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MEDICINES CONTROL COUNCIL

GENERAL INFORMATION

This guideline is intended to provide recommendations to applicants wishing to submit applications for the registration of
medicines. It represents the Medicines Control Council’s current thinking on the safety, quality and efficacy of medicines. It is
not intended as an exclusive approach. Council reserves the right to request any additional information to establish the safety,
quality and efficacy of a medicine in keeping with the knowledge current at the time of evaluation. Alternative approaches may
be used but these should be scientifically and technically justified. The MCC is committed to ensure that all registered medicines
will be of the required quality, safety and efficacy. It is important that applicants adhere to the administrative requirements to
avoid delays in the processing and evaluation of applications.

Guidelines and application forms are available from the office of the Registrar of Medicines and the website.

REGISTRAR OF MEDICINES
MS M.P. MATSOSO

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TABLE OF CONTENTS
Page
1 Introduction 3
2 General 3
2.1 Scope 3
2.2 Applicant / Proposed Holder of Certificate of Registration (PHCR) 4
2.3 Confidentiality / Secrecy 4
2.4 Language 4
2.5 Where to submit applications 4
2.6 When a product should be registered 5
2.7 Types of applications 5
2.8 Evaluation procedures 6
2.9 Fees 6
2.10 Same or separate applications 6
2.11 Transitional conversion table 8
2.12 Cancellation and withdrawal of applications 9
3 Requirements of an application 9
3.1 PART 1 Administrative information 9
3.1.1 PART 1A Administrative particulars 9
3.1.2 PART 1B Table of Contents 11
3.1.3 PART 1C Labelling 11
3.1.4 PART 1D Foreign Registration 19
3.2 PART 2 Basis for registration and overview of application 19
3.3 PART 3 Pharmaceutical and analytical 19
3.4 PART 4 Pre-clinical studies 19
3.5 PART 5 Clinical studies 19
4 Preparation and submission of an application 20
5 Presentation of screening and post screening copies 21
6 Expedited review process 23
6.1 Medicines on EDL 24
6.2 New Chemical Entities 24
7 Abbreviated medicine review process (AMRP) 24
8 Expert reports 25
9 Proprietary name policy 25
10 Manufacturing requirements 29
11 Samples 29
12 Standardised package insert warnings 29
13 Coding of submissions 42
Attachment A – Pre-screening checklist 49

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GUIDELINES FOR THE REGISTRATION OF MEDICINES

GENERAL INFORMATION

NOTE: These guidelines outline the format and data requirements for preparation and submission of an
application for registration of medicines, and should be read in conjunction with the Medicines and Related
Substances Control Act, 1965 (Act 101 of 1965), and the Regulations to this Act.

1 INTRODUCTION

The registration of medicine in South Africa is governed by the provisions and requirements of the
Medicines and Related Substances Control Act No. 101 of 1965, (hereafter 'the Act') and the
Regulations and Guidelines published in terms thereof.

These Guidelines describe the information required for the registration of “medicines” and for an
application to amend a registered medicine. The information submitted will be evaluated in terms of the
provisions of the Act.

The aim of these Guidelines is to assist applicants in the preparation of documentation for the
registration of medicines for human use. The types of medicine include a new medicine for a new
chemical entity (NCE), a multisource (generic) product, a product line extension, and a biological
medicine.

It is a legal requirement that data submitted for evaluation should substantiate all claims and should
meet technical requirements of quality, safety and efficacy of the product for the purposes for which it
is intended. The Guidelines are meant to guide the applicant in meeting the requirements of the Act. It
is acknowledged, however, that in some instances scientific developments may dictate alternative
approaches. When a deviation from a guideline is decided on, a detailed motivation giving the
reason(s) for the deviation and justification for the alternative approach should be included in the expert
report submitted with the application.

Whenever there is doubt, applicants are advised to consult the Medicines Control Council (MCC) for
confirmation and/or clarification before completing and submitting the application form; refer to the
website for contact details. Applicants should always refer to the current version of the relevant
Guidelines for the Registration of Medicines and the Addenda thereto before completing the
application form.

Guidelines are constantly evolving as a result of scientific developments and harmonisation of the
requirements of regional and international regulatory authorities. The MCC (Council) endeavours to
regularly update the guidelines to reflect current thinking and keep its technical requirements and
evaluation policies in line with “best international medicines regulatory practice”.

2 GENERAL

2.1 SCOPE

Legislation requires that the Council shall register every medicine before it may be sold/marketed.
An application for the registration of a medicine should therefore be submitted for evaluation and
approval.
These guidelines are relevant only to human medicines including biological and complementary
medicines. Separate guidelines apply to the registration of veterinary medicines and medical devices.

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2.2 APPLICANT/PROPOSED HOLDER OF THE CERTIFICATE OF REGISTRATION (PHCR)

2.2.1 Eligibility to apply for registration of a medicine is governed by Regulation 22 of the Act. An application
may be made by any of the following:
a) a person, body corporate/juristic person, company, residing and doing business in South Africa;
b) a close corporation incorporated in South Africa; or
c) a company in South Africa with at least
- a responsible delegated person residing in South Africa and
- an authorised person residing in South Africa who must be a person with appropriate
knowledge of all aspects of the medicine and who shall be responsible for communication
with Council.
2.2.2 If the applicant is not a registered pharmacist or pharmacy the application should be co-signed by a
Responsible Pharmacist as defined in the Pharmacy Act (Pharmacy Act 53 of 1974 as amended).

2.2.3 An Applicant/PHCR, should submit a Site Master File (SMF) in accordance with the SMF guideline. For
subsequent applications reference to the allocated SMF number will suffice.

2.3 CONFIDENTIALITY/SECRECY

The confidentiality of information submitted to the MCC is governed by Section 34 of the Act. The
MCC, committee members or staff of the Medicines Regulatory Affairs (MRA), may NOT
• disclose to any person, any information acquired in the exercise of powers or performance of
functions under the Act and relating to the business affairs of any person, except

for the purpose of exercising his/her powers, or for the performance of his/her functions under
the Act, or

when required to do so by any competent court or under any law, or

with the written authority of the Director-General, or
• use such information for self-gain or for the benefit of his employer.
The MCC may insist on written confirmation of the identity and affiliation of an individual inquiring
telephonically, or in person, about a medicine. No information shall be disclosed telephonically unless
the Medicines Control Officer knows the enquirer is entitled to receive the information.

2.4 LANGUAGE

In terms of Regulation 22(4) of the Act, all applications and supporting data submitted to the MCC,
should be presented in English (British). Original documents not in English should be accompanied by
an English translation.

2.5 WHERE TO SUBMIT APPLICATIONS

Applications should be posted to Private Bag X 828, Pretoria, 0001 or preferably be delivered by the
applicant, rather than a courier, to Room 204, Hallmark Building, 237 Proes Street, Pretoria, where they
will be logged and acknowledged. All correspondence should be addressed to the Registrar of
Medicines and should be clearly coded as indicated in section 13 of this guideline.
The MCC will not take responsibility for documents posted or delivered to any other place or in any
other manner.

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2.6 WHEN A PRODUCT SHOULD BE REGISTERED

A product is liable for registration with the Medicines Control Council if any of the following apply.
i) Any of the ingredients of a product is listed in one of the Schedules to the Act;
ii) The product is a medicine by virtue of the definition of a medicine in the Act.

The Act defines a medicine as:

"any substance or mixture of substances used, or purported to be suitable for use, or
manufactured or sold for use in;
(a) the diagnosis, treatment, mitigation or prevention of disease, abnormal physical or
mental state, or the symptoms thereof in man; or
(b) restoring, correcting or modifying any somatic or psychic function in man;
and includes any veterinary medicine.”
iii) If the product falls under any of the pharmacological classifications as specified in
Regulation 25 of the Act.
iv) The intended use of a product and the text/words used in promoting the product, even if no
claims are reflected on the label, render the product registerable. A substance not ordinarily
eaten or drunk by man cannot be considered a foodstuff just because no apparent medicinal
claims are made for it.
The relevant provisions and guidelines shall apply to a medicine called up as a
complementary medicine.

2.7 TYPES OF APPLICATIONS

Medicine applications for registration for humans are divided into the following types for the
determination of fees and allocation to reviewers for evaluation:

2.7.1 New chemical entity applications that include pre-clinical and clinical information in support of the
efficacy and safety of the formulation/dosage form, indication/s and dosage regimen.

2.7.2 Multisource/generic applications and innovator product line extension applications that include clinical
information in support of efficacy and safety of the formulation/dosage form, or indication/s or dosage
regimen.

2.7.3 Multisource/generic applications and innovator line extension applications that include comparative bio-
availability/bioequivalence studies as proof of efficacy.

2.7.4 Multisource/generic applications and innovator line extension applications

• that include comparative dissolution studies as proof of efficacy
• that include any other comparative studies as proof of efficacy
• others, not mentioned above e.g. liquids/solutions.

2.7.5 Biological medicines

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2.8 EVALUATION PROCEDURES

Routine
Expedited refer point 6
AMRP refer point 7

2.9 FEES

The following non-refundable fees are relevant:

2.9.1 A non-refundable screening fee payable with the screening submission.

2.9.2 An application fee payable with the full submission of the application for registration.
2.9.3 A registration fee, payable when the application complies with all the requirements for registration, and
which is payable before a registration certificate is issued.

2.9.4 An annual retention fee to maintain registration.

2.9.5 A fee to cover any amendments to the dossier or certificate.

2.9.6 A fee to cover any inspection of any manufacturing site.

The fees are published in the Government Gazette and are also available on the website.

Cheques should be made out to ''Medicines Control Council''.

2.10 SAME OR SEPARATE APPLICATIONS

For the purpose of registration the following products will be regarded as either being the same product
or separate product applications:

Application
TYPE OF APPLICATIONS
Same Separate

2.10.1 Each individual dosage form of a particular medicine X

2.10.2 Variations of the active pharmaceutical ingredient (API) of a product X

2.10.3 Tablets/Capsules/Suppositories/Lozenges
a) Different pack-sizes of exactly the same strength and formulation. X
b) Different strengths and formulations. X
c) Uncoated and coated tablets of the same strength and formulation. X

2.10.4 Syrups/Liquids/Solutions(excluding parenterals) /Creams/Ointments

a) Different container sizes of the same strength and formulation. X
b) The same container size of different strengths and formulations. X

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2.10.5 Ampoules and Vials and Large Volume Parenterals Same Separate

a) Ampoules containing identical solutions of the same strength (provided the X

dose remains constant) but of different volumes.
b) Ampoules containing solutions of different strengths. X
c) Ampoules and single dose vials containing e.g. dry powder, crystals of different X
mass.
d) Ampoules and single dose vials containing the same respective masses of e.g. X
dry powder, crystals.
e) Ampoules, single dose vials, as well as pre-filled disposable syringes and X
cartridges containing identical solutions of the same strength and same volume
of liquid.
f) Dental cartridges containing different volumes of fluids of the same strength X
(provided the dose remains constant).
g) Ampoules containing “water for injection”, but of different volumes. X
h) Special ampoules of dry powder and “water for injections” contained in the X
same unit, but intended for mixing at the time of injection if water for injections
is fully described in dossier.
i) Ampoules containing identical solutions of different volumes used only as X
diluent in the reconstitution of a preparation for parenteral use.
j) Multidose vials containing different volumes of the same strength and X
formulation with the same dosage schedule.
k) Multidose vials and a single dose ampoule of the same formulation if the X
single-dose ampoule corresponds to the dose indicated for the multidose vial.
l) Multidose vials containing dry powder of different mass of the same X
formulation, and the same concentration when reconstituted.
m) An ampoule of diluent packed together with any preparation including biological X
medicines if diluent is fully described in dossier.
n) Infusion solutions of the different volumes and of the same formulation which X
are packed in containers of exactly the same type of material depending on the
relevant information submitted.
o) Infusion solutions of the same formulation and of the same or different volume X
which are packed in containers made of different types of materials.
p) A preparation, packed in plastic containers, intended to be marketed in glass X
containers containing the same volume and the same formulation.
q) Products with the same strength and formulation but with different colours X
and/or flavours.
r) Applications containing the same API(s) applying for additional indications X
which render the product in a different scheduling status, or different
pharmacological classification, or have any other restrictions imposed other
than the original application.

2.10.6 Same formulation with different proprietary names whether of the same or X
different applicants

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2.11 TRANSITIONAL CONVERSION TABLE

The Medicines Registration Form (MRF1) replaces the MBR1 form for the application for registration of
a medicine prescribed by the Act. Biological medicines no longer have a separate form.

Circulars issued before and during the transformation process made reference to the Annexures of the
previous MBR1 application forms. For ease of reference the following conversion table is included.

MBR1 Biol* MRF1 SUBJECT

Annexures PART * biological

Front page 1A Administrative Data
1 15 1C PI / PIL / Label
2 6 3B Formulation / final filling lot formulation*
2 10 3B Formulation diluent if applicable/ final filling lot reconstituting liquid/diluent*
3 - 3A Active Pharmaceutical Ingredient (API)
- 4 3Aa) Primary lot preparation and production and control tests*
- 2 3Ab) Primary lot pharmaceutical ingredient specifications*
- 3 3Ac) Primary lot pharmaceutical ingredient control procedures and laboratories*
4 - 3C API and inactive pharmaceutical ingredient (IPI) specifications
5 5 3C Pharm ingredient control procedures / primary lot control tests and laboratory*
6 3/5 3C Pharmaceutical ingredient release laboratories
7 - 3F Final product specifications and control
- 8 3F Final filling lot and diluent analytical and other control tests*
8 9 3D Containers and packaging materials / immediate container and laboratory*
9A - 3F Finished product (release criteria and laboratories)
9B - 3D Container and packaging material (release criteria and laboratories)
- 10 3F Diluent / reconstituting fluid specifications, tests*
10 11 3G Stability programme and data (also diluent if applicable)
11 7/10 3E Manufacturing procedure / final filling lot and diluent production*
12 14 1D Foreign registration
13 - 2 In vivo and/or in vitro equivalence studies as proof of efficacy
14 13 4 Pre-clinical studies / Clinical evidence of safety*
15 12 5 Clinical studies / Clinical evidence of efficacy*
16 - 3H Pharmaceutical development
- 1 3I Expertise and premises used for manufacturing of biological medicines*

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2.12 CANCELLATION OR WITHDRAWAL OF APPLICATIONS

HCRs of medicines and applicants should, before applying to the Registrar, carefully consider any
decision to cancel or withdraw, as the case may be, a registration or application for registration, as
Council after consideration of all issues involved has resolved the following with immediate effect.

2.12.1 Any medicine

• of which the registration has been cancelled, or any “old medicine” of which the application for
registration has been withdrawn by notice in the Government Gazette, and
• for which a written application or request to the Registrar of Medicines has been submitted by the
holder of a certificate of registration or by the applicant,

will under no circumstances be re-instated.

2.12.2 Should the HCR or the applicant desire to re-register such medicine, a new application for registration
of a medicine must be submitted in accordance with the requirements of the Act and the relevant
Regulations.

2.12.3 An application for registration of a medicine may at whatever stage of processing be withdrawn by
written application to the Registrar of Medicines. The withdrawal shall under no circumstances be
reversed once such an application is approved and the approval confirmed in writing. A new application
for registration must be submitted should the applicant wish to proceed with registration thereafter.

3 REQUIREMENTS OF AN APPLICATION

3.1 PART 1 ADMINISTRATIVE INFORMATION

3.1.1 PART 1A Administrative Particulars

The details as per the application form should be completed.

a) applicant/prospective holder of the certificate of registration (refer to this guideline section 2.2).
b) "Business address” in relation to a business that is carried on in the Republic of South Africa,
means the full physical address of the premises where such business is conducted.
c) Person authorised to communicate with Council. Refer to Regulation 22(2) of the Act.
d) Category. Refer to Regulation 25 of the Act.
e) “Proprietary name” means the name that is unique to a particular medicine and by which it is
generally identified and which, in the case of a registered medicine, is the name approved in
terms of Section 24 (8) of the Act in respect of such medicine. (Refer to section 8 of this
guideline).
Medicines which are not identical in composition or strength are not regarded as the same
medicine and should be submitted separately. (Refer to this guideline section 2.9).
f) Pharmacological classification. Refer to Regulation 25 of the Act.
g) Dosage form: Select the most appropriate dosage form from this list, when completing the
administrative data. This dosage form will also be reflected on the medicine registration
certificate. For the purpose of the package insert, application may be made to give a more
detailed description of the dosage form, e.g. chew tablet, slow release tablet.

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g) Dosage form continued

Blood bag Gel Pellet
Bone cement Globule Pessary
Beads Granules Plaster
Caplets Gum Pods
Capsules Implant Powder
Cleansing bar Infusion (parenteral) Shampoo
Combination of dosage forms Inhaler Soap
Condom Injection Solution
Cone Insert Sponge
Cord Intra-uterine device Spray
Cream Jam Stick
Cardioplegic solution Leaves Suppository
Chip (dental) Liquid Suspension
Decoction Lotion Swab
Dialysate Lozenge Syrup
Diluent for injection Lump Tablet
Dental material Medical device Tampon
Dressing Mouthwash Test kit
Drops Nasal inhaler Tincture
Elixir Nasal spray Toothpaste
Emulsion Oil Towelette
Enema Ointment Transdermal therapeutic system
Foam Ovule Vaginal ring
Gas Paste Wafer

h) 'Approved name' in relation to a medicine means the internationally recognised name of such
medicine, or such other name as the Council may determine, not being a brand name or trade
name registered in terms of the Trade Marks Act, 1963 (Act 62 of 1963). (Defined in Section 1
of the Act.)
i) The API and strength per dosage unit applies only in the case of a dosage form with a single
API.
j) The descriptive name of biological medicine, e.g. viral vaccine, viral antiserum, bacterial
vaccine, bacterial antiserum, allergen, immunoglobulin or blood product, as given in a
recognised pharmacopoeia or where such name does not exist, a name determined by the
Council.
k) The country of origin, i.e. the country where the original development was done. If development
took place in more than one country all the countries should be specified.
l) The name and complete physical address including the country, of all the manufacturing and
packer facilities/sites for the medicine should be given. The site performing each stage of
manufacturing and packaging where these do not all occur at the same site, should be clearly
indicated. The various stages of manufacturing and packing reflected should correspond with
those submitted in PART 3E.
The name and complete physical address including the country, of the final product testing
laboratory/ies (FPRC) and final product release responsibility (FPRR) should be given. If
applicable the details of both the pre- and post- importation FPRC and FPRR should be given.
This information may be submitted on the next page as a separate appendix if necessary.
m) The following are required for all the manufacturing, packaging, FPRC and FPRR sites:
i) Site (Plant) Master File (SMF
ii) - Confirmation of a Technical agreement between the parties, and
- a schedule of the limits of responsibilities accepted by each of the parties as specified
in a Technical agreement or addendum to the contract should be included

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The requirements manufacturing, packaging, FPRC and FPRR sites continued

iii) From the country of manufacture, if not South Africa:

• A copy of manufacturing licence or a statement by the competent medicine
regulatory authority that the manufacturing facility complies with GMP and
• A copy of the Certificate of GMP compliance in terms of the WHO Certification
Scheme.
• Confirmation that the manufacturing site is inspected at regular intervals and a
copy of the latest written inspection report (not older than 3 years), from a Medicine
Regulatory Authority of the country of origin is available for inspection.
• A copy of the registration or marketing authorisation certificate.
• A Certificate of a Pharmaceutical Product in terms of the WHO certification scheme
(Free Sales Certificate)

n) FPRR should be vested in a person who has appropriate knowledge of the relevant aspects of
the medicine and who is either the holder of the certificate of registration or is in the employment
of the holder of such a certificate.
o) For subsequent post registration amendments to the dossier PART 1Ac) Amendment history, of
the MRF1 should be completed in accordance with the Post-registration amendment guideline.

3.1.2 PART 1B Table of contents

A comprehensive Table of Contents of the dossier including the SUB-PARTs of the different PARTs
should be included.
Each heading and sub-heading of the MRF should be identified by a page number or tab and should be
tabbed accordingly. Should the heading not apply an explanation as to why the heading does not apply
should be supplied on the relevant numbered page or cover page of the relevant tab.

3.1.3 PART 1C Labelling

a) PART 1Ca) Package inserts (Regulation 9 of the Act)

This guideline serves to help applicants with the correct way of presenting a package insert for
evaluation. Applicants are requested to follow the format stipulated in the guideline in conjunction with
provisions set out under Regulation 9 of the Act.
The package insert is regarded as the document that ensures the safe and effective use of the
medicine under most circumstances. It presents a scientific, objective account of the medicines’ uses
and limitation as established by the supporting evidence. All statements should be adequately cross-
referenced and referenced. No promotional material may be included. Promotional statements and
comparisons to other agents, suggestive of any potential advantage over competitors, will not be
allowed.
After registration, the package insert may not be altered without the approval of the MCC. In the case
of safety-related matters the Council should be informed immediately. The approved package insert, a
proposed amended package insert and the evidence/motivation for the change should be submitted
together with the notification MR4 Package insert amendment form.
Package inserts should be typed in double-spaced text in black print and should be in English (British)
and at least one other official language. The spelling and grammar in the package insert text should be
checked thoroughly before submission of the application. The date of the package insert should be
included as a footer, i.e. on each page.
The printing quality of the package insert should be clear to enable duplication, for inclusion into various
documents, during the evaluation and registration process.

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a) PART 1Ca) and b) Package inserts (Regulation 9 of the Act)

References for each statement should be included in a broad margin on the right hand side of each
page of the package insert. Alternatively the reference numbers may be included in the text as in
scientific publications. Every statement should be verified by a reference. The exact page/s should be
stated and if possible, the column and line number. If an entire section is quoted from one source, the
reference may be listed at the end of the relevant section. No references should however be included
in the finalised printed package insert.
An electronic copy (Word document) on diskette or CD of the package insert should be included.

b) Headings and particulars in a package insert (Regulation 9 of the Act)

Multisource medicine (MSM) New Chemical Entity (NCE)

In-house package insert templates if available, should be used as reference for the compilation of MSM
package inserts. The templates will also be used for the subsequent evaluation of therapeutically
equivalent, interchangeable, multisource medicines. Reference to the following standard references if
applicable, are generally acceptable if templates are not available.
Pharmacological actions Goodman and Gilman, The Pharmacological Basis of Therapeutics
Safety matters Martindale, The Complete Drug Reference
General USP DI

Scheduling status
Applicants to note that the scheduling status of medicines shall be determined from time to time by the
Minister and shall be published in the Government Gazette. Medicines are scheduled from S0 to S6.

Proprietary name and dosage form

In accordance with the MRF1 PART 1.

Composition
In accordance with Regulation 9 of the Act.

Pharmacological classification
In accordance with Regulation 25 of the Act.

Pharmacological action
MSM Should be in line with the relevant package insert template if available, or if not available should
be referenced to the latest edition of Goodman and Gilman, The Pharmacological Basis of
Therapeutics. Any additional information as required by the applicant should be submitted with
relevant clinical data.
NCE Source of particulars should be the clinical data and other references submitted.

Indications, Dosage and directions for use

MSM Should be in line with the relevant package insert template if available, or if not available in line
with the innovator package insert. Any additional information as required by the applicant
should be submitted with relevant clinical data.
NCE Source of particulars should be the clinical data and other references submitted. Where
appropriate the following should be addressed: the maximum recommended single, daily
and/or total dose, the need for dose titration, the normal duration of used and any restrictions on
duration and the need for tapering off the dose.

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b) Headings and particulars in a package insert - Indications, Dosage and directions for use continued

Contra-Indications
Situations where the medicinal product must not be given for safety reasons, i.e. absolute
contraindications, are the subjects of this section. Such circumstances could include
particular clinical diagnosis, concomitant diseases, demographic factors (e.g. gender, age) or
predispositions (e.g. metabolic or immunological factors, prior adverse reactions to the
medicine or class of medicines). The situations must be unambiguously, comprehensively
and clearly outlined.
Other medicines or classes of medicine which should be specifically avoided
(i.e. contraindicated) for concomitant or consecutive use should be stated. Also, where there
are strong theoretical reasons (for example, on grounds of pharmacokinetics,
pharmacodynamics, or common state of knowledge in medicine) for not using the
combination, these should be stated.
Hypersensitivity to any of the pharmaceutical ingredients or residues from the manufacturing
process should be included, as well as any contraindication arising from the presence of
certain pharmaceutical ingredients.

Warnings
This section should be reserved for pertinent safety issues or any precautions that need the
specific attention of the prescriber or the user.
MSM Should be in line with the relevant package insert template if available, or if not available
referenced to the latest edition of Martindale, The Complete Drug Reference. The USP DI may
also be used as reference. The safety profile should at least however be in line with that of the
innovator package insert. Any additional information as required by the applicant should be
submitted with relevant clinical data.
NCE Source of particulars should be the clinical data and other references submitted.

Interactions
Include known clinically relevant interactions and other potentially serious interactions based
on the pharmacology of the medicine. It is useful to group interactions according to outcome
e.g. potentiation or reduction in effect and to explain the mechanism of the interaction if it is
known.
MSM Should be in line with the relevant package insert template if available, or if not available
referenced to the latest edition of Martindale, The Complete Drug Reference. The USP DI may
also be used as reference. The safety profile should at least however be in line with that of the
innovator package insert. Any additional information as required by the applicant should be
submitted with relevant clinical data.
NCE Source of particulars should be the clinical data and other references submitted.

Pregnancy and lactation

It should be clearly indicated whether pregnancy and lactation are contra-indicated or whether
limited or no information in pregnancy and lactation is available.
In the case of a medicine where the safety of a medicine with regard to its use in pregnancy
has not been established, the following statement must be included: “The safety of this
medicine in pregnant and lactating woman has not been established.” While applicants may
reformulate this statement to suit their own style, deviation of the essentials of this message
will not be acceptable.

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b) Headings and particulars in a package insert - Pregnancy and lactation continued

MSM Should be in line with the relevant package insert template if available, or if not available
referenced to the latest edition of Martindale, The Complete Drug Reference. The USP DI may
also be used as reference. The safety profile should at least however be in line with that of the
innovator package insert. Any additional information as required by the applicant should be
submitted with relevant clinical data.
NCE Source of particulars should be the clinical data and other references submitted.

Standard package insert information for certain categories/ingredients:

MSM In addition to the warnings required by Regulations 8, 9 and 10 of the Act, certain warnings
should be included in the package insert, unless convincing evidence to the contrary can be
provided. The wording need not be identical. Refer to section 12 of this guideline.

NCE Source of particulars should be the clinical data and other references submitted.

Side effects and special precautions

MSM Should be in line with the relevant package insert template if available. Any additional
information as required by the applicant should be submitted with relevant clinical data or
references and/or references to the latest editions of the standard reference books.
NCE The side effects that belong together should be grouped together, either in one paragraph or
under one sub-heading, e.g. gastrointestinal, skin, haematological, as per Organ Class
Classification System of either WHOART or MeDRA, i.e.
- Infections and infestations
- Neoplasms benign and malignant (including cysts and polyps)
- Blood and the lymphatic system disorders
- Immune system disorders
- Endocrine disorders
- Metabolism and nutrition disorders
- Psychiatric disorders
- Nervous system disorders
- Eye disorders
- Ear and labyrinth disorders
- Cardiac disorders
- Vascular disorders
- Respiratory, thoracic and mediastinal disorders
- Gastrointestinal disorders
- Hepato-biliary disorders
- Skin and subcutaneous tissue disorders
- Musculoskeletal, connective tissue and bone disorders
- Renal and urinary disorders
- Pregnancy, puerperium and perinatal conditions
- Reproductive system and breast disorders
- Congenital and familial/genetic disorders
- General disorders and administration site conditions
- Investigations
- Injury and poisoning
- Surgical and medical procedures
- Social circumstances
If a term or the spelling of a term is included in either of these internationally recognised
terminologies, such spelling or term is allowed in package inserts.

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b) Headings and particulars in a package insert - Side effects and special precautions continued

Alternatively side effects should be ranked according to frequency and then according to
System Organ Class using the following convention:
Very common (>1/10); common (>1/100 ≤ 1/10); uncommon (>1/1 000 ≤ 1/100);
rare (> 1/10 000 ≤ 1/1 000); very rare (≤ 1/10 000); including ''isolated reports''.
The terms “more frequent” or “less frequent” may be used.
The CIOMS definitions of frequency based on incidence rates for Clinical trial ADRs and on
reporting rates for post-marketing ADRs should be used. (In clinical trials the number of
patients treated and the number of these patients with an ADRs are known whereas for post-
marketing ADRS the actual numbers of patients treated and with ADRs are not known and it is
therefore not possible to calculate the incidence rates for post-marketing ADRs. Reporting
rates calculated by using distribution data and the number of reports for a specific ADR in a
post-marketing database, can be used to estimate frequencies of post-marketing ADRs.)
In the case of multicomponent formulations, the side effects should be listed separately for each
active pharmaceutical ingredient (API).
Special precautions should be grouped together in a separate sub-section or paragraph. They
should also be listed in order of importance.
The following should be described if appropriate:
- the conditions under which use of the medicinal product could be acceptable,
provided that special conditions for use are fulfilled (for example, relative
contraindications).
- special patient groups likely to experience product or class related adverse
reactions (ADRs) occurring under normal conditions of use e.g. specified age
groups, patients with renal, hepatic impairment (including the degree of
impairment, such as mild, moderate or severe) or cardiac failure (including the
NYHA classification).
- circumstances where all patients are at risk of a specified adverse reaction, but
the incidence or severity of the reaction differs in particular populations.
- serious adverse reactions to which the prescriber needs to be alerted, the
situations in which these may occur and the action that may be required, e.g.
emergency resuscitation.
- when the outcome of an adverse reaction is frequently serious, this could be
emphasised by presenting the statement at the top of this section, in bold type,
within a box.
- if there are particular risks associated with starting the medicinal product (e.g.
first dose effects) or stopping it (e.g. rebound, withdrawal effects), these should
be mentioned in this section, together with the action required for prevention.
- any measures which can be taken to identify patients at risk and prevent the
occurrence, or detect early the onset or worsening, of noxious conditions. If
there is a need for awareness of symptoms or signs representing early warning
of a serious ADR, a statement should be included. Any need for specific clinical
or laboratory monitoring should be stated.
- clinically relevant interactions where in general the use of the combination
should be avoided (relative contraindication) should be mentioned here.

Known symptoms of overdosage and particulars of its treatment

MSM Should be in line with the relevant package insert template if available. Any additional
information as required by the applicant should be submitted with relevant clinical data or
references and/or references to the latest editions of the standard reference books.

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b) Headings and particulars in a package insert - Known symptoms of overdosage and particulars of its treatment contd

Standard text is required for e.g. paracetamol, codeine and beta-blockers.

NCE For treatment of overdosage it is usually acceptable to state, “Treatment is symptomatic and
supportive”. Specific text could however be required.

Identification
In accordance with PART 3F.

Presentation
In accordance with PART 3D.

Storage instructions
In accordance with PART 3G.

Registration number
Allocated by the Registrar in accordance with Section 15 of the Act.

Name and business address of the holder of the certificate

In accordance with MRF1 PART 1A.

Date of publication of the package insert

This date should be the date of the Medicines Control Council resolution. The date should only change
when the package insert is re-evaluated by Council.

Note: Any deviation from the prescribed requirements of Regulation 9 of the Act should be in
compliance with Regulation 9(s)(i), (ii), (iii) and (iv).

c) PART 1Cb) Patient information leaflet (PIL) (Regulation 10 of the Act)

This guideline serves to help applicants with the correct way of presenting a patient information leaflet
(PIL) for evaluation on application for registration of a medicine. Applicants are requested to follow the
format stipulated in the guideline in conjunction with provisions set out under Regulation 10 of the Act
PILs should be typed in double-spaced text and should be in English (British) and at least one other
official language.
The printing quality of the package insert should be clear to enable duplication, for inclusion into various
documents, during the evaluation and registration process. The spelling and grammar in the package
insert text should be checked thoroughly before submission of the application.
Reference to the package insert for each statement should be included in a broad margin left on the
right hand side of each page of the patient information leaflet for this purpose. The exact page/s should
be stated. No references should however be included in the finalised printed PIL.
An electronic copy (Word document) on diskette or CD of the package insert should be included.

Headings and particulars in a patient information leaflet (PIL)

In addition to the requirements of Regulation 10 the following should also be included under the
relevant headings.

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c) Headings and particulars in a PIL continued

The sub headings listed below are recommended:

Scheduling status
The scheduling status of the medicine as in the package insert.

Proprietary name and dosage form

Should be in accordance with PART 1 of the MRF1 as in the package insert.

What This Medicine Contains Regulation 10 which refers to Regulation 9 (1)(c) of the Act.
The composition of the medicine in accordance with the package insert.

What this medicine is used for

The registered indications for use of the medicine, as accepted by Council, in the package insert.

Before taking this medicine

The following information should be included:
• contra-indications
• precautions
• warnings, e.g.warnings concerning sedative properties of the medicine; warnings concerning the
risks involved with sudden withdrawal of the medicine, should be included
• interactions
• When umbrella/brand names are used, precautionary statements of the simultaneous usage of
these products, so as to inform patients of their correct use, and potential safety concerns should
be included. For example, if a range of products under the same umbrella name contains
paracetamol, a product should not be used in conjunction with another product in the range that
also contains paracetamol.
General statements to be included in this section: Regulation 10(1)(e)(v) of the Act.

“If you are taking medicines on a regular basis, concomitant use of the medicine may cause
undesirable interactions. Please consult your doctor, pharmacist or other health care
professional, for advice.”

“If you are pregnant or breast feeding your baby while taking this medicine, please consult your
doctor, pharmacist or other health care professional for advice.”
(THESE STATEMENTS SHOULD BE BOXED AND BOLDFACED)

How to take this medicine

The recommended dosage should be included here. (Any special information, which the patient may
require for the proper and safe use of the medicine, should be provided).
Information on what to do in specific circumstances, for example, in the case of a missed dose, an
unexpected reaction or in the case of an overdose, should be included.

“Do not share medicines prescribed for you with others.” should be stated, as well as,

“In the event of overdosage, consult your doctor or pharmacist. If neither is available, rush the
patient to the nearest hospital or poison control centre”.

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c) Headings and particulars in a PIL

Side effects
General statement to be included: Regulation 10(1)(g)
"Not all side-effects reported for this medicine are included in this leaflet. Should your general
health worsen while taking this medicine, please consult your doctor, pharmacist or other health
care professional for advice.

Storage and disposal information

Should contain information in accordance with MRF1 PART 3G on how to store the medicine properly,
and how to dispose of unused medicine, such as by returning the medicines to the pharmacy.
The following statement should be stated:
“Keep all medicines out of the reach of children.”

Presentation
In accordance with MRF1 PART 3D as in the package insert.

Identification of the medicine

In accordance with MRF1 PART 3F as in the package insert.

Registration number/reference number

As allocated by the Registrar in accordance with Section 15 of the Act and in the package insert.

The name and the business address of the holder of the certificate
In accordance with MRF1 PART 1A as in the package insert.

The date of publication of the patient information leaflet

Date of the council resolution as in the package insert.
Note: The responsibility for ensuring that the patient information leaflet is in line with the regulations,
including assurance that the PIL corresponds with the information in the package insert, will
essentially rest with the applicant.

d) PART 1Cc) Label (Regulation 8)

An example or a facsimile of the label should be included. Requirements, e.g. font size, as stipulated in
the Regulation 8 of the Act, should be adhered to.
The following inclusions are permitted:
“For state use only – Not for sale” – for tender items
Note: Any deviation from the requirements described in these guidelines will require approval by
Council in terms of Section 18(4) or Section 36 of the Act, prior to implementation.
Sugar quantity contained in medicines for oral or parenteral administration Regulation (8)

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3.1.4 PART 1D FOREIGN REGISTRATION

A list of countries, including SADC countries in which an application has been lodged, and the status
thereof, should be furnished. Approvals (with indications), deferrals, withdrawals and rejections, should
be stated.
The Council aligns itself with
- the following regulatory authorities: USA (FDA), UK (MHRA), Sweden (MPA,) Australia (TGA),
Canada (Health Canada), European Union (EMEA) and Japan (MWH).
- members of the PIC/S for quality matters relating to GMP and
- members of the PER scheme for clinical matters.

If the medicine has already been registered in any of the countries mentioned above,
• a copy of the registration certificate and the
• approved package insert (data sheet), as well as
• the conditions of registration, should be provided.
• For rejections or withdrawals relating to safety matters the details for each case should be
provided.
• It should be stated whether data packages submitted in these countries, including the proposed
indications, are essentially similar to those submitted to Council.
If not registered and/or applied for registration in the country of origin the reason should be given.

3.2 PART 2 BASIS FOR REGISTRATION AND OVERVIEW OF APPLICATION

PART 2 addresses the basis for registration and makes provision for an overview of the application and
consists of the following Sub-PARTs:

3.2.1 PART 2A Pharmaceutical and biological availability

Refer to the Pharmaceutical and Analytical guideline.

3.2.2 PART 2B Summary basis for registration application (SBRA)

If clinical/pre-clinical data are submitted without pre-clinical and clinical expert reports, a
Summary Basis for Registration Application (SBRA), should be included in the application
for registration to expedite the review process of the safety and efficacy of the medicine.
(Refer to Clinical guideline)

3.2.3 PART 2C Pharmaceutical Expert Report (PER)/Quality Overall Summary (QOS)

Refer to Pharmaceutical and Analytical guideline

3.2.4 PART 2D Pre-clinical expert report

Refer to section 8 of this guideline

3.2.5 PART 2E Clinical expert report

Refer to section 8 of this guideline.

3.3 PART 3 PHARMACEUTICAL AND ANALYTICAL

refer to the pharmaceutical and analytical guideline

3.4 PART 4 PRE-CLINICAL STUDIES

Refer to the Clinical guideline
3.5 PART 5 CLINICAL STUDIES
Refer to the Clinical guideline.

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4 PREPARATION AND SUBMISSION OF AN APPLICATION

4.1 Applications for registration of a medicine should be submitted on the

MEDICINE REGISTRATION FORM (MRF1) obtainable from the Registrar of Medicines or from the
MCC website www.webmaster@mccza.com.

4.2 Each page of the application should

- be numbered and the printing should be clearly legible
- have a header reflecting the HCR, product name, dosage form and strength.
The pages should be numbered according to the MRF1, e.g. 3B.1 (referring to PART 3B, first page).
Double-sided copies are allowed except for those of the package insert and patient information leaflet.

4.3 The application for registration of a dossier should have clearly labelled tabs to indicate each PART of
the dossier.

4.4 Each PART or SUB-PART should contain a Table of Contents.

4.5 The application for registration should be properly bound on the left side as this allows for easy
update/addition of pages. Binding is left to the discretion of the applicant; however, the use of lever-
arch files and ring binders is not accepted.

4.6 Copies of the covering letter should be bound to the application dossier as indicated in section 4 of this
guideline.

4.7 Cheques should be submitted in a separate envelope attached to the original covering letter.

4.8 The requirements with regard to metrication in accordance with the Trade Metrology Act should be
applied.

4.9 The boxes in which documentation is submitted to the MCC should be clearly labelled. The following
details should appear clearly on each box:

a) Applicant name
b) Name of the product (at applicant's discretion) or the applicant's product identification code for
each application (e.g. NCE-04NOV01)
c) The contents of the box, e.g. File numbers, PARTs, Sample, Covering letter, Cheque.
d) Number of boxes, e.g. 1 of 10
e) Type of application, e.g. routine, expedited review (fast track), or AMRP.
f) Colour stickers indicating screening (red) or post-screening (green).

4.10 In the case of expedited review (fast track), a copy of the approval letter should be attached.

4.11 On receipt at the MCC, all applications for registration will be subject to pre-screening according to the
checklist, attachment A, also completed by the applicant.

4.12 Upon successful pre-screening, the application will be logged onto the system and allocated an
application number. A letter acknowledging receipt of the application and receipt of the pre-screening
fee will be issued to the Applicant.

4.13 If the applicant does not comply with the pre-screening requirements the application will be returned to
the Applicant as incomplete.

4.14 After successful pre-screening the application will be subjected to screening according to the screening
form MRF2.

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4 Preparation and submission continued

4.15 The screening outcomes i.e. HOLD or RETURN AS INCOMPLETE will be communicated to the
applicant together with reasons. Time frames for the applicant to submit outstanding information, or to
collect the application, will also be communicated to the applicant. In the event of a dispute regarding
outstanding information or time frames, the application will be tabled at the next Council meeting for a
formal decision.

4.16 The ACCEPTED screening outcome, the required application fee, the number of copies and the time
frame for these copies to be submitted, will be communicated to the applicant. Applications for which
an expedited review (fast-track) has been approved should be clearly marked. The allocated reference
number and a copy of the approval letter should be included and also accompany any subsequent
correspondence regarding an expedited review application.

4.17 The correct number of copies of application and additional documents required for the evaluation of the
application, should be submitted in the format detailed in section 4 of this guideline.

5 PRESENTATION OF SCREENING AND POST SCREENING COPIES

Certain PARTs of the application for registration, should be duplicated and submitted as prescribed in
the screening approval letter together with the application fee.

No additional documentation, other than that which has been clearly stipulated below, may be bound in
any of the sets identified below. Applicants who wish to submit applications in electronic format should
make prior arrangements with the Registrar.

5.1 SCREENING SUBMISSION SET 1

• Covering letter
• Screening fee (please do not include the application fee with the screening fee)
• Completed pre-screening checklist (Attachment A)
• Completed MRF2 (screening form)
• One complete application for registration dossier (MRF1) and the following:
- Copy of the latest Inspection Report (not older than 3 years) from the Medicines Control
Council and/or foreign regulatory body recognised by the Council for the manufacturer of
imported medicinal products and medicines
- GMP/WHO certificate
- Certificate of analysis for the sample submitted
- One sample of smallest pack size
- Batch manufacturing documents for the sample should be submitted or available for
inspection
- Licence for Manufacturer, Packer, Laboratory
- Proof of registration of the Company and the authorised person.

5.2 FULL SUBMISSION continued overleaf

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5.2 FULL SUBMISSION

Covering letter and application fee, plus the number of copies of the sets requested by MCC post
screening.

5.2.1 SET 2 (P + A)
• Covering letter
• Completed MRF2 (screening form)
• PARTs 1A to D, 2A (only if not a biostudy), 3A to I

5.2.2 SET 2a (P + A)
• Covering letter
• Completed MRF2 (screening form)
• PARTs 1A to D, 2A (only if not a biostudy), 2C, 3A to I

5.2.3 SET 3 (NAMES and SCHEDULING)

• Covering letter
• PARTs 1A, C, and 3B

5.2.4 SET 4 (MEDICINE REGISTER)

• Covering letter
• PARTs 1A, C, 3B,
• 3E and 3Fb) if more than one site is involved and/or if sites are linked to specific processes
i.e. is more detailed than in PART 1Ab)

5.2.5 SET 5 (SCHEDULING)

• Covering letter
• PART 3A

5.2.6 SET 6 (CLINICAL AMRP)

• Covering letter
• PARTs 1A to D, and 2B or 2D and 2E, as applicable

5.2.7 SET 7 (CLINICAL)

• Covering letter
• PARTs 1A to D, 2B, or 2D and 2E, 3B, 4 and 5.

5.2.8 SET 8 (BIOSTUDY or OTHER)

• Covering letter
• Completed MRF2 (screening form)
• PARTs 1A to D, 2A, 2C if applicable, 3A to I, 4 and 5.

5.2.9 Summary table of the sets generally required for applications continued overleaf

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5.2.9 Summary table of the sets generally required for applications

BA BE or Other
Clinical AMRP
Scheduling

Scheduling
Screening

Medicine
Register

Clinical
Names
P+A

P+A
Deleted: P+A
Deleted: 2a
SET 1 2 2a 3 4 5 6 7 8

New Chemical Entity medicines 1 5 - 5 1 1 - 1 - Deleted: -

biological medicines 3
Medicines with Pre-clinical & Clinical data 1 5 - 5 1 - - 1 - Deleted: -
biological medicines 3

AMRP 1 5 - 5 1 - 1 - - Deleted: -

AMRP if NCE 1 - 5 5 1 1 1 - - Deleted: 5

Medicines with dissolution or other data 1 - - 5 1 - - - 5 Deleted: -

(including solutions and injections)

Medicines with biostudy(ies) 1 3 - 5 1 - - - 3 Deleted: -

5.3 Acknowledgement of receipt

An acknowledgement letter will be sent to the applicant and evaluation of the application will proceed on
receipt of the additional copies.

5.4 Communication
The applicant will not be permitted to communicate directly with the evaluator. All queries and
concerns should be communicated through the secretariat.

6 EXPEDITED REVIEW PROCESS (FAST-TRACK)

The Medicines Control Council may, under certain circumstances, (as in most other national drug
regulatory authorities) speed up the registration process for specific medicines that have important
therapeutic benefit and which are required urgently to deal with key health problems. In such cases, an
accelerated review system is applied. For further information refer to Regulation 5 of the Act.
The applicant should submit an expedited review request to the Minister of Health and a copy thereof
for the attention of the Registrar of Medicines, before submitting the full application. Products that will
be considered for expedited review are:
• Medicines on the Essential Drugs List (EDL)
• New Chemical Entities that are considered essential for national health but do not appear on the
Essential Drugs List.

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6.1 MEDICINES ON THE EDL

A declaration from the applicant that such a medicine appears on the EDL is required.

6.2 NEW CHEMICAL ENTITIES

The following should be submitted with the application:

• A written notification from the Minister to the effect that the medicine is considered essential to
national health;
• an expert report (which is not more than 2 (two) years old and which is written by an independent
expert),
• a package insert (where the product has been approved) and
• a summary basis for the registration (SBRA) (refer to Clinical guideline for details of an SBRA).
The Registrar shall notify the applicant within 30 days of the date of receipt of the application whether or
not the application is to be subjected to the expedited registration process as stipulated in Regulation 5
of the Act.
The Council may request any information with respect to an application under consideration and the
information should be submitted by the applicant within a period indicated by Council, failing which the
Council may reject an application.
The Council shall, within 9 months from the date of receipt of the application by the Registrar, make a
decision with regard to the application and inform the applicant of such decision.

7 ABBREVIATED MEDICINE REVIEW PROCESS (AMRP)

The AMRP is a system initiated by Council to limit the evaluation time of pharmaceutical products that
are registered in countries with which the Council aligns itself, if the evaluation report is readily
available.
The abbreviated medicine review process is based mainly on the expert reports of the pharmaco-
toxicological and clinical data. It should be noted that the AMRP is an abbreviated evaluation process
and not an abbreviated application.
7.1 Only new chemical entities registered with one or more of the authorities with which the Council aligns
itself will qualify for AMRP. (Refer to section 3.1.4 of this guideline).

7.2 The applicant should obtain the Expert Reviewers' reports on safety, quality and efficacy from the
relevant medicines regulatory authority.

7.3 The certificate of approval of registration of the new chemical entity by one of the recognised registering
authorities should be included. (Refer to section 3.1.4 of this guideline).

7.4 Written confirmation that the proposed package insert is based on the package insert and the complete
dossier of the licensing country is required.

Apart from the approved package insert on which the submission is based, the package insert of the
other countries where registration has been approved, should also be submitted.

7.5 Written confirmation that the data submitted to the MCC are identical to that submitted to the authority
which has granted approval should be given. Raw data of experimental and clinical studies should be
excluded. A letter authorising the MCC to contact the relevant MRA for an evaluator's report or
assessor’s report should be included.
7.6 Expert reports on chemical-pharmaceutical, pharmaco-toxicological and clinical documentation should
be included.

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7 Abbreviated medicine review process (AMRP) continued

7.7 Relevant correspondence between the applicant and the registering authority including the negative
(e.g. queries, non-acceptance of certain claims/statements) as well as the positive correspondence
should be included.
7.8 Written confirmation that the formulation applied for is identical to that approved by the registering
authority should be given.
7.9 Applications for AMRP can only be accepted if the product has been approved by the said authorities
within the last three years of the licence in the licensing country.

8 EXPERT REPORTS MRF1 PARTs 2B to E

8.1 Expert report: an independent, objective and encompassing report on all the relevant aspects in the
specific field of expertise of the reporter who is familiar/acquainted with the development of the product.

8.2 Expert reviewer's report: the report of the regulatory reviewer, after evaluation of the data submitted in
support of approval for licensing.

8.3 All issues and properties of the product in the submission should be clearly identified and critically
discussed in the Expert Reports in light of current scientific knowledge.

8.4 The Expert Report should address all the aspects in the package insert.

8.5 A list of the key references used in compiling the Expert Report should be attached.

8.6 The curriculum vitae of the expert should be included.

8.7 If the application for registration complies with the requirements for the AMRP system, it should be
further determined whether the Expert Report reveals all the necessary information for Council to make
a considered decision on registration. For this purpose an AMRP-SBRA should be drafted. An AMRP-
SBRA should be based on the information in the Expert Reports only. Furthermore, written
confirmation that the AMRP-SBRA was compiled from the Expert Report only, should accompany the
AMRP-SBRA submission.

9 PROPRIETARY NAME POLICY [Section 15 (3) of the Act]

The term "PROPRIETARY NAME" is defined in the Regulations pertaining to the Act as follows:

"PROPRIETARY NAME, in relation to a medicine, veterinary or complementary medicine and

medical device, means a name:
a) that is unique to a particular medicine, veterinary, or complementary medicine and
medical device;
b) that is generally identifiable and approved in respect of that specific medicine, veterinary,
or complementary medicine and medical device in terms of the Act. The Act states that a
medicine, complementary medicine, veterinary medicine or device should be registered
under such name as the Council may approve. ''
In evaluating the safety of a medicinal product during the registration process, the Medicines Control
Council is obliged to consider whether the proposed proprietary name of such a product could
potentially pose public health and safety concerns or if it may be misleading. Mistaking one drug for
another because of similar proprietary names can have serious consequences.

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9 Proprietary name policy continued

Since many medication errors are caused by look-alike and sound-alike medication names, it is evident
that public health considerations should be paramount in determining whether a particular proprietary
name may be used for a medicinal product.

In order to enable applicants to propose acceptable proprietary names for medicinal products, it is
essential that:
a) consistent, non-arbitrary criteria are applied when reviewing the acceptability of proposed
proprietary names;
b) a transparent procedure is in place for evaluating the acceptability of proposed names.
The MCC has adopted the WHO naming policy with adaptations.

9.1 SAFETY CONCERNS

In assessing the merits of a proposed proprietary name, the first and foremost issue considered is that
of patient safety. Applicants are advised to consider the following guidelines bearing in mind the
paramount criterion of “potential safety risk”.

9.1.1 The proposed proprietary name should not convey misleading therapeutic or pharmaceutical
connotations.
An example may be the use of the name “SEDINAX” for a product intended to treat pain and fever
containing only an analgesic or the name “PAINKID” for a product not indicated for paediatric use.
Similarly, the name “CARDIODORON” should only be used for medicinal products for the treatment of
cardiovascular diseases.
9.1.2 A proprietary name may include a pharmacological/therapeutic connotation, provided that it is in line
with the indications in the package insert. Each application, however, will be evaluated on merit.

9.1.3 It is important to bear in mind the claims made in the package insert in relation to the proposed name of
the product, when considering the acceptability of names, hence the requirement of submission of
package inserts in all instances.

9.1.4 The use of "umbrella/brand types" of names across products in associated therapeutic categories
generally may not pose a problem. However, when such names are used for products in different
commodity categories, the misrepresentation of non-medicines as medicines and vice versa would be
considered unacceptable. It is the responsibility of applicants to include precautionary statements of
usage of these brands, simultaneously, so as to inform patients of their correct use.

9.1.5 The proposed proprietary name should not be misleading with respect to the composition of the
product.

9.1.6 The proposed proprietary name should not be liable to cause confusion in print, handwriting or speech
with the proprietary name of another product.

9.1.7 For example, the names “AMYTAL” (barbiturate) and “AMITOL” (multivitamin) could have serious safety
implications if a barbiturate is supplied to a patient instead of a vitamin.

9.1.8 When the name being applied for is identical/too similar to a name already approved for another
product, applicants will be advised that the proposed name is too close to an existing name. Only if the
existing product is registered will the name be disclosed. Disputes regarding similarity of names not
identified by the Medicines Control Council at the time of registration/change are the responsibility of
applicants, not the Medicines Control Council. If however, valid safety concerns are identified, the
applicant will be advised accordingly.

9.1.9 Names which are identical to, or which are similar to, the names of products previously marketed will
generally not be favourably considered regardless of whether such products are dormant or not.

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9 Proprietary name policy safety concerns continued

9.1.10 If an objection is raised on the basis of similarity between the proposed proprietary name and an
existing name, or name raising a risk of confusion in print, handwriting or speech, the objection will be
evaluated taking into account other potentially distinguishing factors, such as:
• The pharmaceutical form
• The route of administration
• The indication and legal status/condition of supply
After assessing these factors as a whole, a decision on whether the proposed proprietary name poses a
potential safety risk will be made.

9.2 INTERNATIONAL NON-PROPRIETARY NAMES’ (INN) CONCERNS

The Medicines Control Council subscribes to the WHO guideline in respect of the protection of INN-
stems and encourages the pharmaceutical industry to be continually aware of this issue
(Document No. “WHO/EDM/QSM/99.6”).

9.2.1 A proprietary name should not contain an INN-stem (as published by the WHO). The WHO stresses
the importance of the need to protect INN-stems. Using a common stem indicates the relationship of
pharmacologically related substances, which in turn forms part of the INN name. The orderly
development of generic nomenclature could be hindered if these stems are not protected. The
sentiments of the WHO in this regard are shared by the MCC, and are taken into consideration when
considering proprietary names.

9.2.2 For example, "-ac" is an INN-stem for anti-inflammatory agents of the ibufenac group, and a proprietary
name ending with "ac" would not be acceptable regardless of the API, which it contains. The reasons
are protection of the stem and confusion, which could arise if the product does not contain an anti-
inflammatory agent of the ibufenac group.

9.2.3 A proprietary name commencing with, or containing "ac" in another position within the name could,
however, be considered.

9.2.4 The derivation of proprietary names from INN names, i.e. generic names is discouraged, as this
practice could lead to confusion. For example, the choice of the name “METAPERAMIDE” for a product
containing loperamide, could cause confusion if the product contains another loperamide-type
compound.

9.2.5 If a proprietary name is derived from a generic name, it should not be similar to the generic name, since
it can lead to confusion. For example, the name “TRIMAZOLE” could be interpreted as being an
antiprotozoal of the metronidazole group, an antifungal of the miconazole group or a brand of co-
trimoxazole, even though the name does not contain an INN-stem for any of these groups.

9.2.6 In the case of single component generic medicines, applicants are encouraged to market their products
under the complete generic name followed or preceded by their company name, acronym or other
distinguishing feature.

9.2.7 Exceptions may be considered for the anti-retrovirals if these have been previously approved by a
recognised Regulatory Authority and are accompanied by a motivation.

9.3 OTHER CONCERNS

9.3.1 The issue of whether a particular proprietary name may constitute an infringement of another entity’s
intellectual property rights cannot be one of the Medicines Control Council’s concerns and is, therefore,
not taken into account during consideration of the acceptability of a proposed proprietary name.

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9 Proprietary name policy other concerns continued

9.3.2. The proprietary name should preferably consist of only one word and should avoid qualification by
letters or numbers. The use of short qualifications/abbreviations that do not carry an established and
relevant meaning is unacceptable. Promotional qualifications/abbreviations/manufacturer’s codes are
also unacceptable. However, if other qualifications/abbreviations are to be included, appropriate
justification should be provided (e.g. for insulin mixtures the proprietary name could be followed by a
number or letter representing the fast-acting component of the mixture).

9.3.3. The use of descriptive abbreviations may also be acceptable if there is a need to distinguish different
routes of administration for the same medicinal product, e.g. IV: intravenous, IM: intramuscular, SC:
subcutaneous.

9.3.4 A proprietary name should not convey any promotional message with respect to the use of the product.

9.3.5 Use of capitals in proprietary names should reflect the proposed/approved trademark registration.

9.3.6 A different proprietary name is required for a medicinal product containing a pro-drug of another product
containing the parent active substance. (An umbrella name is not acceptable).

9.3.7 In the case of a switch from “prescription” to “non-prescription” status for limited indications only, a new
proprietary name should be chosen for the de-scheduled product.

9.3.8 Any phrase that implies superiority, including use of animal species associated with speed or strength,
or implies superiority over other products, is not allowed.

9.3.9 The meaning of abbreviations, symbols, numerals and names, which are in a language other than
English, should be explained in the covering letter accompanying an application. With regard to
phrases which occur in the proprietary names of products, and which are not English, applicants are
requested to submit to the Medicines Control Council, reputable interpretations / translations /
explanations of the phrases in question, in relation to the claims made for the product; i.e. the intended
use thereof.

9.3.10 Proprietary names will only be evaluated as part of a new application for registration or application for
change. Requests for evaluation of acceptability of possible proprietary names prior to submitting a
formal application will not be processed.

9.3.11 Proprietary names cannot be reserved for applications that have not yet been submitted.

9.3.12 Current policy will not be applicable to line extensions of older products unless a valid safety aspect has
come to the fore, in which case, the applicant will be advised accordingly.

9.3.13 A list of names that are regarded as potentially misleading is available on request. Names, which may
lead to self-diagnosis in conditions requiring professional diagnosis, or names implying efficacy that
cannot be substantiated for the API(s), are included on this list.

9.3.14 As stated above, legislation determines that the name under which a medicine is registered shall be
unique. The importance of this requirement cannot be over-emphasised, particularly when developing
a range of products. Each strength and/or dosage form requires a unique name. Applicants should
examine all available resources to establish that names are unique. Motivations should accompany
applications where relevant, e.g. to justify the use of an identical or very similar name which appears in
Martindale The Complete Drug Reference/other reference book for a product not containing the same
ingredient(s) and which may be on the market elsewhere.

9.3.15 As with all registration matters, applicants always have the opportunity to submit comments in the event
of a difference in opinion. Such comments will be forwarded to Council for consideration.

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10 MANUFACTURING REQUIREMENTS

Only medicines manufactured, packed and quality controlled at sites compliant with the current
principles of Good Manufacturing Practice (GMP) as prescribed by the Medicines Control Council will
be considered for registration.

Council's general policy is that the standard to be used to assess compliance with current Good
Manufacturing Practice (cGMP), is the South African Guide to Good Manufacturing Practice (SA guide
to GMP) (latest edition) as minuted:

“…that the Guide to Good Pharmaceutical Manufacturing Practice as amended, which was
prepared jointly by the secretariat and the PMA, be considered as the standard determined by
Council as referred to in the specific condition for registration of a medicine, namely, that the
applicant shall ensure that the medicine is manufactured and controlled in accordance with Good
Manufacturing Practice as determined by Council."

Under Section 22C of the Act, all South African manufacturers should be licensed (effective
2 May 2004).

The aim of these licensing requirements and standards is to protect public health by ensuring that
medicines meet defined standards of quality and are manufactured in conditions that are clean and free
of contaminants.

The Act requires that overseas manufacturers of medicine supplied to South Africa should comply with
the same or equivalent manufacturing standards as excepted of South African manufacturers.

Evidence in relation to compliance with Good Manufacturing Practices of the overseas manufacturer is
required for applications for registration of imported medicines. When acceptable evidence of GMP
compliance is not available, overseas manufacturers are inspected by the GMP Inspectorate before
registration of the medicine is approved.

11 SAMPLES

All medicine applications for registration must include a sample of a unit pack, Section 15(1) of the Act.

12 STANDARDISED PACKAGE INSERT WARNINGS AND INFORMATION

In addition to the warnings required by Regulations 8, 9 and 10 of the Act, the following warnings should
be included in the package insert, unless the applicant can provide convincing evidence to the contrary.
The wording need not be identical.

12.1 ANTIHISTAMINES (OLD GENERATION) GENERAL DROWSINESS WARNING

“This medicine may lead to drowsiness and impaired concentration that may be aggravated by the
simultaneous intake of alcohol or other central nervous system depressants. Patients should be
advised, particularly at the initiation of therapy, against taking charge of vehicles or machinery or
performing potentially hazardous tasks where loss of concentration could lead to accidents.”

12.2 ANTIHISTAMINES (NEW GENERATION) GENERAL DROWSINESS WARNING

“This medicine lacks significant sedative effects.”

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12.3 NON-CONTENT CLAIM: "CONTAINS NO ASPIRIN"

The use of the words "Contains no Aspirin" may not appear on the package insert or in the advertising
of non-aspirin containing medicines. In terms of regulation 8(3), the wording may still appear on the
immediate label of the medicine, provided that the type (or font) size is not bigger than the type size in
which the APIs appear.

12.4 DEPENDENCE PRODUCING POTENTIAL OF MEDICINES

Warnings concerning the dependence-producing potential of certain substances may be made known
to the professionals.

12.5 MALARIA PROPHYLAXIS IMPORTANT PATIENT INFORMATION

The following patient warnings should be included in all package inserts of products intended for
malaria prophylaxis:

“Because no form of prophylaxis is fully effective, the prevention of mosquito bites should form the
mainstay of malaria prophylaxis. The following preventative measures to prevent mosquito bites should
be taken:
a) Endemic areas should preferably be visited during the dry season or in years when rainfall is low.
b) High-risk patients should avoid malaria areas altogether.
High-risk persons include:
• babies and young children less than 5 years of age;
• pregnant women;
• immuno-compromised individuals such as those on long-term steroids, cancer patients and
those on chemotherapy, AIDS patients and those who have had their spleens removed.
c) Refrain from going outside between dusk and dawn when mosquitoes are most active.
d) Apply insect repellent to exposed skin and clothing.
e) Wear long sleeves and trousers at night.
f) Use mosquito nets, screens, coils or pads.”
''Should the patient develop flu-like symptoms, the patient should inform the doctor that he has been to
a malaria endemic area.''

12.6 USE OF MEDICINES DURING PREGNANCY AND LACTATION

In cases where the safety of a medicine, with regard to its use in pregnancy and lactation, has not been
established, the following warning should be included in the package inserts for those medicines.
“The safety of this preparation in pregnancy and lactation has not been established.”

12.7 PACKAGE INSERTS/SLOGANS

Advertising (slogans), in package inserts, is not permissible.

12.8 WATER FOR INJECTION

General exemption from package insert requirements, in respect of sales packs of water for injection,
will be considered provided that the following warning appears on at least the outer label in prominent
type:
“Water for injection must not be administered on its own”

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12.9 ACE-INHIBITORS

The following boxed warnings should be included:

“Should a woman become pregnant while receiving an ACE-inhibitor, the treatment should be
stopped promptly and switched to a different medicine.”
“Should a woman contemplate pregnancy, the doctor should consider alternative medication.”
The following warnings should be included:
“ACE-inhibitors pass through the placenta and can be presumed to cause disturbance in foetal
blood pressure regulatory mechanisms. Oligohydramnios as well as hypotension, oliguria and
anuria in newborns, have been reported after administration of ACE-inhibitors in the second and
third trimester. Cases of defective skull ossification have been observed. Prematurity and low
birth mass can occur.”

12.10 ANTIBIOTICS FOR THE TREATMENT OF BETA-HAEMOLYTIC STREPTOCOCCAL INFECTIONS

The following statement should be included under the heading, “DOSAGE AND DIRECTIONS FOR
USE:”
“In the treatment of beta-haemolytic streptococcal infections, a therapeutic dose should be administered
for at least 10 days.”

12.11 REYE'S SYNDROME WARNING FOR MEDICINES CONTAINING ASPIRIN

The following warning should be included in all package inserts for aspirin containing products:
“Warning: Aspirin has been implicated in Reye's syndrome, a rare but serious illness in children and
teenagers with chickenpox and influenza. A doctor should be consulted before aspirin is used in such
patients.”

12.12 BENZALKONIUM CHLORIDE-PRESERVED OPHTHALMOLOGICAL PREPARATIONS

The concentration of benzalkonium chloride should not exceed 0,01 % and should not be used in
preparations intended for soft contact lens solutions.
The following warnings should be included in the package insert:
“As the possibility of adverse effects on the corneal permeability, and the danger of disruption of the
corneal epithelium with prolonged or repeated usage of benzalkonium chloride preserved
ophthalmological preparations, cannot be excluded, regular ophthalmological examination is required.
Caution should be exercised in the use of benzalkonium chloride preserved topical medication over an
extended period in patients with extensive ocular surface disease.”

12.13 BENZODIAZEPINE

Unless the applicant can provide convincing evidence to the contrary, package inserts for
benzodiazepine should contain the following, although the wording need not be identical:
Side-effects and special precautions:
“The side-effects most frequently encountered are drowsiness and over-sedation. Drowsiness is more
common in elderly and debilitated patients, and in those receiving high doses. Less common are
depression of mood and affect, disorientation or confusion, lethargy, ataxia, constipation, nausea,
diarrhoea and changes in libido.”

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12.13 Benzodiazepine Side-effects and special precautions continued

“Paradoxical reactions such as acute hyper-excitability with rage may occur. If these occur, the
medicine should be discontinued.”
“There is a potential for abuse. Withdrawal symptoms (including convulsions) have occurred following
abrupt cessation, especially in patients who have received large doses for prolonged periods.”
“Injections: Respiratory depression due to a depressant effect on the respiratory centre and
cardiovascular collapse may occur following intravenous and intramuscular administration.”

Special Precautions: “Particular caution should be exercised with the elderly and debilitated - who are
at particular risk of over-sedation, respiratory depression and ataxia. (The initial oral dosage should be
reduced in these patients).”
“Caution should be exercised in the following patients:
• patients suffering from impairment of renal or hepatic function;
• patients suffering from anxiety accompanied by an underlying depressive disorder;
• patients receiving barbiturates or other central nervous system depressants. There is an additive
risk of central nervous system depression when these medicines are taken together;
• patients should be cautioned regarding the additive effect of alcohol.”
“The medicine should be used judiciously during pregnancy and preferably avoided. During labour it
crosses the placenta and may cause the “floppy-infant” syndrome characterised by central respiratory
depression, hypothermia and poor sucking. It should not be administered to lactating mothers.”

“Patients should be advised, particularly at the initiation of therapy, not to drive a motor vehicle or
operate dangerous machinery or perform potentially hazardous tasks where impaired decision making
could lead to accidents.”

Overdosage: “Manifestations of overdosage include somnolence, confusion, coma, respiratory and

cardiovascular depression and hypotension.”

12.14 BENZODIAZEPINE OR BENZODIAZEPINE-LIKE COMPOUNDS

Product name to be inserted in [ ]

Indications:

“[ ] is only indicated when the disorder is severe, disabling or when the individual is subject to extreme
stress.”

Dosage and directions for use:

“Treatment should be started with the lowest recommended dose. The maximum dose should not be
exceeded.”
For products with anxiety approved as indication:
“Treatment should be as short as possible. The patient should be assessed regularly and the need for
continued treatment should be re-evaluated especially when the patient is symptom-free. The overall
duration of treatment, generally, should not be more than 8 to 12 weeks, including a tapering off
process. In certain cases extension beyond the maximum treatment period may be necessary. If so, it
should not take place without re-evaluation of the patient's status.”
For products with insomnia approved as an indication:
“Treatment should be as short as possible. Generally, the duration of treatment varies from a few days
to two weeks, with a maximum of four weeks including the tapering-off process. In certain cases,
extension beyond the maximum treatment period may be necessary. If so, it should not take place
without re-evaluation of the patient's status.”

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12.14 Benzodiazepine or benzodiazepine-like compounds continued

Side effects and special precautions:

“[ ] is not recommended for the primary treatment of psychotic illness. [ ] should not be used alone to
treat depression, or anxiety with depression, as suicide may be precipitated in such patients. [ ]
should be used with extreme caution in patients with a history of alcohol or drug abuse.”
Dependence:
“There is a potential for abuse and the development of physical and psychological dependence,
especially with prolonged use and high doses. The risk of dependence is also greater in patients with a
history of alcohol or drug abuse. Once physical dependence has developed, abrupt termination of
treatment will be accompanied by withdrawal symptoms. These may consist of headaches, muscle
pain, extreme anxiety, tension, restlessness, confusion and irritability.”

“In severe cases, the following symptoms may occur: de-realisation, depersonalisation, hyperacusis,
numbness and tingling of extremities, hypersensitivity to light, noise and physical contact, hallucinations
or epileptic seizures.”

Rebound effects:
“A transient syndrome, which may occur in withdrawal of treatment, whereby the symptoms that led to
treatment with [ ] recur in an enhanced form. It may be accompanied by other reactions including
mood changes, anxiety and restlessness. Since the risk of withdrawal or rebound phenomena, is
greater after abrupt discontinuation of treatment, it is recommended that the dosage be decreased
gradually.”

Duration of treatment:
“The duration of treatment should be as short as possible (see Dosage), but should not exceed four
weeks for insomnia and eight to twelve weeks in case of anxiety, (**) including the tapering-off process.
Extension beyond these periods should not take place without re-evaluation of the patient. It may be
useful to inform the patient, when treatment is started, that it will be of limited duration, and to explain
precisely how the dosage will be progressively decreased. Moreover, it is important that the patient is
aware of the possibility of rebound phenomena, thereby minimising anxiety over such symptoms should
they occur while the product is being discontinued.”
“(**) Note that the duration should be adapted according to approved indications for each individual
product.”

12.15 BETA-2 AGONISTS

Indications:
“Treatment of reversible airway obstruction in asthma, chronic bronchitis and emphysema, and
prevention of bronchospasm in exercised-induced asthma.”

Side effects and special precautions:

“Hypokalaemia may occur. Overdosage may cause cardiac effects. High doses may increase the risk
of serious side effects, including cardiac dysrhythmias. This risk is further aggravated if the drug is
administered concomitantly with other medicines that cause hypokalaemia and cardiac dysrhythmias, or
in the presence of hypoxia and acidosis. The maximum dose should not be exceeded.”

Dosage and directions for use:

“Do not exceed the recommended dose.”

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12.16 BETA-BLOCKING AGENTS

Unless the applicant can provide convincing evidence to the contrary, package inserts for beta-blocking
agents should contain the following, although the wording need not be identical:

Side effects and special precautions:

“Bronchoconstriction may occur in patients suffering from asthma, bronchitis and other chronic
pulmonary diseases. Congestive cardiac failure and marked bradycardia may also manifest. A variety
of neuropsychiatric disorders, ranging from vague fatigue and nightmares to overt psychosis, have been
observed.”
“The following may occur: exacerbation of peripheral vascular disease, or the development of
Raynaud's phenomenon (due to unopposed arteriolar alpha-sympathetic activation), sexual impotence,
hypoglycaemia, skeletal muscle weakness and gastrio-intestinal disturbances. Severe peripheral
vascular disease and even peripheral gangrene may be precipitated. Adverse reactions are more
common in patients with renal decompensation, and in patients who receive the drug intravenously.”
“It is dangerous to administer this medicine concomitantly with the following medicines: hypoglycaemic
agents, phenothiazines and various antiarrhythmic agents. Such drug-drug interactions can have life-
threatening consequences.”
“SPECIAL NOTE: - digitalisation of patients receiving long-term beta-blocker therapy may be necessary
if congestive cardiac failure is likely to develop. This combination can be considered despite the
potentiation of the negative chronotropic effect of the two medicines. Careful control of dosages, and of
the individual patient's response (and notably pulse rate), is essential in this situation.”
“Abrupt discontinuation of therapy may cause exacerbation of angina pectoris in patients suffering from
ischaemic heart disease. Discontinuation of therapy should be gradual, and patients should be advised
to limit the extent of their physical activity during the period that the medicine is being discontinued.”
“Administration to pregnant mothers shortly before giving birth or during labour may result in the
newborn infants being born hypotonic, collapsed and hypoglycaemic.”
“Patients with phaeochromocytoma usually require treatment with an alpha-adrenergic blocker.”

Contra-Indications:

“Particular caution should be exercised with patients suffering from the following: asthma, bronchitis,
chronic respiratory diseases, second and third degree heart block and bradycardia (less than 50 beats
per minute), peripheral vascular diseases and Raynaud's phenomenon. The normal dose should be
reduced in elderly patients, or in patients suffering from renal dysfunction. In the peri-operative period,
it is generally unwise to reduce the dosage to which the patient is accustomed, as there may be danger
of aggravation of angina pectoris or hypertension. A patient's normal tachycardic response to
hypovolaemia or blood loss may be obscured during or after surgery. Particular caution should be
taken in this regard.”

Known symptoms of overdosage and particulars of its treatment:

“Overdosage may produce bradycardia and severe hypotension. Bronchospasm and heart failure may
be produced in certain individuals. Cases of mild overdose should be observed for at least four hours,
as apnoea and cardiovascular collapse may appear suddenly. Gastric lavage should be performed
within four hours of suspected overdose. Repeated activated charcoal is necessary in severe
overdose.”
“Atropine may be used to treat severe bradycardia. If the response is inadequate, glucagon may be
given intravenously. Alternatively, dobutamine or isoprenaline, may be required to reverse beta-
blockade. Intravenous cardiac pacing may be required for severe bradycardia. Bronchospasm should
be treated with IV aminophylline or inhaled, or IV beta-agonist, eg., salbutamol.”

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12.17 BETA-BLOCKER AND CLONIDINE

The following warnings should be included in all beta-blocker and clonidine package inserts.
“Caution should be exercised when transferring a patient from clonidine. The withdrawal of clonidine
may result in the release of large amounts of catecholamines that may give rise to a hypertensive crisis.
If beta-blockers are administered in these circumstances, the unopposed alpha receptor stimulation
may potentiate this effect.”
“If a beta-blocker and clonidine are given concurrently, the clonidine should not be discontinued until
several days after the withdrawal of the beta-blocker, as severe rebound hypertension may occur.”

12.18 BETA-LACTAM ANTIBIOTICS

The following statement should be included in the package inserts of all beta-lactam and
fluoroquinolone antibiotics containing an indication or claim for Pseudomonas aeruginosa infections.

Indications:

In the treatment of infections caused by Pseudomonas aeruginosa, an aminoglycoside should be

administered concomitantly.”

12.19 BISMUTH-CONTAINING MEDICINES

The package inserts for bismuth-containing preparations should include a warning regarding the
possibility of neurotoxicity with prolonged or excessive use.

12.20 CLOFIBRATE

Package inserts for all clofibrate-containing medicines should reflect the following statement:

Indications:
“Before starting treatment with clofibrate, attempts should be made to control serum lipids with
appropriate dietary regimens, e.g. weight loss in obese patients, control over diabetes mellitus. If, after
considering the possible benefits in relation to the risks, it is decided to institute clofibrate therapy, then
it should be indicated in the treatment of types II(B), III, IV and V hyperlipoproteinaemias
(Frederickson and Levy Classification).”

FREDERICKSON TYPE LIPOPROTEIN ELEVATION MAJOR LIPID ELEVATION

I (very rare) chylomicra Triglycerides
II (a) LDL Cholesterol
II (b) pre- (VLDL & LDL) Cholesterol & Triglycerides
III (rare) Abnormal (LDL) Cholesterol & Triglycerides
IV Pre (VLDL) Cholesterol & Triglycerides
V (rare) Chylomicra & pre (VLDL) Cholesterol & Triglycerides

“It has not been established whether the drug-induced lowering of serum cholesterol or lipid levels has
detrimental, beneficial or no effects, on morbidity or mortality, due to atherosclerosis or coronary heart
disease. Clofibrate therapy should be discontinued if a significant lowering in serum lipids is not
obtained.”

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12.20 Clofibrate continued

Side effects and special precautions:

“Due to its action on cholesterol metabolism, clofibrate may increase the lithogenicity of bile and,
thereby, cause an increased frequency of gallstones. A possible association between treatment with
clofibrate and gastro-intestinal malignancies exists.”

12.21 CONTRAST MEDIA - WATER SOLUBLE - BOXED WARNING

”Fatal reactions have been associated with the administration of water-soluble contrast media. It is,
therefore, of utmost importance that a course of action is carefully planned, in advance, for the
immediate treatment of serious reactions, and that adequate and appropriate facilities and personnel be
readily available in case of a severe reaction. Patients should be observed for a possible severe
reaction, during, and for at least 30 to 60 minutes after, administration of [proprietary name]. Patients
with known or suspected hypersensitivity to iodated contrast media should be closely observed.”

12.22 CONTACT LENS SOLUTIONS EXEMPTION

THIS EXEMPTION SPECIFICALLY DOES NOT APPLY TO ARTIFICIAL TEAR SOLUTIONS.

Contact lens solutions are exempted from package insert requirements, provided that:
a) the relevant immediate container labels and cartons (if any) contain the necessary information
that would normally be required on the package insert;
b) such labels are fully bilingual;
c) no advertising matter of reference to other products be included on such labels; and
d) the draft labels be submitted to this office for prior approval.

12.23 POTENT TOPICAL CORTICOSTEROID

The following warning should be included in all potent topical corticosteroid package inserts:
“Potent topical corticosteroid preparations, such as (name), should not be applied to any skin
crease areas.”

12.24 CORTICOSTEROIDS PRODUCTS FOR TOPICAL USE

Package insert for all topical corticosteroid should reflect the following:

Contra-indications:
“Corticosteroids have been shown to be teratogenic in animals following dermal application. As these
agents are absorbed percutaneously, teratogenicity following topical application, cannot be excluded.
Therefore, (name of product) should not be used during pregnancy.”

12.25 CO-TRIMOXAZOLE

All package inserts of products containing co-trimoxazole, or long-acting sulphonamides, should include
a warning with regard to the occurrence of erythema multiforme, toxic dermal necrolysis and allergic
vasculitis.

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12.26 DICYCLOMINE IN INFANTS

The indication “infantile colic” and dosage schedule for children younger than six months of age, should
not be included. A warning against its use in “infantile colic” should be included.
Applicants to submit evidence of, as well as a motivation for, the dosage, dosage intervals, efficacy and
safety of administration to children older than six months.

12.27 DISOPYRAMIDE

Side-effects and special precautions:

“The administrations of disopyramide may precipitate cardiac failure when administered to patients with
congestive failure who have been stabilised.”
Contra-indications:
“The administration of disopyramide is contra-indicated in patients with congestive cardiac failure,
irrespective of whether the patient is digitalised, or not.”

12.28 FLUOROQUINOLONE ANTIBIOTICS

Refer to Beta-lactam antibiotics

12.29 GLIBENCLAMIDE AND GLICLAZIDE: BOXED WARNING

“A reduction in dosage may be necessary in patients with renal dysfunction.”

12.30 IODINE AND IODIDE-CONTAINING MEDICINES

Synthetic thyroid hormone preparations are exempted from the following requirements.
The following warning should appear on the LABELS as well as IN the package inserts of all medicines
containing more than 0,60 mg iodine/ionic iodide per daily dose:
“Not to be used during pregnancy or lactation.”

On the package inserts of ALL iodine-containing preparations, there should be a warning:

“Not to be used by persons who are allergic to iodine.”

12.31 METOCLOPRAMIDE

This warning should appear on ALL package inserts:

“The use of metoclopramide during pregnancy is considered unsafe as teratogenicity has been
demonstrated in animal studies.”

12.32 METRONIDAZOLE

The following warning should be included in the package inserts of all products containing
metronidazole:
“Pseudomembranous colitis has been reported following the use of metronidazole.”

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12.33 NON STEROIDAL ANTI-INFLAMMATORY AGENTS

The following warning, regarding the use of non-steroidal anti-inflammatory drugs in pregnancy, should
be included in all package inserts of non-steroidal anti-inflammatory agents:

“Regular use of non-steroidal anti-inflammatory drugs during the third trimester of pregnancy, may
result in premature closure of the foetal ductus arteriosus in utero, and possibly, in persistent pulmonary
hypertension of the new-born. The onset of labour may be delayed and its duration increased.”

In addition to the above, the following special precaution should be included: “In view of the product’s
inherent potential to cause fluid retention, heart failure may be precipitated in some compromised
patients.”

12.34 OESTROGEN-CONTAINING PRODUCTS

With the exclusion of oestrogen-containing oral contraceptives, all other oestrogen-containing

medicines shall have package inserts bearing the following warnings:

“Not for use during pregnancy. Vaginal adenosis, and vaginal and cervical adenocarcinoma,
has been noted in post-pubertal girls whose mothers were treated for threatened abortion with
large doses of stilboestrol, or related oestrogenic substances, during their pregnancies.”

“An increased incidence of endometrial uterine carcinoma, related to the continuous use of
oestrogens in the post-menopausal period, has been reported.”
Products intended solely for post-menopausal use may have in their package inserts, instead of the
aforementioned warning, the warning:
“Not for use during pregnancy.”

All combination oral contraceptive products containing oestrogen shall have package inserts reflecting:

Side effects and special precautions:

“Oral contraceptive failure may occur with concomitant antibiotic therapy. For maximal protection,
additional non-hormonal contraception is recommended for the duration of antibiotic therapy and for
seven days thereafter. Those on long-term antibiotic therapy need only take extra precautions for the
first two weeks of antibiotic therapy. Spotting and breakthrough bleeding are possible signs of
diminished contraceptive effectiveness.”

12.35 PHENYLBUTAZONE AND OXYPHENBUTAZONE

The indications and period of use for phenylbutazone and oxyphenbutazone preparations should be
restricted to “acute exacerbations of ankylosing spondylitis” and a maximum period of use of 7 days.

Warnings (to be in prominent type and boxed) - the following should be included:

“Because of potentially serious and occasionally fatal adverse effects, use should be restricted
to a maximum of 7 days and the maximum recommended dosage should not be exceeded.
Caution against repeated short-term use is advised due to the possible danger of sensitisation.
Haematological disorders are potentially fatal. For parenteral dosage forms, the dosage should
be limited to a maximum of 600 mg per day. Combination products, containing phenylbutazone
and oxyphenbutazone, are not allowed.”

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12.36 POTASSIUM SUPPLEMENTATION

The following statement should be included in package inserts of medicines containing potassium for
the purpose of potassium supplementation (under “pharmacological action”):

“This medicine contains potassium (salt to be named). It has not been proven that this dosage will
necessarily prevent a significant potassium loss or correct an existing deficiency of potassium.”

12.37 LONG-ACTING SULPHONAMIDES

Refer to co-trimoxazole.

12.38 TAMOXIFEN

The following safety information (warning) should be included in the package inserts of all tamoxifen-
containing products:
“An increased incidence of endometrial changes, including hyperplasia, polyps and cancer,
have been reported in association with tamoxifen treatment. Any patients receiving, or who
have previously received, tamoxifen and who report vaginal bleeding, should be promptly
investigated.”

Side effects and special precautions:

“Tamoxifen was shown to be genotoxic in some in-vivo genotoxicity tests in rodents. Gonadal tumours
in mice, and liver tumours in rats receiving tamoxifen, were reported in long-term studies. The clinical
relevance of these findings has not been established."

12.39 TARTRAZINE (FD & C yellow no 5)

The following warning should be included (under the heading of “WARNING”) in the package insert of
medicines which contain tartrazine:

“This product contains FD & C Yellow No 5 (Tartrazine) which may cause allergic-type reactions
(including bronchial asthma) in certain susceptible individuals. Although the overall incidence of
Tartrazine sensitivity in the general population is currently thought to be low, it is frequently seen in
patients who also have aspirin sensitivity.”

12.40 TOPICAL TRETINOINS - statement on pregnancy and lactation

“Oral tretinoin has been shown to be teratogenic in a variety of animal species. Limited animal data
urge caution in the use of preparations containing tretinoin during the first trimester of pregnancy.”

“Topical tretinoin should be used during pregnancy only if the potential benefits outweigh the potential
risks. In the case of an eventual pregnancy, the patient should inform her doctor.”

“It is not known whether tretinoin is excreted in animal or human milk. However, because many
medicines are excreted in human milk, caution should be exercised when applying topical tretinoin to
nursing women. In this event, the product should not be used on the chest.”

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12.41 TRICYCLIC ANTIDEPRESSANTS: Acceptable claims:

Serious depressive conditions such as major depressive illness, reactive depression and secondary
depression. The following reflects what is defined under the various disorders:
Major depressive illness:
• Endogenous depression, unipolar depression, bipolar depression (manic-depressive
psychosis), masked depression;
Reactive depression:
• neurotic depression;
Secondary depression:
• Depression associated with alcoholism, schizophrenia, and Parkinsonism depression
associated with personality disorder, depression caused by medicines and senility with
depression.
The claims for enuresis and other states, such as phobic anxiety disturbances, obsessive compulsive
disturbances and chronic pain, which may benefit from the administration of tricyclic antidepressants,
may be considered but will require the submission of substantiating data.

12.42 TRICYCLIC ANTIDEPRESSANTS standardised package inserts

Unless the applicant can provide convincing evidence to the contrary, package inserts for tricyclic
antidepressants should contain the following, although the wording need not be identical:

Side-effects and special precautions:

“Peripheral anticholinergic side effects, notably dry mouth, constipation, urinary retention and pupillary
dilatation with blurred vision and changes in visual accommodation. When anticholinergic effects are
severe, the medicine should be discontinued or reduced.”

“Drowsiness or excessive sedation may be caused in certain patients. On the other hand,
disorientation and agitation, insomnia and restlessness can also occur with normal doses. The risks of
central nervous system depression are greater when administered together with other central nervous
system depressants, e.g. alcohol, barbiturates.”

“NOTE: Elderly patients are more prone to all these effects, and therapy should be initiated at lower
than standard doses in the elderly.”

Special Precautions:

“At the time of initiation of therapy, patients should be advised not to drive a motor vehicle, climb
dangerous heights or operate dangerous machinery for at least several days. In these situations,
impaired decision making could lead to accidents.”

“Caution should be exercised with patients suffering from a depressive phase of manic depressive
psychosis, as occasionally hypomania or mania can be precipitated in such patients. Withdraw the
drug if the depression turns into a manic phase.”

“In elderly male patients suffering from prostatism, urinary retention may be precipitated.”

“In patients suffering from cardiac disease, special caution should be observed because of the
occasional problems of tachycardia, dysrhythmias orthostatic hypotension and other unwanted effects
on blood pressure, aggravation of conduction disturbances and electrocardiographic abnormalities.
Regular cardiological and electrocardiographic examination is advised.”

“Epilepsy may be aggravated.”

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12.42 Tricyclic antidepressants special precautions continued

“The medicine should not usually be given to patients receiving other central nervous system
depressants, for e.g. barbiturates, and to patients receiving monoamine oxidase inhibitors - only after a
suitable interval has elapsed (the drugs may be given together if the dosages are carefully controlled,
preferably in hospital). The pressor effects of the direct-acting sympathomimetic agents, adrenaline
and noradrenaline, are enhanced, and the use of local anaesthetics containing these vasoconstrictors
should be avoided as hypertensive reactions may occur. The simultaneous administration of
anticholinergic agents may be dangerous. The hypotensive effect of certain antihypertensive agents
may be reduced.”

“Narrow-angle glaucoma may be aggravated.”

“Withdraw the drug if allergic skin reactions appear.”

Contra-Indications:

“The acute-phase of myocardial infarction. Administration is not advised during the first trimester of
pregnancy, unless there are compelling reasons for its use.”

Overdosage:

“Overdosage and poisoning may be characterised by central nervous system depression or excitation,
severe anticholinergic effects and cardiotoxicity.The following symptoms and signs are characteristic of
acute overdosage: drowsiness, restlessness, ataxia, stupor, coma, pyrexia, palpitations, tachycardia,
cardiac arrhythmias, hypotension, and in severe cases, respiratory depression. Epileptiform seizures
may occur. Mixed poisoning with other central nervous system depressants is not uncommon.”

Special warning:
“This medicine should at all times be kept out of the reach of children, as even small doses may
be fatal to them.”

12.43 L-TRYPTOPHAN CONTAINING PRODUCTS: Statement on eosinophilia myalgia syndrome

The following statement should be included under “WARNINGS” in the package inserts of products
containing L-Tryptophan:
“In the USA the Eosinophilia Myalgia Syndrome has been associated with the intake of L-Tryptophan.”

12.44 CODEINE WARNING

The following warning should appear on the immediate container label, the outer label (if applicable)
and the package insert of all CODEINE-containing products.

“Exceeding the prescribed dose, together with prolonged and continuous use of this
medication, may lead to dependency and addiction.”

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13 CODING OF SUBMISSIONS

Coding of applications/submissions/correspondence facilitates distribution, processing and tracking. The

coding of uncoded items occurs after receipt at Registry on the second floor, Hallmark Building, Room 214,
where documents are logged into the internal mail/post system.

The following codes, placed on the first page of each cover letter in bold lettering, should be used for
submissions to the MCC to reduce the possibility of misdirection.

Each code consists of three letters. The first letter represents the Section or Unit where the responsibility or
function resides. The last two letters indicate the type of application or nature of the request. It should
correspond with the specific request(s) stated in the covering letter.

When more than one code is applicable, each should be indicated, for example, VMC/VPC/VLC. A separate
application should be submitted per Unit.

13.1 PRE-REGISTRATION (PHARMACEUTICAL AND ANALYTICAL)

The Pre-registration Unit is responsible for pre-registration applications and responses to resolutions and
matters pertaining to a medicine during review for registration.

The following codes are recommended for applications and correspondence for the Pre-registration Unit:

CODE SUBJECT SUPPORTIVE

DOCUMENTATION
PGC Enquiries that are not technical or are not product-specific Application letter and supporting
information / motivation
PPI Package insert: involving Composition, Identification, Annexure 1
Presentation, and Storage conditions PART 1C
PFA Formulation change: Additions, deletions, Annexure 2
reduction or increase in API or IPI, overages, potency PART 3B
calculations and other formulation changes.
PRS Source of API(s), Method of synthesis, Annexure 3
Proof of equivalence (physical and chemical), Certificate of PART 3A
Analysis (CoA) for the API, Drug Master File.
PRM Specifications and control procedures for APIs and IPIs, Annexures 4, 5 and 6
release criteria and laboratories including frequency of testing PART 3C
PFP Specifications and control procedures for the Annexure 7A and 7B
final product PART 3F
PVA Manufacturing and analytical process validation protocol and Annexures 7B and 11
report PARTs 3E and 3F

PCA Specifications and control procedures for Containers. Annexures 8A and 8B

PART 3D
PSE Stability data, shelf-life confirmation and extension, Annexure 10
Preservative efficacy and effect on ageing PART 3G
PMP Manufacturing and packaging process change and Annexure 11
in-process control changes PART 3E

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Pre-registration (pharmaceutical and analytical issues) continued

PFR Foreign registration, authorisation and package inserts Annexure 12

(English translations) PART 1D
PEF Efficacy, Bioavailability, Bioequivalence, Annexure 13
Proof of efficacy: acid neutralisation, inhibition zones, skin PART 3
blanching, and membrane permeability.
PPD Pharmaceutical development: Annexures 16 cross-referenced to
batch numbers and sizes, source of product and of API, dates Annexures 7, 10, 11 and 13
of manufacture. PART 3H xref to 2, 3E, 3F, + 3G

13.2 POST-REGISTRATION AMENDMENTS (PHARMACEUTICAL AND ANALYTICAL)

The Post-registration Unit is responsible for

a) applicant transfers and applicant name and address changes ;
b) changes of the manufacturer, packer and testing laboratories (FPRC and FPRR);
c) proprietary name changes in consultation with the Names Committee;
d) pharmaceutical changes or amendments to the registration dossier; and
e) cancellations of registered medicines and withdrawal of applications for the registration of
medicines
The following codes are recommended for applications and correspondence for the Post-registration Unit:
(Refer to the Post-registration amendment guideline for the required documentation)

CODE SUBJECT
VGC General correspondence involving enquiries on policy issues and changes that are not product-
specific
VAC* Applicant transfer, name and address change of the applicant
VAA Address only change for the HCR only
VMC* Change of manufacturer or site of manufacture, name and address change of manufacturer
VPC* Change of packer, name and address change of packer
VLC* Change of laboratory, name and address change of laboratory (FPRC or FPRR)
VNC Updates following a proprietary name change approval
VPI Package insert changers involving the Composition, Identification, Presentation and Storage
conditions only.
VFA Formulation change: Additions, deletions, quantity reduction or increase in API or IPI, overages,
potency calculations and other formulation changes.
VRS Change in source of API or method of synthesis
VRM Specifications and control procedures for APIs and IPIs , release criteria and laboratories including
frequency of testing

VFP Specifications and control procedures for the final product

VVA Manufacturing and analytical process validation protocol and report
VCA Specifications and control procedures for Containers
*The applications are first evaluated by the Inspectorate

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Post-registration amendments (pharmaceutical and analytical) continued

VSE Request for shelf-life, shelf-life confirmation; extension and reduction; Preservative efficacy and
effect on ageing
VMP Manufacturing and packaging process changes and in-process control changes
VFR Foreign registration; notification of foreign submissions, approval or outcome
VEF Proof of efficacy
VPD Pharmaceutical development
VUR Full Update for registered medicines including those with a change in the proprietary name,
manufacturer, packer and/or testing laboratories
VUO Full Update for “Old Medicines” including those with a change in the proprietary name,
manufacturer, packer and/or testing laboratories
VCR Cancellation of registered medicine
VCO Withdrawal of an application for registration of a medicine
VIA Applications for exemption from post importation testing of medicines
VSB Resubmission of data/information on request by the Unit with a specific deadline. These will be
Urgent transferred to the Unit immediately after login for finalisation of applications. Failure to supply the
required information within the specified period will result in relegation of the application to the end
of the queue.

13.3 INSPECTION AND LAW ENFORCEMENT

The Inspection and Law Enforcement Unit is responsible for

a) inspection and evaluation of sites for the manufacturing, packing, and testing of medicines
nationally and internationally, as well as inspection and evaluation of all storage and distribution
sites for medicines;
b) investigation of complaints regarding registered and unregistered medicines;
c) monitoring compliance to the Act and prosecution in case of non-compliance;
d) monitoring the importation and exportation of medicines in consultation with customs authorities;
The following codes should be used for applications and correspondence for the Inspection and Law
Enforcement Unit: (Any supporting documentation should be included with the cover letter.)

CODE SUBJECT

BGC General correspondence involving enquiries on policy and administrative issues

BAI Advertising enquiries
BCA Advertising complaints - legal
BCM Complaints - manufacturing
BCQ Complaints - quality
BEP Export permits
BEQ Exemption - quality

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Inspection and law enforcement continued

BFG Site master file

BFP Inspection follow-up
BFS WHO free sale certificate
BIP Import permit/MBR 20 Bill of Entry
BLM Labelling matters
BLE Law enforcement – complaints/theft of medicines
BII Request for inspections
BLA Applications for licensing of manufacturer, wholesaler or distributor (Section 22C of the Act)
BIR Response to inspection reports
BSR Request for scheduling/Scheduled substances
BPP Request for/inquiry on repackaging

13.4 CLINICAL EVALUATION

The Clinical Evaluation Unit is responsible for

a) evaluation of clinical and pre-clinical data
b) evaluation of clinical aspects of the package insert and relevant changes to package insert;
c) evaluation of proprietary names and changes thereto
The following codes should be used for applications and correspondence for the Clinical Evaluation Unit:
(Any supporting documentation should be included with the cover letter.)

CODE SUBJECT
CGC General correspondence
CDR Clinical data in support of registration
CDP New indication/dosage schedule, other major changes for registered /old medicines
CPR Package insert registration

CPA Package insert amendments for clinical aspects of registered/ old medicines
CNC Application for Proprietary Name change
CFT Fast track requests
CSU Periodic safety update reports

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13.5 CLINICAL TRIALS

The Clinical Trials Unit is responsible for the evaluation of

a) clinical trial applications and clinical trial amendments;
b) reports of adverse events arising form a clinical trial;
c) applications for named patient use of unregistered medicines.
d) applications for the use of unregistered medicines for clinical trial purposes.
The following codes should be used for applications and correspondence for the Clinical Trials Unit:
(Any supporting documentation should be included with the cover letter.)

CODE SUBJECT

TGC General correspondence

TCA Application to conduct a clinical trial
TCV Amendment of an existing clinical trial
TAE Report of adverse drug events arising from a clinical trial
TUM Section 21 of the Act applications (unregistered human medicines)

13.6 COMPLEMENTARY MEDICINES

The Complementary Medicines Unit is responsible for

a) evaluation and review of applications for the registration of Complementary Medicines;
b) receiving and collating initial and subsequent responses to the call-up notice as published in
Government Gazette Number 23128 (22 February 2002);
c) evaluation and review of applications for the amendment of the register for Complementary
Medicines;
d) issue of temporary permits for the manufacture, distribution and dispensing of Complementary
Medicines.
N.B. Where applicable, the first code should be used for applications for registration of medicines.
The second code should be used for amendments and other enquiries regarding registered medicines.

Supportive documentation for applications

Cover letter, Front Page & Annexures 1, 2 and 12 / Cover letter PARTs 1, 3B
Cover letter and Annexures 3-11, 13-16 or 17 / Cover letter PARTs 2, 3A to 3E, 3H, 4 and 5

CODE CODE SUBJECT

not registered registered

MAR MAX Anthroposophical Medicines

MBR MBX Aromatherapeutic substances/ medicines
MCR MCX Ayurvedic Medicines
MDR MDX Chinese Traditional Medicines
MER MEX Energy substances
MFR MFX Homoeopathic Medicines

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Complementary medicines continued

MGR MGX Nutritional substances with medicinal claims

MHR MHX Western Herbal Medicines
MIR MIX Unani-Tibb Medicines
MJR MJX Combination Homoeopathic/Flower Essence
MKR MKX Combination Complementary Medicines
MLR MLX Other Complementary Medicines
MGC General correspondence not product-related

13.7 BIOLOGICALS

The Biologicals Sub-Unit is responsible for

a) biological pre-registration applications and responses to resolutions, and matters pertaining to
biological medicines during review for registration
b) evaluation of technical changes to registered biological medicines and “old” biological medicines
c) evaluation of clinical aspects of the package insert and relevant changes to package insert for
biological medicines
d) technical support to other units with respect to biological matters.

The following codes should be used for applications for the Biologicals Evaluation Sub-Unit:
(Any supporting documentation should be included with the cover letter.)

CODE SUBJECT

QGC General correspondence

QDR Clinical data in support of registration
QDP New indication/dosage schedule, and other major changes to the package insert of
registered / old biological medicines
(excluding the Composition, Presentation, Identification, and Storage Conditions)
QPI Package insert for registration of biological medicines
QPA Package insert amendments for clinical aspects of registered / old biological medicines
QSU Periodic safety update reports for biological medicines

Note: For biologicals:

• for any other activities not described above, the applications and/or queries should be directed
to and properly coded for the relevant Units.
• relevant supportive documentation should be attached as per the Annexures described in the
MBR1 form for biological medicines/ or as described in the MRF1 PARTs.

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13.9 OPERATIONS AND ADMINISTRATION

The Operations and Administration Directorate is responsible for the following:

a) receiving and acknowledging applications for registration of medicines and for amendment of
registration dossiers;
b) receiving correspondence dealing with administrative processes, registration and other
application forms, and registration policy information documents and guidelines;
c) receiving fees payable to the Registrar;
d) co-ordination of Council and Committee reports on the evaluation of medicines;
e) preparation and distribution of Council and Committee documents;
f) handling personnel matters; and
g) processing of Council and Committee claims.
The following codes should be used for applications for the Operations and Administration Directorate:

CODE SUBJECT

AGC General correspondence: Routine enquiries, Registration policy and Registration queries
AFR Application for registration fees
AFJ Retention fees
ACC Committee and Council claims
ACR Evaluators and Chairperson reports
ACM Council Documentation
AHR Human Resources issues
AIM Information Management matters
ANA Submission of new applications and post-screening copies

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ATTACHMENT A

PRE-SCREENING CHECK LIST

PRODUCT NAME:
COMPANY:

* OFFICIAL USE
COMPLIANCE WITH ADMINISTRATIVE CRITERIA
YES NO

Box size (A4 box)

Number of boxes
Are the boxes clearly labelled on the side to specify the number and content of
each box, e.g. set numbers, PARTs, sample, covering letter, cheque and
product identification code?
Does a colour sticker indicate the screening phase?
(red = screening; green = post-screening)

Is the dossier correctly bound? (No lever arch files, no ring binders)

Is each PART of the dossier properly marked with tabs according to the cover
letter?

Does each PART of the dossier have a Table of Contents?

Is each page of the dossier numbered?

Is a sample included in an envelope?

Is the Cheque for the screening fee submitted in a separate envelope?

Is the type of application indicated? (section 2.7.1 to 2.7.5 of this guideline)

Is an approval letter regarding “fast track” status included if relevant?

Is the completed screening form MRF2 included?

* to be completed by the applicant

Name and signature of applicant: Date:

If there is a ''NO'' answer to any question above, immediately return the dossier to the applicant as incomplete

Outcome: Accept Hold Return as Incomplete

Name and signature of MCC official:
Date:

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