Alumni Association 2018

CONSTITUTION and BY-LAWS

PREAMBLE

We, the alumni of the Panghulo National High School, recognizing the strategic role of this
institution plays in the holistic development of every student entrusted to her and realizing its
sublime responsibility we hold on assisting our Alma Mater in the fulfilment of her mission,
do hereby constitute the Panghulo National High School Alumni Association and adopt the
following rules for our guidance and government

ARTICLE 1

Section 1: The organization shall be officially known as PANGHULO NATIONAL

HIGH SCHOOL ALUMNI ASSOCIATION

Section 2, The official address is M. Bautista St., Panghulo Malabon City

Section 3 The association is a non-stock and non-profit organization. It may engage in

fund-generating activities to finance its projects and activities in pursuit of its
objective.

Section 4. The official logo of the Association shall have the following specifications: It
shall contain the words PNHS ALUMNI ASSOCIATION 2018. The
abbreviation PNHS, which is in all caps and interstate Black font, comes in
dark green color. The word ALUMNI, which is in lower case and in interstate
Bold font, come in bright gold color. The word ALUMNI is placed below
PNHS and is 3 times bigger in font size than PNHS. The letter I in the word
ALUMNI is longer to symbolize an intensifying desire to serve every
individual who had Under her care. The PNHS layer is alternately color
yellow and gold. The word ASSOCIATION and number 2018, which come in
midnight blue and in interstate Bold font are three times smaller in font size
than PNHS and is placed half circle the word ALUMNI. The number 2018
refers to the year the association was formally organized, and it’s on the
“Golden Anniversary” of the school.
 ARTICLE ll

OBJECTIVES OF THE ASSOCIATION

Section 1. Establish contact among PNHS alumni for mutual assistance in their personal
and Professional development

Section 2. Organize the member’s collective efforts in assisting their Alma Mater in the
fulfilment of its academic mission as a word-class institution for secondary
education

Section 3. Cultivate and foster fellowship among the alumni through gatherings and
socio-civic activities.

Section 4. Provide a forum whereby the various disciplines could be integrated

meaningfully with the larger Filipino society and upon which concrete and
viable action can be based

Section 5. Encourage the formation of professional, regional, geographical organization

of PNHS Alumni.

ARTICLE lll

MEMBERSHIP

Section 1. All graduates of the Panghulo National High School, Malabon National High
School Panghulo Annex and Panghulo Barangay High School are
automatically members of the Association.

Section 2. A non-graduate of the Panghulo National School who has rendered valuable
service to the Panghulo National High School and/or the association may be
nominated as an honorary member by any regular member in good standing of
the Association and may be elected as such by a majority vote of the Board of
Directors.

ARTICLE lV

RIGHTS AND DUTIES OF MEMBERS

Section 1. A member in good standing is one who:

 a. Pays membership dues and other fees prescribed by the Board of Directors
b. Participates in Association activities
c. Volunteers when he is in the capacity especially when it is for a cause

Section 2. A member in good standing shall have the following rights:

a. Can vote and can be elected into office

b. Can request access to official records, documents and papers pertaining to
the acts, transactions or decisions of the Association unless otherwise
specified.
c. Can use the properties and facilities of the Association according to the
rule and regulations agreed upon for this purpose;
d. Can propose amendments and resolutions through the Board of Directors
e. Can avail of the benefits and privileges granted by the association

ARTICLE V

THE GENERAL ASSEMBLY

Section 1. All members of the Association present during the alumni homecoming shall
Constitute the General Assembly

Section 2. The General Assembly shall decide on general policies and issues affecting
the Association and shall elect the members of the Board of Directors

Section 3. Decision of the body shall be considered valid upon the simple majority vote
(50 +!) of those present during the General Assembly.

Section 4. The General Assembly shall be every three years from the time the
Constitution and By Laws was ratified.

ARTICLE Vl

THE BOARD OF DIRECTORS

Section 1. The Governing Body of the Association shall be its Board of Directors

Section 2. The Board of Directors shall have fifteen (15) members composed of the
following.

a. Fifteen (15) members elected –at-large during the General Assembly.

Eight (8) members elected every even year and seven (7) members elected
every odd year.
 b. The immediate Past Chairman of the Association shall be an ex-officio
member of the Association. As an ex-officio member. He or she will not
have voting powers
c. A Board member may be elected for a maximum of two (2) consecutive
terms.

Section 3. The members of the Board of Directors shall serve a term of two (2) years.
The members of the Board of Directors shall assume office on the first day of
the calendar year immediately after his or her election.

Section 4. The Board of Directors shall:

a. Have the power and function to formulate policies pertaining to the

Association.
b. Administer the affairs of the Association in between meetings of the
general Assembly.
c. Create or dissolve committees as it deems necessary in the performance of
its duties
d. Oversee the activities of the alumni homecoming committee.
e. Submit to the General Assembly the annual report and financial statement
of the Association.
f. Deliberate and act on proposals presented by the different committees
g. Deliberate and act on issues relevant to the alumni and to the PNHS
community.

Section 5 The committee to be created as deemed by the Board are Committee on

Election, Committee on Homecoming, Committee on Ways and Means,
Committee on Membership and Committee on Project and Scholarship.

Section 5. The Board of Directors must meet at least once every three month on its fourth
Saturday at the Panghulo National High School Office or at a place agreed by
the Board of Directors

Section 6. A simply majority of the members of the Board of Directors shall constitute a
quorum. Decision of the Board shall be considered valid when voted by a
simple Majority of those present provided a quorum is in attendance.

ARTICLE Vll

OFFICERS

Section 1. The Association shall have the following officers who shall be elected by the
Board of Directors from among themselves: President, Vice-President,
Executive Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,
Auditor and Public Relation Officer who shall perform the duties and
responsibilities of their respective Position.
Section 2. No person shall have the right to vote and be eligible to any of the
aforementioned positions unless he is a member of the Association in good
standing.

Section 3 All officers shall serve a one (1) term of office until their successor shall be
duly elected.

ARTICLE Vlll

DUTIES AND RESPONSIBILITIES OF OFFICERS

Section 1 The president shall have the following functions and duties:
a. Be the Executive Officer of the Association, and as such shall have active
Executive management of the operations of the Association subject,
however, to the control of the Board of Directors.
b. Represent the Association in official functions participated in by the
Association and be its official spokesperson.
c. Have the power to call and presides meeting and general assembly as deem
by the Board of Directors.
d. Sign contracts and agreements which the Association enters to.
e. Delegate such powers to any member of the Board of Directors whenever
necessary.
f. Prepare and submit to the Board an annual Report of the Association for
approval.

Section 2 The Vice-President shall have the following functions and duties:

a. Performs the duties of the President in case the latter’s absence, temporary
incapacity, resignation or death.
b. Performs such other duties and functions that the President or the Board
may assign.

Section 3 The Executive Secretary shall have the following functions and duties:

a. Makes and keeps a record of the proceedings of all meeting of the

Executive Committee, the Board of Directors, and the General Assembly.
b. Maintains a membership directory of the Association.
c. Be the custodian of all the records of the Association.
d. Assists the President in the preparation of requirements of the regulatory
bodies.
e. Performs such other functions as the President or the Board may assign.

Section 4 The Assistant Secretary shall act as the Secretary whenever the Secretary is
absent or incapacitated.

Section 5 The treasure shall have the following functions and duties:

a. Collect all dues regular or special and all donations to the Association and
Shall disburse fund in accordance with the By-laws.
 b. Prepare and submit an Annual Financial Report to the Board.
c. Perform such other functions as the President or the Board may assign

Section 6 The Assistant Treasurer shall act as the Treasurer whenever the treasurer is
Absent or incapacitated.

Section 7 The Auditor shall have the following functions and duties:

a. Audits the financial records prepared by the Treasurer.

b. Conducts an audit of the book of accounts and properties of the
Association.
c. Renders significant opinion on the audited task in accordance with the
generally accepted accounting principles.
d. Performs such other duties and functions as the President or the Board may
assign.

Section 9 Any vacant post during the term of office shall be filled up by a member of the
Board of Directors and shall serve the remaining term of the post vacated.

ARTICLE 1X

FUNDS DISPOSITION/DISRBURSEMENT

Section 1 Funds shall be properly handled and disburse by the Treasurer and the
Designated signatories:

Section 2 All membership dues, cash donation or any forms of funds received or given
to the Association shall be deposited to the bank by the Treasurer.

Section 3 All disbursements shall be paid by the treasurer through cheques or bank
withdrawals.

Section 4 A Petty Cash Fund of Two Thousand Pesos (Php 2,000) shall or may be
maintained by the treasurer to defray small expenses.

ARTICLE X

NOMINATION AND ELECTION

Section 1 The committee on Election shall be responsible in the election process during
the General Assembly

Section 2 Only Association members in good standing are eligible for election to the
 Board of Directors

Section 3 Election of the members of the Board of Directors shall be held by secret
ballot

Section 4 Call for nominations for the Board of Directors will be done at least one (1)
month before the General Assembly and the deadline for submission of
nominations is one (1) week before the General Assembly.

Section 5 Candidates, profiles will be disseminated at least one (1) week before the
General Assembly. This will be in all possible means at a least cost.

Section 6 The candidates who will garner the highest votes, regardless of batch, shall be
proclaimed members of the Board of Directors and will occupy the remaining
vacant seats.

Section 7 In case of tie for the remaining seats, incoming members of the Board of
Directors will elect who, from among the tied candidates, will become
member/s of the Board

ARTICLE X1

MEETINGS

Section 1 Regular meetings of the General Assembly shall be held during the annual
PNHS Alumni Homecoming.

Section 2 A special meeting, upon the request of at least ten (10) members in good
standing, shall be convened to act on priority matters. Notice of the special
meeting shall be given to all members at least seven (7) days prior to the
meeting.

Section 3 Committee meetings shall be called by the respective chairperson whenever

deemed necessary.

ARTICLE X11

AMENDMENTS

Any amendment to or revision of this Constitution shall be valid when ratified by a majority
vote of the members present in the Annual Meeting of the General Assembly.
 ARTICLE X111

TRANSITORY PROVISIONS

Section 1 The Interim Board of Directors task ends just after the ratification of the
Constitution.
Section 2 The Member of the Interim Board of Director may run for a position during
the Alumni General Assembly on April 14, 2018.

Section 3 The terms of Board of Directors during the 2018 General Assembly shall be as
follows: The top eight (8) shall serve for a period of two (2) years(2018-
2020and the bottom seven (7) shall serve for a period of one (1) year, (2018-
2019).

Section 4 The terms of the Board of Directors elected beginning the 2019 General
Assembly and onwards will follow Article V1, Section 2 (a).

EFFECTIVITY

This By-Laws shall take effect immediately upon approval of the board of Directors
Pursuant to the 2008 Constitution and By-Laws as amended and upon the approval of the
Securities and Exchange Commission.

An Excerpt from Batas Pambansa Blg.68 known as

“The Corporation of the Philippines”

Sec.48 Amendments to by-laws

The board of directors or trustees by a majority vote thereof, and the owner of at least a
Majority of the outstanding capital stock or at least a majority of the members of a non-
Stock corporation, at a regular, or a special meeting duly called for a purpose, may amend or
Repeal any by-laws or adopt new by laws. The owner of two thirds (2/3) of the outstanding
Capital stock or two thirds (2/3) of the members in a non stock corporation may delegate to
the Board of Directors to the Trustee the power to amend or repeal any by-laws or adopt new
By-laws: Provided, that the power delegated to the board of directors or trustees to amend or
repeal any by-laws or adopt new by-laws shall be considered as revoked whenever
stockholders owning or representing a majority of the outstanding capital stock or of the
majority of the members in non-stock corporations, shall so vote at a regular or special
meeting. Whenever any amendment or any by-laws are adopted, such amendment or any by-
laws shall be attached to the original by-laws in the office of the corporation and a copy
thereof, duly certified under oath by the corporate secretary and a majority of the members of
the Board of Directors or trustees, shall be filed with the Securities and exchange
Commission the same to be attached to the original articles of incorporation and original by-
Laws.
The amended or new by-laws shall only be effective upon the issuance by the Securities and
Exchange Commission of certification that the same are not inconsistent with this Code
(22a and 23a)