ANNUAL VENDOR PERFORMANCE EVALUATION
VENDOR :
*CONTRACT C1.
NO &
DESCRIPTION C2.
C3.
C4.
C5.
C6.
COMPLIANCE TO THE APPLICABLE
Section CONTRACT/LAWs/RULEs/REGULATIONs C1 C2 C3 C4 C5 C6
(Please (/) where applicable)
i Workers Employment
a. All the workers provided are legal
Comply
• for Malaysians – possess an Identification Card,
• for Foreign Workers – have travel documents and
Not Comply
valid employment permit
b. Wages payment before/on 7th of each month and Comply
provide the salary slip to all the workers Not Comply
Security, Occupational, Safety & Health Comply
c. Provided functioning PPE to the workers Not Comply
d. Follow and adhere to all the policies and all the Comply
Certification Program standard requirements of JPB Not Comply
All vendor vehicles used for transportation purposes Comply
ii
have valid insurance and license (road tax) Not Comply
Terms & Conditions Comply
iii
Terms & Conditions of the relevant contract agreement Not Comply
For the Non-Compliance, kindly state the issue and reason for non-compliance:
Please also indicate Partial Compliance issues if necessary.
ANNUAL VENDOR PERFORMANCE EVALUATION
Section QUALITY (Please give the mark based on the given range) C1 C2 C3 C4 C5 C6
Question i 8 -10 Good
Level of satisfaction for work
4-7 Moderate
performance
1-3 Poor
Question ii 8 -10 Good
Level of Adherence to Scope of Work/
4-7 Moderate
Drawing / Specification
1-3 Poor
Question iii 8 -10 Good
Quality of Material/ Tools/Equipment
4-7 Moderate
Used
1-3 Poor
Question iv Participation in recognized certification 8 -10 Good
programs 4-7 Moderate
i.e. RSPO/MSPO/ISCC 1-3 Poor
Sub-Total
RESPONSIVENESS (Please give the mark based on the given
Section C1 C2 C3 C4 C5 C6
range)
Question i Responsiveness to requests and issues 8 -10 Good
highlighted by User/Person in Charge
4-7 Moderate
(PIC)/ Project Manager (PM)/Project
Owner 1-3 Poor
Question ii Problem resolution & participation in 8 -10 Good
meetings/ discussions/ conference calls 4-7 Moderate
etc. 1-3 Poor
Sub-Total
Section RESOURCES (Please give the mark based on the given range) C1 C2 C3 C4 C5 C6
Question i. 8 -10 Good
Sufficient manpower to carry out the
4-7 Moderate
work effectively
1-3 Poor
Question ii. 8 -10 Good
Adequate machinery/equipment 4-7 Moderate
1-3 Poor
Sub-Total
ANNUAL VENDOR PERFORMANCE EVALUATION
WORK PROGRESS (Please give the mark based on the given
C1 C2 C3 C4 C5 C6
Section range)
Ability to meet the agreed timeline i.e.
8 -10 Good
Question i. milestones, stated commitments, and
schedules.
4-7 Moderate
(Deductions will be made for each instance
of an Extension of Time (EOT) issuance) 1-3 Poor
Question ii. Work progress – deductions will be made 8 -10 Good
for any Variation Order (Additional value or 4-7 Moderate
changes of specification)
1-3 Poor
Question iii 8 -10 Good
Ability to resolve problems faced during
4-7 Moderate
the execution of the contract.
1-3 Poor
Sub-Total
*You may add more contracts where deemed necessary.
Total Score for each Contract
(Signature) Overall Score ((Sum of C1 to C6)/6)
Name: Target Passing Grade 80
Designation:
Date: Operating Unit/Company Stamp:
Recommendations for this Vendor (for future engagements):
Recommendations/areas for vendor’s performance improvement (if any):
VENDOR PERFORMANCE EVALUATION RESULT
Overall Proposed Actions
Score
≥ 80 • No further action
60 – 79 • No further action
• Vendor may be asked to prepare an improvement plan for continued participation in future projects
41 – 59 • Performance clarification with vendor to be done by S.O and VMU, to identify the root cause
• Improvement plans must be in place for continued participation in future projects
≤ 40 • The vendor will be listed under the Non-Performing Vendor List (NPVL) and shall be notified in writing.
• Remedial action shall be taken by the vendor and VMU will make a final assessment before taking further
action
