EMPLOYEE CHECKLIST
EMPLOYEE NAME: ______________________________________________________________________
Forms/Documents Outstanding Submitted Comments
Document Document
Signed-off Recruitment Authorisation Form
Role Profile (Job Description)
Interview Evaluation Notes
Curriculum Vitae
Offer Letter & Terms & Conditions of Employment
(Signed by employee)
Offer Addendum (where applicable)
Pre-Employment Medical Test
Cardinal Torch Company Limited Handbook
Employee Data Form
Identity Card/Business Card Form
Declaration of Interest Form
Laptop & Phone Usage Agreement form (where
applicable)
Birth Certificate/Declaration of age
Marriage Certificate (where applicable)
Form of regulatory ID - International Passport,
National ID, Driver’s License or Voter’s Card
WAEC Certificate (where applicable)
University Certificate (where applicable)
NYSC Certificate /Exemption Letter (where
applicable)
Post-Graduate Certificate (where applicable)
Police Clearance/Criminal Check
Utility Bill
Documents Checked and Collected
Sign: Date:
Employee reference Letters (Personal 2)
Passport photographs (6)
Bank Account details
Background Check
Confirmation Letter
Sign: Date:
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
Coloured
Passport
Photograph on a
white
EMPLOYEE PERSONAL DATA FORM background
1. Surname Middle Name First Name
…………………………………………………………………………………………………………………………………………………….
2. Present house address: ……………………………………………….……………………………………………
………………………………………………………………… Mobile No: ..…….……………………………………………………….
3. Date of Birth: ………………………………………………………………………………………………………….
4. Nationality: ………………………………………… State of Origin: …………………………………………
5. Name of Spouse: …………………………………………………………………………………………………….
Mobile Number: …………………………………… E-mail: …..………………………………………………
6. Name(s)/ age(s) of children
i. ……………………………………………………………………………………………………………….
ii. ……………………………………………………………………………………………………………….
iii. ……………………………………………………………………………………………………………….
7. Educational qualifications (Schools attended with dates)
Institution Course of study Degree Obtain Date
8. Prior employment? Yes /no……………… (please complete for most recent)
9. Name of Company: ………….…………………………..……………………………………………………………….
10. Address of Company: …………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………
11. Number of years spent: ………………………………………………..……………………………………………..
12. Nature of assignment: ………………………………………………………………………………………………….
13. Reasons for departure………………………………………………………………………………………………….
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
14. Next of kin:
a. Name …………………………………………………………………………………………………………………
b. Address ………………..……………………………………………………………………………………………….
c. Tel. number(s)……………………………………………………………………………………………………..
d. Relationship to next of kin…………………………………………………………………………………….
15. Name/address of guarantors/ references:
(a) Name……………………………………………………………………………………………………………………
Address………………………………………………………………………………………………………………..
(b) Tel no…………………………………………….. Email address………………………………………………
16. Emergency contact(s):
(a) Name………………………………………………………………………………………………………...
Address………………………………………………………………………………………………………
E-mail…………………………………………………………… Tel no………………………………
Relationship to emergency contact……………………………………………………………
I, ………………………………………………………………………………………………….., confirm that the information
provided in this form is accurate and complete.
____________________________________________ ______________________________
Signature Date
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
Coloured
Passport
Photograph on a
white
REFERENCE FORM
background
(EMPLOYEE’S NAME ________________________________________________________________________________________)
NAME OF GUARANTOR: ______________________________________________________________________________________
OCCUPATION: _________________________________________________________________________________________________
CONTACT ADDRESS: __________________________________________________________________________________________
__________________________________________________________________________________________________________________
CONTACT TELEPHONE NUMBER: __________________________________________________________________________
I, the undersigned, ________________________________ whose address and passport photograph appear
above, do hereby stand as Referee (Guarantor) for __________________________________________ who is
seeking employment as an employee in your Company, I testify to his/her good conduct and integrity.
I also stand as surety in the case of any misdemeanor.
Guarantor Signature: ______________________________ Date: __________________
NOTE: That by standing guarantor for any member of our staff you may be called upon at any
time to answer on any case misdemeanor.
Witness Details:
Witness Name: ________________________________________________________________________________________________
Witness Signature: ______________________________________ Date: _____________________________________________
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
Coloured
Passport
Photograph on a
white
background
REFERENCE FORM
(EMPLOYEE’S NAME ________________________________________________________________________________________)
NAME OF GUARANTOR: ______________________________________________________________________________________
OCCUPATION: _________________________________________________________________________________________________
CONTACT ADDRESS: __________________________________________________________________________________________
__________________________________________________________________________________________________________________
CONTACT TELEPHONE NUMBER: __________________________________________________________________________
I, the undersigned, ________________________________ whose address and passport photograph appear
above, do hereby stand as Referee (Guarantor) for __________________________________________ who is
seeking employment as an employee in your Company, I testify to his/her good conduct and integrity.
I also stand as surety in the case of any misdemeanor.
Guarantor Signature: ______________________________ Date: __________________
NOTE: That by standing guarantor for any member of our staff you may be called upon at any
time to answer on any case misdemeanor.
Witness Details:
Witness Name: ________________________________________________________________________________________________
Witness Signature: ______________________________________ Date: _____________________________________________
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
REQUISITION FORM FOR IDENTITY CARDS
Attach passport
photograph
DETAILS
Please fill up all details below in capitals and return this form
immediately to HUMAN RESOURCE Department for filling of your
identity cards. (Attach a passport photograph)
NAME : ………………………………………………………………………………………………………………………………….
EMP. CODE: ……………………………………………………………………………………………………………………………
DESIGNATION: ………………………………………………………………………………………………………………………
DEPARTMENT: ……………………………………………………………………………………………………………………..
EMP. SIGNATURE: …………………………………………………………………………………………………………………
___________________________________________________
ADMINISTRATOR & HR SUPPORT OFFICER
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
CONFIDENTIAL UNDERTAKING
I hereby undertake that I will maintain the highest order of Discipline and secrecy as regards to the
work of Cardinal Torch Company Limited and in case of any breach of any secrecy; you are
authorized to terminate my services without paying any dues.
Employee Name: _____________________________________________________________________________________________
Date: __________________________________________________________________________________________________________
Employee Signature: ________________________________________________________________________________________
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
LAPTOP & PHONE USAGE AGREEMENT
The following are the terms and conditions that apply to employees who are issued a
laptop and/ or Phone:
➢ Ownership of the laptop and/or phone will reside with the company and the same shall be
returned to the company upon resignation by/termination of the employee.
➢ It is the employee’s responsibility to take appropriate precautions to prevent damage to or
loss/theft of the laptop and/or phone.
➢ The laptop and/or phone will be configured with a standard suite of programs that are
appropriate for the type of computer that the employee receives based upon company software
standards. It is also possible that other applications will be provided to the employee by the
company based on their professional needs or the requirements of the laptop.
➢ The Employee may not download games, entertainment software, sexist, obscene materials, or
personal finance software on the company owned laptop and/or phone.
➢ The Employee is responsible for maintaining monthly backup files of the laptop and/or phone as
an added precaution against data loss.
➢ To ensure that virus protection and other security patches are current, users must take
responsibility that security updates are done on the laptops and/or phones on regular basis.
➢ Employee is responsible for the loss of the laptop and/or phone if they do not follow company
policy for safeguarding it on the premises or if they lose it outside of the building and hence the
cost of the laptop and/or phone may be recovered from the employee.
➢ In the case of any damage to the laptop and/or phone due to employee’s negligence/ misuse, the
cost of the damage would be recovered from the employee.
➢ The company reserves the sole right to cancel the eligibility to have a company laptop and/or
phone at any time without giving any prior notice.
DECLARATION
This is to inform you that I have gone through the laptop and/or Phone Policy of our Company. In
signing below, I understand and agree to the terms and conditions mentioned in the above Policy.
I also acknowledge that I received a laptop and its charger and/or a phone, SIM card & charger.
_____________________________________________ _______________ ____________
Full Name of employee Signature Date
_____________________________________________ ____________
Human Resources Date
14 MURI OKUNOLA STREET VICTORIA ISLAND LAGOS
(+234)906 2000-344, info@cardinaltorch.com
www.cardinaltorch.com
