ACCOUNTANT

MAJOR FUNCTION

Responsible for assisting the Financial Controller in the efficient management of the Hotel’s overall
accounting functions, paying particular attention to the maintenance of high accounting standards,
management informatics and controls consistent with the Hotel’s needs and statutory requirements.

Also responsible for all revenue received and dispersed in all departments under your supervision,
supervising the closing of books at the end of the fiscal year, preparation of all financial reports and
forecasts and handling functions of the Director of Finance in his/her absence.

DUTIES AND RESPONSIBILITIES

- Assist with the development and management of all functions of Finance Division.
- Ensure Hotel finances are managed according to local legislation, policies and procedures
and generally accepted accounting principles.
- Ensure all compliance issues are adhered to with regard to taxes, licensing, customs,
registrations, and insurance.
- Assist with the development of annual budgets and targets for the Hotel.
- Prepare detailed financial reports and statements as required for General Manager and
owner.
- Analyse financial reports regularly to ensure business profitability is in line with business
goals, cash flows are appropriate for business needs, and to highlight discrepancies, financial
risks and opportunities.
- Use various financial management and revenue management skills to analyse performance
results to identify profitability shortfalls or opportunities to increase revenues, reduce costs,
improve overall profitability and meet budget goals.
- Maintain complete and current ledgers, journals, and other accounting records with utmost
confidentiality.
- Assist with the regular appraisal of the internal control system and develop and implement
further measures if necessary.
- Constantly review the utilization of sources and applications of hotel’s funding with a view to
improve liquidity and minimize the indebtness of the hotel. Oversee all banking
arrangements including drawing down overdrafts and placing funds in time deposits.
- Assist with the constant review of the Hotel’s tax position with a view to proposing method
by which the Hotel can minimize its tax liabilities.
- Ensure that established internal control measurements are routinely carried out and to
highlight discrepancies to Financial Controller and Division/Department Heads.
- Ensure that cash accountability and cash banking systems are adequate and being
maintained and that bank accounts are being reconciled monthly. To constantly review that
the amount and number of in house cash floats and at random carry out cash float count.
- Review the creditors situation monthly to ensure the Hotel is maximising its credit facilities
and also to ensure the Hotel is obtaining the best cash discount settlements.
- Monitor those expenses highlighted in the management agreement and when prior
approvals from owning company is required.
(a) Purchasing, Receiving and Storage
 (b) Food & Beverage Control
(c) F&B and Front Office’s cashiering procedures
(d) Credit procedures
(e) Payroll accounting procedures
(f) Income Audit procedures
(g) Night Audit procedures
- At the financial monthly end, supervise the closing of the books and the subsequent timely
preparation of the required financial data.
- Assist in the administration of approved operating plans including measurement of actual
performances reporting and interpreting operating results to Regional Controller office and
General Manager from time to time and installation and maintenance of systems and
procedures required thereof.
- Assist with the investigation of points raised in External Auditor’s reports and take corrective
action when consider necessary.
- Be familiar with all aspects of policies and Procedures as laid down by the Financial
Controller and management e.g.
o Maintain a list of all insurances, licenses, permits, etc, and schedule of payments to avoid
penalty and late payment.
- Confirm Account Receivable and Payable periodically and that agree with control accounts.
- Establish a proper system of storage for all accounting department, including limits of excess
and confidentially and other risk preventive measures.
- Maintain good relations with pertinent government agencies to facilitate the handling of
such hotel functions as tax matters, approval for foreign exchange, import licenses and
custom clearances.
- Provide on-going communication to all areas within your division regarding policies,
programmes and procedures.
- Ensure all operating procedures are properly implemented within your division.
- Review and modify operating manuals within your division as required.
- Ensure the best candidates fill vacancies by participating in the recruitment process of
Employees under your supervision.
- Develop and constantly review the succession plan within your division and develop cross
training and professional development programmes for the advancement of potential
Supervisors and Managers.
- Conduct regular performance appraisals for Employees to assess employment eligibility
during their probation period, and opportunities for development throughout their career
with the Hotel.
- Identify training opportunities and ensure training objectives are met in areas under your
supervision.
- Address issues with regard to Employee misconduct and disciplinary action as per HR
procedures.
- Manage the schedule for Employees in your division to ensure proper coverage to meet
business needs.
- Review payroll costs for your division and make recommendations where appropriate.
- Attend and coordinate regular meetings including management and departmental meetings
for areas under your supervision.
- Coordinate functions and activities with regional, divisional and corporate staff as
appropriate.
 - Monitor the condition of facilities and make recommendations on maintenance repairs or
renovations and refurbishments requiring capital expenditure budgets to ensure an updated
look and feel for the Hotel.
- Ensure the best candidates fill vacancies by participating in the recruitment process of
Supervisors and Line Employees as required.
- Assist in the constant review of the succession plan for areas under your supervision and
identify potential candidates for Supervisor and Management positions.
- Conduct regular performance appraisals for Managers and Supervisors to assess
employment eligibility during their probation period, and opportunities for development
throughout their career with the Hotel.
- Ensure Managers within your division are properly carrying out probationary reviews and
performance appraisals as required and review all appraisals for underperforming
Employees.
- Identify training opportunities and ensure training objectives are met for areas under your
supervision.
- Address issues with regard to Employee misconduct and disciplinary action as per HR
procedures.
- Review payroll costs for areas under your supervision and make recommendations where
appropriate.
- Attend and coordinate regular meetings including management and departmental meetings
for areas under your supervision.
- Monitor the condition of facilities and make recommendations on maintenance repairs or
renovations and refurbishments requiring capital expenditure budgets to ensure an updated
look and feel for the Hotel.
- Maintain a complete understanding of the Employee Handbook and adhere to regulations
contained therein.
- Maintain a complete understanding of the Hotel’s policy relating to fire, safety and health,
and ensure all precautions are taken to safeguard against incidents for areas under your
supervision.
- Perform other assignments to meet business needs as directed by your superiors.

REQUIRED SKILLS

- Self-motivated.
- Innovative thinking.
- Strong interpersonal and communication skills.
- Strong leadership, coaching and counselling skills.
- Strong analytical skills and strategic thinking.
- Strong financial management skills.
- High attention to detail.
- Ability to organise and lead complex projects.
- Able to multi-task and prioritise tasks consistent with business objectives.
- Computer literate with knowledge of Word, Excel, PPT, and industry related software desired.
- Must be fluent in English.
- Strong comprehension of the Uniform System of Accounts.

EXPERIENCE, TRAINING AND EDUCATION

STATEMENT OF UNDERSTANDING: I have read and received a copy of the above description and fully
understand that violation of any of the stated responsibilities and duties is grounds for disciplinary
action. A signed copy will be retained in my personnel file in Human Resources.

Manager’s Signature / Date

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Employee’s Signature / Date

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