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खरीद के लिए म ांगपत्र/INDENT FOR PURCHASE
SAP PR No: ददन ांक/Date:
In case of procurement from Project, the following must be filled up:
WBS Elements No.:________________________ G/L Account: _________________
खण्ड-अ @Part - A
A. Indenter & Department:
Sl. No Particulars Details
1. Name of Indenter
2. Designation
3. Department / Unit / Centre / Office
4. Email & Phone No.
5. Domestic Purchase – INR ONLY
B. Bills of Materials:
Sl Name of Item (s) Quantity Estimated Unit Price Total estimated cost
of order
1.
2.
C. 1. Type of Item (s): A Major B Minor / Limited Life Time Asset (LLTA)
C Consumable
2. Required equipment/item will be used for Research Purpose: Yes / No
3. In case of Limited & Open Tender, please arrange to provide the line of items in attached BOQ format
either in Item rate or Item wise. In Item rate, L1 will be identified on total quoted amount of items. In
Item wise, L1 will be identified separately for each item. (Please tick below)
Item Rate/Item Wise
Bidder will quote price only for the items/services mentioned in BOQ.
Pre Bid Meeting Required YES/NO
D. Types of Purchase & Nature of item: Plz Refer IITR Purchase Rule 2018 (Rule 4) @ Pg 3.
Sr. Particulars Yes / No
No
1 Limited Tender (Rs. 50,000/- to Rs.25lactotal estimated cost of
order) Minimum 5-6 Vendors.
Please arrange to provide the category of tender in which tender to
be floated from below:
1. Limited Tender: Tender document/enquiry letter will be sent to
the preferential bidders (Identified suppliers) by the CPP portal for Limited/Open Limited
their information & only they will be allowed to bid in the tender in
CPP portal.
2. Open Limited Tender: Tender document/enquiry letter will be
sent to the preferential bidders (Identified suppliers) by the CPP
portal for their information. However, other bidders can also bid in
the tender.
2 Open Tender (above Rs.25 lac total estimated cost of order)
3 Single Tender: Plz Refer IITR Purchase Rule 2018 (Rule 7) @ Pg 4
&suggest from points a, b, c, d & e whichever is applicable along with
the DPC/PPC recommendation. (Proprietary/Spare Parts)
4 Orders to the Government bodies on Nomination basis: Plz Refer
IITR Purchase Rule 2018 (Rule 8) @ Pg 4.
5 Government e-Market Place (GeM): Plz Refer IITR Purchase Rule
2018 (Rule 9) @ Pg 5.
6 Expression of Interest: Plz Refer IITR Purchase Rule 2018 (Rule 10)
@ Pg 5.
7 Rate contract (Name of the firm & item Sl.No. in RC.): Plz Refer IITR
Purchase Rule 2018 (Rule 11) @ Pg 6.
8 Repeat Purchase Order (Maximum 5):Plz Refer IITR Purchase Rule
2018 (Rule 09) @ Pg 11.
9 Annual Maintenance Contract/CAMC/ Repair work: Plz Refer IITR
Purchase Rule 2018 (Rule 02) @ (point 7 @ Pg 2).
10 Buy Back Purchase Plz Refer IITR Purchase Rule 2018 (Rule 12) @
(point 2 @ Pg 14).
E-1. Administrative approval (mandatory, if budget approval is not provided)– Attached (Yes /No)
E-2. Source of Fund: Budget approval is mandatory at the time of placing the actual order. At this stage it is
optional.
Sr. No Particulars Budget Head
1. ACCOUNT BOOKING CODE:- OH-35-
2. ACCOUNT BOOKING CODE:- OH-31-
3. PROJECT NUMBER(SRIC):-
4. Misc. Account Code:-
F. Earnest Money Deposit (EMD) & Performance Bank Guarantee (PBG) In case of purchase above Rs.25/-Lac:
1. Fixed amount of EMD (minimum 2% of the estimated cost) NA
2. % of PBG (3% of the order value) % to be mentioned
G. List of Identified Suppliers: Attached (Yes/No): -
H. Copy of approval regarding constitution of D.P.C./ P.P.C.:- Attached (Yes/ No)
I. List of Vendors may kindly be sent to e-mail- (mmiitr@iitr.ac.in):-
Note: Necessary and relevant documents to be attached.
खण्ड – ब / Part - B
Item Specifications & Compliance Statement:
S. Required complete specifications of item(s) Quantity Offered specifications of item(s) by
No. (to be filled by the Indenter) the firm
1.
Terms & Conditions (if any) as per requirement of the Indenter (for warranty, training/technical
support, service after sale, packing, binding etc.)
We hereby certify that the above mentioned products/items/services are not available on the GeM
(Government e-Marketplace) (GFR-2017—Rule-149).
Signature of DPC/PPC Members:
Name: Name: Name:
Designation: Designation: Designation:
Chairman, DPC / PPC
(with Seal)
