Supplier Checklist
Description: This checklist describes the information that domestic suppliers should be prepared to
provide in order to become a fully qualified supplier with Walmart or Sam’s Club.
Required Fields Details
Supplier Company’s
Must match the name on your W-9 or W-8 Tax Form
Legal Name
Administrator Contact
Representative authorized to enter into legal agreements on behalf of your company; this
Name, Email and Phone
person will become your Retail Link Administrator
Number
If you do not already have a D&B / DUNS number, you can get a free one by contacting
DUNS Number D&B at 1-866-815-2749 (within North America)
For more information, visit: http://www.dnb.com/duns-number.html
Corporate Address The physical, street address of your company; PO boxes will not be accepted
Legal Entity Describes the corporate structure of your company (Corporation, Sole Proprietorship, etc.)
Tax Identification Info: Tax Number (US domestic suppliers): Federal Taxpayer Identification Number or Social
Tax Type, Security Number
Tax Number 2014 W-9 Tax Form (US domestic suppliers): Requires the latest version of the form
W-9 or W-8 Tax Form (currently 2014), which can be found at: https://www.irs.gov/uac/about-form-w9
Remit Address Address to remit payments if not paid by Electronic Funds Transfer
Company Contact Name, email address, and phone number for each Supplier contact listed: CEO, CFO,
Information Accounts Payable, Sales Representative, Insurance
Used for payments made by EFT; requires a US bank account (Routing and Account
Banking Information
Number, Bank Account Type and Account Holder Name)
Do you have a factoring Select “Yes” if your company is being financed by a third-party financial partner or has a
relationship with any factoring relationship with a financial entity.
financial entity? Note: You must provide a letter from both your company and the factoring company
Suppliers with a US corporate address must be prepared to indicate whether your
Supplier Diversity company is diverse-owned based on gender, ethnicity, or veteran status, and provide
Status corresponding certificates. For more information on Supplier Diversity, visit:
https://corporate.walmart.com/suppliers/supplier‐diversity
Product / Product
Product name, brand, cost, description, photo, category and chemical information
Chemical Information
Insurance carrier information, certificate expiration date, and insurance certificate (if
available). For more information please access:
http://cdn.corporate.walmart.com/59/cf/94f9c4734c7e8d3f56b11af5387f/insurance-
Insurance requirements-for-suppliers.pdf
Note: You will be required to provide insurance documentation within 30 days of
accepting a supplier agreement. If you are unable to provide insurance documentation
within 30 days of accepting a supplier agreement, your supplier agreement will be
considered null and void (and of no force and effect) from the beginning of the agreement.
Additional Addresses: Purchase Order Address for mailing purchase orders
Claims To Address to for mailing claim documentation
Returns Address for product being returned to supplier
May 2017 – Walmart Proprietary
New Supplier Onboarding Steps
Description: This checklist describes the high-level steps a brand new supplier must complete to
register, get certification, and accept an agreement to become a Walmart or Sam’s Club supplier.
Item Notes
Registration
Suppliers who are invited to Global Supplier
Navigate to http://corporate.walmart.com/suppliers Management (GSM) will receive an invitation email
with a link to the Registration Page
Register to become a Walmart or Sam’s Club
supplier by providing the required information
Receive Retail Link Account Activation email and
respond to request
You will be required to reset your password during
Receive Retail Link credentials via email
the initial sign on
Certification
Sign into Retail Link and navigate to the Global
Supplier Management (GSM) application through
the Apps toolbar
Use the Supplier Checklist; all required fields must
Set up your Supplier Profile be completed before information can be saved and
submitted
You are now certified to become a supplier and your
products can be seen and shopped for by Walmart
buyers. If they like what they see, they will send you
an invitation to start the Acceptance process in
Global Supplier Management (GSM)
Acceptance
Before you can complete this step, a buyer must
Receive invitation email and navigate to the Global review your profile and invite you to become a
Supplier Management (GSM) application through qualified supplier in Global Supplier Management
Retail Link (GSM); suppliers who are invited in GSM prior to
self-registering will bypass this step
Complete Acceptance of your Supplier Agreement
Receive Supplier Number and Agreement Number,
Information sent to suppler by email
along with full access to Retail Link
Walmart.com Suppliers only: Receive a notice to
continue onboarding on Walmart.com and register in Information sent to supplier by email
Supplier Center
Congratulations! You are now a qualified Walmart or
Sam’s Club Supplier!
May 2017 – Walmart Proprietary
