LIBRARIAN

SECTION -13- THE TAMIL NADU GENERAL SUBORDINATE SERVICE

CLASS I - X1- LABOUR DEPARTMENT - LIBRARIAN
CORRECTED UPTO 31-12-2002)
1. CONSTITUTION:- This Class consist of the Librarian in the office of the
Commissioner of Labour , Madras.
2. APPOINTMENT:- Appointment to this Class shall be made by the methods
specified below:-
(1) by direct recruitment; or
(2) by transfer from any other class or category
(3) by recruitment by transfer from any other service
3. APPOINTING AUTHORITY:- The appointing authority shall be the
Commissioner of labour
4. AGE:- No person shall be eligible for appointment by direct recruitment if he
has completed or will complete 35 years of age on the first day of July of the
year in which the selection for appointment is made.
5. QUALIFICATION:- No person shall be eligible for appointment unless he
possess the following qualifications, namely:-
4. A degree in Arts, Science or Commerce of any University or Institution
recognised by the University Grants Commission for the purpose of its grant; and
5. A diploma or certificate in Librarianship of any University or Institution
recognised by the University Grants Commission for the purpose of its grant;
6. PROBATION:- Every person appointed to this class shall, from the date on
which he joins duty, be on probation for a total period of two years on duty
within a continuous period of three years.
DRIVER
PUBLIC SERVICES - TAMIL NADU GENERAL
SUBORDINATE SERVICE
LABOUR DEPARTMENT
COMMON ACT OF SPECIAL RULES FOR THE POSTS OF JEEP DRIVERS,
VAN DRIVERS, STAFF CAR DRIVERS AND WILLYS STATION WAGON
DRIVERS

CLASS XXXIX LABOUR DEPARTMENT

(1) Constitution This class shall consist of the Drivers of

Jeeps/Motor Vehicles of Labour Department

(2) Appointment Appointment to this class shall be made by direct

recruitment or, for special reasons, by transfer
from any other class or by recruitment by
transfer from any other service.

(3) Appointing Authority The appointing authority for the posts specified in
Column (1) of the table below shall be the
authority specified in the corresponding entry in
Column (2) thereof:-

THE TABLE

POSTS APPOINTING AUTHORITY

(1) Drivers of Motor Vehicles of the Assistant Commissioner of Labour
Office of Commissioner of Labour, (Establishment and General)
Madras.

(2) Drivers of Motor Vehicles allotted Deputy Commissioner of Labour

to the Deputy Commissioner of Concerned in their respective
Labour, Assistant Commissioner of Jurisdiction.
Labour, Labour Officers and
Medical Officers and Drivers of
Jeep allotted to Inspectors of
Plantation
(3) Drivers of Motor Vehicles in the Zonal Joint Commissioner of Labour
Office of the Zonal Joint
Commissioner of Labour
(G.O. Ms. No. 1619, DATED 6.10.1979 of Labour and Employment Department
and G.O. Ms No. 95. dated 11.5.1993 of Labour and Employment Department
4. QUALIFICATION:- No person shall be eligible for appointment to this class
unless he possess the qualification specified below :-

1. Must have passed at least VIII standard or III Form in anyone of the
recognised Schools:
2. Must possess a current Motor Vehicle Driving Licence for light Motor
vehicles issued ;by a competent licensing authority to drive Motor
Vehicles:
3. a thorough knowledge of Motor Mechanism; and
4. Must possess experience in driving of Motor Vehicles for a period of not
less than two years:

Provided that the educational qualification mentioned above shall not be

necessary in the case of persons appointed by transfer from any other service.

EXPLANATION: A recognised school shall mean a school maintained by or

opened with the sanction of the Government of Tamil Nadu or for which
recognition has been accorded by the Director of School Education, Madras
under the Madras Educational rules.

5. AGE: No person shall be eligible for appointment to this class by

direct recruitment if he has completed or will complete 31 years of age
on the first day of July of the year in which the selections for
appointment is made, provided that the age limit shall be increased by
five years in the case of candidates belonging to scheduled
castes/scheduled tribes.

6. PROBATION: Every person appointed to this class shall from the

date on which he joins duty, be on probation for a total period of
two years on duty within a continuous period of three years.

7. Unit for recruitment and discharge, etc., for the purpose of recruitment
discharge for want of vacancies and reappointment of probationers and
approved probationers appointment of full members and promotion, jurisdiction
of each appointing authority shall be the unit.

8. POSTING AND TRANSFERS: The authority competent to order postings

and transfers for the posts specified in Column (1) of the Table below shall be
the authority specified in the corresponding entry in Column (2) thereof:
 THE TABLE

POSTS APPOINTING AUTHORITY

(1) Drivers of Motor Vehicles of the Assistant Commissioner of Labour

Office of Commissioner of Labour, (Establishment and General)
Madras.

(2) Drivers of Motor Vehicles in the Zonal Joint Commissioner of Labour

Offices of the Zonal Joint
Commissioner of Labour, Deputy
Commissioner of Labour, Assistant
Commissioner of Labour, Labours
Officers, Medical Officers and
Inspectors of Plantations.

(3) Drivers of Motor Vehicles allotted Superintending Inspectors of

to the Office of the Superintending Factories concerned in the respective
Inspectors of Factories Jurisdiction.

(4) Drivers of Motor Vehicles of Labour The Joint Commissioner of Labour

Department (excluding the (Administration) in the Office of the
Department of Inspectorate of Commissioner of Labour, Madras
Factories) in the State of Tamil
Nadu.

(G.O. Ms. No. 341, Dt. 28.4.1977 of Labour and Employment Department and
G.O. Ms. No. 1995 dt. 11.5.1993 of Labour and Employment Department,
Madras-9.

(9) SERVICE: Nothing contained in these rules shall adversely affect any
person holding the post prior to 1st December 1969.
 ADHOC RULES FOR THE POST OF INSTRUMENT MECHANIC
SANCTION G.O.
G.O. Ms. No. 899 Labour and Employment dated 14.11.1975
In the G.O. first read above, two posts of Instrument Mechanic for testing
of the Working standard balances under the control and direction of the
Controller of Weights and Measures were sanctioned.

Adhoc Rules order issued for the post of Instrument Mechanic in

the Labour Department in G.O. Ms. No. 1617 L & E dated:
21.12.1978

RULES:
The General Rules applicable to the holders of the permanent posts in the
Tamilnadu General subordinate Service shall apply to the holders of the
temporary posts of Instrument Mechanics, sanctioned from time to time for the
Labour Department, subject to the modifications specified in the following rules.

2. Constitution:
The post shall constitute a distinct class in the said service.
3. Appointment:
Appointment to the post shall be made by-
(i) promotion from the Maistry in the Labour Department who has put in
satisfactory service as such for a period of not less than 5 years; or
(ii) Promotion from among the Stamping Smith in the Labour Department
who have put in satisfactory service as such for a period of not less
than 10 years; or
(iii) direct recruitment.
4. Appointing Authority:-
The appointing authority for the post shall be the Controller of Weight and
Measures, Madras.

5(a) Qualification:-
No person shall be eligible for appointment to the post unless be
possesses the following qualifications, namely,

(i) Matriculation or any other equivalent qualifications

(ii) Industrial Training Institute Trade Certificate in the Trade Instrument
Mechanic or Diploma in Engineering.
Desirable:- Experience of handing and repairing of precision weighing balances
and measuring Instruments.

b) Other qualification:-

Every person appointed to the post shall comply with the following
conditions:-

(i) the furnishing of an undertaking to the effect that on completion of

training he will serve the department for not less than five years.
(ii) the refunding of the entire stipend, the traveling allowance paid to him
if any trainee whishes to discontinue training and withdraw from
service.
(iii) for the purpose of clause (ii) the furnishing of a security deposit of
Rs.1,000/-

6. Age:

No person shall be eligible for appointment to the post by direct

recruitment if he has completed or will complete 26 years of age on the first
day of July of the year in which the selection for appointment is made.

7. Reservation of appointment:

The rule relating to reservation of appointment (General Rule 22) Shall

apply for appointment to the post by direct recruitment.

8. Probation:

Every person appointed by direct recruitment to the post shall from the
date on which he joins duty be on probation for a total period of two years on
duty within a continuous period of three years.

9. Training
Every person appointed to the post shall satisfactorily complete six
months training at Indian Institute of Legal metrology, Ranchi. During the
period of training he shall be paid a stipend of Rs.250/- per month.

10 Pay:

There shall be paid to the holder of the post a monthly pay calculated in
the scale of Rs.400-15-490-20-650-25-700.
 MAISTRY

SANCTION G.O

G.O. Ms. No. 1710 I.L.C. Dates. 27.3.165

ADHOC RULES

G.O. Ms. No. 147 (LABOUR) DEPARTMENT OF INDUSTRIES LABOUR AND

HOUSING Dated. 12.1.1968.

The General Rules applicable to the holders of the permanent posts in the
Madras General Subordinate Service shall apply to the holder of the temporary
post of Maistry in the Weights and Measures Department sanctioned in G.O.Ms.
No.1710, Industries, Labour and Co-operation Department dated the 27th March,
1965 and retains in the integrated set up of the Weights and Measures
Department with the Labour Department ordered in G.O. Ms. No. 4808,
Industries, Labour and Housing Department, dated the 14th December, 1966
subject to the modification specified in the following rules.

2. Constitution: The post shall constitute a distinct class in the said service.

3. Appointment: Appointment to the post shall be made:-

i) by transfer from among the stamping smiths in the Labour
Department who have put in satisfactory Service as such for a
period of not less than five years : or
ii) by direct recruitment.

4. QUALIFICATION: No person shall be eligible for appointment to the post

unless he has completed S.S.L.C Public Examination in a recognised School.

Explanation: A recognised School shall mean a school maintained by or opened

with the sanction of the Government of Madras or to which recognition has been
accorded by the Director of Secondary Education, Madras under the Madras
Educational Rules.

5. Age: No person shall be eligible for appointment to the post by direct

recruitment of by transfer if he has thirty five years of age respectively on the
first day of July of the year in which the selection for appointment is made.

6. Appointing authority: The appointing authority for the post shall be the
Controller of Weights and Measures, Madras.
7. Probation: Every person appointed to the post shall from the date on which
he joins duty, be on probation for a total period of two years on duty within a
continuous period of three years.

8. Training : Every person appointed to the post shall satisfactorily complete.

(a) two weeks training in adjusting, assembling and attending to minor

repairs of all standards Weights, measures, Weighing and measuring,
instruments at the Central Laboratory attached to the Office of the
Controller of Weights and Measures, Madras and;

(b) four weeks, training in major manufacturing concern of metric

Weights, Measures, Weighing and Measuring Instruments at their
factory site.

Explanation: Major manufacturing concerns shall mean any factory

manufacturing working standards balance.

9. Scale of pay: There shall be paid to the holder of the post, a monthly pay
calculated in the scale of Rs.75-1-85.
 RECORD ASSISTANT, RECORD CLERK AND STAMPING SMITH

Section 13:- The Tamil Nadu General Subordinate Service Special Rules for
Class XXII

1. Constitution: This class shall consist of the following categories of officers:

* CATEGORY -1: Record Assistant.

* CATEGORY -1A: Record Clerks including Selection Grade Record clerks,
in the office excluding the Secretariat of State Legislature, the office
of the Director of Animal Husbandry, the Government Museum, the
office of the Veterinary Disease Investigation Officer (Poultry), and the
Madras Veterinary College.
* Substituted in G.O. Ms. No. 156 Personnel & Administrative Reforms
Department dt. 29.8.01 with effect from 25.2.1974)

CATEGORY 8: Stamping Smiths in the Labour Department.

2. Appointment: (a) Save as otherwise provided, appointment to the several

categories shall be made by direct recruitment, or for special reason, recruitment
by transfer from any other class or service;

* Provided that appointment to the category of Record Assistant in all

Departments other than Archives and Historical Research Department shall be
made by promotion from among the holders of the post of Record Clerk;

* Provided further that appointment to the category of Record Assistant in the

Tamil Nadu Archives and Historical Research Department shall be made
by promotion from the holders of the posts of Preservation Clerk, Binder
and Operator or from the category of Record Clerk, after obtaining their option.

* Provided also that in the case of Record clerks in the Tamil Nadu Archives,
recruitment shall be made by transfer from the category of Office Assistants in
the same office, or for special reasons, by direct recruitment:

* Provided also that in case of the Binders in the Tamil Nadu Archives,
recruitment may, for special reasons, be made by promotion from the category
of Record Clerk or by transfer from the category of Preservation Clerks in the
same office:

* Substituted in G.O. Ms. No. 31, P&AR (3) Department, dated. 11.3.99.

Provided that in the case of Record Clerks in the office of the Returning
Officer for Parliamentary and Assembly Constituencies in the Madras City
 (Commissioner, Corporation of Madras), recruitment shall be made by direct
recruitment or by transfer from among the Record Clerks in the office of the
Collector of Madras.

Provided that in the case of Stamping Smiths in the Labour Department,

appointment shall be made by recruitment by transfer from among the Basic
servants in the Labour Department or by direct recruitment.

# Provided also that in the case of Record Clerks in the Public Department of
the Tamil Nadu Secretariat, appointment shall be made by recruitment by
transfer from among the holders of the posts of Office Assistant, Chowkidars and
Cleaners, watermen, Sanitary Workers, Sweepers, scavengers and Gardeners in
the Tamil Nadu Basic service in the ratio 4:1:1.

## (b) Appointment to the category of Record Clerks shall be made by

recruitment by transfer from the Tamil Nadu Basic Service or by direct
recruitment on compassionate grounds.

$2-A. Preparation of Annual List of Approved Candidates.

A list of approved candidates for appointment to the posts by promotion and

by recruitment by transfer shall be prepared annually and the crucial date on
which a candidate should be qualified shall be the Ist December of every year.

3. Appointing Authority:

The appointing authority for the category specified in column (1) of the
Annexure shall be the authority specified in the corresponding entry in column
(2) thereof;

# (Inserted vide G.O. Ms. No. 12, P&AR ( C ) Department, dated

7.1.1994)

## (Substituted in G.O. Ms. No. 324, P&AR(3) Department, dated: 2.9.96,

with effect from 2-9-96)

$ Inserted in G.O. Ms. No. 1183, P&AR (Per.C) Department dt. 14.12.82 with
effect from 14.12.82.

3. Qualification:

a. No person shall be eligible for appointment to the category specified in

column(1) of the table below unless he possesses the qualifications specified n
the corresponding entry in column (3) thereof;
 TABLE

Category Method of Qualification

Recruitment
1 Record Clerk Direct i) Must not have completed * 35
recruitment years of age in the case of
candidates belonging to
Scheduled Castes and Scheduled
tribes and * 30 years of age in the
case of others; and
ii) Must possess a completed
S.S.L.C.

Recruitment by i) Must have passed the III Form in

transfer a recognized Secondary School or
must possess the Indian Army I
class Certificate of Education or
the Indian Army III Class English
Certificate.
ii) ** Must have completed three
years of service as Basic Servant.

2 Stamping Recruitment by i) Must have passed the III Form in

Smith in the Transfer a recognized Secondary School or
Labour must possess the Indian Army I
Department class Certificate or the Indian
Army III Class English Certificate.
ii) *** Must not have completed
st
45 years of age on the 1
day of July of the year in
which the selection for
appointment is made.
Stamping Smith i) Must not have completed * 35
years of age in the case of
candidates belonging to Scheduled
Castes and Scheduled tribes and *
30 years of age in the case of
others; and

ii) Must possess a completed

S.S.L.C.
* Substituted in G.O. Ms. No. 419 P & AR Department dt. 18.7.89 w.e.f. 27.2.89.
** Introduced in G.O. Ms. No. 48 P & AR Department dt. 18.11.76.
EXPLANATION:-1

For the purpose of this rule, a person shall be deemed to possess a

completed secondary school leaving certificate, if he has appeared for the
S.S..L.C. Public Examination and the marks in the Public Examinations are
entered in it.

EXPLANATION:-2

For the purpose of this rule, a recognized Secondary School shall mean a
secondary school maintained by or opened with the sanction of the State
Government, or to which recognition has been accorded by the Director of Public
Instruction, Madras under the Tamil Nadu Educational Rules.

5 . Probation:

Every person appointed to any category by direct recruitment, shall from

the date on which he joins duty be on probation for total period of two years on
duty within a continuous period of three years.

Introduction in G.O. Ms. No. 244, P & AR (Per C) Department dt. 9.7.91, with
effect from 2.5.1985.

$ Provided that every person appointed to the post of Record Clerk by

recruitment by transfer, shall from the date on which he joins duty, be on
probation for a total period pf one year on duty within a continuous period of
two years.

5A. Training:- Every person appointed as Stamping Smith in the Labour

Department shall satisfactorily complete two weeks Training in Stamping Weights
and Measures and Weighing and Measuring Instruments under an Assistant
Inspector of Labour $$ or a Stamping Inspector as the case may be.

6. Unit for Recruitment, Discharge Etc.,

For the purpose of recruitment, discharge for want of vacancies and re

appointment of probationers and approved probationers, appointment of full
members and promotion, the jurisdictions of each appointing authority shall be
the unit.

“Provided that in the case of promotion as Record Assistant, each

department shall be the unit. The head of the department shall be the Unit
Officer. He shall draw the list of eligible candidates for promotion to the category
of Record Assistant and allot the candidates from the said list to the appointing
authorities concerned for appointment.

Provided “further that, in the case of Record Clerks in the Courts of the
Judicial Magistrates, each revenue District shall be the unit.

Provided “also that in the case of Record Clerks and stores Record Clerks
in the State Transport Department, the Department shall be the unit.

Provided also that in the case of Record Clerks in the Department of

Inspectorate of Factories, the unit consisting of the Officers of the Chief
Inspector of Factories, Joint Chief inspector of Factories (Productivity Cell) and
member Secretary, State Level High Power Tripartite Safety Committee, Chennai
600 006 shall form a separate unit and the offices in the jurisdiction of Joint
Chief Inspector of Factories. Chennai including Deputy Chief Inspector of
Factories (Testing and Safety) Divisions in Chennai, Ambattur, Thiruvottiyur,
Vellore and Cuddalore shall form another separate unit for the purpose of
recruitment, transfers and postings, fixation of seniority, discharge for want of
vacancy, re-appointment of Probationers and appointment of full members in the
category of Record Clerks and the Deputy Chief Inspector of Factories (Health
and Safety) Office of the chief Inspector of Factories and the Joint Chief
Inspector of Factories, Chennai, as the case may be, shall exercise the function
of appointing the Office Assistants by recruitment by transfer in consultation with
the Chief Inspector of Factories, Chennai-600 005.

Provided also that in the case of Stamping Smiths in the Labour

Department, the jurisdiction of the # Regional Joint Commissioner of Labour
concerned shall be the unit for the purpose of recruitment, transfer and posting,
fixation of seniority, discharge for want of vacancies, re-appointment of
probationers and appointment of full members.

$ Introduced in G.O. Ms. No. 682, P&AR (Per.C) Dept. dt. 13.7.84 with effect
from 13.7.84.

$$ Added in G.O. Ms. No. 62, P&AR (Per.C) Dept. dt.1.2.90 with effect from
27.2.86.

# Substituted in G.O. Ms. No. 15, P&AR (Per.C) Department dated.10.1.91

* Substituted in G.O. Ms. No. 31, P&AR (J) Department dated. 11.3.99

^^ Added in G.O. Ms. No. 116, P&AR (J) Department dated. 23.9.2002 with
effect from 6.7.1999
7. Transfer:-

*(1) (a) Transfer of Record Assistant from the jurisdiction of one

appointing authority to that of another shall be made by the Unit Officer
concerned.

(b). Except as otherwise provided in the Annexure, transfers of Record clerks

from the jurisdiction of one appointing authority to that of another shall be
made by the appointing authorities concerned by mutual agreement.

Provided that in so far as the Technical Education Department is

concerned, the transfer of Record Clerks from one office or Institution to another
Office or Institution shall be made by the Director of Technical Education.

# Provided further that in so far as the Judicial Department is concerned,

the transfer or Record Clerks serving in a Court of one appointing authority to a
court of another appointing authority shall be made by the High Court, Chennai.

$ (2) Except, as otherwise provided in the Annexure. transfer of Stamping

Smiths shall be made by the Divisional Deputy Commissioners of Labour
concerned within their jurisdiction.

8. Reservation of Appointments:

THE RULE OF RESERVATION OF APPOINTMENTS (General rule 22) shall

apply to the appointment of Record Clerks* (category – 1A), Binder, (Category-
2), Preservation Clerks (Category-3) and Craft Attenders (Category-4) by direct
recruitment.

$ Added in G.O. Ms. No. 317 P & AR (Per.C) Department dt. 14.9.92

[* Substituted in G.O. Ms. No. 31 P & AR (J) Department dt. 11.3.99 w.e.f.
2.1.96]

# Added in G.O. Ns. No. 47 P & AR (J) Department dt. 21.12.70 w.e.f. 21.12.70)
 ANNEXURE

(REFERRED TO IN

RULE 3)

Class and Category Appointing Authority

1 2

Category:-1: Record Assistant * Head of Department

Category :-1A Record Clerks in ACL (E & G) in Head Office

the Labor In Regional level the Deputy
Department. Commissioner of
Labour concerned.

Category:-8 Stamping Smiths in * Zonal Joint Commissioner

of the Labour Department Labour concerned.

* Substituted in G.O. Ms. No. 15, P&AR (Per.C), Department, dated. 10.1.91
with effect from 18.7.90.
 UPGRADATION OF RECORD ASSISTANT

In the G.O. Ms. No. 131, Personnel and Administrative Reforms (Per.C)
Department, dt. 3.6.1994

In the Government order first read above, Government have issued

orders for upgradation of one thousand posts of Record Clerks to that of Record
Assistants in the Scale of pay of Rs.975-25-1150-30-1660, in various
departments under the Government. It was also directed therein that the
allocation of the upgraded post of Record Assistants among the departments
under the department be made in the ratio of 8:1 and the same proportion be
maintained for every 9 posts of Record Clerks and the actual allocation shall
depends upon the cadre strength in a unit of appointment.

CREATION OF RECORD ASSISTANT

In G.O. Ms. No. 2 Personnel and Administrative Reforms (J) Department,

dt. 2.1.1996 in supersession of the orders issued in G.O. Ms. No. 131, Personnel
and Administrative Reforms (Per.C) Department, dt. 3.6.1994, Direct that

(i) the posts of Record Clerks in various departments under the

Government be upgraded as Record Assistants in the scale of pay
of Rs.975-25-1150-30-1660 in the ratio of 5:1 and the some
proportion be maintained for every 6 posts of Record Clerks.
(ii) the cadre strength of the post of Record Clerks inclusive of all unit
offices under the administrative control of a Head of Department
shall be taken as a whole for calculating the number of posts of
Record Assistant, to be sanctioned in that department.
(iii) the actual ungradation orders shall be issued by the Head of
Department in respect of posts under their control and the post of
Record Assistant will be allocated to that unit office where the
senior most person gets the benefit irrespective of the total number
post actually existing in that unit office. Heads of Departments are
also empowered to deploy or redeploys the upgraded posts to any
unit office in such a manner so as to benefit the senior most
Record clerk in the Department. Appointment to the posts shall be
made by the respective appointing authority.

5. The Government also direct that the mode of appointment and upgradation be
as follows:-

(a) Mode of appointment: The Heads of Department concerned shall sanction

the actual upgradation of the post of Record Clerk as Record Assistant in any
unit of appointment in which a person becomes eligible for promotion as Record
 Assistant as per the combined seniority and the particular post held by the
individual alone shall be upgraded. Vacancies that would arise consequent on
the retirement on superannuation / voluntary retirement, resignation of existing
incumbents and death shall be filled up by the next senior most eligible person in
the combined seniority list of the Department by upgrading the post of Record
Clerk held by him as Record Assistant in the office in which he is working and
correspondingly downgrading the post which has become vacant.

(b) Mode of upgradation: The mode of upgradation shall be illustrated below:-

If there are 6 posts of Record Clerks at present in a Department, one

post of Record Clerk shall be upgraded as Record Assistant. If there are 38
posts of Record Clerk in a department, the number of Record Assistant posts will
be 38/6, i.e. 6.33, which shall be rounded off to 6 and thus there will be 6 posts
of Record Assistant and 32 posts of Record Clerk. The fixation (i.e.) less than 0.5
if any shall be omitted. If the cadre strength is 40, then 40/6, and thus there
will be 6.66. Then the fraction is rounded off to 7 and thus there will be 7 posts
of Record Assistant and 33 posts of Record Clerk. The fraction i.e.) more than
0.5 if any, shall be taken as 1.

6. The Government also direct that total number of posts of Record Assistant to
be upgraded in the ratio of 5:1 shall be inclusive of the posts already upgraded,
if any, with reference to the ratio of 8:1 as ordered in G.O. Ms. No. 131
Personnel and Administrative Reforms (Per.C) Department, dt. 3.6.1994.

The number of posts already sanctioned by the Head of Department

following the ratio of 8:1 shall be deducted from the number of posts of Record
Clerk to be upgraded applying 5:1 ratio. for example, now the cadre strength of
Record Clerk posts in a Head of Department is taken as 120, applying the ratio of
5:1, the number of Record Clerk posts to be upgraded will be 20. If 13 posts of
Record Assistant had already been sanctioned for 120 posts of Record Clerks (in
different unit offices applying the ratio of 8:1) only 7 additional posts of Record
Assistant will have to be sanctioned. The appointments made already in the
upgraded post of Record Assistant in accordance with the combined seniority of
Record Clerks, need not be disturbed.

7. The Heads of Department should mark a copy of upgradation orders and

furnish a report of such upgradation of posts to the Government in the
administrative Department as well as the Finance/personnel and
Administrative Reforms Department in the in the format enclosed to this
order. A review shall be made by the Administrative Department in cases
where there is any deviation in adhering to the guidelines and send a
consolidated report to Personnel & Administrative Reforms Department once
in six months.
8. Necessary amendments to the special rules for the Tamil Nadu General
subordinate service will be issued separately by Government. Pending
amendments to rules, promotions may be ordered on the basis of
seniority subject to the elimination of the unfit and persons against whom
charges are pending under Rule 17 b) of the Tamil Nadu Civil services (D& A)
Rules.

9. This order issues with the concurrence of the Finance Department - Vide its
U.O. NO. 6063/F3/F/5, dated. 29.12.95.

FORMAT OF REPORT

1. Total number of posts of Record ..

Clerk in each unit Office under the
control of such Appointing Authority.

2. Total number of posts of Record ..

Clerk upgraded as Record Assistant
with reference to the ratio of 8:1 as
per G.O. Ms. No. 131 P & AR (Per.
C) Department dt. 3.6.94.

3. Cadre strength of posts of Record ..

Clerk (both temporary and
permanent) under the control of
Head of Department including the
posts in unit offices under his control
(vide para 4 (ii) of this G.O.

4. Total number of post of Record ..

Clerks now required to be upgraded
as Record Assistant applying the
ratio of 5:1 as a whole in a
Department.

5. Total number of Record Assistant

posts now actually upgraded (Item
No. 4 - Item No. 2)