Republic of the Philippines

BIDS AND AWARDS COMMITTEE FOR INFRASTRUCTURE

City Government of Baguio
________________________________________________________________________________________

SECTION I. INVITATION TO BID

INVITATION TO BID FOR

SUSTAINABALE INFRASTRUCTURE PROJECTS ALLEVIATING GAPS (SIPAG) –

CONSTRUCTION OF MULTI-PURPOSE BUILDING AT WRIGHT PARK, WITH PROJECT
IDENTIFICATION NO. 8918-23-160 (NEGOTIATED PROCUREMENT-(TWO-FAILED
BIDDINGS)

1. The City Government of Baguio-Bids and Awards Committee for Infrastructure, through
the General Fund for the year 2023 intends to apply the sum of TWENTY FIVE MILLION
FOUR HUNDRED SIXTY ONE THOUSAND SEVEN HUNDRED FIFTY EIGHT PESOS &
41/100 (P25,461,758.41) being the Approved Budget for the Contract (ABC) to payments
under the contract for SUSTAINABALE INFRASTRUCTURE PROJECTS ALLEVIATING
GAPS (SIPAG) – CONSTRUCTION OF MULTI-PURPOSE BUILDING AT WRIGHT PARK,
WITH PROJECT IDENTIFICATION NO. 8918-23-160 (NEGOTIATED PROCUREMENT-
(TWO-FAILED BIDDINGS)

Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The City Government of Baguio-Bids and Awards Committee for Infrastructure now
invites bids for the above Procurement Project. Completion of the Works is 140 Calendar
Days. Bidders should have completed a contract similar to the Project. The description of an
eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions
to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using non-
discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and
Regulations (IRR) of Republic Act (RA) No. 9184.

4. Interested bidders may obtain further information from the City Government of Baguio-
Bids and Awards Committee for Infrastructure and inspect the Bidding Documents at the City
Budget Office, City Hall, Baguio City from Mar. 17-Apr. 1, 2025, 8:00AM-2:00PM;

5. A complete set of Bidding Documents may be acquired by interested bidders on Mar.

17-Apr. 1, 2025 from the given address and website/s below and upon payment of the
applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the
GPPB, in the amount of TWENTY FIVE THOUSAND PESOS (P25,000.00). The Procuring
Entity shall allow the bidder to present its proof of payment for the fees in person. (Official
Receipt to be attached in the Bid Proposal)

Payment of bid documents can be accepted at the Land Bank of the Philippines
(LBP) with Account No. 0222-0015-95, Account Name: City Government of Baguio.
The bidder will e-mail the deposit slip to cto.baguio@gmail.com for the issuance of
Official Receipt.

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6. The City Government of Baguio-Bids and Awards Committee for Infrastructure will hold a
Pre-Bid Conference on __________at the Session Hall, Sangguniang Panlungsod, City
Hall, Baguio City, which shall be open to prospective bidders.

7. Bids must be duly received by the BAC Secretariat manual submission at the City
Administrator’s Office, City Hall, Baguio City on or before Apr. 1, 2025, 2:00 PM. Late bids
shall not be accepted.

8. All bids must be accompanied by a bid security in any of the acceptable forms and in
the amount stated in ITB Clause 16.

9. Bid opening shall be on Apr. 1, 2025, 2:00PM at the Sangguniang Panlungsod,

Session Hall, Baguio City. Bids will be opened in the presence of the bidders’
representatives who choose to attend the activity.

Only the bidder/contractor, or his/her duly authorized representative within

his/her organization structure, subject to submission of Certificate of Employment,
Social Security System (SSS), Electronic Static Information of the Liaison Officer, and
company ID will personally appear to proper authorities for any transaction related to
the entire procurement process of all infrastructure projects.

10. The City Government of Baguio-Bids and Awards Committee for Infrastructure
reserves the right to reject any and all bids, declare a failure of bidding, or not award the
contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the
2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby
incurring any liability to the affected bidder or bidders.

11. For further information, please refer to:

The BAC Secretariat

City Hall, Baguio City
Tel No. 442-8931/442-5497
Email address: bacinfrabaguio@gmail.com

12. You may visit the following websites:

For downloading of Bidding Documents: www.philgeps.gov.ph

www.baguio.gov.ph

(SIGNED)
ENGR. BONIFACIO I. DELA PEÑA
City Administrator &
Chairperson, BAC

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 SECTION II. INSTRUCTION TO BIDDERS

1. Scope of Bid

The City Government of Baguio-Bids and Awards Committee for Infrastructure invites Bids for
the SUSTAINABALE INFRASTRUCTURE PROJECTS ALLEVIATING GAPS (SIPAG) –
CONSTRUCTION OF MULTI-PURPOSE BUILDING AT WRIGHT PARK, WITH PROJECT
IDENTIFICATION NO. 8918-23-160 (NEGOTIATED PROCUREMENT-(TWO-FAILED
BIDDINGS)

The Procurement Project (referred to herein as “Project”) is for the construction of Works, as
described in Section VI (Specifications).

2. Funding Information

2.1. The GOP through the source of funding as indicated below for FY 2023 in the
amount of P25,461,758.41

2.2. The source of funding is: General Fund

c. LGUs, the Annual or Supplemental Budget, as approved by the Sanggunian

3. Bidding Requirements

The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its
2016 revised IRR, including its Generic Procurement Manual and associated policies, rules
and regulations as the primary source thereof, while the herein clauses shall serve as the
secondary source thereof.

Any amendments made to the IRR and other GPPB issuances shall be applicable only to the
ongoing posting, advertisement, or invitation to bid by the BAC through the issuance of a
supplemental or bid bulletin.

The Bidder, by the act of submitting its Bid, shall be deemed to have inspected the site,
determined the general characteristics of the contracted Works and the conditions for this
Project, such as the location and the nature of the work; (b) climatic conditions; (c)
transportation facilities; (c) nature and condition of the terrain, geological conditions at the site
communication facilities, requirements, location and availability of construction aggregates
and other materials, labor, water, electric power and access roads; and (d) other factors that
may affect the cost, duration and execution or implementation of the contract, project, or work
and examine all instructions, forms, terms, and project requirements in the Bidding
Documents.

4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices

The Procuring Entity, as well as the Bidders and Contractors, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or through an
agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices
defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other integrity violations in
competing for the Project.

5. Eligible Bidders

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 5.1. Only Bids of Bidders found to be legally, technically, and financially
capable will be evaluated.

5.2. The Bidder must have an experience of having completed a Single

Largest Completed Contract (SLCC) that is similar to this Project, equivalent to
at least fifty percent (50%) of the ABC adjusted, if necessary, by the Bidder to
current prices using the PSA’s CPI, except under conditions provided for in
Section 23.4.2.4 of the 2016 revised IRR of RA No. 9184.

A contract is considered to be “similar” to the contract to be bid if it has the major categories
of work stated in the BDS.

5.3. For Foreign-funded Procurement, the Procuring Entity and the foreign
government/foreign or international financing institution may agree on another
track record requirement, as specified in the Bidding Document prepared for
this purpose.

5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.2
of the 2016 IRR of RA No. 9184.

6. Origin of Associated Goods

There is no restriction on the origin of Goods other than those prohibited by a decision of the
UN Security Council taken under Chapter VII of the Charter of the UN.

7. Subcontracts

7.1 The Bidder may subcontract portions of the Project to the extent allowed by the
Procuring Entity as stated herein, but in no case more than fifty percent (50%) of the Project.

a. Subcontracting is not allowed.

8. Pre-Bid Conference

The City Government of Baguio-Bids and Awards Committee for Infrastructure will hold
a Pre-Bid Conference on _______PM at the Session Hall, Sangguniang Panlungsod,
City Hall, Baguio City, as indicated in paragraph 6 of the IB.

9. Clarification and Amendment of Bidding Documents

Prospective bidders may request for clarification on and/or interpretation of any part of the
Bidding Documents. Such requests must be in writing and received by the Procuring Entity,
either at its given address or through electronic mail indicated in the IB, at least ten (10)
calendar days before the deadline set for the submission and receipt of Bids.

10. Documents Comprising the Bid: Eligibility and Technical Components

10.1 The first envelope shall contain the eligibility and technical documents of the Bid
as specified in Section IX. Checklist of Technical and Financial Documents,
as follows:

I. TECHNICAL COMPONENT ENVELOPE

Class “A” Documents

Legal Documents

(a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all

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 pages) in accordance with Section 8.5.2 of the IRR.

Technical Documents

(b) Statement of the prospective bidder of all its ongoing government and
private contracts, including contracts awarded but not yet started, if any,
whether similar or not similar in nature and complexity to the contract to be
bid; and

(c) Statement of the bidder’s Single Largest Completed Contract (SLCC)

similar to the contract to be bid, except under conditions provided under the
rules; and

(d) Philippine Contractors Accreditation Board (PCAB) License;

or

Special PCAB License in case of Joint Ventures;

and registration for the type and cost of the contract to be bid; and

(e) Original copy of Bid Security. If in the form of a Surety Bond, submit also
a certification issued by the Insurance Commission;
Or

Original copy of Notarized Bid Securing Declaration; and

(f) Project Requirements, which shall include the following:

a. Organizational chart for the contract to be bid;

b. List of contractor’s key personnel (e.g., Project Manager, Project
Engineers, Materials Engineers, and Foremen), to be assigned to the
contract to be bid, with their complete qualification and experience
data;
c. List of contractor’s major equipment units, which are owned, leased,
and/or under purchase agreements, supported by proof of ownership
or certification of availability of equipment from the equipment
lessor/vendor for the duration of the project, as the case may be; and

(g) Original duly signed Omnibus Sworn Statement (OSS);

and if applicable, Original Notarized Secretary’s Certificate in case of a

corporation, partnership, or cooperative; or Original Special Power of
Attorney of all members of the joint venture giving full power and authority
to its officer to sign the OSS and do acts to represent the Bidder.

Financial Documents

(h) The bidder’s computation of Net Financial Contracting Capacity

(NFCC),

Class “B” Documents

(i) If applicable, duly signed joint venture agreement (JVA) in accordance

with RA No. 4566 and its IRR in case the joint venture is already in
existence;
or
duly notarized statements from all the potential joint venture partners
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 stating that they will enter into and abide by the provisions of the JVA in the
instance that the bid is successful.

10.2 If the eligibility requirements or statements, the bids, and all other documents
for submission to the BAC are in foreign language other than English, it must be
accompanied by a translation in English, which shall be authenticated by the
appropriate Philippine foreign service establishment, post, or the equivalent
office having jurisdiction over the foreign bidder’s affairs in the Philippines. For
Contracting Parties to the Apostille Convention, only the translated documents
shall be authenticated through an apostille pursuant to GPPB Resolution No.
13-2019 dated 23 May 2019. The English translation shall govern, for purposes
of interpretation of the bid.

10.3 A valid PCAB License is required, and in case of joint ventures, a valid special
PCAB License, and registration for the type and cost of the contract for this
Project. Any additional type of Contractor license or permit shall be indicated in
the BDS.

10.4 A List of Contractor’s key personnel (e.g., Project Manager, Project Engineers,
Materials Engineers, and Foremen) assigned to the contract to be bid, with
their complete qualification and experience data shall be provided. These key
personnel must meet the required minimum years of experience set in the
BDS.

10.5 A List of Contractor’s major equipment units, which are owned, leased, and/or
under purchase agreements, supported by proof of ownership, certification of
availability of equipment from the equipment lessor/vendor for the duration of
the project, as the case may be, must meet the minimum requirements for the
contract set in the BDS.

11. Documents Comprising the Bid: Financial Component

11.1 The second bid envelope shall contain the financial documents for the Bid as
specified in Section IX. Checklist of Technical and Financial Documents,
as follows:

II. FINANCIAL COMPONENT ENVELOPE

(j) Original of duly signed and accomplished Financial Bid

Form; and

Other documentary requirements under RA No. 9184:

(k) Original of duly signed Bid Prices in the Bill of Quantities;

and

(l) Duly accomplished Detailed Estimates Form, including a

summary sheet indicating the unit prices of construction
materials, labor rates, and equipment rentals used in coming up
with the Bid; and

(m) Cash Flow by Quarter.

11.2 Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not
be accepted.
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 11.3 For Foreign-funded procurement, a ceiling may be applied to bid prices
provided the conditions are met under Section 31.2 of the 2016 revised IRR of
RA No. 9184.

12. Alternative Bids

Bidders shall submit offers that comply with the requirements of the Bidding Documents,
including the basic technical design as indicated in the drawings and specifications. Unless
there is a value engineering clause in the BDS, alternative Bids shall not be accepted.

13. Bid Prices

All bid prices for the given scope of work in the Project as awarded shall be considered as
fixed prices, and therefore not subject to price escalation during contract implementation,
except under extraordinary circumstances as determined by the NEDA and approved by the
GPPB pursuant to the revised Guidelines for Contract Price Escalation guidelines.

14. Bid and Payment Currencies

14.1 Bid prices may be quoted in the local currency or tradeable currency
accepted by the BSP at the discretion of the Bidder. However, for purposes of
bid evaluation, Bids denominated in foreign currencies shall be converted to
Philippine currency based on the exchange rate as published in the BSP
reference rate bulletin on the day of the bid opening.

14.2 Payment of the contract price shall be made in:

a. Philippine Pesos

15. Bid Security

15.1 The Bidder shall submit a Bid Securing Declaration or any form of Bid
Security in the amount indicated in the BDS, which shall be not less than the
percentage of the ABC in accordance with the schedule in the BDS.

15.2 The Bid and bid security shall be valid until 120 CD from the date of the
Opening of Bids. Any bid not accompanied by an acceptable bid security shall
be rejected by the Procuring Entity as non-responsive.

16. Sealing and Marking of Bids

Each Bidder shall submit one copy of the first and second components of its Bid.

The Procuring Entity may request additional hard copies and/or electronic copies of the Bid.
However, failure of the Bidders to comply with the said request shall not be a ground for
disqualification.

If the Procuring Entity allows the submission of bids through online submission to the given
website or any other electronic means, the Bidder shall submit an electronic copy of its Bid,
which must be digitally signed. An electronic copy that cannot be opened or is corrupted shall
be considered non-responsive and, thus, automatically disqualified.

17. Deadline for Submission of Bids

The Bidders shall submit on the specified date and time and either at its physical address or
through online submission as indicated in paragraph 7 of the IB.

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 18. Opening and Preliminary Examination of Bids

18.1 The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are present
shall sign a register evidencing their attendance. In case videoconferencing,
webcasting or other similar technologies will be used, attendance of participants
shall likewise be recorded by the BAC Secretariat.

In case the Bids cannot be opened as scheduled due to justifiable reasons, the
rescheduling requirements under Section 29 of the 2016 revised IRR of RA No.
9184 shall prevail.

18.2 The preliminary examination of Bids shall be governed by Section 30 of the

2016 revised IRR of RA No. 9184.

19. Detailed Evaluation and Comparison of Bids

19.1 The Procuring Entity’s BAC shall immediately conduct a detailed

evaluation of all Bids rated “passed” using non-discretionary pass/fail criteria.
The BAC shall consider the conditions in the evaluation of Bids under Section
32.2 of 2016 revised IRR of RA No. 9184.

19.2 If the Project allows partial bids, all Bids and combinations of Bids as
indicated in the BDS shall be received by the same deadline and opened and
evaluated simultaneously so as to determine the Bid or combination of Bids
offering the lowest calculated cost to the Procuring Entity. Bid Security as
required by ITB Clause 15 shall be submitted for each contract (lot) separately.

19.3 In all cases, the NFCC computation pursuant to Section 23.4.2.6 of the
2016 revised IRR of RA No. 9184 must be sufficient for the total of the ABCs
for all the lots participated in by the prospective Bidder.

20. Post Qualification

Within a non-extendible period of five (5) calendar days from receipt by the Bidder of the
notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit its
latest income and business tax returns filed and paid through the BIR Electronic Filing and
Payment System (eFPS), and other appropriate licenses and permits required by law and
stated in the BDS.

21. Signing of the Contract

The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall form
part of the Contract. Additional Contract documents are indicated in the BDS.

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 SECTION III. BID DATA SHEET

ITB
Clause
5.2 For this purpose, contracts similar to the Project refer to contracts which
have the same major categories of work, which shall be:

The Bidder must have completed, a single contract that is similar to this
Project, equivalent to at least fifty percent (50%) of the ABC that is
implemented and completed.

The Bidder shall submit documented proof such as certified copy of

Contract and certified copy of Certificate of Completion/Acceptance
Issued by the procuring entity with a similar project.
7.1a Sub-contracting is not allowed.

9.3 Small B
9.4 The key personnel must meet the required minimum years of experience
set below:
Key Personnel

1 CONSTRUCTION FOREMAN – 5 YRS EXPERIENCE

1 ARCHITECT – 5 YRS. EXPERIENCE
1 CIVIL ENGINEER – 5 YRS EXPERIENCE
1 ELECTRICAL ENGINEER – 5 YRS EXPERIENCE
1 SANITARY ENGINEER – 5 YRS EXPERIENCE
1 GEODETIC ENGINEER – 5 YRS EXPERIENCE
1 SAFETY OFFICER – 5 YRS EXPERIENCE
1 FIRST AIDER – 5 YRS. EXPERIENCE
9.5 The minimum major equipment requirements are the following:

Equipment

1 UNIT BACKHOE
1 UNIT DUMP TRUCK
1 UNIT CONCRETE VIBRATOR
2 UNITS SPEED CUTTER
600 1 ½” SCAFFOLDING
2 UNITS ELECTRIC GRINDER
3 UNITS WELDING MACHINE

No further instructions.
14.1 The bid security shall be in the form of a Bid Securing Declaration or any
of the following forms and amounts:
a. The amount of not less than P 509,235.17 (two percent (2%) of
ABC), if bid security is in cash, cashier’s/manager’s check, bank
draft/guarantee or irrevocable letter of credit;

b. The amount of not less than P 1,273,087.92 (five percent (5%), if bid
security is in Surety Bond.
18.2 Partial bid is not allowed.
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19 Not applicable.
20 Additional contract documents relevant to the Project that may be required
by existing laws and/or the Procuring Entity, such as construction
schedule and S-curve, manpower schedule, construction methods,
equipment utilization schedule, construction safety and health program
approved by the DOLE, and other acceptable tools of project scheduling.

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 SECTION IV. GENERAL CONDITIONS OF THE CONTRACT

1. Scope of Contract

This Contract shall include all such items, although not specifically mentioned, that can be
reasonably inferred as being required for its completion as if such items were expressly
mentioned herein. All the provisions of RA No. 9184 and its 2016 revised IRR, including the
Generic Procurement Manual, and associated issuances, constitute the primary source for
the terms and conditions of the Contract, and thus, applicable in contract implementation.
Herein clauses shall serve as the secondary source for the terms and conditions of the
Contract.

This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No. 9184
allowing the GPPB to amend the IRR, which shall be applied to all procurement activities, the
advertisement, posting, or invitation of which were issued after the effectivity of the said
amendment.

2. Sectional Completion of Works

If sectional completion is specified in the Special Conditions of Contract (SCC), references

in the Conditions of Contract to the Works, the Completion Date, and the Intended
Completion Date shall apply to any Section of the Works (other than references to the
Completion Date and Intended Completion Date for the whole of the Works).

3. Possession of Site

3.1 The Procuring Entity shall give possession of all or parts of the Site to the
Contractor based on the schedule of delivery indicated in the SCC, which
corresponds to the execution of the Works. If the Contractor suffers delay or
incurs cost from failure on the part of the Procuring Entity to give possession in
accordance with the terms of this clause, the Procuring Entity’s Representative
shall give the Contractor a Contract Time Extension and certify such sum as
fair to cover the cost incurred, which sum shall be paid by Procuring Entity.

3.2 If possession of a portion is not given by the above date, the Procuring Entity
will be deemed to have delayed the start of the relevant activities. The
resulting adjustments in contract time to address such delay may be addressed
through contract extension provided under Annex “E” of the 2016 revised IRR
of RA No. 9184.

4. The Contractor’s Obligations

The Contractor shall employ the key personnel named in the Schedule of Key Personnel
indicating their designation, in accordance with ITB Clause 9.4 and specified in the BDS, to
carry out the supervision of the Works.

The Procuring Entity will approve any proposed replacement of key personnel only if their
relevant qualifications and abilities are equal to or better than those of the personnel listed in
the Schedule.

5. Performance Security

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 5.1. Within ten (10) calendar days from receipt of the Notice of Award from
the Procuring Entity but in no case later than the signing of the contract by both
parties, the successful Bidder shall furnish the performance security in any of
the forms prescribed in Section 39 of the 2016 revised IRR.

5.2. The Contractor, by entering into the Contract with the Procuring Entity,
acknowledges the right of the Procuring Entity to institute action pursuant to RA
No. 3688 against any subcontractor be they an individual, firm, partnership,
corporation, or association supplying the Contractor with labor, materials and/or
equipment for the performance of this Contract.

6. Site Investigation Reports

The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to in
the SCC supplemented by any information obtained by the Contractor.

7. Warranty

7.1. In case the Contractor fails to undertake the repair works under Section
62.2.2 of the 2016 revised IRR, the Procuring Entity shall forfeit its performance
security, subject its property(ies) to attachment or garnishment proceedings,
and perpetually disqualify it from participating in any public bidding. All payables
of the GOP in his favor shall be offset to recover the costs.

7.2. The warranty against Structural Defects/Failures, except that

occasioned-on force majeure, shall cover the period from the date of issuance
of the Certificate of Final Acceptance by the Procuring Entity. Specific duration
of the warranty is found in the SCC.

8. Liability of the Contractor

Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability under
this Contract shall be as provided by the laws of the Republic of the Philippines.
If the Contractor is a joint venture, all partners to the joint venture shall be jointly and
severally liable to the Procuring Entity.

9. Termination for Other Causes

Contract termination shall be initiated in case it is determined prima facie by the Procuring
Entity that the Contractor has engaged, before, or during the implementation of the contract,
in unlawful deeds and behaviors relative to contract acquisition and implementation, such as,
but not limited to corrupt, fraudulent, collusive, coercive, and obstructive practices as stated
in ITB Clause 4.

10. Dayworks

Subject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR of RA No.
9184, and if applicable as indicated in the SCC, the Dayworks rates in the Contractor’s Bid
shall be used for small additional amounts of work only when the Procuring Entity’s
Representative has given written instructions in advance for additional work to be paid for in
that way.

11. Program of Work

11.1. The Contractor shall submit to the Procuring Entity’s Representative for
approval the said Program of Work showing the general methods,
arrangements, order, and timing for all the activities in the Works. The
submissions of the Program of Work are indicated in the SCC.
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 11.2. The Contractor shall submit to the Procuring Entity’s Representative for
approval an updated Program of Work at intervals no longer than the period
stated in the SCC. If the Contractor does not submit an updated Program of
Work within this period, the Procuring Entity’s Representative may withhold the
amount stated in the SCC from the next payment certificate and continue to
withhold this amount until the next payment after the date on which the overdue
Program of Work has been submitted.

12. Instructions, Inspections and Audits

The Contractor shall permit the GOP or the Procuring Entity to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and to have them audited
by auditors of the GOP or the Procuring Entity, as may be required.

13. Advance Payment

The Procuring Entity shall, upon a written request of the Contractor which shall be submitted
as a Contract document, make an advance payment to the Contractor in an amount not
exceeding fifteen percent (15%) of the total contract price, to be made in lump sum, or at the
most two installments according to a schedule specified in the SCC, subject to the
requirements in Annex “E” of the 2016 revised IRR of RA No. 9184.

As a form of security for the advance payment made by the Procuring Entity, the
contractor is required only to submit a bank guarantee, stating in the bank certification
that the credit line shall be released only when the Project had been completed and
authorized by the Procuring Entity.

14. Progress Payments

The Contractor may submit a request for payment for Work accomplished. Such requests for
payment shall be verified and certified by the Procuring Entity’s Representative/Project
Engineer. Except as otherwise stipulated in the SCC, materials and equipment delivered on
the site but not completely put in place shall not be included for payment.

15. Operating and Maintenance Manuals

15.1. If required, the Contractor will provide “as built” Drawings and/or
operating and maintenance manuals as specified in the SCC.

15.2. If the Contractor does not provide the Drawings and/or manuals by the
dates stated above, or they do not receive the Procuring Entity’s
Representative’s approval, the Procuring Entity’s Representative may withhold
the amount stated in the SCC from payments due to the Contractor.

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 SECTION V. SPECIAL CONDITIONS OF THE CONTRACT

GCC Clause
2 [If different dates are specified for completion of the Works by
section, i.e. “sectional completion,” these dates should be listed
here.]
3.1 [Specify the schedule of delivery of the possession of the site to the
Contractor, whether full or in part.]
6 The site investigation reports are: [list here the required site
investigation reports.]
7.2 [Select one, delete the other.]

[In case of permanent structures, such as buildings of types 4 and 5

as classified under the National Building Code of the Philippines
and other structures made of steel, iron, or concrete which comply
with relevant structural codes (e.g., DPWH Standard
Specifications), such as, but not limited to, steel/concrete bridges,
flyovers, aircraft movement areas, ports, dams, tunnels, filtration
and treatment plants, sewerage systems, power plants,
transmission and communication towers, railway system, and other
similar permanent structures:] Fifteen (15) years.

[In case of semi-permanent structures, such as buildings of types 1,

2, and 3 as classified under the National Building Code of the
Philippines, concrete/asphalt roads, concrete river control,
drainage, irrigation lined canals, river landing, deep wells, rock
causeway, pedestrian overpass, and other similar semi-permanent
structures:] Five (5) years.

[In case of other structures, such as bailey and wooden bridges,

shallow wells, spring developments, and other similar structures:]
Two (2) years.
10 [Select one, delete the other:]

a. Dayworks are applicable at the rate shown in the Contractor’s

original Bid.

b. No dayworks are applicable to the contract.

11.1 The Contractor shall submit the Program of Work to the Procuring
Entity’s Representative within [insert number] days of delivery of the
Notice of Award.
11.2 The amount to be withheld for late submission of an updated
Program of Work is [insert amount].
13 The amount of the advance payment is [insert amount as
percentage of the contract price that shall not exceed 15% of the
total contract price and schedule of payment].
14 [If allowed by the Procuring Entity, state:] Materials and equipment
delivered on the site but not completely put in place shall be
included for payment.
15.1 The date by which operating and maintenance manuals are
required is [date].

The date by which “as built” drawings are required is [date].

15.2 The amount to be withheld for failing to produce “as built” drawings
and/or operating and maintenance manuals by the date required is
[amount in local currency].
14
 SECTION VI. SPECIFICATIONS

Notes on Specifications

A set of precise and clear specifications is a prerequisite for Bidders to respond

realistically and competitively to the requirements of the Procuring Entity without
qualifying or conditioning their Bids. In the context of international competitive
bidding, the specifications must be drafted to permit the widest possible
competition and, at the same time, present a clear statement of the required
standards of workmanship, materials, and performance of the goods and services
to be procured. Only if this is done will the objectives of economy, efficiency, and
fairness in procurement be realized, responsiveness of Bids be ensured, and the
subsequent task of bid evaluation facilitated. The specifications should require
that all goods and materials to be incorporated in the Works be new, unused, of
the most recent or current models, and incorporate all recent improvements in
design and materials unless provided otherwise in the Contract.

Samples of specifications from previous similar projects are useful in this respect.
The use of metric units is mandatory. Most specifications are normally written
specially by the Procuring Entity or its representative to suit the Works at hand.
There is no standard set of Specifications for universal application in all sectors in
all regions, but there are established principles and practices, which are reflected
in these PBDs.

There are considerable advantages in standardizing General Specifications for

repetitive Works in recognized public sectors, such as highways, ports, railways,
urban housing, irrigation, and water supply, in the same country or region where
similar conditions prevail. The General Specifications should cover all classes of
workmanship, materials, and equipment commonly involved in construction,
although not necessarily to be used in a particular Works Contract. Deletions or
addenda should then adapt the General Specifications to the particular Works.

Care must be taken in drafting specifications to ensure that they are not restrictive.
In the specification of standards for goods, materials, and workmanship,
recognized international standards should be used as much as possible. Where
other particular standards are used, whether national standards or other
standards, the specifications should state that goods, materials, and workmanship
that meet other authoritative standards, and which ensure substantially equal or
higher quality than the standards mentioned, will also be acceptable. The
following clause may be inserted in the SCC.

Sample Clause: Equivalency of Standards and Codes

Wherever reference is made in the Contract to specific standards and codes to be

met by the goods and materials to be furnished, and work performed or tested, the
provisions of the latest current edition or revision of the relevant standards and
codes in effect shall apply, unless otherwise expressly stated in the Contract.
Where such standards and codes are national, or relate to a particular country or
region, other authoritative standards that ensure a substantially equal or higher
quality than the standards and codes specified will be accepted subject to the
Procuring Entity’s Representative’s prior review and written consent. Differences
between the standards specified and the proposed alternative standards shall be
fully described in writing by the Contractor and submitted to the Procuring Entity’s
15
Representative at least twenty-eight (28) days prior to the date when the
Contractor desires the Procuring Entity’s Representative’s consent. In the event
the Procuring Entity’s Representative determines that such proposed deviations
do not ensure substantially equal or higher quality, the Contractor shall comply
with the standards specified in the documents.

These notes are intended only as information for the Procuring Entity or the
person drafting the Bidding Documents. They should not be included in the final
Bidding Documents.

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 SECTION VII. DRAWINGS

[Insert here a list of Drawings. The actual Drawings, including site plans, should be attached
to this section, or annexed in a separate folder.]

Detailed Plans/Drawings will be available at

the BAC Secretariat Staff, City Budget
Office, City Hall, Baguio City

17
 SECTION VIII. BILL OF QUANTITIES

Project Identification No. 8918-23-160

Project Title: SUSTAINABALE INFRASTRUCTURE PROJECTS ALLEVIATING GAPS

(SIPAG) – CONSTRUCTION OF MULTI-PURPOSE BUILDING AT WRIGHT PARK, WITH
PROJECT IDENTIFICATION NO. 8918-23-160 (NEGOTIATED PROCUREMENT-(TWO-
FAILED BIDDINGS)

Location: WRIGHT PARK

ITEM DESCRIPTION QTY UNIT UNIT AMOUNT

PRICE (PESOS)
(PESO
S)
B.5 PROJECT BILLBOARD SETS 5.00
REMOVAL OF STRUCTURES
801(1) CU M 74.75
& OBSTRUCTION
803 STRUCTURE EXCAVATION CU M 144.32
900(1)C1 STRUCTURAL CONCRETE CU M 332.53
902(1)B REINFORCING STEEL KG 60,868.58
FORMWORKS & SQ M
903(2) 953.01
FALSEWORKS
PLUMBING/SANITARY FIXT
1002 112.00
WORKS
1010 DOORS SQ M 145.60
1005 WINDOWS SQ M 78.65
ROOFING AND
1014 SQ M 685.06
ACCESSORIES
1018 TILEWORKS SQ M 254.44
1027 CEMENT PLASTER FINISH SQ M 2,886.72
1032 PAINTING WORKS SQ M 678.36
1046 MASONRY WORKS SQ M 918.54
STRUCTURAL STEEL (ROOF
1047 SQ M 685.06
FRAMING)
1051 RAILINGS LM 134.10
OUTLET
1100 ELECTRICAL WORKS 329.00
S
1202 MECHANICAL WORKS SETS 158.00
CONSTRUCTION AND
SPL I SETS 7.00
SAFETY AND HEALTH
SPL II GRANITE SLAB SQ M 6.42
SPL III TOILET PARTITION SQ M 50.00
SPL IV SITE CLEARING LS 1.00
SPL V SITE SUPERVISION CD 140.00
CONSTRUCTION FOREMAN DAY/S 140.00
ARCHITECT DAY/S 70.00
CIVIL ENGINEER DAY/S 70.00
ELECTRICAL ENGINEER DAY/S 45.00
SANITARY ENGINEER DAY/S 35.00
GEODETIC ENGINEER DAY/S 3.00
18
 SAFETY OFFICER DAY/S 140.00
FIRST AIDER DAY/S 140.00
SPL VI BUILDING PERMIT FEES LS 1.00
ZONING
FIRE DEPARTMENT
CEPMO
CBAO

BID AMOUNT IN WORDS:

Submitted by:

Name and Signature of Bidder’s Representative Date: _______________

Position

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 Section IX. Checklist of Technical and Financial Documents

I. TECHNICAL COMPONENT ENVELOPE

Class “A” Documents

Legal Documents

⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all

pages) in accordance with Section 8.5.2 of the IRR.

Technical Documents

⬜ (b) Statement of the bidder of all its ongoing government and private
contracts, including contracts awarded but not yet started, if any, whether
similar or not similar in nature and complexity to the contract to be bid; and

⬜ (c) Statement of the bidder’s Single Largest Completed Contract (SLCC)

similar to the contract to be bid, except under conditions provided under the
rules; and

⬜ (d) Philippine Contractors Accreditation Board (PCAB) License;

or

Special PCAB License in case of Joint Ventures;

and registration for the type and cost of the contract to be bid; and

⬜ (e) Original copy of Bid Security. If in the form of a Surety Bond, submit
also a certification issued by the Insurance Commission;
Or

Original copy of Notarized Bid Securing Declaration; and

(f) Project Requirements, which shall include the following:

⬜ a. Organizational chart for the contract to be bid;

⬜ b. List of contractor’s key personnel (e.g., Project Manager,
Project Engineers, Materials Engineers, and Foremen), to be
assigned to the contract to be bid, with their complete qualification
and experience data;
⬜ c. List of contractor’s major equipment units, which are owned,
leased, and/or under purchase agreements, supported by proof of
ownership or certification of availability of equipment from the
equipment lessor/vendor for the duration of the project, as the case
may be; and

⬜ (g) Original duly signed Omnibus Sworn Statement (OSS);

and if applicable, Original Notarized Secretary’s Certificate in case of a

corporation, partnership, or cooperative; or Original Special Power of
Attorney of all members of the joint venture giving full power and
20
 authority to its officer to sign the OSS and do acts to represent the
Bidder.

Financial Documents

⬜ (h) The bidder’s computation of Net Financial Contracting Capacity

(NFCC)

Class “B” Documents

⬜ (i) If applicable, duly signed joint venture agreement (JVA) in accordance

with RA No. 4566 and its IRR in case the joint venture is already in
existence;
or
duly notarized statements from all the potential joint venture partners
stating that they will enter into and abide by the provisions of the JVA
in the instance that the bid is successful.

II. FINANCIAL COMPONENT ENVELOPE

⬜ (j) Original of duly signed and accomplished Financial Bid Form; and

Other documentary requirements under RA No. 9184

⬜ (k) Original of duly signed Bid Prices in the Bill of Quantities; and
⬜ (l) Duly accomplished Detailed Estimates Form, including a summary
sheet indicating the unit prices of construction materials, labor rates,
and equipment rentals used in coming up with the Bid; and
⬜ (m) Cash Flow by Quarter.

21