FEDERAL UNIVERSITY OF TECHNOLOGY, OWERRI

P.M.B 1526, OWERRI, IMO STATE

STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME [SIWES]

400 LEVEL

A REPORT ON

PROCUREMENT

DONE AT

THE PROCUREMENT DEPARTMENT OF

OBIO/AKPOR LOCAL GOVERNMENT COUNCIL SECRETARIAT

RUMUODOMAYA, PORT HARCOURT

PRESENTED BY

IZEVBUWA DANIEL

20181092385

DEPARTMENT OF COMPUTER SCIENCE

SCHOOL OF INFORMATION AND COMMUNICATION TECHNOLOGY

(SICT)

IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF

BACHELOR OF TECHNOLOGY (B.TECH) DEGREE IN COMPUTER SCIENCE

SEPTEMBER, 2023
 CERTIFICATION
This is to certify that the internship on “PROCUREMENT” at “OBIO/ AKPOR LOCAL

GOVERNMENT COUNCIL SECRETARIAT” was carried out by IZEVBUWA

DANIEL with REG. NO: 20181092385 in the Department of Computer Science, Federal

University of Technology, Owerri, Imo state.

................................................ ................................................

Dr. Njoku Obilor Date

(CSC SIWES Coordinator)

................................................ ................................................

Dr. Mrs. Juliet Odii Date

(Head of Department)

................................................ ................................................

Prof. Mrs. U. F. Eze Date

(Dean, SICT)
 DEDICATION
This report is dedicated to;

 God Almighty for his mercy and his guidance throughout the training
 All our Nigerian Military service men and women, and all their friends and family
who support them. We will always have your lights on.
 ACKNOWLEDGEMENT
”The race is not to the swift or the battle to the strong, nor does food come to the wise or
wealth to the brilliant, or favor to the learned; but time and chance happen to them all”

(Ecc 9:11)

I also acknowledge my parents, Mr. and Mrs. Izevbuwa, for their selfless, countless and
timeless efforts. A thesis is not enough to thank. Sir and ma, my success cannot be spelt
completely without “u”.

To my siblings, Destiny and Delight, you are all part of the success. Thank you both for your
immense contribution. I am proud of you both

I thank various members of staff at the Department of Computer Science, starting from the
HOD, Dr. Mrs. Juliet Odii, and the senior lecturers, Dr. Njoku Obilor, Dr. C.N Njoku, Dr.
Njoku Donatus, Dr. Stanley Okolie, my able course adviser Dr. Mrs. Theodora Onwuama and
many other lecturers. I thank you all.

A special recognition to Mr. Ivy. McCarthy, my Industry-Based supervisor. Sir a word is not
enough to appreciate your kindness. Thank you very much Sir.

I also acknowledge Engr. Dr. M. Olubiwe, my SIWES Institution-Based Supervisor, thanks

for the time spared for me. The success of this training wouldn’t have been completed
without you. Thanks Sir!

I also acknowledge Mrs. H.I. Daniels, Ms. Sarah, Mr. Godspower, and Mrs. Clara etc. who
were my senior colleagues during this course of training, you guys made my days at the
Department of Procurement wholesome.

The C.S.O and other security members are well acknowledged.

 ABSTRACT
In our world today, even in every education system, abstract knowledge alone would not be
sufficed to prepare an educated person for the world of work without practical skills. The
worker or productive individual must not only be knowledgeable but must also be versatile in
the application of skills to perform defined task or work. There are two basic forms of
learning; the first one is Education and the second one is Training. Both of which are
indispensable to the productive world of work and the functioning of society today. Both
education and training are important: there cannot be effective education without some
training input and there cannot be effective training without some educational input. The
productive individual, particularly in this millennium must be able to combine and utilize the
outcomes from the two forms of learning (Know-How Ability and Do-How Capability) for
the production of goods and services. This need to combine theoretical knowledge with
practical skills in order to produce results in the form of goods and services or to be
productive is the essence and justification for industrial training and at the end of the training,
a report must be written. Students’ Industrial Work Experience Scheme (SIWES) report
enables students to review and analyze what they have learnt and acquired during the course
of the industrial training.

This report clearly talk about how to use a powerful and sophisticated Computer Aided
Drafting software called AutoCAD, software’s used for Data Science, this includes Excel and
SPSS.

Also, this technical report laid emphases on the use of Garmin device for Geographical
Positioning System (GPS), how it
Table of Contents
CERTIFICATION......................................................................................................................i

DEDICATION...........................................................................................................................ii

ACKNOWLEDGEMENT........................................................................................................iii

ABSTRACT..............................................................................................................................iv

CHAPTER ONE........................................................................................................................1

1.0 INTRODUCTION.......................................................................................................1

CHAPTER TWO.......................................................................................................................5

2.0 ABOUT THE COMPANY..........................................................................................5

CHAPTER THREE....................................................................................................................9

3.0 INTRODUCTION.......................................................................................................9

CHAPTER FOUR....................................................................................................................10

4.0 KNOWLEDGE GAINED.........................................................................................10

4.1 CHALLENGES.........................................................................................................10

CHAPTER FIVE......................................................................................................................11

5.0 SUMMARY..............................................................................................................11

5.1 CONCLUSION.........................................................................................................11

5.2 RECOMMENDATIONS..........................................................................................11

REFERENCES.........................................................................................................................12
 CHAPTER ONE
1.0 INTRODUCTION
Students’ Industrial Work Experience Scheme (SIWES) was established by Industrial
Training Fund in 1973 to solve the problem of lack of adequate practical skills preparatory
for employment in industries by Nigerian graduates of tertiary institutions. It is part of the
requirement that must be met by undergraduates before the degree can be awarded. It lasts for
a period of six months, during the second semester of third year or fourth year in the
university, based on Students’ course duration respectively.

The Scheme exposes students to industry based skills necessary for a smooth transition from
the classroom to the world of work. It affords students of tertiary institutions the opportunity
of being familiarized and exposed to the needed experience in handling machinery and
equipment, as well as apparatus which are usually not available in the educational
institutions.

1.1 AIM AND OBJECTIVES OF SIWES

The aim of SIWES is to provide necessary practical experiences so as to bridge the gap
between the theoretical and practical realities of the student’s discipline.

The objectives of SIWES are to;

1. Expose students to work methods and techniques in handling equipment and machinery
that may not be available in their institutions.

2. Provide students with an opportunity to apply their knowledge in real work situation
thereby bridging the gap between theory and practice

3. Provide an avenue for students in institutions of higher learning to acquire industrial skills
and experience in their course of study

4. Prepare students for the industrial work situation they are to meet after graduation 5. Make
the transition from school to the world of work easier, and enhance students’ contacts for
later job placement

5. Make the transition from school to the world of work easier, and enhance students’
contacts for later job placement.
1.2 BODIES OF SIWES INVOLVED IN THE MANAGEMENT

The bodies include the Federal Government of Nigeria, the Industrial Training Fund (ITF)
and other supervising agencies like National Universities Commission (NUC).

1.2.1 ABOUT INDUSTRIAL TRAINING FUND

Industrial Training Fund popularly called ITF was established in 1971, the Industrial
Training Fund has operated consistently and painstakingly within the context of its enabling
laws, i.e. Decree 47 of 1971. The objective for which the Fund was established has been
pursued vigorously and efficaciously. In the three decades of its existence, the Industrial
Training Fund has not only raised training consciousness in the economy, but has also helped
in generating a corps of skilled indigenous manpower which has been manning and managing
various sectors of the national economy.

As part of its responsibilities, the Industrial Training Fund provides Direct Training,
Vocational and Apprentice Training, Research and Consultancy Service, Reimbursement of
up to 60% Levy paid by employers of labor registered with it, and administers the Students
Industrial Work Knowledge Scheme (SIWES). It also provides human resource development
information and training technology service to industry and commerce to enhance their
manpower capacity and in-house training delivery effort.

The main thrust of Industrial Training Fund programs and services is to stimulate human
performance, improve productivity, and induce value-added production in industry and
commerce. Through its SIWES, Vocational and Apprentice Training Programs, the Fund also
builds capacity for graduates and youth self-employment, in the context of Small Scale
Industrialization, in the economy.

1.3 FUNCTIONS OF SIWES BODIES

1. They ensure viability if this scheme through adequate funding.

2. They vet and process students log books and forward same to ITF area offices.

3. They ensure payment of allowances for students and their supervisors.

4. They formulate policies and guidelines for participating bodies and institution as well as
appointing SIWES Coordinator.

5. They established SIWES and accredit SIWES unit in every approved institutions.

1.4 RELEVANCE OF SIWES

This program cannot in any condition be underestimated as regards the student of Computer
Science. An average student who has duly undergone SIWES is afforded the opportunity of
learning more about the practical application in planning theories learnt in school to problem
solving in human environment in the area of .

SIWES is of utmost important to students in the field of Computer Science as it is the

bedrock to professional practice when students are exposed to some professional ethics
becoming guiding the planning profession.

It is an avenue to acquire enough knowledge towards an independent skilled and efficient

professional is created through SIWES.

1.5 BENEFITS OF INDUSTRIAL TRAINING TO STUDENTS

1. The scheme provides students the opportunity to apply the theoretical principles taught in
school in real job situation. This leads to better understanding of the subjects.

2. It affords them the opportunity to interact with a larger spectrum of people in industrial
setup which is different from campus life. Hence this helps personality and maturity
development.

3. It enables the students prepare themselves for the future world of work. The taste of the
pudding is in eating. Hence this is an opportunity to peep into the future and determine how
much they are ready for it.

4. The scheme helps the student in developing intellectual skills as they are often left on their
own to take technical decisions and often analyze complex interdisciplinary problems and
proffer solutions applicable to real situations.

1.6 ROLES OF THE STUDENT DURING SIWES

1. You should endeavor to be of good behavior at all times.

2. Be punctual at work.

3. Maintain a very good attendance record.

4. Maintain a cordial relationship with all members of staff.

5. Co-operate with co-workers and your supervisors.

6. Show initiative and drive in all your undertakings.

7. Take proper care of tools and manuals in your possession.

8. Report any difficulty or misunderstanding to your immediate supervisor.

9. Be humble so that you can take as much as you are giving to the company: remember you
are a professional in the making.

10. Be loyal to the company and keep its secret. You may become an employee of the firm
soon.

11. Above all, be a good ambassador of FUTO, Computer Science.

1.7 THE LOGBOOK

This is a book that is designed to assist students in keeping accurate records of their training
during SIWES. It shows the department/section of the industry/company where a student has
worked, and the period spent in each department and section.

The logbook contains records of the activities of each working day clearly written with
sketches and diagrams where necessary.

The logbook must be submitted to the (Industry-based) supervisor(s) every week for
comments and signature.

The University SIWES supervisor/ITF Officer/Industrial liaison officers will check the
logbook during their visits to ensure that proper training is being received by each student,
and also record their comments.

Each student is expected to obtain and complete the information needed as regards the
organizational profile of the establishment/company to which they are attached.
 CHAPTER TWO
2.0 PLACE OF ATTACHMENT
I had the industrial training exercise at the Department of Procurement, Obio/Akpor Local
Government Council Secretariat, Rumuodomaya, between March 2023 and September 2023.
It is the governing body for Obio-Akpor, a second-order administrative division. The council
was created on 3 May 1989 to handle government at the local level. It performs this function
through its own executive and legislative organs.

2.1 EXECUTIVE

The chairman is the chief executive and accounting officer of the council. The chairman is
normally elected, but can, under special circumstances, be appointed. He or she has the duty
to supervise the activities of the local government. The chairman is also responsible for
presiding over all meetings of the council.

Members of the executive assist the chairman in performing his or her administrative duties.
They include, vice-chairman, secretary and supervisory councilors. All members except the
vice-chairman are appointed by the chief executive. Other key officials are head of the
personnel management and local government treasurer.

2.2 LEGISLATIVE

Legislative powers vested in the local government council are exercised by the bylaws passed
by its legislature and assented to by the chairman. The legislative arm comprises the leader,
deputy leader, and councilors. There are 17 wards in Obio-Akpor, electing 17 councilors.
Each ward consists of polling units of different geographical sizes.

2.3 FUNCTIONS OF COUNCIL

The major functions of the council are to:

1. Debate, approve or amend the annual budget of the local government council subject to
the chairman’s veto which may be set-aside by two-thirds majority of the members of the
local government council;
2. Vet and monitor the implementation of projects and programs in the annual budget of the
local government;
3. Examine and debate the monthly statements of income and expenditure rendered to it by
the chairman of the local government;
4. Advice, consult and liaise with the chairman of the local government.

2.4 CURRENT MEMBERS

Chairman: Hon. Barr. George Ariolu

Deputy: Chinyere Agbara

2.5 LIST OF CHAIRMEN AND CARETAKER COMMITTEE CHAIRMEN OF

OBIO-AKPOR

This is a list of chairmen and caretaker committee chairs of Obio-Akpor, a local government
area of Rivers state, Nigeria.

To date, only 7 individuals have served as chairman of the local government council. 11 as
caretaker committee chairs and 3 as administrators.

# NAME POSITION TOOK LEFT COMMENTS

OFFICE OFFICE
1 B.A. Worgu Chairman May 1989 July 1989 Engineer
2 S.O. Worgu Sole July 1989 January 1990
Administrator
3 M.O. Nnadi CTC January 1990 December
Chairman 1990
4 Ndumati E. Chairman January 1991 June 1991 Chief
Lawson Ndu
5 O.T. Weli Chairman July 1991 June 1993 Engineer
6 Dekor Allison Administrator July 1993 March 1994
A.
7 K.K Owhonda CTC April 1994 April 1995 Engineer
Chairman
8 L.W Chukwu Chairman April 1995 April 1996 JP
9 Freddy N.W Chairman April 1996 April 1997 Hon.
Ichegbo
10 John Naale Administrator 1997 1999
11 Nyesom Wike Chairman 1999 2002 Chief Barr.
12 G.N. Amadi CTC May 2002 February Engineer, JP
Chairman 2003
13 Timothy E. CTC February August 2003 Hon., JP
Nsirim Chairman 2003
14 Dennis CTC August 2003 April 2004
Emenike Chairman
15 Nyesom Wike Chairman April 2004 June 2007 Chief Barr.
16 Dike Harcourt CTC June 2007 November
Wike Chairman 2007
17 Tony Okocha CTC November April 2008 Hon.
Chairman 2007
18 Timothy E. Chairman April 2008 April 2011
Nsirim
19 Kate Chukwu CTC April 2011 May 2011 Barr.
Chairman
20 Timothy E. Chairman May 2011 November Hon.
Nsirim 2013
21 Lawrence CTC November May 2015 Dr.
Chukwu Chairman 2013
22 Bright CTC July 2015 May 2016
Amaewhule Chairman
23 Collins CTC May 2016
Onunwo Chairman
24 Chief Prince CTC February June 2018
Noble Amadi Chairman 2018
25 Solomon Abel
Eke
26 Barr. George Chairman July 2021 Present Barr.
Ariolu
2.6 ORGANIZATION ORGANOGRAM

2.7 BACKGROUND OF THE PROCUREMENT DEPARTMENT

The Procurement Department of Obio-Akpor Local Government Council Secretariat is a vital

component of the organization responsible for managing the acquisition of goods and
services essential for day-to-day operations. It operates in compliance with procurement
regulations and focuses on optimizing the supply chain.
 CHAPTER THREE
3.0 INDUSTRIAL TRAINING EXPERIENCE
The industrial training exercise was very industrious and skillful.

Procurement plays a critical role in the successful operation of organizations across various
sectors. It involves the acquisition of goods and services, or works from external sources to
meet the needs and objectives of an organization.

This report provides an overview of roles and responsibilities as a Computer science intern at
the department.

During my SIWES placement, I was assigned various tasks and responsibilities including:

 Procurement Software Management

 Vendor Communication
 Procurement Records
 Market Research
 Supplier Evaluation

3.1 PROCUREMENT SOFTWARE MANAGEMENT

Procurement software management refers to the process of overseeing and optimizing the use
of software tools and systems within an organization’s procurement department. These
include tasks such as selecting, implementing, maintaining, and continuously improving
software solutions that facilitate various aspects of procurement, such as supplier
management, purchasing, contract management, and spend analysis.

3.1.1 ROLES AND RESPONSIBILITIES

As part of my role in procurement software management, my responsibilities included:

1. Software Familiarization: Gaining a deep understanding of the procurement software

utilized by the department, which included
2. Data Entry and Maintenance: Accurately inputting procurement-related data into the
software, including purchase orders, invoices, receipts, and supplier information.
3. Software updates: Ensuring that the procurement software was up-to-date by applying
necessary patches and updates.
4. Customization and Configuration: Collaborating with the department to customize and
configure the software to align with the specific needs and workflows of the Procurement
Department.

3.1.2 KNOWLEDGE AND SKILLS ACQUIRED

My experience in procurement software management provided me with valuable knowledge

and skills, including:

1. Software Proficiency: Gaining proficiency in using procurement software, including

navigating its interface, performing data entry tasks, and generating reports.
2. Data Accuracy: Developing a keen eye for detail and accuracy when inputting and
managing procurement data within the software.
3. Problem Solving: Enhancing problem-solving skills by troubleshooting software issues
and collaborating with IT support when necessary.

3.1.3 CONTRIBUTIONS AND ACHIEVEMENTS

During my SIWES, I made significant contributions to the department’s procurement

software management efforts:

1. Data Accuracy: My attention to detail in data entry significantly reduced errors and
discrepancies in procurement records.
2. Efficiency Improvements: Collaborating with the IT team, I proposed and implemented
software customizations that streamlined procurement workflows, resulting in time
savings.

3.2 VENDOR COMMUNICATION

Vendor communication is a crucial aspect of successful vendor management and

procurement processes. It involves establishing and maintaining effective communication
channels between your organization and its suppliers or vendors.

3.2.1 ROLES AND RESPONSIBILITIES

As part of my role in vendor communication, my responsibilities included:

1. Vendor Liaison: Serving as appoint of contact between the Procurement department and
various vendors and suppliers.
2. Request for Quotations (RFQs): Initiating RFQs by reaching out to vendors to obtain
price quotations for products and services required by the organization.
3. Negotiation: Engaging in negotiation discussions with vendors to secure favorable terms,
including pricing, delivery schedules, and payment terms.
4. Order Follow-Up: Continuously monitoring and following up on orders to ensure timely
delivery and compliance with agreed-upon terms.
5. Issue Resolution: Addressing and resolving any issues or discrepancies that arose during
the procurement process, including damaged or delayed shipments.

3.2.2 KNOWLEDGE AND SKILLS ACQUIRED:

My experience in vendor communication equipped me with valuable knowledge and skills

including:

1. Effective Communication: Developing strong interpersonal and communication skills

when interacting with vendors, which improved negotiation outcomes.
2. Vendor Evaluation: Learning to assess and evaluate vendor performance based on factors
such as reliability, quality, and adherence to delivery schedules.
3. Conflict Resolution: Gaining expertise in resolving conflicts and discrepancies swiftly
and professionally.
4. Record Keeping: Maintaining organized records of vendor communications, quotations
and agreements.

3.2.3 CONTRIBUTIONS AND ACHIEVEMENTS

During my SIWES, I made substantial contributions to the efficiency and effectiveness of

vendor communication within the Procurement Department:

1. Cost Reduction: Through effective negotiation and vendor evaluation, I contributed to

cost reduction efforts, resulting in 5% savings in procurement expenditures.
2. Timely Deliveries: My diligent follow-up on orders ensured timely deliveries, minimizing
production disruptions.
3. Vendor Relationships: Building positive relationships with key vendors, which enhance
collaboration and future procurement opportunities.
3.3 PROCUREMENT RECORDS MANAGEMENT

Procurement record management is the systematic and organized process of creating, storing,
retrieving, and maintaining records related to an organization’s procurement activities. Proper
record management is crucial for compliance, transparency, and efficiency in procurement.
 CHAPTER FOUR
4.0 KNOWLEDGE GAINED

The Student Industrial Work Experience Scheme (SIWES) exercise has contributed greatly in
my academic career, because I have gained some experience which is very useful to my field
of study. My SIWES experience in the Procurement Department provided me with valuable
learning outcomes, including:

1. Understanding of Procurement Processes: I gained an in-depth understanding of

procurement procedures, from requisition to payment, and how each step contributes to
the smooth functioning of the supply chain.

2. Supplier Management Skills: I learned the importance of building strong relationships

with suppliers and how effective supplier management can positively impact business
operations.

3. Cost Optimization: I grasped the significance of cost analysis and how procurement
decisions can significantly influence the company’s bottom line.

4. Communication and Negotiation: The experience enhanced my communication and

negotiation skills, which are vital in the procurement profession.

4.1 CHALLENGES
During my SIWES, I encountered challenges such as adapting to a corporate environment
and learning the intricacies of procurement. To overcome these challenges, I sought guidance
from my supervisor, attended training lessons, and engaged in self-directed learning.
 CHAPTER FIVE
5.0 SUMMARY

5.1 CONCLUSION
The SIWES experience in the procurement department at the Obio/ Akpor local government
council secretariat was an enriching and insightful journey. The exposure to real-world
procurement practices and the opportunity to work with industry professionals have equipped
me with practical skills and knowledge that will be valuable in my future career.

I express my gratitude to the management and staff of procurement department for providing
me with this invaluable experience.

I also deeply appreciate the industrial training of my school (Federal University of

Technology, Owerri) for involving themselves in such a worldwide program. The importance
of this training cannot be over emphasized.

5.2 RECOMMENDATIONS

I like to use this medium to explore the Federal Government at all stage to take this SIWES
program more seriously seen by the students of Computer Science as a virtual improvement
in future of technology in our nature.

Government should also ensure a proper supervision of SIWES student so that the purpose of
the programme will be achieved.

The Federal Government should make adequate provision in the annual budget for proper
funding of SIWES in view of the potential of the scheme to contribute to enhancing the
quality of the pool to technical skill available to the economy.

A comprehensive and detail directory of employer who accept students for SIWES is
urgently required to facilitate placement of student in industry.

In order to guarantee quality assurance of institution and the ITF, the ITF should ensure that
the backlog in payment of students allowance is cleared urgently to remove the negative
image being created for SIWES.
REFERENCES