Job Description
Job Title: Sr. Executive (E3) Function: SCM
Reports to
Division head/Corporate SCM Location: Dahej
position:
Repartees to
Band:
Position:
Job Purpose
Procurement of materials / services (including contracts) as per the user’s requirement, at
the right price, right time and right quality. Vendor and Contract management, including but
not limited to sourcing and MIS reporting. In depth knowledge on Imports of material,
finalizing vendor, calling quotes, negotiation, LC opening, custom clearance procedures etc.
Job Outline
The job holder is responsible for end to end, from planning to timely delivery of materials and
services required by various user departments. S/he is expected to interact and understand
the needs of end users, initiate procurement processes, identify vendors, evaluate vendors,
negotiate price and finalize the potential vendors for the same. While executing the job S/he
is required to review the status of open Purchase Requisitions and Purchase orders and
ensure proper closure.
The job holder is responsible for smooth delivery of new products and services. S/he is
expected to coordinate with Purchase Committee for approvals of high value purchase. The
incumbent is expected to prepare cost effective contracts and get the same reviewed with the
legal team and ensure on time renewal of the same.
The job holder is also expected to contribute to cost reduction initiatives by way of identifying
alternative sources / vendors and materials to accrue savings for the company, use costing-
based approach in addition to comparing competitive quotes to discover the right price for
the materials and services purchased. The incumbent is also expected to contribute towards
driving budgets, participate and assist Commercial team in the annual business planning
exercise.
The overall expectation from this incumbent is that s/he is required to demonstrate
capabilities in handling vendor issues, maintain good vendor relations, and ensure consistent
delivery of the materials and services as per the set guidelines in the contracts or as per the
policies.
Job Specification
Engineering Graduate preferably with a Post Grad Dip in
Knowledge: Qualification
Materials Management
MS Office, ERP, Preparation of MIS, Forecasting , Budgeting ,
basic Costing budgeting, Detail orientation, Written and oral
Skills: Technical
communication, Interpersonal skills, Negotiation skills,
commercial taxes, commercial law and drafting skills, Import
1
Job Description
Knowledge & facilities management and Contracts
management
Behavioural Excellent interpersonal skills
Experience: 8-10 years minimum
Salary 6-8 Lakh
Job Interface/Relationships:
Internal External
Regularly interact with the other
departments for their requirements. Interact with the vendors for better
Interact with the Finance for timely price, Quality and timely deliveries
vendor payments.
% Time
S.N Key Responsibilities
Spent
Receipt and securitization of the Purchase Requisitions & Sourcing the
1 10%
vendors
Preparing the RFQ’s and coordinating with vendor for Quotations within
2 15%
limits.
Negotiate with vendors for better price Quality and delivery & Preparing 20%
3
the comparative statement and finalization of the vendor.
10%
4 Uploading purchase orders/Work order in ERP with terms and conditions.
Follow with vendor for timely delivers. & Follow up with finance 10%
5
department for timely payment for vendor.
15%
6 Records/data Maintenance and updating. & Supporting in ERP
7 Regularly interact with the internal customers for their requirements. 10%
Identify the regular consumed items and finalize the yearly rate
8 10%
contracts.
KeyResultAre
SN KeyPerformanceIndicator Measure Weightage
a
Trying to achieve
Cost Negotiate with the vendors for
1 5% Cost 25%
Reduction better pricing
reduction.
Timely Weekly monitor the Open PO’s /
Weekly monitor
delivery of the WO’s and follow up with the
2 for timely 20%
materials / vendors for timely deliveries /
deliveries.
services completion of the services
Rate Identify the potential vendors Negotiate better
3 25%
Contracts (Distributors / Dealers / OEM’s) pricing for
2
Job Description
and negotiating for creating the annual required
Yearly / Half yearly Rate quantity.
contractual agreements.
Identify the regularly required
items of Plumbing, Electrical lights
& light fixtures and trying to
implement the rate contracts.
Identify / Develop the vendors
who are Distributors / Dealers /
OEM’s for materials. For services Better pricing,
Vendor
4 evaluate the vendors based on quality and 15%
Development
their credentials, capabilities and timely deliveries.
based on visiting their already
completed works.
Maintain the
Material / Return /
To get the materials from
Service Rejection
5 Distributors / Dealers / OEM’s for 15%
quality materials
better quality.
improvement percentage is <
2%
