INFORMATION HANDBOOK

[In pursuance of Chapter II, Section 4(1) (b) of the

Right to Information Act 2005]

PRODDATUR MUNICIPALITY
Kadapa District, Andhra Pradesh
(A Government body as defined under Andhra Pradesh Municipalities Act,
1965)

MUNICIPAL ADMINISTRATION & URBAN DEVELOPMENT DEPARTMENT

GOVERNMENT OF ANDHRA PRADESH

March, 2018

Website : Proddatur.cdma.ap.gov.in
E.Mail : mpl.proddatur@gmail.com
Contact : 18004250225
 PREFACE
In order to provide greater transparency and accountability in the functioning of
“Public Authorities”, The Right to Information Act, 2005(RTI) has been enacted by
the Government of India. This Act entitles the citizens to obtain information
pertaining to public authorities, subject to compliance with prescribed procedure
under RTI Act, 2005. The Act has been notified on June 15, 2005 .In compliance
with the provisions of Section 4(1)(b) of the Act, this information manual is
published for information of the general public.

CHAPTER 1 - INTRODUCTION

1.1. BACKGROUND
In order to ensure transparency and accountability in the functioning of public
authorities and with a view to confer right on citizens for obtaining information
pertaining to functioning of public authorities, the Information Act, 2005(hereinafter
referred to as “RTI” or “Act”) has been enacted. Section 4(1)(b) of the Act confers
right on citizens to obtain information pertaining to functioning of public authorities
and for this purpose every public authority is required to appoint Public
Information Officer(s) Assistant State Public Information Officer(s), Wherever
applicable, for processing of information requests from citizens. Under any
circumstances if the citizen could not get the information sought for by him, he may
approach the appellate authority.
1.2. OBJECTIVE OF THE HAND BOOK.
The essence of good governance is based on the premise that the laws and
procedures are transparent, clearly defined & understood by those governed and
the implementation is both quick and smooth. Transparency connotes the conduct
of public business in a manner that affords stakeholders wide accessibility to the
decision-making process and the ability to effectively influence it. In the context of
urban governance, transparency assumes added significance. The Key objective
behind publication of this information manual is to enable the public to understand
the role played by the Department in the Urban Governance by the Government
of Andhra Pradesh.
The citizens are entitled under the Act, to obtain any information prescribed
under the Act from the Department. The procedure for obtaining information from
the Department is prescribed in the following paragraphs.
1.3. TARGETED USERS
This manual is meant for information of citizens, civil society organizations, public
representatives, officers and employees of public authorities.
 1.4. NAMES AND ADDRESSES OF KEY CONTACT OFFICERS.
For facilitating information requests from citizens, the following officers are appointed
as PIO, APIOs and Appellate authority.
Table 1: Names & details of Key contact Officers
Sl. Name of the Appointed as Contact No. Address
No officer/Designation per the Act.

1 B.Seshanna, Appellate 9849905863 Proddatur

Commissioner Authority Municipalit
y, near
2 R.Chandi Devasena, Public 9849907376 Post office,
Manager Information Proddatur-
Officer 516360.
3 S.VamsiKrishna Assistant Public 9100918004
Bhargava, C1 Information
Officer

1.5. PROCEDURE FOR OBTAINING INFORMATION.

The information request shall be made in writing. The information request can be in
one of the following three languages.
i. Telugu
ii. English
Applicant shall pay the following prescribed fee for obtaining the information under
the Act.
A request for obtaining information under sub-section (1) of section 6 shall be
accompanied by an application fee of Rs.10/- per each application by way of cash
or by demand draft or by banker’s cheque payable to the Accounts Officer or any
other duly authorized officer of the Public Authority, against proper receipt at the
following rates:
Fee to be charged for providing information:
For providing information under sub-section (1) or sub-section (5) of Section 7, a
fee shall be charged by way of cash or demand draft or banker’s cheque payable to
the Accounts Officer or any other duly authorized officer of the Public Authority
against proper receipt at the following rates:
(A) Priced Material:
Publications printed matter, text, maps, plans, floppies, CDs, samples, models
or material in any other form, which are priced, the sale price thereof:
(B) Other than price material:
i. Material in printed or text form (in A4 or A3 size paper) Rs.2/- per each page
per copy.
ii. Material in printed or text form in larger than A4 or A3 size paper – actual cost.
iii. Maps and plans – actual cost.
iv. Information in Electronic format viz., floppy, CD or DVD:
a. Rs.100/- for CD of 700 MB and
b. Rs.200/- for DVD.
v. Samples and models – actual cost thereof.
vi. Inspection of records – no fee for the first hour and a fee of Rs.5/- for each
fifteen minutes (or fraction thereof) thereafter.
vii. Material to be sent by post - the actual postal charges in addition to the
charge payable as per these rules.
Applicants belonging to Below Poverty Line (BPL) category need not pay the fee.
They will pay for material charges. For the issues claiming payment of exemption
of fee under BPL category, the applicant shall attach a copy of Ration card/income
certificate or any other proof under the BPL category. The request for information
will be generally processed within the time period mentioned under the Act.
 CHAPTER-II: Particulars of Organisation, Functions and Duties
Section 4(1) (b) (i)
PARTICULARS OF ORGANISATION FUNCTIONS AND DUTIES.
Particulars of Organisation:
Sl.No Name of the Address Functions Duties
Organisation
1 Proddatur Municipality Proddatur Detailed Description Detailed
Municipality, near mentioned below Description
Post Office, mentioned below
Proddatur-
516360.

2.2. Functions of the Municipality:

As per the provisions of the Municipal Acts, the municipalities are entrusted broadly
with the following functions.
1. Public health, sanitation, conservancy and solid waste management.
2. Provision of water supply, drainage and sewerage.
3. Construction and maintenance of roads, drains, culverts and bridges.
4. Provision of street lighting.
5. Urban poverty alleviation programmes.
6. Slum improvement and upgradiation.
7. Provision of public parks and play grounds
8. Construction and maintenance of public markets, slaughter houses.
9. Urban planning including town planning.
10. Regulation of land use and construction of buildings.
11. Maintenance of secondary and elementary schools.
12. Urban development programmes.
13. Vital Statistics including Registration of Births and Deaths.
14. Maintenance of burial grounds.
2.3 Duties - Sections in Municipalities:
With reference to the functions referred to above, the following sections are provided
in the municipalities. The duties of each of these sections are listed below:

S.No SECTION DUTIES

1. Administration To look after general administration, including

school administration and council meetings
2. Revenue To assess and collect various taxes and non-taxes
and collection of rents from municipal properties
3. Accounts To maintain accounts, prepare annual accounts,
 budget, and attend to audit of accounts
4. Public Health and To look after sanitation, public health and solid waste
Sanitation management including medical and maternity services
5. Engineering To look after water supply and sewerage, public
works like roads, drains, buildings, parks and play
grounds, street lighting
6. Town Planning To regulate town planning activities including land
uses, layouts, building constructions and
encroachments
7. Urban Poverty To look after urban poverty alleviation programmes
Alleviation (UPA)
 CHAPTER III: POWERS, DUTIES OF ITS OFFICERS / EMPLOYEES
Section 4(1) (b) (ii) of RTI Act
S.No Section Name of the Subjects being Officer in Charge
Officer dealt
1. Commissioner, B.Seshanna Appellate Commissioner
Appellate Authority Authority
2. Establishments R.Chandi Public Manager
devasena Information &
Establishments
items
3. Public Health K.Ram Prasad Solid Waste Sanitary
Section Management & Supervisor(I/C)
Public Health
4. Engineering A.Satyanarayana Roads, Drains, Municipal Engineer
Water suppky
and parks
5 TownPlanning B.SivaGuru Building Plans Town Planning Officer
Murthy approvals
&Advertisements
6 UBS(MEPMA) K.Haritha Convergence Town Mission
Action Plan, Coordinator(TMC_I/C)
Shelter for Urban
homeless, Street
Vending
activities &
MEPMA
7 Revenue A.Muniswamy Tax Collection & Revenue Officer
reddy Revenue
Development
8 Accounts E.Jyothi Accounts Sr.Accountant-
Accounts Officer(I/C)
 CHAPTER IV: PROCEDURE FOLLOWED IN DECISION MAKING PROCESS
(including Channels of Supervision and Accountability)
Section 4(1) (b) (iii) of RTI Act
Citizen can avail all the Municipal Services & raise Grievances regarding Municipal
Service Delivery through Citizen Service Centers(CSC) located within the ULB. On
receipt of the same the Unique ID will be generated by the system and the system
automatically sends to the Officers concerned.

The concerned official will scrutinize the file and write his remarks, and pass on
the file to the next higher authority and finally to the Municipal Commissioner who
is the final decision making authority.

The entire workflow of ULB functions & functionaries are be digitised through a chain
of innovative eGovernance initiatives of the Urban Development Department.
Through this, all the varied modes of governance namely,
i) Government to Government
ii) Citizen to Government
iii) Government to Citizen
Gets automated, digitized and processed without physical transfer of files.

Upon completion of the Service requested by the citizen, he/she gets a mobile sms
notifying the completion of service & the signed document may be collected from
any CSC.
Channels of Supervision and Accountability:

1. Urban Development Department has developed ERP Module to facilitate

citizen services to the public through Citizen Service Centres set up in all
Urban Local Bodies (ULBs), Puraseva Mobile application & ULB website
portal.
2. Service Level Agreement (SLA) has been entered into by the Municipality
clearly stating the no. of days for providing each of the Municipal Services.
3. Separate provisions for registering of Public grievance has been provided
through Citizen Service Centres set up in all Urban Local Bodies (ULBs),
Puraseva Mobile application & ULB website portal. Live tracking of the status
of the Grievance raised is also provided to the citizen through the mobile
application.
 CHAPTER-V – Norms for discharge of functions
Section 4 (1) (b) (iv)
5.1 THE NORMS SET BY THE DEPARMENT FOR THE DISCHARGE OF ITS
FUNCTIONS.
The usual office hours are from 10-30 a.m. to 5.00 p.m. After punching at Biometric
system / signing in the Attendance Register all staff must be in their seats and start
work not later than the prescribed hour. They will however be allowed grace time of
ten minutes when there is real need. The Officer concerned will monitor the daily
attendance.

The Service delivery time frame for the services rendered by the Department are
given below.
Citizen Related: Complaints on civic amenities and other grievances
Routine matters - 15 days
Other than routine matters - 30 days
(Ex. Policy decision files)
For more details regarding Service Level Agreement for delivering Municipal
Services, please refer Citizen Charter in the ULB website.
(Proddatur.cdma.ap.gov.in)
 CHAPTER-VI – STATUTORY GUIDELINES
Section 4 (i) (b) (v)
The Rules, Regulations, Instructions, Manuals And Records Held By The
Department Or Under Its Control Or Used By Its Employees For Discharging
Its Functions.

In discharging functions of the Department, the following Manuals and the Records
are being used.
1. A.P.Municipalities Act, 1965
2. Hyderabad Municipal Corporation Act, 1955
3. Andhra Pradesh Municipal Corporation Act,1994
4. A.P.Ministerial Sub-Ordinate Service Rules, 1996
5. A.P.CCA Rules,1991
6. A.P.Municipal Ministerial Sub-ordinate Service Rules (APMMSS), 1992
7. A.P. Municipal Health (Municipalities) Subordinate Service Rules, 2012
8. A.P.Revised Pension Rules,1980.
9. A.P.Municipal Commissioners sub-ordinate service Rules,1963
10. A.P.Municipal Administration Rules 1990
11. A.P. Municipal Accounts Subordinate Service Rules, 2012.

CHAPTER-VII – CATEGORIES OF DOCUMENTS

Section 4 (1) (b) (vi)
A Statement of the Categories of documents that are held by Proddatur
Municipality or under its control.

1. Government G.Os
2. Election related data like ward division etc

CHAPTER-VIII – Public consultation for policy formulation

Section 4 (1) (b) (vii)
8. 1 the particulars of any arrangement that exists for consultation with or
representation by the members of the public in relation to the formulation of
its policy or implementation thereof.

An Expert In-House Committee will be constituted as and when required for

suggesting policy decisions.
 CHAPTER-IX
Section 4 (1) (b) (viii)
A statement of boards, councils, committees and other bodies consisting or two or
more persons constituted as its part or for the purpose of its advice and as to
whether meetings of those boards councils commitees and other bodies are open to
the public or the minutes of such meetings are accesible for public.

CHAPTER-X - Directory of Officers and Employees

Section 4 (1) (b) (ix)
The Directory of Officers and Employees

Sl.No Name of the Individual Designation

.
1 B.Seshanna Commissioner
2 R.Chandi devasena Manager
3 K.Ram Prasad Sanitary Supervisor(I/C)
4 A.Satyanarayana Municipal Engineer
5 B.SivaGuru Murthy Town Planning Officer
6 K.Haritha Town Mission Coordinator(TMC_I/C)
7 A.Muniswamy reddy Revenue Officer
8 E.Jyothi Sr.Accountant-Accounts Officer(I/C)
 Section 4 (1) (b) (x)
Monthly Remuneration Received by Each Officer and Employees, including
the System of Compensation as Provided in Its Regulation.

Sl.No Name of the Individual Designation Amount drawn

. per month (Rs.)
1 B.Seshanna Commissioner 45,706
2 R.Chandi devasena Manager 79,562
3 K.Ram Prasad Sanitary Supervisor(I/C)
4 A.Satyanarayana Municipal Engineer 62,051
5 B.SivaGuru Murthy Town Planning Officer 1,01,694
6 K.Haritha Town Mission 15,000
7 A.Muniswamy reddy Coordinator(TMC_I/C)
Revenue Officer 69629
8 E.Jyothi Sr.Accountant-Accounts 32,372
Officer(I/C)
 CHAPTER-XII – Budget Allocation
Section 4 (1) (b) (xi)

The Budget Allocated to each Agency, Indicating the Particulars of all Plans,
Proposed Expenditure and Reports on Disbursements Made.

CHAPTER-XIII – Subsidy Programme

Section 4 (1) (b) (xii)
13. 1 THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES INCLUDING

THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF

SUCH PROGRAMMES.
As per the guidelines of the scheme beneficiaries will be identified and disbursed by the
Municipal Commissioner.

CHAPTER-XIV – Recipients of Concessions

Section 4 (1) (b) (xiii)
14. 1 PARTICULARS OF RECIPIENTS OF CONCESSIONS PERMITS OR
AUTHORISATIONS GRANTED BY IT.
- NIL -

CHAPTER-XV – Electronic Information

Section 4 (1) (b) (xiv)
15. 1 DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY
IT REDUCED IN AN ELECTRONIC FORM.
The information is available in the following website http://www.aponline.gov.in/
(Please refer to the Municipal Administration Department)
 CHAPTER -XVI – Public Facilities
Section 4 (1) (b) (xv)
16.1 THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR
OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY
OR READING ROOM, IF MAINTAINED FOR PUBLIC USE.

Whatever information is available with the Government in Electronic format, has

been hosted on the website http://www.aponline.gov.in. This information can be
downloaded by the citizens from this website at free of cost. In addition to the above,
visitors with any problems are welcome between 3 PM To 5 PM every day to meet
any of the designated officials i.e Additional Director, Joint Directors and Deputy
Director.

CHAPTER-XVII - Public Information Officers

Section 4 (i) (b) (xvi)
17. 1 THE NAMES DESIGNATIONS AND OTHER PARTICULARS OF THE
PUBLIC INFORMATION OFFICERS.

Sl Name of the Appointed as Contact No. Addres

No officer/ Designation per the Act. s

1 B.Seshanna, Appellate 9849905863 Proddatur

. Commissioner Authority Municipality,
near Post
office,
2 R.Chandidevasena, Public 9849907376 Proddatur-
Manager Information 516360.
Officer
3 S.Vamsi Krishna Assistant 9100918004
Bhargava, C1 Public
Information
Officer

CHAPTER-XII – Other Information

Section 4 (1) (b) (xvii)
SUCH OTHER INFORMATION AS MAY BE PRESCRIBED AND THEREAFTER
UPDATE THESE PUBLICATIONS EVERY YEAR

- NIL -