Introduction to
Project
Management
BPeA 1-3 [MTh 1:30-3:00]
BAH 1-3 [MTh 3:00-4:30]
BSArchi 2-1P [W 10:30-1:30]
BSMath 1-3 [Th 4:30-7:30]
In this discussion
Fundamentals of
The Project Life
Introduction Project
Cycle
Management
Roles &
Key Project
Responsibilities in Preparing a Project
Management Tools
Project Management Plan
and Techniques
Management
Introduction
❑Project Management is an essential discipline that drives the success of
projects across various industries, from technology and construction to
healthcare and finance.
❑Further, Project management is a systematic approach to managing and
executing projects effectively.
Introduction
❑It involves the use of knowledge, skills, tools, and techniques to ensure
that a project meets its objectives on time, within scope, and within budget.
❑In today’s fast-paced business environment, strong project management
skills are essential for any organization aiming to stay competitive.
Fundamentals of Project Management
❑Project management is the application of processes, methods, skills, and
knowledge to achieve specific project objectives.
❑It ensures that projects are completed on time, within scope, and within
budget, making it crucial for organizational success.
Key Terms of Project Management
❑Project: A temporary endeavor undertaken to create a unique product,
service, or result.
❑Project Management: The discipline of planning, organizing, and
managing resources to bring about the successful completion of specific
project goals and objectives.
❑Project Manager: The person responsible for leading the project from
inception to completion.
The Project Life Cycle
❑The project life cycle is the series of phases that a project passes through
from its initiation to its closure.
❑It provides a structured approach to project management, ensuring all
necessary steps are taken to achieve the project’s objectives.
Phases of Project Management
❑Initiation
▪ Define the project, its purpose, scope, and objectives.
▪ Identify stakeholders and determine their needs and expectations.
❑Planning
▪ Develop a detailed project plan, including the schedule, budget,
resources, and risk management strategies.
▪ Establish baselines for scope, schedule, and cost.
Phases of Project Management
❑Execution
▪ Implement the project plan by coordinating people and resources.
▪ Ensure that the team performs the work defined in the project
management plan.
❑Monitoring & Controlling
▪ Track project progress against the plan.
▪ Manage changes to the project scope, schedule, and costs.
▪ Ensure that project objectives are met and take corrective actions when
necessary.
Phases of Project Management
❑Closing
▪ Finalize all project activities, deliver the project to stakeholders, and
conduct a post-project evaluation.
▪ Document lessons learned and release project resources.
Key Project Management Tools and
Techniques
❑Project management relies on various tools and techniques to plan,
execute, and control projects effectively.
❑The following are some of the commonly used tools:
Key Project Management Tools and
Techniques
❑Work Breakdown Structure
(WBS)
▪ A hierarchical
decomposition of the total
scope of work to
accomplish project
objectives.
▪ Breaks down projects into
smaller, more manageable
components.
Key Project Management Tools and
Techniques
❑Gantt Charts
▪ Visual timelines for
planning and scheduling
projects.
▪ Shows the start and finish
dates of the elements of a
project.
Key Project Management Tools and
Techniques
❑Critical Path Method (CPM)
▪ A step-by-step project
management technique for
process planning that defines
critical and non-critical tasks.
▪ Helps identify the longest
path of tasks that must be
completed on time for the
project to be completed on
schedule.
Key Project Management Tools and
Techniques
❑Risk Management Techniques
▪ Identifying, analyzing, and
responding to project risks.
▪ Includes risk assessment
matrices, qualitative and
quantitative risk analysis, and
risk response planning.
Roles & Responsibilities in Project
Management
❑Successful project management involves clearly defined roles and
responsibilities:
Roles & Responsibilities in Project
Management
1. Project Manager
▪ The leader who is responsible for planning, executing, and closing the
project.
▪ Manages the project team, stakeholders, scope, schedule, and resources.
❑Key Responsibilities:
▪ Leadership and communication
▪ Stakeholder management
▪ Conflict resolution
▪ Decision-making
Roles & Responsibilities in Project
Management
2. Project Team
▪ A group of individuals who work together to achieve the project goals.
▪ Includes various roles such as team members, specialists, and support
staff.
❑Key Responsibilities:
▪ Task execution
▪ Reporting progress
▪ Collaboration and communication
Roles & Responsibilities in Project
Management
3. Stakeholders
▪ Individuals or groups who have an interest in the outcome of the
project.
▪ Their expectations and needs must be managed throughout the project
life cycle.
Preparing a Project Management Plan
❑Creating a detailed project management plan is essential for guiding the
project through its life cycle.
❑The following are the steps involved in preparing a comprehensive plan:
Preparing a Project Management Plan
1. Define the Project Scope
▪ Clearly outline the project’s deliverables, boundaries, and constraints.
▪ Develop a scope statement that defines what is included and excluded
from the project.
2. Develop a Work Breakdown Structure (WBS)
▪ Break down the project into manageable sections or tasks.
▪ Assign responsibilities for each task.
Preparing a Project Management Plan
3. Create a Project Schedule
▪ Use tools like Gantt charts to plan the project timeline.
▪ Identify task dependencies and the critical path.
4. Budgeting
▪ Estimate the costs associated with each task and allocate resources
accordingly.
▪ Include a contingency budget for unforeseen expenses.
Preparing a Project Management Plan
5. Risk Management Planning
▪ Identify potential risks and categorize them by impact and probability.
▪ Develop strategies to mitigate or avoid risks.
6. Develop a Communication Plan
▪ Establish communication methods and frequency with stakeholders.
▪ Ensure that all team members are kept informed of project progress.
Preparing a Project Management Plan
7. Set Up a Quality Management Plan
▪ Define the quality standards for the project deliverables.
▪ Outline the processes for quality assurance and quality control.
8. Monitoring and Controlling
▪ Implement processes to track and manage project performance
against the plan.
▪ Establish Key Performance Indicators (KPIs) to measure progress.
Preparing a Project Management Plan
9. Finalize the Plan
▪ Review the entire plan for completeness and accuracy.
▪ Obtain approval from all key stakeholders before proceeding with
execution.
10.Project Execution and Monitoring
▪ Carry out the project activities as per the plan.
▪ Regularly monitor progress and adjust the plan as necessary.
Preparing a Project Management Plan
11.Project Closure
▪ Conduct a final project review, document lessons learned and formally
close the project.
▪ Release resources and provide final deliverables to stakeholders.
Preparing a Project Management Plan
❑Effective project management is the backbone of successful projects.
❑By understanding the project life cycle, utilizing key tools and techniques,
and clearly defining roles and responsibilities, you can manage projects
efficiently.
❑Preparing a detailed project management plan is crucial for navigating
the complexities of any project and ensuring its successful completion.
