 Description of transfer piping system  Emergency shut down procedures
(including valves, air vents, sounding pipes  Warning about oil spill penalties
and overflow points)
 Duties, responsibilities, and number of person
assigned for operation
 Methods of communications, including
standard hand signals and working channels
Note: Whole piping system to be correctly lined up by designated Engineer Officer and verified by Chief Engineer.

Name of Attendees:

Section 3 - Pre-arrival Checks and Preparation

To be completed by Chief Engineer / Designated Engineer 24 hours prior arrival
No. Checks Check
1. Accuracy of gauging systems verified.
Note: By comparing with manual soundings.
2. Operations of all valves, including remote operations checked.
3. Pressure & temperature gauge on transfer line operational.
4. All required equipment ready.
Note: Sounding tapes, tools and gasket, oil spill equipment and FFA ready.
5. Drip tray arranged if flange connections extending beyond containment trays.
6. Cold Weather precautions taken.

Checks completed by Name / Rank / Sign Date / Time

 E/09 SLUDGE / OILY BILGE TRANSFER
M.V. 01-Mar-2019 Rev 0 Page 2 of 5

Watch Keeping Schedule:

Number of person assigned for transfer operation:
Rank Name Duties (Detailed in Work Instruction E/135)
Chief Engineer Person in charge (PIC) of the transfer
Designated Engineer Officer for transfer– Lineup, sounding, tank
2/E //3/E // 4/E
inspections, sampling and emergency response.
FTR / OLR Bunker connections and man bunker manifold.
AB / OS / OLR Deck Rover
Duty AB / OS Attend Mooring
Check vessel stress and stability, safe access, availability of FFA
Chief Officer
and SOPEP equipment, crane operations.

Section 4 - Ship-Shore Safety Checklist

To be completed by Chief Engineer and Barge / Terminal /Truck / Supplier Representative
Port Date

Barge / Facility
The presence of the letters ‘A’ or ‘R’ in the column entitled ‘Code’ indicates the following:
A (‘Agreement’): An agreement or procedure that should be identified in the checklist in ‘Remarks’ column or
communicated in some other mutually acceptable form.
R (‘Re-check’): Items to be re-checked at agreed intervals.
1. Products to be Transferred
Volume at Discharging Maximum Maximum Line
Grade Tonnes
Discharge Temp Temperature Transfer Rate Pressure

2. Checks by Barge Prior to Berthing

Transfer Ship Barge Code Remarks

The barge has obtained the necessary
1.
permissions to go alongside receiving ship.
The fenders have been checked, are in good
2. order and there is no possibility of metal-to- R
metal contact.
Adequate electrical insulation means are in
3.
place in the barge-to-ship connection.
All transfer hoses are in good condition and are
4.
appropriate for the service intended.
3. Checks Prior to Transfer
Note: Ensure that hose provided by the sludge barge / terminal / road tanker is of adequate length
and in good condition. If the condition of hose is suspicious, do not commence transfer.
Transfer Ship Facility Code Remarks
1. The barge is securely moored. R
There is a safe means of access between the Wear lifejacket and lifeline
2. R
ship and barge. when boarding the barge.
(VHF/UHF Ch………..).
Effective communications have been Primary System:
3. A R
established between Responsible Officers. Backup System:
Emergency Stop Signal:
4. There is an effective watch on board the barge
 E/09 SLUDGE / OILY BILGE TRANSFER
M.V. 01-Mar-2019 Rev 0 Page 3 of 5

Transfer Ship Facility Code Remarks

and on the ship.
Fire hoses and fire-fighting equipment on board
5.
the barge and ship are ready for immediate use.
All scuppers are effectively plugged.
Temporarily removed scuppers plugs for
draining rain water accumulation will be
6. R
monitored at all times. Drip trays are in position
on decks around connections and tank vents.
They are empty and plugged.
Initial line up has been checked and unused
7. transfer connections are blanked and fully
bolted.
The transfer hose is properly rigged and fully
8. bolted and secured to discharge connection on Do Not use C-Clamps.
ship and barge.
Overboard valves connected to the cargo
9. system, engine room bilges and transfer lines
are closed and sealed.
10. All cargo and bunker tank hatch lids are closed.
Transfer tank contents will be monitored at At intervals not exceeding
11. A R
regular intervals. 30 minute
There is a supply of oil spill clean-up material
12.
readily available for immediate use.
The main radio transmitter aerials are earthed
13.
and radars are switched off.
Fixed VHF/UHF transceivers and AIS
14. equipment are on the correct power mode or
switched off.
Nominated Smoking
Smoking rooms have been identified and Rooms
15. A R
smoking restrictions are being observed. Tanker ……………….:
Barge:………………….
16. Naked light regulations are being observed. R
All external doors and ports in the
17. R
accommodation are closed.
Material Safety Data Sheets (MSDS) for the
18. products transfer have been exchanged, where R
requested.
H2S
The hazards associated with toxic substances in
Content……………….
19. the products being handled have been identified R
Benzene
and understood.
Content…………..……
20. Raise ‘B’ flag or switch on red light on mast
Portable spill pump tested and ready. Air hose
21. connected, suction hose near the last scupper / R
area from which oil may overflow over-side.
Pumping rate agreed:
At commencement ________________ Agree on Rate and Units:
22. AR
Maximum during transfer _________ MT /BBL / M3.
Topping-off / completion stage ______
Discuss barge / terminal’s emergency
23.
procedures. [33 CFR 155.750 (11)]
Letter to barge / truck receiving slops / sludge /
24.
oily bilge issued,
 E/09 SLUDGE / OILY BILGE TRANSFER
M.V. 01-Mar-2019 Rev 0 Page 4 of 5

Declaration
We have checked, where appropriate jointly, the items of the Checklist in accordance with the instructions and
have satisfied ourselves that the entries we have made are correct to the best of our knowledge.
We have also made arrangements to carry out repetitive checks as necessary and agreed that those items
coded ‘R’ in the Checklist should be re-checked at intervals not exceeding _______hours.
If, to our knowledge, the status of any item changes, we will immediately inform the other party.
For Ship For Barge
Name / Rank Name / Rank
Signature Signature
Date / Time Date /Time

4. Record of Repetitive Checks:

Date / Time

Initials for Ships:

Initials for Barge:

Section 5 - Tank Sounding Log – Every 30 Minutes

To be completed by Chief Engineer / Designated Engineer
Initial
Tank
m m3 m m3 m m3 m m3 m m3 m m3 m m3

Initial
Tank
m m3 m m3 m m3 m m3 m m3 m m3 m m3
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Section 6 - Post-transfer Checks

To be completed by Chief Engineer / Designated Engineer
No. Checks Check
1. Waste Delivery Receipt obtained from receiving facility and information verified.
2. All hoses drained safely.
3. Discharge connections closed and blanked.
4. Hoses disconnected.
5. “B” flag lowered / red light ‘off’ on mast.
6. All sounding pipe caps in place and screwed down tight.
7. All valves on transfer line back to normal.
8. All equipment used for the operation stowed back in place.
9. Oil Record Book updated.

Checks completed by Name / Rank / Sign Date / Time