Digital Documentation Class 10 Notes
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Chapter 1: Introduction to Style
A style is a collection of formats which is used to change the appearance of specific text,
pages, frames and other elements in document.
Definition: A style is a set of formats which you want to apply to the document in the
term of formatting. Style helps to improve consistency in the document
Advantages of Style in Digital Document
Provides consistency throughout the document
Saves time and increases efficiency
Allows for easy modifications
Increase accessibility for readers.
LibreOffice Writer provides six different types of Style
1. Page Style – The page style contains the following elements: background, borders,
header and footer placement, page size, and margin.
2. Paragraph Style – The paragraph style contains: line spacing, tab stops, borders
and text alignment.
3. Character Style – This style used to work on blocks of letters instead of complete
paragraphs. Character Style include text color, text size, highlighting text, or bold
and italic formats.
4. Frame Style – Frames are like containers which help to hold text, graphics and lists
in a document. Frame Style includes formatting of the frame like size of the picture,
position of the text around the picture, border of the text, page background, text
background, watermark etc.
5. List Style – List style uses numbered and bullets.
6. Table Style – Table styles allow formatting options for tables, such as borders, text
inside the table, border color, and table format.
How to apply Styles and Formatting window
Writer provides many different options to open style and formatting windows in
LibreOffice-
1. Step 1: Press F11 function key to open the style and formatting windows or Click on
Format > Styles and Formatting
2. Step 2: The style window will be open
3. Step 3: Select text area where you want to apply style
4. Step 4: Double click on the style which you want to apply.
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Apply Style using Fill Format mode
Fill Format useful tools to apply style quickly in the document which helps format window
easy without going back to Style and Formatting windows every time.
Definition: Fill Format is a feature of LibreOffice Writer which helps to copy the formatting
from one text to the another text.
Step 1: Open the Style and Formatting window
Step 2: Select the text from where you want to copy the format.
Step 3: Click on Fill Format window
Step 4: Click on the location where you want to apply the Style and Formatting, the
style will applied automatically.
Creating New Style in Documents (Custom Style)
LibreOffice provide two different method to creating new custom style –
Creating New Style from a selection
Step 1: Open Style and Formatting window
Step 2: Click on Style which you want to create
Step 3: Click on the text where you want to save the style
Step 4: Click on New Style from the selection icon in the Style and Formatting
window.
Step 5: Give the name of the style and click on save.
Create New Style using drag and drop
A new style can be created by simply dragging and dropping a text selection into
the style and formatting window. First open the formatting and style window. Select
some text and drag and drop to the style and formatting window, after that give the
name of new style.
Updating a Custom Style
It will be better for you to use an updating style option to update the style rather than
creating a New style. To modify the existing style then follow the blow steps –
Step 1: Select page/ paragraph to be modified
Step 2: Format the selected portion
Step 3: Click on Style menu and click on update
Load Styles (from a template or document)
You can copy style from the existing template or document. Once copied the style from
the other document will be listed in the Style and Formatting window. Follow the steps to
Load the Style –
Step 1: In the style menu click on Load Style.
Step 2: Select the document which you want to Load on the document
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Step 3: Click OK to copy the style
Chapter 2: Working with Images
LibreOffice Writer allows you to work with images, shapes, charts and diagrams by using
various tools. The image file can be inserted in a document using the following different
ways.
Using Image dialog box
Using Drag and Drop Option
Using Cut, Copy and Paste option
Inserting an image by linking
Using Image dialog box – Image dialog box is a general procedure to insert an image in
a writer.
Step 1: Click on Insert > Image from menu bar
Step 2: Select image from dialog box
Using Drag and Drop Option – Using drag and drop you can insert images in the
document.
Step 1: Open a file browser window (Win+E) and select the image
Step 2: Drag and Drop the image into the document
Using Cut, Copy and Paste option – Another way to insert an image in the document is
by using copy and paste.
Step 1: Select the target file
Step 2: Copy the image using right click or using shortcut key Ctrl+C
Step 3: Place the cursor on the location and use Ctrl+V to paste the image in the
document.
Inserting an image by linking – If multiple copies of the same image you want to insert
in the document then you can use image by linking. Image by linking is beneficial to save
the link of the image instead of inserting the image in the document.
Step 1: Click on Insert Image dialog box
Step 2: Click on Link option
Modifying an Image
The Image toolbar is used to modify the Image in the Writer, Image toolbar is used to
resize, crop, delete and rotate the image.
Using the Image toolbar
The Image toolbar automatically appears when an Image is inserted in the document or
click on View > Toolbars > Image from the menu bar.
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a. Image Filter in LibreOffice Writer – There are 11 different types of image filters
available which you can use to Filter the Image (Improve the quality of Image).
Invert – This Filter is used when the image is in gray scale and you want to improve
brightness like inverted.
Smooth – Decrease the contrast of the image.
Sharpen – Increases the contrast of Image.
Remove Noise – Removes single pixels from the image.
Solarisation – Solarisation is used to reverse the tone. Dark appears light and light
appears dark.
Aging – Simulates the effect of time on a picture.
Posterise – Makes a picture appear like painting by reducing colors in the image.
Charcoal Sketch – Changes image as charcoal sketch.
Relief – Adjusts light source to create shadow.
Mosaic – Joins a group of pixels into a single area of one color.
b. Image Mode in Image toolbar – There are three Image modes which we can apply in
Writer. a) Black and White b) Gray Scale c) Watermark
c. Flip Horizontal and Vertical in Image toolbar – You can flip the image Horizontally or
Vertically.
d. Image Rotation in Image toolbar – Image rotation is used to rotate the image in a
document.
e. Transparency in Image toolbar – Transparency is used to make the image
transparent.
f. Color in Image toolbar – You can adjust the color combination of the image including
adjustment of brightness, contrast and gamma.
Cropping Image in LibreOffice
Cropping tools are used when you want to cut unwanted areas of the image. To crop the
image first select the image and right click on it and from the pop up menu select Picture
and then click on Crop option.
You can control the image parameters using following tools –
Keep Scale/ Keep Image Size
The Keep Scale does not change the scale of the image it maintains the aspect ratio of
the original image after cropping but in keep image size the cropping results either
enlarge, reduce or distortion and the image size staying constant.
Difference between Scaling and Resizing
Images can be resized to change their dimensions (size of the image) without affecting
the contents. The contents will be stretched to the new dimensions when the image is
scaled.
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Drawing Objects
If you want to create flowchart or any shapes in your document, then LibreOffice Writer
provides a Drawing Object feature in the document. To display the Drawing Toolbar in the
Writer, click on View > Toolbars > Drawing.
Steps to Insert Drawing Object –
Step 1: In the document where you want to insert object
Step 2: In the Drawing toolbar select the tool
Step 3: Click and drag to create a drawing object.
Resizing and Grouping objects
Resizing – is a method in Writer which helps to reduce or enlarge the size of the
image. The most popular way to resize the image is using sizing handles, these
handles can be used to increase or decrease the size of the image.
Grouping – LibreOffice Writer allows grouping methods to group multiple objects in
a single object without affecting their size and position.
Positioning Image in the Text
Positioning Image can be used for text and other images or drawing objects in the
document. In LibreOffice the positioning of an image is controlled by four settings.
Arrangement
Anchoring
Alignment
Text Wrapping
Note : The above settings can be accessed by using three different ways – a) Format
menu b) Context menu c) Using right click on the object.
Arrangement – Arrangement is used to arrange the position of an image, drawing object
or text, if any image is overlapped or not arranged properly in writing in that condition you
can take the help of arrangement. There are six different types of arrangement –
Bring to Front
Forward One
Back One
Send to Back
To Foreground
To Background
Note – First four settings can be applied on an image or drawing, but the last two are
available for drawings only.
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Anchoring – Anchoring allows an image to retain its position to a page, paragraph,
character or frame.
Alignment – Allows the vertical or horizontal placement of the image with respect to its
anchor.
Text Wrapping – Wrapping allows the placement of image in relation to text.
Chapter 3: Advanced Features of Writer
Table of Contents (ToC)
The Index page (List of the page) of every book is known as table of contents, LibreOffice
Writer has a facility to create a table of contents automatically. The table of contents takes
entries or content from the headings of the document.
Hierarchy of Headings
Heading 1 through Heading 10 are the ten different heading types that LibreOffice Writer
supports. This heading is helpful when creating a table of contents because its placement
ensures that the correct heading styles Heading 1, Heading 2, Heading 3 and so on are
positioned correctly, which also ensures that your table of contents is created correctly.
The elements for entries at that level are shown on the Structure line. On the Structure
line, every button denotes a single element. –
The E# button represents the chapter number.
The E button represents the entry text.
The T button represents a tab stop.
The # button represents the page number.
The LS button represents the start of a hyperlink.
The LE button represents the end of a hyperlink.
Template in LibreOffice Writer
A template is just like a model which is used to create another document. templates
reduce the workload and improve the work quality.
Definition: A template is a preset layout that helps to create professional and/or formal
documents easily
Creating a Template
You can create your own template for future use. Follow the steps given below to create
and save a template in Writer.
Step 1: Open the document
Step 2: Select File > Templates > Save
Step 3: Type the name of the new template
Step 4: Click on Save button
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Using In-built/Saved Templates
LibreOffice allows the user to use in-built templates, online templates as well as the
template created and saved by us.
Step 1: Open the new document in LibreOffice Writer
Step 2: Select File > Templates > Manage Templates or use shortcut key
Ctr+Shift+N
Step 3: Select the desired template and click Open button
Step 4: Make the desired changes and save the file
Using Online Templates
LibreOffice provides a wide range of online templates which can be downloaded from the
Internet. Once these templates are downloaded and installed on the computer then they
will appear in the Template window. To view the template in Write then follow File >
Templates > Manage Templates.
Track Changes Feature
Track Change is a powerful tool of LibreOffice, which allows the user to monitor the
changes made to a document from the other users, as well as user comments. Track
Change make reviewing a document easier and modification is tracked and displayed.
Definition: Track Changes helps you to keep track of other users’ edits and comments
on a document.
The various buttons present on the Track Changes toolbar –
View Track Changes – This button displays all the changes made in the document
by different users.
Record Track Changes – Any character added to the document will be displayed
in a different color and any deletion done will be seen in strike-through style.
Previous Track Changes/Next Track Changes– Click on these buttons to
navigate between the changes made.
Accept/Accept All Track Changes – Accept all the changes made to the
document.
Reject/Reject All Track Changes – Clicking Reject Track Changes or Reject All
Track Changes button, respectively.
Manage Track Changes – Which contains a detailed list of all changes made to the
document along with the author’s name and date and time of modification.
Insert Comment – This button is used to add a comment in a document.
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