Job Description:

A. Financial Transaction Management:

 Record all financial vouchers in WVA online logs with meticulous attention to detail.
 Promptly communicate with staff to ensure completion of vouchers and supporting documents.
 Classify financial transactions accurately based on accounts and apply appropriate coding.
 Review uploaded transactions in online logs for completeness and readiness for posting.
 Accrue all transactions promptly upon receipt of information and prepare adjustments as necessary.
 Ensure timely and accurate updating of ageing reports relevant to respective zones.
 Analyze complex transactions and make system adjustments as required.
 Conduct monthly reviews of transactions to ensure data accuracy and completeness.
 Reconcile physical vouchers with posted transactions to ensure all transactions are accounted for.
 Create invoices in the system, attach supporting documents, and coordinate with staff for timely processing of payments.
B. Filing, record keeping and scanning.
 All correspondence with the government, particularly with tax authorities, are filed.
 Original vendors invoices are filed.
 Tax payment order, transfer, and TINs are filed.
 Scanning of financial vouchers and invoices and archiving in shared point including Audit reports, as well as other legal
documents
 Taking the backup of the scanned copies in the hard drive on a weekly basis
 Reporting on the progress of scanning in the zonal office
 Collect and fill the manual LDRs for the audit purpose.
 Facilitate the requested supporting documents to the audit.
 Review support documents for compliance before submitting the audit.
 Request the share cost related documents from the R&A unit and share with the audit as required!
 Ensure update the finance team and supervisor on the document submission.
C. Perform Other Assignments as needed.
 Internal Control procedures are strictly implemented, and any weakness is identified and reported to your supervisor for
correction.
 Perform any other duties requested by AP TL or Finance Director

Job Description:
Overview:
The Admin Finance Assistant is responsible to response the financial objectives of the units and proper continuation of financial
activities in finance department in close coordination with Finance Support Office and Finance Manager. His/her duty and
responsibilities are listed below and he/she will report to Finance Manager.
Duties and Responsibilities:
 Record the expenses and check expenses reports for cash registers received from locations and verify that the closing
balance reconciles to cash count.
 Scrutinize all bills and invoices, and preparation of vouchers (ensuring all the bills and invoices are attached to the
vouchers), and get vouchers duly approved and signed by authorized personnel.
 Financial entries into the financial software.
 Giving advances to employees and clearing the advances.
 Advance reconciliations.
 Preparing bank reconciliations.
 Obtaining quotation with admin department.
 Prepare and develop status reports as required by management.
 Ensure proper filing of documents.
 Be responsible for preparing monthly and annual tax report to ministry of finance.
 Be responsible for all tax calculation according to Afghanistan tax Law.
 Be responsible to verify payment according to the contracts.
Prepare payments of all tax liabilities on time.

Job Description:
Role description:
The Finance Assistant will work under the supervision of the Finance Manager and be responsible for assisting the Finance
Manager in coordinating all financial matters, including record-keeping, and reporting, in support of program delivery in the ECI
Afghanistan Office.
Finance responsibilities include:
 Assisting with day-to-day cash management and transfers, including dealing with banking activities as required.
 Assisting with preparing and filing all types of vouchers on a daily recording the transactions in the cash book and into
the system.
 Scanning invoices with all the supporting documents.
 Comparing entries with the original vouchers at the end of each month to make sure that the expenses and vouchers are
recorded correctly in cash books and in QB.
 Keeping track of all taxes to be paid on time as per Government rules and regulation in coordination with Finance
Manager.
 Reconcile the cash balances at the end of each month and prepare the cash counts, both AFNs and USD.
 Responsible for verification of payment list
 Responsible for tracking suppliers payments
  Responsible for cash management
 Responsible for cash transfers
 Maintain hard and soft filing system
 Any other tasks assigned by Finance Manager.

Job Description:
Purpose of the Job:
The Finance Assistant is day-to-day implementation of the support functions responsibilities. Use actions words such as ensure,
implement or assist for the position relevant responsibilities and also the Finance Assistant is responsible for cash management;
booking the transactions in cash and bank boxes, maintain hard and soft financial files, payments, tax deposit forms.

Generic responsibilities:
 These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and
essential. Details belong in the Work and Development plan.
 Ensure adherence with NRC policies, tools, handbooks and guidelines
 Implement delegated support function portfolio according to plan of action
 Prepare and develop status reports as required by management
 Ensure proper filing of documents
 Promote and share ideas for improvement of the support function
 Use initiative in day to day problem solving in line with agreed procedures, priorities and standards for the area of work
 Promote and share ideas for technical improvement
 Development of holistic and need-based programs, including cash-based interventions and marked based programmes.

Specific responsibilities:
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus
and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes
significantly.
 Maintain computerised financial records of transactions for all projects
 Maintain hard and soft filing system
 Responsible for updating Post backs
 Prepare monthly bank reconciliation
 Prepare monthly financial report to Kabul SO
 Maintain and follow supplier, landlord and payroll tax clearing forms
 Responsible for cash transfers
  Follow up transfer from SO
 Responsible for cash management
 Prepare monthly cash forecast and cash request
 Responsible to track suppliers payments
 Responsible to prepare monthly tax vouchers and bank dispatch
 Responsible to prepare monthly AIB Payroll
 Communicate with Hawaladar for payments
 Preparing daily cash count
 Preparing monthly Cheque record sheet.
 Responsible for Water and electricity payments
 Attend to distribution payments at area
 Responsible for verification of payment list.
 Responsible to follow with my money and all CCs for disbursement reports and finger print of beneficiaries.
 Prepare voucher for bank charges, electricity, water and etc.
 Preparing monthly checklist
 Filling and Scanning of Financial documents on daily or weekly basis.
 Responsible for opening new bank account for new staff.
 Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies
and their implementation across and within NRC’s core competencies
 Any other related duties as assigned by his/her line manager.

Roles and Key Responsibilities:

 Support the development and contribute to the implementation of agency-wide strategies, standards, tools and best
practices in safeguarding, protection, and gender equity that effectively engage partners, donors, and governments.
Help ensure a cross-sectoral approach integrating gender, protection mainstreaming, and disaster risk reduction.
 Provide safeguarding and protection technical solutions to CP teams, remotely and on-site, for how to best apply
standards, best practices, partnership principles, tools and M&E, helping to ensure high-quality implementation of CRS’
Safeguarding Policy. Review project designs to ensure minimum requirements for safeguarding, protection and gender
are included, such as: risk assessments, mitigation measures, functional FCRMs, staff and budget, etc.
 Plan and facilitate / coordinate safeguarding and protection risk assessments, or Do No Harm assessments, for projects in
design phase;
 Provide tools and technical support to Program Managers for awareness raising of program participants and communities
of intervention on their rights, CRS’ Code of Conduct & Ethics, reporting expectations, etc.;
 Support capacity strengthening initiatives in safeguarding, protection, and gender equity programming for staff and
partners by developing learning and training strategies and agendas/curriculums, conducting trainings and workshops,
and coaching;
 Train project frontline staff on identifying, receiving, and escalating safeguarding and protection reports, suspicions, and
concerns;
  Oversee CRS’ feedback, complaints, and response mechanism (FCRM), including the implementation and management of
CRS’ hotline and use of YouTrack;
 Ensure close collaboration with the HRM during the hiring process in order to bring back only those staff that exhibit CRS
behaviors and competencies;
 Collect and analyze program data, capture and share lessons learned and best practices for specific projects to facilitate
improvements in decision-making and contribute to the safeguarding, protection, and gender equity learning agenda;
 Ensure Essential Service Mapping / referral pathways (across CP and project-level) are kept up to date, reviewed on an
annual basis;
 Triage initial safeguarding or protection related concerns or queries from colleagues; ensure survivors receive immediate
support and/or appropriate referrals following disclosure;
 Conduct and support survivor-centered investigations into allegations of sexual exploitation, abuse, and harassment
against a program participant, community member, and staff or affiliates, allegedly perpetrated by CRS Team Members
or Associates;
 Contribute to maintaining relationships with donors, peer organizations, research and other institutions, participate in
forums in the area of safeguarding, protection, and gender equity to collect and share best practices and promote CRS’
work

Monitoring and Reporting

● Monitoring the Project MIS to ensure that the FPs are uploading the required ESS documents based on Project Operational
Manual.
● Monitor ESS-related data in the project’s MIS database and make sure that data is accurate.
● Generate reports, conduct analysis and share findings with the FPs for ESS improvement.
● Conduct follow up monitoring visits to ensure that the FPs improved the ESS implementation, reporting and documentation.
● Complete 60-70 percent of field physical verification of the FPs’ ESS requirements during implementation.
● Receive E&S reporting from Facilitating Partners and prepare E&S reports to UNOPS safeguard for submission to the World
Bank.
● Conduct environmental and social safeguard monitoring and supervision of projects based on agreed mitigation measures
and prepare detailed monitoring reports in designated format.
● Provide regular reports to the HSSE Analyst on relevant environmental, social, health, and safety activities. Environmental
and Social Safeguarding Compliance
● Support the FPs with preparation of all project Environmental and Social instruments, including the E&S Management
Framework (ESMF), Stakeholder Engagement Plan (SEP), Environmental and Social Commitment Plan (ESCP), Environmental and
Social Safeguards (ESS), Simplified ESMP, and any activity-specific E&S instruments.
● Support HSSE Officer for preparing E&S training materials and conduct training on Environmental and Social compliance
aspects/issues for the UNOPS Team, Facilitating Partners, and other stakeholders.
● Support FPs to Conduct Environmental and Social Assessments where applicable and integrate findings into the E&S
compliance and project components.
● Support FPs to ensure that the site-specific mitigation measures are prepared based on the E&S screening and field
observations considering the Project ESMP
● To ensure the FPs prepared subproject-specific E&S mitigation measures, and ensure measures are included in partner
Requests for Proposals, Bills of Quantities, and contractual agreements for the projects as required.
● Ensure that the FPs maintain all proper documentation of E&S safeguards measures to confirm all due processes have been
followed.
● Support and follow up with FPs to record and investigate incidents (including near misses) to determine the cause and to
propose improvements to processes in the future and prepare reports on incidents (including near misses) and compile
statistical information to present to upper management on HSSE matters
● Support FPs to ensure a safe workplace environment is maintained at all times without risk to health and safety of everyone
including workers, UNOPS staff, other stakeholders, and the general public.
● Support and follow up with FPs to respond to the Third Party Monitoring Agents’ reports on ESS-related issues. Building
Capacity of FPs and Contractors
● Assist in the collection of environmental and social data and provide technical assistance in the preparation of site-specific
mitigation measures. Regularly meet with FPs engineers regarding subproject ESS-related issues, grievances, and capacity-
building requests.
● Record lessons learned from the field and deliver training to the FPs’ staff on a regular basis as required.
● Participate in regular site meetings/kick-off meetings and provide training to the contractors.
● Perform other related duties as required by the HSSE Analyst.