Para ‘VI’

Statement of information/documents required to be furnished to the Commission with the proposal

for convening the SCMs for promotion to the IAS/IPS/IFS

1. Vacancies: A copy of order of the Govt. of India clearly determining the vacancies for the

years for which the Select Lists are required to be prepared.

2. Seniority List: A complete and published seniority list of State Civil/Police/Forest Service

officers from amongst the promotions are to be made to the IAS/IPS/IFS indicating the date of birth, date of

confirmation, status of SC/ST, date of continuous appointment in the qualifying grade of SCS/SPS/SFS

etc.

3. Eligibility List: Eligibility list (year-wise eligibility lists where applicable) of officers required to

be considered by the Selection Committee as per Annexure 3.1 (SCS), 3.2 (SPS) & 3.3. (SFS). Bio Data in

respect of Non-SCS officers as per the format in Annexure 3.4. A consolidated statement of Non-SCS

officers proposed for consideration of the Selection Committee as per the format in Annedxure 3.4-A.

4. Statement of disciplinary cases/penalties etc: The latest position of disciplinary/criminal

proceedings pending against the eligible officers indicating the brief facts and nature of charges as well as

the date of issue of charge-sheet to the officer concerned/date of filing the charge-sheet in the court of law

as per the format in Annexure 4.1. In case any of the DE/DP etc. has resulted in the imposition of penalty,

the details of such penalties may also be provided as per the format in Annexure 4.2.

5. Integrity Certificate: The integrity certificate certifying/ withholding the integrity of the

eligible officers duly signed by the Chief Secretary. The reasons for withholding the integrity of the eligible

officers may also be indicated alongwith brief details thereto as per the format in Annexure 5.
6. Adverse remarks/entries in ACRs: A statement of communication of adverse

remarks in the ACRs of the State Service officers and representations against such remarks as per DPAR

OM dated 07.07.1981 as per the format in Annexure-6.

7. ACR dossiers: Complete ACR dossiers of the eligible officers together with a statement

giving the year-wise availability of ACRs to be furnished with the proposal. If some of the ACRs/Part ACRs

are not available, a certificate indicating the valid reasons as contained in Govt. of India (DOPT) OM dated

July, 1988 may be added in the respective ACR dossiers. A consolidated statement giving the status of

Non-availability of ACRs and the reasons thereof may also be furnished to the Commission as per the

format in Annexure 7.

8. Court directions: A statement of court cases and court orders (interim or final) having a

bearing on the Select List indicating the brief facts and the relevance of the court case to the Select List be

furnished as per Annexure 8.

9. Composition of SCM At the time of meeting a certificate may also be furnished to the effect

that the officers of the State Govt. attending the SCM are exactly in accordance with the revised

composition of Selection Committee specified in the Regulations of the IAS/IPS/IFS promotion Regulation

and these officer are members of an All India Services as per Annexure 9.

10. No Relation Certificate: Before the start of the Selection Committee Meeting, the members of

the Selection Committee are required to sign a No Relation Certificate certifying that none of his/her close

relatives are being considered by the Selection Committee and that he is otherwise also not interested in

any particular candidate. The Members of the Selection Committee representing the State Government

may be informed of this requirement and a certificate to this effect may also be obtained from them in

advance and furnished to the Commission as per Annexure-10.

11. Contact details: The name, designation, telephone numbers of the members of the Selection

Committee representing the State Govt.

12. In case of Non-SCS officers in addition to paras 1, 3 to 10 above, a certificate may also be

furnished to the effect that the Non-SCS officers recommended by the State Govt. are of outstanding merit

and ability, hold gazetted post in substantive capacity and have completed not less than 8 years of

continuous service under the State Govt. on the 1 st day of January of the year of the Select List in any post

which has been declared equivalent to the post of Deputy Collector in the State Civil Service as per the

format in Annexure 11. A copy of the order declaring the equivalence of Non-SCS posts under the State to

the post of Deputy Collector may also be

furnished.

Check list-I

Check-list for sending proposals for convening the Selection Committee Meetings for
promotion to IAS(SCS)/IPS/IFS

(Check list and the Annexures are available on www.upsc.gov.in)

Name of State:

Proposal for promotion to:

Year(s) for which Select List(s) to be prepared:

Whether proposal for preparation of fresh:

Select List/review of Select List already

prepared. If Review SCM to be held,

specific Court directions to be indicated.

The proposal shall be treated as complete if the information furnished to the

Commission in the Annexures/documents, as per check-list, is complete in all respects
with all columns duly filled with requisite documents/ACRs sent along with the proposals.
The page number of the documents attached with the proposal may also be indicated.
Sl. Whether
N Yes/No.
o. Please
indicate
page no.
at which
docume
nt is
attached
.

1. VACANCIES:

a. No. of vacancies determined by Govt. of India

b. Whether a copy of the order of Govt. of India determining the

vacancies enclosed?

2. SENIORITY LIST:

a. Whether the seniority of SCS/SPS/SFS officers as on 1st January

of the year for which the Select List is to be prepared has been
published/notified?

b. Whether a copy of notification of published seniority list

furnished?

c. If the seniority list not notified, whether a certificate furnished

to the effect that the seniority list furnished to the
Commission is complete, final and the latest seniority list in
use?

d. Whether the date of birth, status of SC/ST, date of continuous

appointment in the qualifying grade of SCS/SPS/SFS, date of
confirmation in State service indicated in the seniority list?

e. i. Whether necessary required updation on account of voluntary

retirement/death/dismissal/removal etc. which occurred after
the issue of Seniority list referred above have been made and
duly signed?

ii. If not, then details of all such subsequent developments

 including date of their occurrence need to be furnished
indicating the respective serial number in seniority list.

3. ELIGIBILITY LIST:

a. Whether the eligibility list (year-wise eligibility lists where

applicable) furnished in the Annexure 3.1 (SCS), 3.2(SPS) and
3.3 (SFS)?

b. i. Whether there is any variation in the inter-se seniority of the

officers included in the eligibility list vis--vis their inter-se
seniority in the seniority list?

ii. Whether reasons therefor have been indicated against the

officers name in remarks column of Annexure 3.1/3.2/3.3, as
the case may be and also whether copies of orders of the
State Govt. in that regard have been furnished?

c. i. Whether the names of all the officers who are eligible as on

1st of January of vacancy year and are available for promotion
as on 31stDecember of that year are included in the eligibility
List?

ii. Whether spelling of the names of all officers in the eligibility

list is same as the spelling given in the Seniority List?

d. Whether the number of officers included in the Eligibility List

for 1stand 2nd year onwards is as follows:-

1st year eligibility list

Normal Zone of consideration i.e. 3 times of the number of

vacancies as mentioned at column 1(a) above

Names of officers included provisionally in the previous Select

List but over age for Select List under consideration
 2nd year onwards

Normal Zone of consideration i.e. 3 times of the number of

vacancies for the relevant Select List year

The eligible officers equal to total number of vacancies for the

previous Select List year(s) starting from vacancies of 1st year.

e. Whether the name and date of birth of officers included in the

eligibility list have been tallied with the seniority list and in
case of any variation, reasons therefor indicated?

f. Whether any officer in the seniority list who fulfils the

eligibility criteria of age and qualifying service has been left
out in the eligibility list? If so, whether specific reasons
therefor indicated?

4. STATUS OF DISCIPLINARY/CRIMINAL PROCEEDINGS:

Whether the statement of disciplinary proceedings & criminal

proceedings in Annexure 4.1 furnished?

5. STATUS OF PENALTIES:

Whether details of penalties imposed in respect of eligible

officers during the last 10 years furnished in Annexure 4.2?

6. INTEGRITY :

Whether the integrity certificate/withholding the integrity

certificate of eligible officers with reasons duly signed by Chief
Secretary furnished in Annexure 5?

7. ADVERSE REMARKS IN ACRS:

Whether a statement of communication of adverse remarks in

the ACRs of eligible officers and consideration of
representations against such remarks furnished in Annexure
6?
8. ACR DOSSIERS:

a. Whether a statement of availability of ACRs of eligible officers

is furnished in Annexure 7?

b. Whether complete ACR dossiers including ACRs/part ACRs, if

any, of the preceding 5 years up to the year of Select List have
been furnished?

[For example for Select List of 2012, ACRs up to

March 2012 and for Select List of 2011 ACRs up to march
2011 are to be furnished]

c. Whether details of missing ACRs given in Annexure 7?

d. Whether No Report/ No Review/ No Acceptance certificate

indicating valid reasons added in ACR dossiers?

e. Whether English Translation of ACRs written in regional

languages duly authenticated by an officer of the rank of
Secretary/Principal Secretary to the State Government added
in the ACR dossiers?

g. Whether the ACR dossiers are neatly arranged in the

chronological order?

h. Whether the ACRs of the preceding 5 years of the year of

Select List have been duly flagged?

i. Whether a certificate furnished to the effect that the ACRs

forwarded to the Commission are valid as per State
Government ACR Rules?

j. Whether a certificate that all the orders/communications

issued by the State Govt. in respect of ACRs of eligible officers
in pursuance of Court directions or otherwise have been
incorporated in the relevant ACRs/ placed in the ACR dossiers?

9. UCOURT DIRECTIONS:

a. Whether a statement of Court cases having a bearing on the

 Select List furnished in Annexure 8?

b. Whether any Court directions are pending to be implemented

in respect of eligible officers?

10 IMPLEMENTATION OF RECOMMENDATIONS OF
. PREVIOUS SCM:
Whether copy(ies) of appointment order(s) of the immediately
preceding Select List(s) have been enclosed?
11 CERTIFICATE REGARDING COMPOSITION OF SELECTION
. COMMITTEE MEETING:

Whether a certificate to the effect that the officers of State

Government attending the SCM are exactly in accordance with
revised composition of Selection Committee as per respective
Promotion Regulations has been furnished in Annexure 9?

12. NO RELATION CERTIFICATE

a. Whether the members of the Selection Committee

informed the requirement of signing a No Relation
Certificate in Annexure 10 before the SCM?

b. Whether a certificate to this effect obtained from the

members of Selection Committee in advance and
furnished?

13. CONTACT DETAILS:

Whether the name, designation, telephone number of

the members of the Selection Committee representing
the State Government and the officers in charge of
sending the proposal to the Commission furnished?

It is certified that the information furnished above is complete. In the event of any
incomplete information/deficiencies in the documents enclosed with the proposal are
found whether at the time of submission of proposal or subsequently, it is understood
that the Commission will not entertain the proposal and return the same to the State
Government.
 ( )

Name_________

Designation________

(to be signed by officer not below the rank of Secretary to the State Government)

Check list-II

Check-list for sending proposals for convening the Selection Committee Meeting for
appointment to IAS(Non-SCS)

(check list and the Annexures are available on www.upsc.gov.in)

Name of State:
Year of Select List to be prepared:

The proposal shall be treated as complete if the information furnished to the Commission in the
Annexures/documents, as per check-list, is complete in all respects with all columns duly filled
with requisite documents/ACRs sent alongwith the proposals. The page number of the
documents attached with the proposal may also be indicated.

Sl. Whether
No. Yes/No.

Please indicate
page no. at
which
document is
attached.
1. Vacancies
a No. of vacancies determined by Govt. of India
b. Whether a copy of the order of Govt. of India determining
the vacancies enclosed?

2. Eligibility list
a. Whether a consolidated statement of Non-SCS officers
proposed for consideration of the Selection Committee
furnished in Annexure 3.4-A?

b. Whether bio-data of all eligible Non-SCS officers furnished

in the format in Annexure 3.4?
c. Whether name and date of birth of Non-SCS officers
included in the eligibility list has been tallied with the
respective seniority list of the officer and in case of any
variations, the reasons therefor have been indicated?
3. Certificate of eligibility of Non-SCS officers in terms of
Reg. 4 of IAS (Appointment by Selection) Regulations
1997

a. Whether a certificate to the effect that the Non-SCS

officers recommended by State Government are of
outstanding merit and ability, hold gazetted post in
substantive capacity and have completed not less than 8
years of continuous service under State Government on
the 1st day of January of the Select List year in any Non-SCS
post declared equivalent to the post of Deputy Collector in
SCS is furnished in Annexure 11.

b. Whether a copy of the order issued by the State

Government declaring the equivalence of Non-SCS posts
under the State to the post of Deputy Collector for the
purpose of Reg. 4 furnished?

4. Status of disciplinary/criminal proceedings/penalties

imposed, integrity certificate, adverse remarks in ACRs
a. Whether the statement of disciplinary proceedings &
criminal proceedings in Annexure 4.1 furnished?
b. Whether details of penalties imposed in respect of eligible
officers during the last 10 years furnished in Annexure 4.2?
c. Whether the integrity certificate withholding the integrity
certificate of eligible officers with reasons duly signed by
Chief Secretary furnished in Annexure 5?
d. Whether a statement of communication of adverse
remarks in the ACRs of eligible officers and consideration
of representations against such remarks furnished in
Annexure 6?

5. ACR dossiers
a. Whether a statement of availability of ACRs of eligible
officers is furnished in revised Annexure-7?
b. Whether complete ACR dossiers of eligible officers have
been furnished?

c. Whether No Report Certificate indicating valid reasons

added in the ACR dossiers?

d. Whether English Translation of ACRs written in regional

languages duly authenticated by an officer of the rank of
Secretary/Principal Secretary to the State Government
added in the ACR dossiers?
e. Whether the ACR dossiers are neatly arranged in the
chronological order?
f. Whether the ACRs of the preceding 5 years of the year of
Select List have been duly flagged?
g. Whether a certificate furnished to the effect that the ACRs
forwarded to the Commission are valid as per State
Government ACR Rules?
6. Court directions

a. Whether a statement of court directions (interim or

final)/court cases having a bearing on the Select List
 furnished in Annexure 8?

b. Whether any court directions are pending to be

implemented in respect of eligible officers?
7. Certificate regarding composition of Selection Committee
Meeting

a. Whether a certificate to the effect that the officers of State

Government attending the SCM are exactly in accordance
with revised composition of Selection Committee as per
respective Promotion Regulations has been furnished in
Annexure 9?

8. No Relation Certificate
a. Whether the members of the Selection Committee
informed the requirement of signing a No Relation
Certificate in Annexure 10 before the SCM?

b. Whether a certificate to this effect obtained from the

members of Selection Committee in advance and
furnished?
9. Contact details
a. Whether the name, designation, telephone number of the
members of the Selection Committee representing the
State Government and the officers in charge of sending the
proposal to the Commission furnished.

It is certified that the information furnished above is complete. In the event of any incomplete
information/deficiencies in the documents enclosed with the proposal are found whether at the
time of submission of proposal or subsequently, it is understood that the Commission will not
entertain the proposal and return the same to the State Government.
 ( )

Name_________

Designation________

(to be signed by officer not below the rank of Secretary to the State Government)
 ANNEXURE 3.1 (SCS)

A. PARTICULARS OF STATE CIVIL SERVICE OFFICERS WHO ARE ELIGIBLE FOR

CONSIDERATION FOR PROMOTION TO THE IAS IN THEIR ORDER OF SENIORITY AS ON IST
JANUARY OF THE SELECT LIST YEAR.

S. Name of Whether Date of Whether the officer Whether the officer is Date of Date of
No Officers SC/ST/ Birth is below 54 years available on 31st of appointment Confirmation in
OBC of age as on 1st of Dec of the year for in the State the State Civil
Jan of the year for which SL is to be Civil Service Service
which SL is to be prepared?
prepared?
1 2 3 4 5 6 7 8

Note :

1. If any officer is being excluded in the Eligibility List but his name figures in the Seniority List, the
reasons for his exclusion may be indicated.

2. Similarly, in case any officer is being included in the Eligibility List but his name does not figure in the
Seniority List, the reasons for his inclusion may also be indicated.

B. CERTIFICATE TO BE SIGNED BY AN OFFICER NOT BELOW THE RANK OF SECRETARY IN

THE STATE GOVERNMENT

It is certified that the Eligibility List includes the name of only such officers who have not
attained the age of 54 years as on 1 st January of Select List year and were available in service as
on 31st December of Select List year;

Signature

Name...............................

Designation......................
 ANNEXURE 3.2 (SPS)

A. PARTICULARS OF STATE POLICE SERVICE OFFICERS WHO ARE ELIGIBLE FOR

CONSIDERATION FOR PROMOTION TO THE IPS IN THEIR ORDER OF SENIORITY AS ON IST
JANUARY OF THE SELECT LIST YEAR.

S.No Name of Whether Date of Whether the officer Whether the officer Date of Date of Date
Officers SC/ST/ Birth is below 54 years of is available on appointment Confirmation offici
OBC age as on 1st of Jan 31st of Dec of the in the State in the State of
of the year for which year for which SL is Police Police Equi
SL is to be to be prepared? Service Service
prepared?
1 2 3 4 5 6 7 8

Note 1. If any officer is being excluded in the Eligibility List but his name figures in the Seniority List,
the reasons for his exclusion may be indicated.

2. Similarly, in case any officer is being included in the Eligibility List but his name does not
figure in the Seniority List, the reasons for his inclusion may also be indicated.

B. CERTIFICATE TO BE SIGNED BY AN OFFICER NOT BELOW THE RANK OF SECRETARY IN

THE STATE GOVERNMENT

It is certified that the Eligibility List includes the name of only such officers who have not
attained the age of 54 years as on 1 st January of Select List year and were available in service as
on 31st December of Select List year;

Signature
 Name...............................
Designation......................

ANNEXURE 3.3 (SFS)

A. PARTICULARS OF STATE FOREST SERVICE OFFICERS WHO ARE ELIGIBLE FOR

CONSIDERATION FOR PROMOTION TO THE IFS IN THEIR ORDER OF SENIORITY AS ON IST
JANUARY OF THE SELECT LIST YEAR.

S Name of Whether Date Whether the officer Whether the Date of Date of Date of
No Officers SC/ST/ of is below 54 years officer is appt in Confirmation in continuous
OBC Birth of age as on 1st of available on the the State officiation in
Jan of the year for st
31 of Dec of State Forest Service posts
which SL is to be the year for Forest included in
prepared? which SL is to Service the State
be prepared? Forest
Service

1 2 3 4 5 6 7 8 9

Note : 1. If any officer is being excluded in the Eligibility List but his name figures in the
Seniority List, the reasons for his exclusion may be indicated.

2. Similarly, in case any officer is being included in the Eligibility List but his name does not
figure in the Seniority List, the reasons for his inclusion may also be indicated.
B. CERTIFICATE TO BE SIGNED BY AN OFFICER NOT BELOW THE RANK OF SECRETARY
IN THE STATE GOVERNMENT

It is certified that the Eligibility List includes the name of only such officers who have not
attained the age of 54 years as on 1 st January of Select List year and were available in service as
on 31st December of Select List year;

Signature

Name...............................

Designation......................
 Annexure 3.4 (Non-SCS)

Bio-Data of Non SCS Officers

1. Name of Officer :

2. Date of Birth :

3. Educational. Qualifications:

4. Whether belongs to SC/ST/OBC :

5. Date of Confirmation :
in Gezetted posts

6. Present Post held :

7. (i) Date of appointment to the post which

has been declared equivalent to the post
of Dy Collector in the State Civil Service :

(ii) Name of the Post :

(iii) Whether holding that post substantively

and the date since when :

8. Details of Gazetted posts held :

S.No. Name of the Category of Period Scale of Pay Duties

Posts held posts
(In Brief)

9. Achievements in Brief (including publications if any) :

10. Trainings undergone :

 ANNEXURE 3.4 A

Consolidated Statement of Non-State Civil Service Officers eligible for

consideration for appointment to the IAS as on 1st January of the Select List year

S.No. Name of Whether Date of Post held Date from which Whether the
Officer SC/ST/OBC Birth (Declared continuously post held is
(S/Shri) equivalent to holding the post Gazetted
the post of Dy. (Declared and in
Collector in the equivalent to the substantive
State Civil post of Dy. capacity, if
Services) Collector in the so the date
State Civil of
Service) confirmation
in that post
 ANNEXURE-4.1

(A) DETAILS OF DISCIPLINARY PROCEEDINGS PENDING AGAINST ELIGIBLE

OFFICERS.

S.No. Name of the Date of issue of Brief facts and Present

Officers charge sheet to the Nature of Charges Status
officers

(B) DETAILS OF CRIMINAL PROCEEDINGS PENDING AGAINST ELIGIBLE OFFICERS.

S.No. Name of the Date of filing of Brief facts & Present Status
Officers charge sheet before Nature of
the Court Charges

Note : The Proceedings are deemed to be pending only if a charge sheet has already been
served upon the officer/filed in a Court of Law as laid down in the Promotion Regulations
[Explanation I under Proviso to Reg. 5(5)].
 ANNEXURE 4.2

(A) DETAILS OF PENALTIES IMPOSED ON ELIGIBLE OFFICERS DURING THE LAST 10 YEARS

S.No. Name of Year in Date of Date on Nature Period of Whether Remarks

Officer(s) which issue of which of Currency any
offence is Charge penalty penalty of the appeal
committed Sheet imposed penalty has been
and the filed and
date if so
when the whether
currency there is
of penalty any
will be interim
over. stay/stay.
 ANNEXURE-5

Format for Integrity Certificate *

A. FORMAT FOR CERTIFYING THE INTEGRITY CERTIFICATE

Dated :

INTEGRITY CERTIFICATE

The State Government certifies the integrity of following officers with reference
to the entries in his/their Annual Confidential Reports:-

S.No. Names

Chief Secretary to the Government

B. FORMAT FOR WITHHOLDING THE INTEGRITY CERTIFICATE.

Dated:

INTEGRITY CERTIFICATE

The State Government withholds the integrity of following officer(s) for the
reasons indicated against each :-

S.No Names Reasons (in brief) for withholding the

integrity certificate

Chief Secretary to the Government

* Note: (i) Please refer to GoI�s instructions No. 14/23/65-AIS(III) dated 28.07.1966,
No.17/3/70-AIS(III) dated 26.05.1970, No. 14015/18/99-AIS dated 27.10.1999 & F.14015/18/99-
AIS(I) dated 27.10.2001.
 ANNEXURE-6

(A) CERTIFICATES REGARDING COMMUNICATION OF ADVERSE REMARKS IN RESPECT OF

ELIGIBLE OFFICERS*
(i) Adverse remarks in the character rolls of the following eligible officers have not

been communicated by the State Govt to the officers concerned.

S.No. Name Period

(ii) Adverse entries in respect of the following eligible officers have been communicated
but no representations have been so far received from the officers concerned but the time limit
to represent is not yet over.

S.No. Name
Period

(iii) Representations against adverse entries in respect of the following officers have been
received within the stipulated time but the decision of the State Government is yet to be taken.

S.No. Name
Period

*Note: All India Service Manual Part-II Edition (GoI instructions-8-page 58) may be
referred.
 ANNEXURE-7

STATEMENT OF ACRS FURNISHED TO THE COMMISSION

(A)

Sl. Name of Officer Period of ACR Whether available?. Whether ACR is duly Whether the If
No. (preceding 5 reported/reviewed/accepted? ACR is valid as R
years) If yes, If no, whether per ACR Rules w
mark No Report of State Govt. tra
(Separate row (√) Certificate If yes If no, indicate If yes, If no, th
for each part (NRC) with mark (√) the deficiency mark indicate du
ACR) e.g. @
valid reasons with reasons (√) reasons of
added? e.g. not ra
2007-08, 2008- If If no, reviewed etc. St
09, 2009-10, yes, indicate th
2010-11, 2011- mark reasons If
12. (√) ye
m
(√
1. 2 3 4 5 6 7 8 9 10 1

2.

@ Valid reasons as per DOPT letter No. F.14015/7/88-AIS(I) dated 22.07.1988.

* The State Government is required to furnish the complete ACR dossier of the officer. The ACRs
for preceding five years may be duly flagged. If some ACRs are not written and NRC added,
preceding ACRs may be flagged and details furnished as above.

* No photocopy of ACR is accepted. In exceptional circumstances, if a photocopy is furnished, it

should be duly attested and reasons for not sending the original ACR may be indicated.
 * The ACRs furnished to the Commission should be minutely scrutinized and furnished to the
Commission after rectifying the deficiencies.

* The validity of the ACRs furnished to the Commission may be checked by the State Government
in terms of the ACR rules of the State Govt., if any. The validity of the UN Report/Special Report,
etc., if any, as per ACR Rules of State Government may be indicated clearly.

(B) STATEMENT OF MISSING ACRS

Period Reasons Whether no report certificate

indicating valid reasons added in the
ACR dossier?

(C) CERTIFICATE REGARDING ACRS

(To be signed by an officer not below the rank of Secretary in the State Government.

It is certified that all orders/Communications issued by the State Government in respect of ACRs of
eligible officers in pursuance of court directions or otherwise have been incorporated in the relevant
ACRs/placed in the relevant ACRs.

Signature
 Name...............................

Designation......................

ANNEXURE-8

A STATEMENT SHOWING COURT CASES AND COURT ORDERS HAVING BEARING ON THE
SELECT LIST

S Name of Case Name of Date of Orders Directions Whether the Whether appeals Implication
No. Applicants No. Court including (in brief) order(s) has been have been filed on the
interim complied with? If and if so whether current
order(s) & yes, details stay orders have Select List
Compliance thereof. If not, been obtained?
Date reasons therefor.
 ANNEXURE-9

Certificate (*)

It is certified that the officers of the State Govt. attending the SCM are exactly in
accordance with the composition of Selection Committee specified in the Regulation 3 of
IAS/IPS/IFS Promotion Regulations and these officers are members of an All India Service.

(Secretary)

* Note : GoI�s notification dated 31.01.2005 amending the composition of Selection

Committee may kindly be referred to.
 ANNEXURE-10

NO RELATION CERTIFICATE

Certified that none of my close relatives are being considered by the Selection

Committee for promotion to IAS/IPS/IFS of __________ cadre and that I am otherwise not

interested in any particular candidate.

1. Signature_______________________________

Name ( )

Designation

2. Signature_______________________________

Name ( )

Designation

3. Signature______________________________

Name ( )

Designation

4. Signature______________________________

Name ( )

Designation

5. Signature______________________________

Name ( )
 Annexure- 11

Certificate regarding eligible Non-SCS Officers (*)

Certified that all the officers recommended by the State Govt. are of outstanding merit and ability,
holding gazetted post in a substantive capacity and have completed not less than 8 years of
continuous service under the State Govt. on the first day of January of the Select List Year in a
post which has been declared equivalent to the post of Dy. Collector in the State Civil
Service.

( )

(*) Notes : 1. A copy of the order issued by the State Govt declaring the posts in the Non-State Civil
Service equivalent to the post of Dy Collector is to be invariably enclosed.

2. While declaring posts to be equivalent, the State Govt may kindly take into
consideration the clarifications issued by the GOI,DOP&T to Govt of Kerala on the matter
vide letter No. F.14015/30/2001-AIS(I) dated 30.05.2001 as extracted below :-

irrespective of the scale of pay of the post in the Non-SCS, being the same or above
the scale of post of the Deputy Collector, unless it is accompanied with a declaration of
the State Government as to its equivalence as of duties and importance to that of
Deputy Collector in the State Civil Service, such proposal will not be in conformity with
the relevant provisions in this regard.