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PRJCT MNGMNT

Project management involves planning, executing, monitoring, and closing projects to achieve specific goals within defined constraints. It encompasses key components such as scope, time, cost, quality, risk, stakeholder, and resource management, and follows phases including initiation, planning, execution, monitoring, and closing. Various methodologies like Waterfall, Agile, and tools such as Trello and Microsoft Project are utilized to enhance project management effectiveness.

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Annie rose Encarnacion
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16 views3 pages

PRJCT MNGMNT

Project management involves planning, executing, monitoring, and closing projects to achieve specific goals within defined constraints. It encompasses key components such as scope, time, cost, quality, risk, stakeholder, and resource management, and follows phases including initiation, planning, execution, monitoring, and closing. Various methodologies like Waterfall, Agile, and tools such as Trello and Microsoft Project are utilized to enhance project management effectiveness.

Uploaded by

Annie rose Encarnacion
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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1. What is Project Management?

Definition:
Project management is the process of planning, executing, monitoring, and closing projects to achieve
specific goals within a defined scope, time, and budget.

Key Objectives:

 Delivering projects on time and within budget.

 Ensuring quality and efficiency.

 Aligning with business goals and stakeholder expectations.

2. Key Components of Project Management

1. Project Scope: Defining objectives, deliverables, and constraints.

2. Time Management: Creating schedules and meeting deadlines.

3. Cost Management: Budgeting and cost control.

4. Quality Management: Ensuring deliverables meet required standards.

5. Risk Management: Identifying and mitigating project risks.

6. Stakeholder Management: Engaging and communicating with stakeholders.

7. Resource Allocation: Managing human, financial, and material resources.

3. Project Management Phases

1. Initiation

 Define the project goals and objectives.

 Conduct a feasibility study.

 Identify stakeholders.

 Develop a project charter.

2. Planning

 Establish the project scope, timeline, and budget.

 Identify resources and assign responsibilities.

 Develop risk management and communication plans.

 Use tools like Gantt Charts and Work Breakdown Structure (WBS).
3. Execution

 Implement the project plan.

 Allocate resources effectively.

 Maintain communication with stakeholders.

 Monitor quality and performance.

4. Monitoring & Controlling

 Track progress using Key Performance Indicators (KPIs).

 Adjust plans as needed to meet deadlines.

 Control scope creep (unplanned changes that expand the project scope).

5. Closing

 Deliver final product/service.

 Conduct post-project evaluation.

 Document lessons learned.

 Release resources and close contracts.

4. Project Management Methodologies

1. Waterfall – Sequential and structured approach (best for predictable projects).

2. Agile – Iterative and flexible (ideal for software development and dynamic projects).

3. Scrum – Agile-based framework using sprints (short, iterative work cycles).

4. Kanban – Visual workflow management (uses boards to track progress).

5. Lean – Focuses on eliminating waste and improving efficiency.

6. Six Sigma – Data-driven approach to improve quality and reduce defects.

5. Tools & Software for Project Management

 Trello, Asana, Jira – Task and workflow management.

 Microsoft Project, Smartsheet – Scheduling and tracking.

 Slack, Zoom, Teams – Communication and collaboration.

 Monday.com, ClickUp – Comprehensive project management.


6. Risk Management in Projects

 Identify Risks: Assess internal and external risks (budget overruns, delays, scope creep).

 Analyze Risks: Determine probability and impact.

 Mitigate Risks: Create contingency plans.

 Monitor Risks: Continuously track risk factors.

7. Leadership & Team Collaboration in Project Management

 Effective Communication: Ensuring team members understand goals.

 Motivation & Delegation: Assigning roles based on strengths.

 Conflict Resolution: Addressing issues promptly.

 Decision Making: Using data-driven and strategic thinking.

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