LETTER TEMPLATE

<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>

From
<HR Signatory Name> <DD/MM/YYYY>
<HR Designation>

To
<Employee Name>

Sub: Performance Assessment for the year <Year>

Dear < Employee Name >,

You are aware that we recently concluded the <Annual / Periodic> Performance
Assessment for the year <YYYY>. We wish to thank you for actively participating in the
program.

<Select one content from below>:

a. If employee is given an annual increment only

The Management Team wishes to thank you for your contribution to the Company in the
recently concluded assessment period. We are pleased to inform you that your rating
for this year is <mention rating>. In view of this, your compensation is revised effective
<Effective Date> from INR <Existing CTC Amount>/- Per annum to INR <New CTC
Amount>/- Per annum. The other Terms of employment at <Company Name> will
remain the same. The salary break up is given below:

b. If an employee is only promoted without any increment

The Management Team wishes to thank you for your contribution to the Company in the
recently concluded assessment period. We are pleased to inform you that your rating
for this year is <mention rating>. In view of this, your designation is revised to <New
Designation, to Grade/Level>. The other Terms of employment at <Company Name>
will remain the same.
 c. If an employee is both promoted and given an increment

The Management Team wishes to thank you for your contribution to the Company in the
recently concluded assessment period. We are pleased to inform you that your rating
for this year is <mention rating>. In view of this, your compensation is revised effective
<Effective Date> to INR <New CTC Amount> per annum and your Designation is
revised to <New Designation, Grade/Level>. The other Terms of employment at
<Company Name> will remain the same

d. If an employee has not met the expectations of the role

The Management Team wishes to thank you for your contribution to the Company in the
past assessment period. We are pleased to inform you that your rating for this year is
<mention rating> as your performance has not met our expectations this year. We
realize that you have the potential to surpass this hurdle and work harder.

Additionally, you will be placed in a Performance Improvement Plan (PIP) for a period of
3 months to help you to achieve the set goals and plans of your function. The other
Terms of employment at <Company Name> will remain the same.

We are confident you will be able to make a significant contribution to the success of
our company and look forward to working with you.

Sincerely

< Name of Signatory>

I accept the offer as outlined

<Employee Signature> _______________________________ Date ____________

The salary break up is as below

Component Per Annum (INR)

< Configure the company structure and salary structure based on the policy.

<Employee Signature> _______________________________ Date ____________

Sub: Performance Assessment for the year <Year>

Dear < Employee Name >,

You are aware that we recently concluded the <Annual / Periodic> Performance
Assessment for the year <YYYY>. We wish to thank you for actively participating in the
program.

<Select one content from below>:

a. If employee is given an annual increment only

The Management Team wishes to thank you for your contribution to the Company in the
recently concluded assessment period. We are pleased to inform you that your rating
for this year is <mention rating>. In view of this, your compensation is revised effective
<Effective Date> from INR <Existing CTC Amount>/- Per annum to INR <New CTC
Amount>/- Per annum. The other Terms of employment at <Company Name> will
remain the same. The salary break up is given below:

b. If an employee is only promoted without any increment

The Management Team wishes to thank you for your contribution to the Company in the
recently concluded assessment period. We are pleased to inform you that your rating
for this year is <mention rating>. In view of this, your designation is revised to <New
Designation, to Grade/Level>. The other Terms of employment at <Company Name>
will remain the same.

c. If an employee is both promoted and given an increment

The Management Team wishes to thank you for your contribution to the Company in the
recently concluded assessment period. We are pleased to inform you that your rating
for this year is <mention rating>. In view of this, your compensation is revised effective
<Effective Date> to INR <New CTC Amount> per annum and your Designation is
revised to <New Designation, Grade/Level>. The other Terms of employment at
<Company Name> will remain the same
 d. If an employee has not met the expectations of the role

The Management Team wishes to thank you for your contribution to the Company in the
past assessment period. We are pleased to inform you that your rating for this year is
<mention rating> as your performance has not met our expectations this year. We
realize that you have the potential to surpass this hurdle and work harder.

Additionally, you will be placed in a Performance Improvement Plan (PIP) for a period of
3 months to help you to achieve the set goals and plans of your function. The other
Terms of employment at <Company Name> will remain the same.

We are confident you will be able to make a significant contribution to the success of
our company and look forward to working with you.

Sincerely

< Name of Signatory>

Note: Please respond to this email to the sender with your confirmation on the same.
<Note: Send this as attachment.>

< Employee Name>,

The salary break up is as below

Component Per Annum (INR)

< Configure the company structure and salary structure based on the policy.

<Employee Signature> _______________________________ Date ____________