Unit II: Writing skills
Writing skills are tended to be inborn talents. But without putting up hard work, the innate talents
are of no use. Sustained motivation and hard work are the two secrets to a good write up. The
skill of writing has taken last place in communicative skills (LSRW). To acquire this ability
continuous practice and involvement are necessary.
Importance and uses of good writing skills:
1. Good writing skills allow you to communicate with a larger audience
effectively with clarity and ease.
2. It enables you to meet the demands of life.
3. Good writing skills create impression and avoid negative reactions.
4. The errors in writing may force the loss of credibility.
Strategies to develop writing skills:
Command over writing comes through practice.
Life experiences should be converted to activity „writing‟.
Grammatical errors are continuously checked
Action words are concentrated upon
Accuracy and coherence
Re drafting
Remember your audience and their requirement
The medium and style of writing
Gender neutral language
Different Types of Writing Skills
1. Letters, Formal and informal
2. Reports Project reports Memo reports and minutes of meetings
3. Résumé or Job Application
Free Writing & Structured Writing:
Free writing- Key points
Focus on process, not product: The main goal is to get thoughts down on paper without focusing
on making them perfect.
No concern for grammar or structure: Spelling, punctuation, and sentence structure are not
priorities.
Overcoming writer's block: Useful for brainstorming and generating new ideas when stuck.
Can be used as a pre-writing step: Free writing can be used before a more structured writing
piece to explore initial thoughts.
Structured Writing- Key points
Clear organization: Information is presented in a logical sequence with defined sections or
headings.
Specific purpose: Structured writing is often used for technical documentation, reports, or
academic papers where clarity and precision are important.
Adherence to guidelines: Follows established formatting rules and style conventions.
Audience consideration: Tailored to the specific needs and expectations of the reader.
Sample Cover Letter:You are a graduate in chemical engineering from the National Institute of
Technology, Trichy. You have three years of experience as an assistant project engineer with a
fertilizer company. Write a job application letter in response to an opening for the post of Project
Engineer in a well known petrochemical company. Also prepare a resume/CV for the same.
Cover Letter
Teacher’s colony,
Chevella,
501503
6 February 2023
The manager
Petrochemical company
Hyderabad
Dear Sir,
Sub: Application for the post of project engineer
Reg: Your advertisement in Times of India dated 30 January 2023
In response to the advertisement in Times of India for the post of project engineer, I would
like to apply for the same.
I am a first class graduate in chemical engineering from the National Institute of Technology,
Trichy. I have three years of experience as an assistant project engineer with a fertilizer
company. I have enclosed my resume and photocopies of all testimonials for your perusal.
I would welcome the opportunity to further discuss my skills and this position. I look forward to
the possibility of personal interview at your earliest convenience.
Thank you
Yours faithfully,
B Kshithija.
Encl: 1.Curriculum vitae
2. Attested copies of testimonials
Report Writing Sample
a.The road near your house has been seeing an increase in traffic. Prepare a feasibility report to
be submitted to the local corporation office, showing how the traffic may be diverted during peak
hours to other roads.
Wing A, Flat 3,
Swathi Enclave,
Ameerpet Hyderabad
500015
December 4, 20123
The Corporator
GHMC
Hyderabad
Subject: Chaotic traffic in the area
Respected Sir,
Feasibility of traffic diversions
Location
Feasibility
This letter intends to bring to your kind attention the unimaginable harassment that people are facing
around my house, due to the growing instances of traffic jams. We know that the number of vehicles on
the roads is on the rise and that there is no proportional increase in the number of roads. So, traffic jams
are bound to happen.
Location
Our house is located in a lane just off the main road in Ameerpet junction. The Buses and autos on this
busy road show an appalling disregard for any kind of traffic law. Buses stopping here and there, autos
coming and going through and into every corner, drivers getting into an ugly argument on the middle of
the road etc., cause havoc for the daily commuter. Also, it's a school zone, so it is even more dangerous
for us students who walk in this area.
The most difficult hours during the day are in the morning, when we go to college, and in the evening,
when we are returning back home. There are a total of four schools in my area, and this makes the traffic
even worse. This is due to the private vehicles that are used to drop us and pick us up from school.
Recommendations
I suggest that a diversion be created along the road, this would make the road a bit safer to walk on. I
also suggest that a traffic inspector is assigned to manage the traffic, as the absence of one creates a
complete chaos every day on the road.
Thanking you in anticipation,
Yours sincerely,
Vinay Bora
Present the annual report of your college’s cultural association. The report could mention
its purpose, the members of its organizing committee, its activities and plans for the coming
year.
A report on Annual Cultural Program in a College
Report
on
Annual Cultural Program in a College
submitted to
Dr.Priyadarshini
Head,Dept of English
by
Vaishnavi
14 February 2024
Introduction:
The Annual Cultural Programme of VJIT College was held in the college premises in a befitting
manner yesterday. It was a three day long programme. Presided over by the Principal of the
college, the function was attended by the local Member of the Legislative council as the chief
guest while the DC of Hyderabad was present as the special guest.
Distinguished guests, elite guardians, and the students of the college also attended the inaugural
function. The events of the day-long programme included music, recitation, dance, story-telling,
extempore speech, pantomime, and chorus. The chief guest distributed prizes among the
participants who performed well in the function.
The chief guest also delivered a valuable speech. In his speech he gave much importance to the
need for arranging such a programme. He encouraged the students for their laudable
performances. A senior Assistant Professor conducted the programme that was concluded by
staging a one-act play 'Kabor' written by Munir Chowdhury.
However, everybody enjoyed the cultural function and highly appreciated the organizers. The
function revealed many aspects of our culture before the audience
Note: Prepare your own resume
