Unit-1

Session-1
(Digital Documentation)

1. What do you understand by styles in LibreOffice writer document?

A style is collection of all formatting information, which you want to save and then apply on the
document.

2. Write advantages of using Style over manual formatting, for designing a document.
1. Styles help us to improve consistency in a document.
2. It also reduces time and effort in formatting a document as compare to manual formatting.

3. What are the different categories of style in LibreOffice writer document?

Writer provides six Style categories, which are as follows:
(1) Page Style: It defines basic page layout like page size, its margin, placement of header and
footer, and background. A document can have one or many page styles.
(2) Paragraph Style: Paragraph formatting includes tab stops, text alignment, line spacing and
borders. Usually, it also includes Character styling attributes
(3) Character Style: By using character styles, you can change the appearance of a part of a
paragraph without affecting the other part. Character styles allow changing the text colour,
text size and highlighting text.
(4) Frame Style: using frames, a document can be organised in sections, so that each section of
the page can have a different appearance.
(5) List Style: It can be used to style lists by putting numbering or bullets of a different kind or
specify numeric format.
(6) Table Style: Table Style category allows to format a table by adding borders, using different
text or border colour(s), aligning text

4. Write down the steps to update a style.

To update a Style, follow the given steps
1. Select the page and paragraph to be modified.
2. Format the select portion as per requirement.
3. Go to Style menu, and click on the button to update
4. Using Style Action Button, click on updated selected style.

5. What do you understand by custom styles in LibreOffice writer?

Custom style is user define style. Writer allows creating a custom style and saving them for
future use. A user defines style and custom style once created, can be updated at any point of
time. Custom style can be created by using two methods.
1) Selection method
2) using drag and drop method

6. Give two examples, where instead of Style, using manual formatting will be beneficial.
1. When we format a small document.
2. If you need to special visual effect for a small piece of text like a special colour outline so
manual formatting more suitable.

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 3. If you want same species formatting that won’t be repeated

7. Give one situation, in which you will prefer to use Fill Format for styling your document.
To apply a style on words, present at different locations in the document, you have to go to each
word separately and apply it on each word. Writer provides a convenient way of doing it through
Fill Format Option.
Fill Format Option also used to copy of formatting and apply different location.
8. Write steps to load style(s) from a template.
Follow the given steps to copy style from template or document
Step 1. In the Styles Menu, click on the Load Styles
Step 2. It will open the Load Styles dialog box. In the Load Styles dialog box, choose the category of your
document.
Step 3. Find and select the desired template
Step 4. From the same dialog window, also, select the options for the types of styles to be copied.
Step 5. Click OK to copy the styles.

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 Unit-1
Session-2
(Working with Image)
A picture is a digital image, which is representation of image in finite set of digital values 0 or 1, known as
pixels.
1. What is a digital image? How can you create one?
A picture is a digital image, which is representation of image in finite set of digital values 0 or 1,
known as pixels. These are stored in various types of graphics files with the file extension, such
as GIF, JPG, JPEG, PNG, BMP, etc.
Digital image can be created by using the camera, scanner, etc. for example you can take a photo
with a digital camera and transfer to computer.

2. Write steps to insert an image from the gallery using Drag and Drop method. Digital
Documentation (advanced) using LibreOffice.
Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Open a file browser window (Win+E) and select the image file to be inserted.
Step 3. Drag the image and Drop it, where you want it to appear in the document.

3. How is resizing of image different from cropping it?

Resizing is the process of reducing or enlarging the size of the image while cropping is cut off or
remove the non-desirable part of the image.
While resizing size get changed but in cropping size will cut.

4. What are the tools available in drawing toolbar? Describe any five tools.
Drawing tools are used to create a picture (object) such as flowchart, callout box ect.
1. Basic shapes: This tool help us to draw the square, rectangle.
2. Symbol shapes: This tool help us to draw smile, moon ect.
3. Stars and Banner : This tool help us to draw different types of star.
4. Insert line: it is used to insert a line

5. How is linking of an image different from embedding? Give a situation in which you would
prefer to link an image.

Linking Embedding
1. The image is not actually included in the The image is actually part of the document.
document
2. Change in the original image file will also Change in the original image file does not effect
effect the linked image in the document the embedding image in the document
3. Does not increase the size of the document Increase the size of the document.

6. Write steps to change properties for drawing objects.

Step 1. From the Drawing Toolbar, select the object you want to draw.
Step 2. From Drawing Object Properties Toolbar, click on the icon of property to be modified.
Step 3. Change the value of parameter.
Step 4. Repeat steps 2 and 3 to change all desired properties

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 Step 5. Draw the desired figure by following the steps given in the previous section.

7. What are the benefits and drawbacks of grouping drawing objects?

Benefit: Grouping allows multiple shapes to be treated as a single entity and making it easier to
move, resize, or apply changes simultaneously.
Drawbacks: Making changes to a single part of a groped object can be time-consuming as they
may require ungrouping. Modifying, and then regrouping,

8. Describe any two tools from Drawing Object Properties toolbar.

Line tool: This tool is used to select the line style that you want to use.
Area : This tool is used to set the fill property of the selected drawing object.

9. Write factors controlling positioning of an image in a document.

Positioning of image can be control by four setting:
(i) Arrangement: In Overlapping objects arrangement determines the position of the current
drawing with respect to other drawings or text.
(ii) Anchoring: Anchoring allows an image to retain its position to a page, paragraph, character
or frame. It acts as a reference point for image or drawing.
(iii) Alignment: It allows the vertical or horizontal placement of the image with respect to its
anchor.
(iv) Text Wrapping: It defines the way text flows around an image or other objects within a
document. It allows the placement of image in relation to text. There are six choices, namely
Wrap off, Page Wrap, Optimal Page Wrap, Wrap left, Wrap right, Wrap through.

➢ Win + E is a short cut key to open a file browser window.

➢ Keyboard shortcut to link an image - drag and drop the image while holding the Ctrl + Shift
➢ There are 11 types of filters available for improving an image
➢ There are 6 colour object properties are – Red, Green, Blue, Brightness, contrast and Gamma
➢ By dragging the corner handles, one can resize both the width and the height of the image simultaneously.
➢ To cancel the selected drawing function, press the Esc key or click the Select icon on the Drawing toolbar.
➢ On selecting the drawing object, in the document, Drawing Object properties Toolbar is displayed.
➢ • In a digital document, a graphic or image is called digital image.
➢ • A digital image is represented in pixels.

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 Unit-1
Session-3
(Advanced Features of Writer)
1. What is the need of table of contents?
A table of contents is a list of the chapters, sections, and other subdivisions in a document, organized in
sequential order and linked to their corresponding page numbers. It acts as a roadmap, giving readers a
clear understanding of the document’s structure and making it easier to locate specific content.
2.What will happen if the ‘Protected Against Manual Changes’ option is not selected in the Type tab of
Table of Contents, Index or Bibliography dialog box?
Answer. If this option is not selected, users can manually edit the contents of the TOC, index, o
bibliography. This can lead to inconsistencies if he documents is updated and the TOC is not regenerated.
3.Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
The five tabs are:
i) Type
ii) Entries
iii) Styles
iv) Columns
v) Background
4. What do you mean by customization of ToC?
Answer : Customization of ToC refers to modifying the appearance and structure of the table of contents,
such as changing the style of entries, adjusting formatting, and setting up hyperlinks for easier navigation.

5. How headings and sub-headings of a document differentiated in ToC?

Answer: Headings and sub-headings are differentiated in a ToC by their hierarchical levels. Main headings
(higher levels) typically appear more prominently, while sub-headings (lower levels) are indented or styled
differently to indicate their position in the hierarchy.

6. Define a template.
Answer: A template is a pre-designed document that serves as a starting point for a new document,
containing predefined styles, formatting, and sometimes content, to ensure consistency and save time.

7. Give any one advantage of using a template for your document.

Answer: One advantage of using a template is that it ensures consistency in formatting and style
throughout the document, which enhances professionalism and readability.

8. What is the difference between importing and exporting a template?

Answer: Importing a template means bringing a template into your application from an external source,
while exporting a template means saving and sharing a template from your application so it can be used in
other documents or by other users.

9. Name any two categories of templates.

Answer: Two categories of templates are:
(i) Business (e.g., letters, invoices, reports)
(ii) Personal (e.g., resumes, greeting cards, personal letters)
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10. When is exporting of templates useful? Give any one reason.
Answer: Exporting templates is useful when you need to share consistent document formats with
colleagues or across different devices, ensuring that everyone uses the same design and formatting
guidelines.

11. What is the difference between Accept Track Change and Accept All Tracked Changes buttons?
Answer: The “Accept Track Change” button approves the currently selected change in the document, while
the “Accept All Tracked Changes” button approves all changes throughout the entire document at once.

12. How do we prepare a document for review?

Answer: To prepare a document for review, you can enable the Track Changes feature, which allows
reviewers to make edits and comments that are clearly marked. This helps in managing and reviewing
changes efficiently. Additionally, you may set permissions and protect the document to control how others
can edit it.

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